Attch 1 FRAME PWS - Draftv2.docx

Performance Work Statement (PWS) Facility Readiness and Maintenance Execution

(FRAME)

FA4610-27-R-0001

Space Launch Delta 30 – Vandenberg Space Force Base (VSFB), CA

3 Nov 2026

Table of Contents

Program Introduction Introduction.

Vandenberg Space Force Base (VSFB), home of Space Launch Delta 30 (SLD 30), plays a vital role in the execution of national defense priorities as both the focal point for the nation’s Western Range (WR) and as a host installation supporting a number of defense, civil and commercial organizations. VSFB's success in providing assured access to space and supporting test activities and tenant operations relies on the proper functioning of its facilities and infrastructure. These resources enable personnel and assets to deliver the capabilities needed for successful operations and test activities. FRAME is key to ensuring facility and infrastructure readiness for these missions. As such, FRAME requires an effective, customer-focused, responsive, and reliable service model with an emphasis on preventative and predictive maintenance. Furthermore, due to increased operational activity, a changing defense landscape, and the modernization of base support processes, FRAME also needs a flexible and innovative business approach.

Scope.

FRAME is a non-personal services contract providing maintenance, repair, modification, and modernization for facilities, property, and equipment that support the nation’s space mission, defense and test activities at VSFB and associated geographically-separated locations.

The Contractor is responsible to provide all personnel, equipment, tools, materials, supervision, training, processes, other items and services necessary to meet all contract requirements.

The Contractor is responsible for planning and executing all preventive maintenance (PM), corrective maintenance (CM), and repairing facilities and systems necessary to achieve operational availability for mission success. Planning includes the prioritization of these efforts within the available funding based on mission requirements, personnel and hardware safety, life-cycle costs, and performance improvements.

The scope of property and equipment (P&E) covered by this contract includes Building Equipment (BE), Real Property (RP), Real Property Installed Equipment (RPIE) facilities, and facility infrastructure. Henceforth, P&E will be used in the PWS as a general term for all assets covered in the above categories and listed in the Appendix I, Property and Equipment Responsibility List.

Facility infrastructure is defined as RP that supports facility operations and use. These items include, but are not limited to, water and gas mains, roads and parking areas, power production and electrical distribution, heating, cooling, ventilation, internal and external ladders, waste systems, and roofing.

Overview.

FRAME is an Indefinite Delivery Indefinite Quantity (IDIQ) contract. Services within this PWS will only be performed if ordered under a fully executed Task Order (TO). TOs may be issued by individual Contract Line Item Number (CLIN) (e.g. Cost Plus Fixed Fee [CPFF] CLIN) or a combination of like CLINs (e.g. Firm Fixed Price [FFP], Cost Plus Incentive Fee [CPIF], Cost (no fee) CLINs) as reasonably possible, on an annual or as-needed basis for routine tasks. Maintenance and repair services will be provided under FFP, CPIF, and Cost (no fee) CLINs for SLD 30, and FFP and Cost (no fee) CLINs for tenant organizations on the facilities listed in Appendix I, Property and Equipment Responsibility List. To accommodate future requirements, facilities, customers, and associated CLINs may be added to or removed from the contract as required.

Period of Performance.

The contract will contain two consecutive 5-year ordering periods. All contract activities must occur within these two ordering periods. The Government intends to issue annual task orders for full performance once the contract is on cycle.

The expected period of performance is as follows:

Notes:

· Phase-In is expected to begin 1 January 2028.

· After Phase-In, the contract is intended to run on an annual (1 April – 31 March) cycle.

· All performance, including Phase-Out and any contingency extension, must be complete by approximately mid-December 2037 so that the entire effort fits inside the two 5-year ordering periods.

· Ordering Years 6–10 fall within the second 5-year ordering period. Inclusion of these years in the evaluation does not obligate the Government to issue task orders for them.

· Services will be performed only when ordered under a fully executed task order.

Performance Location.

Performance locations include:

· Vandenberg Space Force Base

· Pillar Point Air Force Station

· Oak Mountain

· Santa Ynez Peak Should the Government require additional place(s) of performance, the Government and Contractor will work together to determine a reasonable solution to accommodate the additional place(s) of performance.

Government Team.

Program Management Team. Program Manager (PM) refers to the SLD 30/PM program management team with assigned responsibility for FRAME.

Contracting Team. Contracting Officer (CO) refers to the 30 CONS contracting team assigned responsibility for FRAME.

Contracting Officer Representatives (CORs). CORs monitor collectively all technical aspects of the contract and assist in contract administration. The CORs are authorized to perform the following functions:1) ensure that the contractor performs the technical requirements of the contract; 2) perform inspections necessary in connection with contract performance; 3) maintain written and oral communications with the contractor concerning technical aspects of the contract; 4) issue written interpretations of technical requirements (including Government drawings, designs, specifications); monitor contractor's performance and notify the contractor of any deficiencies through the SLD 30/PM, and 30 CONS; and 5) coordinate availability of government furnished property. The designated CORs will be identified to the contractor by separate letter from 30 CONS stating the responsibilities and limitations of each COR. The COR is not authorized to change any of the terms and conditions of the contract. Each COR’s area of responsibility will be specific and cited in the COR’s designation letter.

Government Resources and Services The government will make available for use to the contractor the following base services:

Administrative Services: Includes: Base distribution system, publications and forms, classified destruction facilities.

Civil Engineering (CE) Services: Suitable management and administrative offices, technical working space areas suitable for and suitably near technical equipment upon which services will be performed. Janitorial, fire protection, pest control and entomology, building maintenance, utilities, pavement, ground maintenance, trash pickup, and similar civil engineering services for Air Force facilities Communications Services: Access to existing base phone lines in Government- furnished facilities is permitted, including Defense Switched Network (DSN), to make necessary official telephone calls in the performance of the contract. The local exchange carrier will bill the contractor directly for all commercial services provided. Government furnished DSN lines and service will not be used for personal business. The contractor shall provide their own non-Government telephone service via utilization of commercial service providers for personal or unofficial business. The contractor shall not accept collect calls on Government provided DSN lines. Federal Telephone System (FTS) long distance capability is provided on a reimbursable basis. It is also provided for support of command and control purposes, where the contractor performs in a mission critical capacity, and as required in order to eliminate sensitive transmissions over commercial lines (i.e.: launch countdown/conferencing, alarm circuit communication, secure phone service.) Commercial long distance calls can only be made when the party cannot be called via DSN capability. The Contractor shall appoint Telephone Control Officers (TCOs) and follow base policy by using the SLD 30/SC Cyberspace Infrastructure Planning System (CIPS) for additions, moves or changes to existing communications services. The Government will provide a count and list of current Government furnished mobile devices as part of the Government Furnished Property list.

Custodial services: Facilities occupied by the Contractor will be provided on the same basis as Government facilities and IAW current base custodial contract. Reduced levels of service may occur at any time.

Refuse collection services: provided through current base refuse collection contract.

General Services: Use of existing Vandenberg SFB cafeterias and snack bars is authorized.

Security Forces Services: The contractor shall comply with Vandenberg SFB policies regarding entry to the installation, rules of the road, contingency operations, and photography.

Real Property: Projected building and space assignments are described in documents regarding Real Property Allocation.

Program Management General Program Management.

The Contractor shall:

Provide all qualified personnel, equipment, tools, materials, supervision, training, processes, other items and services necessary to meet all contract requirements. Ensure that supplied resources comply with all applicable regulatory and certification requirements.

Use of Updated Publications. Reference the latest version or replacement for all publications and documentation identified in Appendix D, Mandatory and Advisory Publications. The contractor must notify SLD 30/PM and 30 CONS in writing within 60 days if there are questions, concerns, or costs involve in complying with the updated versions or replacements. The contractor must provide the 30 CONS in writing justification if compliance with the new mandatory publications and documents is not possible.

Use of Updated Information Systems. Perform all PWS requirements using the latest versions or replacements of Government information systems when those systems have been previously directed for use. The contractor must notify SLD 30/PM and 30 CONS in writing, within 60 days if there are questions, concerns, or costs involved in meeting PWS requirements with the updated or replacement systems. The contractor must provide the 30 CONS with justification if the contractor believes meeting PWS requirements with the new or updated systems is not possible.

Management Plan. Develop, execute and update a risk-based Program Management Plan (PMP) that details the contractor's plan to provide responsive, flexible, integrated and customer-focused services in support of the Space Force mission and is based on priorities set by the contractor with close coordination and input from SLD 30. (CDRL A004, Program Management Plan) Launch Readiness Process. Develop implement and maintain a comprehensive launch readiness process to ensure P&E are available, as required, to support all mission activities and milestones.

Personnel. Provide employees that meet all certification, licensing, experience, and training requirements listed in the PWS and associated compliance documents.

Provide sufficient employees eligible to obtain Common Access Cards to meet PWS requirements (e.g. access NextGen). (Note: Access to the Local Area Network (LAN) and restricted areas will be granted only to those contractors with a favorable Tier 1 investigation.)

Provide sufficient personnel with active SECRET security clearances to perform all contract requirements at facilities identified in Appendix I as requiring SECRET clearance access.

Training. Contractor personnel are required to possess the skills necessary to meet the minimum requirements of the labor category and the task they are performing. Applicable personnel must be properly trained and certified as required by Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) regulations and federal, state and local environmental laws, regulations and rules. Training and any associated costs for the training is the responsibility of the contractor unless otherwise specified within the contract or directed by the 30 CONS prior to costs being incurred. Annual and periodic training certificates of all employees must be available for Government inspection at any time.

Required Positions.

Designate an onsite Program Manager with full authority to act for the contractor on all matters relating to the contract, commit resources within the approved budget, coordinate contract activities and provide technical support to the Government.

Designate an onsite Project Controller (Business Manager) that is responsible for financial CDRL reporting.

Contractor Emergency Reporting/Accountability. Report on the status of contractor employees to the SLD 30/PM within one (1) hour of being notified of exercises and Real-World, time-sensitive events directing accountability of personnel.

Injury and Deaths. Immediately notify SLD 30/PM and 30 CONS (within 24 hours) (i) death or injury of any personnel under this contract, (ii) any work related death or serious injury to personnel while on government property or on official business travel, or (iii) actions by personnel that might expose USSF to adverse publicity and provide a written report within one business day.

Customer Relations. Establish and maintain open lines of communication with SLD 30/PM, 30 CONS, and other technical points of contact at all levels. Provide clear visibility into schedules, technical performance, and risk. Participate as a team member in working issues, devising solutions to problems, and developing future plans.

Hours/Days of Operation. Provide support primarily during Core Business Hours. Align management and business operations duty hours to coincide with SLD 30 normal duty hours, 0730 to 1630, Monday through Friday, excluding the Federal Holidays listed in Table 1.

Table 1: Federal Holidays Holidays

Independence Day, July 4

Adjusted Hours of Operation. If needed, schedule personnel outside of normal hours and on holidays to meet mission requirements (e.g. support launch and scheduled operations). Establish management controls to minimize the use of overtime and keep personnel fit for duty when working outside normal hours of operation or extended business days, such that the non-standard schedules or additional hours do not increase mission or personal risk. Ensure availability of personnel to fulfill response times specified in this PWS.

Mission Essential Services. Respond to emergency situations outside of normal duty hours that have not been earlier identified. The Delta Commander on behalf of the Government may request emergency services for accidents, rescue operations, civil disturbances, natural disasters, and contingency operations, etc. During Crisis declared by the Government, perform mission essential services (DFAR 252.237-7023 Continuation of Essential contractor Services). Mission essential personnel and crisis response will be based on the type and location of crisis. Surge to full-time operation (24 hours per day, seven days per week) during wartime and other emergencies as requested by the SLD 30/PM and directed by the 30 CONS.

Exercises, Checklists and Inspections. Take part in all installation exercises and inspections (e.g., shelter in place, emergency response, active shooter, Foundational Readiness Inspections (FRIs), Unit Compliance Inspections (UCIs), TEMPEST, cyber, environmental inspections) to the extent such participation does not put an operation at risk, cause an operational delay or failure, or cause a potential for a security risk, unless exempted by the SLD 30/PM and 30 CONS.

Public Release of Information. Avoid release, publication or disclosure of any information, verbal, written, electronic, or visual, concerning any aspect of this contract, its performance, or any related activity taking place on Government installations without prior written approval from 30 CONS.

Program Management Review (PMR). Schedule, coordinate, and execute quarterly PMRs (CDRL A005, Program Management Review). Presentation materials must be provided to the Government stakeholders two (2) business days before the PMR.

Meeting Support Participate in a monthly Multi-functional Team (MFT) meeting with SLD 30/PM and stakeholders for program status discussions and issue resolution. Present the status of work performed, pending TOs, cost of work performed (for cost CLINs), risks, issues, recommendations, etc.

Schedule and conduct Technical Interchange Meetings (TIMs), as required, to clarify requirements and resolve risks and issues.

Participate in meetings as requested by the Government to understand work requirements, obtain and provide scheduling information, coordinate ongoing and upcoming work efforts, address issues and risks, and review financial and performance information.

Ensure that the contractor personnel needed to accomplish the intent of the meeting are properly prepared and in attendance.

Contract Management The Contractor shall:

Task Order Management Submit written proposals for all Task Order Requests for Proposal (TORPs). All submitted proposals must address and satisfy all Government requirements and objectives detailed in the respective TORP. Generate written proposals using the procedures in Appendix G, Task Order Procedures, and submit the proposals to 30 CONS and SLD 30/PM. Because Task Order proposal development is a baseline contract requirement, proposal preparation effort shall be charged to the applicable baseline customer Task Order/CLIN. If the RFP supports a new customer without an established baseline, the proposal preparation effort shall be charged to the SLD 30 baseline Task Order/CLIN. (Note: The Government cannot guarantee that all requested proposals will result in an awarded task order.)

Task Order proposal type and delivery schedule.

The Task Order type will be determined by SLD 30/PM in coordination with requesting customer.

Urgent Task Orders. In exceptional cases during the performance of this contract, 30 CONS may direct the Contractor to execute work by issuing an Authorization to Proceed (ATP) letter in lieu of a Task Order award. A verbal ATP may be issued after hours or on the weekend and will be formalized on the next business day. The Government will award the Task order within 15 working days of issuance of the ATP. Negotiated total labor hours or total estimated cost in the ATP letter must not be exceeded.

Launch Support, Urgent Response and Other Services TOs. Launch Support (PWS 7.1, CLIN X010) and Other Services (PWS 5, CLIN X010 and CLIN X011) TOs are in-scope, un-priced work covered under the basic contract. These routine tasks are assigned by SLD 30/PM and approved by 30 CONS. TOs are individually funded and should not exceed a 365-day period of performance except under exceptional circumstances.

Notify the PM in writing within 30 days when an extension to the Period of Performance is required for CLIN X010 and X011 TOs.

Associate Contract Agreement (ACA). Establish and update ACAs for any portion of the contract requiring joint participation to meet the Government's requirements.

If the CO determines during contract performance that formal cooperation agreements are necessary with other base contractors, military units, or tenant organizations to protect proprietary data or define specific contractor-to-contractor interfaces, the Contractor shall negotiate and execute mutual cooperation agreements with those designated associate entities.

Any such agreement established under this paragraph shall, at a minimum:

Identify the participating contractors and the specific program or contract interfaces.

Outline the categories of data to be exchanged or support to be provided.

Establish clear protocols for the protection of proprietary information.

State a specific period of performance or defining completion event.

Submit draft copies of any cooperation agreements to the CO for review prior to execution.

Not seek relief of any contract requirements, nor any adjustments to the contract terms, nor equitable adjustments or claims due to a failure to resolve a disagreement with an associate Contractor. (Note: Liability for the improper disclosure of any proprietary data contained in or referenced by any ACA shall rest with the parties to the ACA, and not the Government.)

Financial Management.

The Contractor shall:

Cost Accounting System.

Maintain a financial accounting system compliant with Generally Accepted Accounting Principles (GAAP) and comply with cost charging and reporting per DoD Financial Management Regulation (FMR) 7000.14-R Vol. 11a, Chapters 12 and 13 and DoD Instruction 3200.18. Maintain an acceptable accounting system as defined in R-DFARS 252.242-7999. The system must support segregation of direct and indirect costs, contract‑line‑item reporting, timekeeping, labor distribution, and internal controls consistent with RFO Part 31 and applicable agency supplements.

Ensure the system meets the accounting system adequacy standards of the Defense Contract Auditing Agency (DCAA), and the requirements of the Federal Acquisition Regulations (FAR).

Ensure the system identifies, tracks, and reports all costs by hours, dollars, Job Order Number (JON), Contractor Work Breakdown Structure (CWBS), WR OPS #, facility number, and customer’s identifications.

Ensure the system is fully capable of recording costs associated with multiple Government funding lines of accounting (LOA) at the task order level to include invoicing different LOAs through Wide Area Work Flow (WAWF).

Financial and Cost Reporting.

Ensure all submitted costs are fully burdened to include overhead (OH), General and Administrative (G&A), fee and any other approved costs, as applicable for each reporting period and TOs.

Define the final cost objective as the JON. Additionally, associate all costs to the correct level within the PWS. (Note: JONs may be assigned to specific programs, projects, events, and/or fund sources. Accuracy of cost reporting to the correct JON and Government-funding year is critical.)

Obtain approval from SLD 30/PM before making any changes to the details of the finance-related CDRLs.

Cost detail Reporting. Submit a monthly financial report detailing the monthly contract effort, including all purchases and cost adjustments (CDRL A006, Integrated Cost, Labor, Reimbursable and Invoice report). Report cost adjustments from earlier fiscal year tasking with current-month transactions. Trace cost adjustments to the adjusted fiscal year recorded balances.

Auditability. Ensure all documents are cross-referenced and make all records available to the Government for timely audits of financial and equipment records.

Task Order Fee.

Firm Fixed Price (FFP) Baseline CLINs (X001, X003, X005 – X008). Task orders awarded under this CLIN include profit calculated by applying the fixed profit percentage established at the IDIQ contract level to the negotiated fully burdened prime labor and subcontractor labor.

Firm Fixed Price (FFP) Projects CLIN (X011). Task orders awarded under this CLIN include profit calculated by applying the fixed profit percentage established at the IDIQ contract level to the negotiated fully burdened labor, materials and subcontractor costs. (Note: Estimated contract requirements for CLIN X011 do not represent a guarantee or warranty, and variances between estimated requirements and actually awarded task orders will not result in liability on the part of the Government. The Government cannot guarantee that task orders will be issued in amounts that equal the total estimated amount for CLIN X011.)

Cost Plus Incentive Fee (CPIF) CLINs (X002 and X004). For task orders under these CLINs, the Contractor shall propose labor using Government-approved Forward Pricing Rate Agreement (FPRA) rates. The target fee established at the IDIQ contract level shall be applied to the proposed target cost, consisting exclusively of the fully burdened prime and subcontractor labor. The final fee payable to the Contractor will be determined by the applicable cost-sharing formula (share ratio) and Technical Performance Factor as specified in the Incentive Fee Plan.

Cost Plus Fixed Fee (CPFF) CLIN (X010). For task orders under this CLIN, the Contractor shall propose labor using Government-approved FPRA rates. The fixed fee established at the base IDIQ level shall be applied solely to the total estimated fully burdened labor cost. No fee shall be applied to materials or subcontractor costs; these elements shall only be burdened with the applicable General and Administrative (G&A) rate. (Note: For Launch Support under CLIN X010, the estimated cost and fixed fee amounts are based on historical costs and were estimated at the time of award. Estimated contract requirements do not represent a guarantee or warranty, and variances between estimated requirements and awarded task orders will not result in liability on the part of the Government. The Government cannot guarantee that TOs will be issued in amounts that equal the total estimated amount on CLIN X010 of the IDIQ.)

Cost / No Fee CLIN (X009). This CLIN is strictly on a cost-reimbursable basis with no fee or profit applied. Direct costs under this CLIN shall be burdened solely with applicable General and Administrative (G&A) expenses in accordance with the Contractor’s approved accounting system; no overhead burdens are allowed.

Firm Fixed Price (FFP) Baseline CLINs (X001, X003, X005–X008, and 8099). For task orders proposed under these CLINs, the Contractor shall calculate profit by applying the fixed profit percentage established at the base IDIQ level solely to the negotiated, fully burdened prime labor and subcontractor labor costs.

Not receive nor bill for any fee unless it has been explicitly awarded on the individual, fully executed task order.

Overtime. Include overtime in task order proposals, where overtime is not charged until 40 working hours is exceeded in a week and must be clearly identified.

Payment for Completed Work. For partially completed work as described in the TO’s PWS, only bill for the percentage of the fee specified in the contract’s schedule equaling the percentage of the completed work. Only bill for full fee if the TO requirements were completed in full.

Invoicing and Payment Monthly Invoicing: Submit a detailed invoice at minimum monthly covering the services performed and costs incurred from the preceding month.

Invoicing for Travel and Other Direct Costs (ODCs): Costs for pre-approved travel and Other Direct Costs (ODCs) shall be invoiced as they are incurred. These costs must be reported as separate line items on the monthly invoice.

Government Acceptance (DD Form 250): For Cost-Plus CLINs and associated Task Orders, the Contractor shall prepare and submit a Material Inspection and Receiving Report (DD Form 250) to the SLD 30/PM and the COR no later than two weeks after the completion of the work effort. This form serves as the basis for government acceptance and to finalize the total amount for the completed work.

Submission of Final Contract Invoice: The Contractor shall submit a completion invoice for each cost-reimbursement CLIN within thirty (30) calendar days after completion of the applicable work. The completion invoice shall include all known direct costs and indirect costs billed using the Contractor’s then-current approved billing rates. Subsequent adjustments shall be limited to those resulting from settlement of final indirect cost rates, Government audit, or other reconciliation required pursuant to FAR 52.216-7, Allowable Cost and Payment.

Billable Hours. For man-hours to be billed, deliverable services must have been performed in direct support of a requirement in the PWS. Contractor morale and recreational activities are not billable and must be scheduled outside of core business hours.

Mass Severance Pay. Contingency for abnormal or mass severance pay shall not be included in the contractor’s pricing. (Note: There is no requirement in the Fair Labor Standards Act [FLSA] for severance pay. Severance pay is a matter of agreement between an employer and an employee [or the employee's representative]).

Contractor Work Breakdown Structure (CWBS). Establish and maintain a CWBS that correlates to the requirements in the PWS (CDRL A004, Program Management Plan). The Contractor’s CWBS must be structured to uniquely accumulate actual costs for each individual facility listed in Appendix I per the following:

M&R Labor (CLINs X002 & X004): For all Maintenance & Repair (M&R) work performed under CLINs X002 and X004 all actual direct labor hours and associated costs must be billed and tracked by the specific facility identifier.

Materials (CLIN X009): All actual material expenses incurred under CLIN X009—including materials used for Corrosion Control (CLIN X001) and all M&R (CLINs X002 & X004)—must be distinctly coded and reported against the specific facility where the materials were used.

Rough Order of Magnitude (ROM) Estimates. Upon request from the SLD 30/PM, the Contractor shall develop Rough Order of Magnitude (ROM) estimates to assess the initial technical, budget, and schedule feasibility of proposed projects or services. ROM estimates must be based on a conceptual approach and accurate to within +/- 50% of the anticipated proposal. The customer will utilize these estimates to make a 'Go/No-Go' decision on whether to proceed to a formal proposal, request alternative options, or initiate further discussions.

Ad Hoc Reports.

Respond to the Government, as requested, in support of short notice suspense requests regarding budget cut drills, analysis data, historical data, and any other financial or business-related data or analysis.

Data Management.

Accurately and continuously update and maintain contract documentation and records as part of their documentation archive.

Computerized Maintenance Management System (CMMS). Provide, operate, and maintain a CMMS to manage all maintenance requirements, work orders, assets, and service calls. The Contractor may utilize a commercial off-the-shelf (COTS) or cloud-hosted solution compliant with applicable DoD cybersecurity mandates. If the system resides on, connects to, or interfaces with the Non-classified Internet Protocol Router Network (NIPRNet), the Contractor shall coordinate with SLD 30/SC and obtain formal Change Control Board (CCB) and Authority to Connect (ATC) approvals prior to connection. The Government shall retain full ownership of all data and be provided continuous access and reporting capabilities throughout the period of performance.

Enable remote CMMS access by Government representatives at all times.

Enable an application program interface (API) for the computerized Maintenance Management System to enable machine to machine, system to system, data transfers.

Submit a Contractor Data Management Plan (CDRL A003).

Records Management System Maintain a central data library of contract-related documentation, both electronic and hard copy that includes, but is not limited to: CDRL deliverables, certifications and reports, drawings, procedures, studies and results, non-destructive inspection (NDI) reports, radiographic film, warranties, correspondence, historical data, technical manuals, manufacturer’s instructions and recommendations, operation and test procedures, permit required records and any other data necessary or desirable to the Government and PM. Retain permit-associated records with the permitted equipment. Documentation shall be searchable and accessible for review by the SLD 30/PM and other Government representatives at all times. Only conduct database development and modifications that are non-proprietary and transfer any developed products along with associated code/documentation to the Government at the end of the contract.

As-Built Drawings. Provide new configuration, Piping & Instrumentation Diagram (P&ID), electrical, wiring diagrams or as-built drawings. Include these files in the Central Library and provide them to 30 CES for inclusion into the Civil Engineering Drawing Vault.

Operation and Maintenance Manuals. Update and maintain all operation and maintenance manuals associated with P&E. Existing manuals may be used until revised or superseded by the manufacturer. (Note: Manuals may be converted and stored in electronic media.) Turn over all operations and maintenance manual data (hardcopy and electronic) to the 30 CES upon completion/termination of the contract.

Procedures. Maintain and/or develop operation, maintenance, test, and inspection procedures (e.g. grounding/LPS verification, Fire Alarm and Fire Suppression system verification, operation of a special piece of equipment, etc.) in the Central Library and identify them in the CMMS.

Warranties. Obtain and archive in the Central Library warranty documentation on all warranted equipment and material the contractor installs. Track full warranty information in the CMMS. Avoid any action that would void a warranty without prior SLD30/PM approval. Request and oversee the execution of warranty service within the life of the contract.

Document all changes to P&E listed in Appendices I-N on an annual basis. Document P&E removed from operational status as well as any form/fit/function equipment upgrades/replacements. (CDRL A014, Inventory Responsibility List) Submit DD Forms 1354 or similar documents to the VSFB real estate office to capture transfers, changes, additions, or deletions of real property completed during the performance of this contract to ensure the posting and documentation of the total cost of a new facility or a capital improvement is in the installation’s real property database.

Government-Furnished Equipment (GFE) & NIPR IT Asset Management Property Custodian (PC) Duties. Assist the Government Accountable Property Officer (APO) by maintaining physical custody and providing inventory updates for all Government-furnished equipment (GFE) IT assets. Perform PC duties when designated in writing by the government, per DAFMAN 17-1203, Paragraph 2.3.7. The Contractor shall provide all equipment, tools, materials, and other items and services, unless explicitly specified in this contract as GFE.

Procurement of IT Hardware Assets. Use the current approved Government system and process to obtain quotes for purchasing communication equipment per DAFMAN 17-1203, Paragraph 2.5.

Software Asset Management. Prior to the introduction of any software to NIPRNET connected assets, request a Security Impact Assessment from the Base Software License Manager. Avoid loading software until approval is received. Manage unit software per DAFMAN 17-1203 Chapter 3. Maintain and update software licenses and a software inventory for all software used by the Contractor. Ensure manufacturer licenses, warranties, and agreements on all software are current, transferable, and not voided.

IT Equipment Accountability & Disposition. Coordinate through the Equipment Control Officer (ECO) to identify accountability, transfer, and acquire disposition instructions for Government-Furnished IT systems and associated equipment. Notify the ECO for replacements of IT equipment as required for maintenance swap-outs and trouble tickets before the equipment is removed from the account.

1.1.1. Cybersecurity Program Coordinate with the SLD 30 Information System Security Manager (ISSM) for all GFE NIPR compliance matters. Comply with DAFMAN 17-101, Risk Management Framework (RMF) for DAF IT and DAFMAN 17-1301, Computer Security (COMPUSEC). Obtain COR and ISSM approval for the use of any software or hardware not on the approved products list. Support DoD Zero Trust Strategy principles by maintaining strict user-level compliance, including the exclusive use of multi-factor authentication (CAC), strict adherence to least-privilege access, and the absolute prohibition of unauthorized external media (e.g., USBs, personal mobile devices) on GFE assets.

Information System (IS) Access and Training. Ensure that all Contractor personnel requiring the use of IS devices (e.g., desktop PCs, laptops, notebooks, tablets, smartphones etc.) complete a DD From 2875, System Authorization Access Request (SAAR) and an AF Form 4394, Air Force User Agreement Statement-Notice and Consent Provision. Ensure all users complete the Cyber Awareness Challenge computer-based training course, and annually thereafter, to the to gain and maintain system access.

Cybersecurity Maturity Model Certification (CMMC). Achieve and maintain CMMC Level 2 status for all contractor information systems that process, store, or transmit CUI under this contract. This includes, but is not limited to, the CMMS and any associated technical data library, records management system, or central data library that hosts SLD 30 facility maintenance information, work-order histories, as-built drawings, inspection/test/certification records, or related documentation. Compliance shall be in accordance with DFARS 252.204-7021. Ensure that a current CMMC Level 2 assessment status is reflected in the Supplier Performance Risk System (SPRS) prior to contract award and throughout the period of performance, and submit the required annual affirmations. The Contractor’s CMMC assessment boundary shall encompass all systems used to fulfill the data management and CUI safeguarding obligations of this PWS. Flow down he requirement to any subcontractors that will process, store, or transmit the same CUI.

Data Rights All technical data and computer software first produced in the performance of this contract, including but not limited to data populated into or generated by the CMMS, work-order histories, preventive and corrective maintenance records, facility and equipment assessment reports, RCM data and plans, corrosion control plans and data, inspection/test/certification records, as-built drawings, inventories, and related maintenance documentation, shall be delivered with Unlimited Rights.

The Contractor’s commercial CMMS software platform itself (if offered as a commercial product) shall be subject to the commercial license rights applicable under the relevant DFARS commercial technical data/computer software clause. The data content generated or maintained in the CMMS under this contract remains subject to Unlimited Rights as stated above.

Any assertion of less than Unlimited Rights in technical data or computer software first produced under this contract (including any claim related to the RCM methodology, processes, or tools) must be identified in the Contractor’s assertion table and in the rights matrix required by the Data Management Plan (CDRL A003). Provide the funding basis and justification for any such assertion. Assertions lacking a clear private-expense or mixed-funding justification will not be accepted.

Deliver all technical data in non-proprietary, exportable formats that permit the Government and any follow-on contractor to use, modify, and ingest the data without requiring proprietary tools or licenses beyond those provided under this contract.

Contractor-Owned Information Systems and CUI Safeguarding CUI Protection. Protect all SLD 30 facility maintenance information processed, stored, or transmitted on Contractor-owned information systems in accordance with DoDI 5200.48, Controlled Unclassified Information, and the security requirements incorporated in the clauses of this contract.

Contractor Database Security. Ensure that any internal database or system hosting SLD 30 maintenance data meets the safeguarding and security assessment requirements established in the cybersecurity clauses of this contract and the CMMC Level 2 requirements stated above.

Incident Reporting Liaison. In the event of a confirmed or suspected cyber incident affecting the database housing SLD 30 facility information, notify the PM immediately upon discovering the incident, in addition to completing the formal reporting requirements specified in the cybersecurity clauses of this contract.

The Government may request delivery of data maintained in the CMMS and the Central Technical Library, in part or in whole, at any time during the period of performance. (CDRL A030, Maintenance Data Delivery) Quality Management.

Provide a quality management function for all activities performed under this PWS.

Quality Management System (QMS). The contractor shall implement and maintain an operational Quality Management System (QMS) compliant with AS9100D (certification not required) upon completion of the transition-in period. All QMS documentation and data must be accessible to the Government for the life of the contract. Include in QMS documentation, at a minimum, all procedures; processes; training and certification records; completed work orders; results of inspections and audits; nonconformance data; and corrective and preventive action records.

Quality Management Plan. Develop and execute a Quality Management Plan that describes how the Contractor will proactively ensure activities meet contract requirements. (CDRL A017, Quality Management Plan) Corrective Actions. The contractor shall provide a corrective and preventive action plan with a root cause analysis to the COR and SLD 30/PM within 15 business days. The plan must be implemented upon approval.

Quality Activity Status. The contractor shall report on the status of all quality management activities in the Status Report.

Property Management.

Government property (GP) includes both Government-Furnished Property (GFP) and Contractor-Acquired Property (CAP). It includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software. The contractor shall manage all GP in accordance with RFO 52.245-1 and associated R-DFARS clauses.

Property Management System. Establish, implement, and maintain a Property Management System per RFO clauses 52.245-1 and 52.245-9, Revised Defense Federal Acquisition Regulation Supplement (R-DFARS) clauses 252.211-7003, 252.245-7003, 252.245-7005, R-DFARS Procedures, Guidance, and Information (PGI) 245.1, 245.4, and 245.6., DoDI 4161.02 (latest version), DoDI 5000.64 (latest version), DoDI5000.64_DAFI23-111 (latest version) and DAFMAN 17-1203 (latest version). The Contractors’ Property Management System (CPMS) shall supplement the Government-approved Accountable Property System(s) of Record (APSR). This includes but is not limited to the Wide Area Workflow (WAWF), GFP Module, Item Unique Identification (IUID) Registry, and Electronic Data Access (EDA) found in the Procurement Integrated Enterprise Environment (PIEE) and any contractually imposed requirements and sound business practices to control, use, preserve, maintain, repair, protect and preserve GFP and CAP property and all IT Asset Management (ITAM). Deliver a Property Management Plan (CDRL A004, Program Management Plan). (Note: The Government will complete an initial review and acceptance of the GP System to decide adequacy based on the initial Property Management Plan which is required to be delivered within 90 days of contract award. The Government will conduct subsequent reviews, updates, and acceptance of the system at least annually [or more often if necessary] to ensure an effective Property Management Plan and System is in place.) Disclose any significant changes to the Property Management Plan to the Contracting Officer and Government Property Administrator prior to implementation of any changes.

Government Property (GP) and Government Furnished Material (GFM) Inventory. Ensure that Government Property is inventoried and reported on a semi-annual basis. GP includes all GFP and CAP in the Contractor’s possession (including subcontractors) associated with this contract. This report applies to all GP furnished by the Government or acquired, fabricated, or otherwise provided by the contractor in performance of the contract (CDRL A008, GFP and GFM Inventory Reporting).

Government Furnished Material (GFM) by National Stock Number (NSN). Ensure that inventory levels meet program requirements and Government inventory in excess of authorized amounts is identified IAW with R-DFARS PGI 245.103-73. (CDRL A008, GFP and GFM Inventory Reporting).

Property Loss / Damage Reporting. Document the Loss, Theft, Damage, or Destruction (LTDD) of Government or User-Accountable Property in Procurement Integrated Enterprise Environment (PIEE) for reporting LTDDs. Report LTDD to the Government Property Administrator (GPA) and CO within an hour of discovery for classified and unclassified GFP, per RFO Part 52.245-1(h), R-DFARS 252.245-7005 and DoD Financial Management Regulation (DoD FMR) 7000.14-R, Volume 12, Chapter 7, Financial Liability for Government Property Lost, Damaged, Destroyed, or Stolen. Submit formal LTDD reporting and all investigative and supporting documentation into PIEE within 5 business days of notification to the CO and GPA. All LTDD reports shall be processed through the GFP Module in PIEE. A request to repurchase LTDD items must be approved by the Contracting Officer prior to any repurchase.

Property Documentation, Reutilization, and Disposal. Document, Reutilize, and Dispose of GP IAW RFO 52.245-1(j) and R-DFARS 252.245-7005. Complete the Inventory Disposal Schedule using the Plant Clearance capability of the Government Furnished Property (GFP) Module of the Procurement Integrated Enterprise Environment.

Property Identification / Receiving Reports. Tag, label, and mark GP per DFARS 252.245-7005. Tag and register all delivered items in the Item Unique Identification (IUID) Registry IAW RFO 52.245-1 and R-DFARS 252.211-7003. Submit a Material Inspection and Receiving Report as required for the delivery of CAP by using Tag, label, and mark GP per R-DFARS 252.245-7005. Tag and register all delivered items in the Item Unique Identification (IUID) Registry IAW RFO 52.245-1 and R-DFARS 252.211-7003. Submit a Material Inspection and Receiving Report as required for the delivery of CAP by using the WAWF application in the (PIEE) e-Business Suite. GFP and delivered CAP systems, components, subcomponents, assemblies, parts, spares, special tooling, and special test equipment associated to a system shall be identified upon IUID registration and maintained within the GFP Module and Contractor’s Property Management System.

GSA Vehicles. GSA vehicles can only be used for official contract business, never for personal use.