Industry Day Slides

11th Wing and 316th Wing

Industry Day Simplified Acquisition of Base Engineering Requirements (SABER)

Bolling AFB, DC and Andrews AFB, MD

AGENDA

Briefed by Lt Franz

Introduction 0830-0900

Introduction briefed by Lt Franz

Industry Day Purpose

Briefed by Major Obergfell Good morning and welcome to Andrews Air Force Base. We are very pleased to have such a great turn out of prospective partners for the joint-SABER contract at both Bolling Air Force Base and Andrews Air Force Base. I am Major Eric Obergfell, the Contracting Officer of this procurement and the Squadron Commander for the 316th Contracting Squadron here at Andrews AFB. I would like to take a brief moment to introduce some key members of our team. Lt Col Linda Bethke, Commander of the 11th Contracting Squadron at Bolling AFB…ADD ANY ADDITIONAL KEY MEMBERS AS YOU SEE FIT.

We are holding this industry day as a way to develop our acquisition to be as complete and accurate as possible. We ask that if you have any questions, comments, ideas, or concerns with the way you see things currently, please use the index cards provided and return them to our Government representatives. We are in a unique situation to catch a glimpse of the future of Air Force Contracting with this joint-base acquisition. PLEASE EDIT AS APPROPRIATE, ANY ADDITIONAL COMMENTS.

Thank you again for attending and working with us to make this the best SABER contract possible.

Questions & Answers Limitations

NO QUESTIONS WILL BE ANSWERED DURING INDUSTRY DAY

Disclaimer

All information provided prior to the solicitation shall be considered as draft or proposed only. The Industry Day brief and materials posted contain only draft information. The Government reserves the right to modify all information provided.

Proposed Contract Specifications 0900-1000

Two Bases

Two independent Offices Two independent Project Managers

Briefed by Franz -Project managers do not report to each other but directly back to corporate (streamline decision process)

Proposed Contract Specifications: Andrews AFB

Briefed by Lt Meredith

Proposed Contract Specifications: Bolling AFB

Briefed by Capt Bulson

Summary of Questions 1000-1030

Briefed by Mr. Tellechea/Lt Meredith

Break 1030-1100

1100 Solicitation 1200 Coefficient Structure 1230 Summary of Questions 1300 Summary / Comments

Briefed by Lt Franz

Proposed Solicitation Evaluation Factors: Overview 1100-1200

Proposed Solicitation Evaluation Factors:

Past Performance

Proposed Solicitation Evaluation Factors Past Performance Continued

AFFARs Table 5315-2. Proposed Past Performance Ratings

Proposed Solicitation Evaluation Factors Past Performance Continued

*contracts which are similar in nature to SABER or JOC contracts: defined as fixed-price, indefinite-delivery/indefinite-quantity (IDIQ) contracts which include detailed task specifications that encompass most types of real property maintenance, repair, and construction work.

Proposed Solicitation Evaluation Factors:

Technical Overview

Acceptable: Meets minimum mandatory requirements.

Reasonably Susceptible to Being Made Acceptable: Does not meet minimum mandatory requirements as is, but is susceptible of being made acceptable with clarifications.

Unacceptable: Does not meet minimum mandatory requirements.

Proposed Solicitation Evaluation Factors Technical: Management Approach

Offeror addresses their management organization, including a description of functions, authorities and credentials of key management personnel fulfilling at a minimum the personnel requirements specified within the contract specification paragraph 2.1.

Quality Control

Offeror addresses their approach to quality control. Offerors submit a Quality Control Plan that as a minimum meets the requirements of the contract specification paragraphs 2.2.1 through 2.2.1.1.7.

Subcontract Management

Offeror addresses their plan for acquiring qualified subcontract support and defines company policy, procedures and responsibilities for post award management of subcontractors. Offeror describes the method and criteria to be used in selection of subcontractors. Methods and criteria described should include consideration of subcontractor’s previous experience, present capabilities, and quality of previous jobs. Policies and procedures should ensure effective management of subcontractors to ensure quality workmanship and timely completion.

Proposed Solicitation Evaluation Factors Technical: Demonstration Project

Site visit of the project site will be walked in the morning Base tour of Andrews AFB and Bolling AFB will be in the afternoon

Coefficient Structure Evaluation Factor: Pricing 1200-1230

The top chart is the breakdown of our coefficient structure and their associated weights. It is based on the historical data contained on the next slide

Historical Data for Evaluation of Bids – Andrews AFB/Bolling AFB Combined

The above information is historical data only and does not necessarily represent future volume under this contract.

Information based on data between contract award through March 2008

Work was conducted in secure areas / non-standard hours but was not charged under the CLIN

Sample Coefficient Structure Continued Example on how the Coefficient Structure determines the Price Evaluation

Stress that this is an EXAMPLE ONLY

Sheet1

CLIN Item Description Weight based on historical data Proposed Coefficient Weighted Value Result

0001AA Standard Hours, $2000 - $99,999.99 45% 1.02 0.4590

0001AB Standard Hours, $100,000 - $299,999.99 25% 0.98 0.2450

0001AC Standard Hours, $300,000 - $499,999.99 12% 0.94 0.1128

0001AD Standard Hours, Greater than $500,000 14% 0.90 0.1260

0001AE Work during non-standard working hours 2% 1.05 0.0210

0001AF Work performed in secure areas 2% 1.10 0.0220

SUBTOTAL WEIGHTED COEFFICIENT RATE 100% 0.9858

Proposed Solicitation Evaluation Factors:

Total Page Number Table

Proposed Solicitation Timeline of Events

Summary of Questions 1230-1300

Summary

Closing Comments

A closing to be briefed by Major Obergfell. Thank you for coming…

UNKNOWN-0.ppt 89TH Airlift Wing

“The President’s Wing”

BRIEFINGS

89AW/CC

OVERVIEW

89th Airlift Wing Presentation Formats

Basic PowerPoint Operations

Use of Graphics

Classification Markings

Summary

WHY STANDARDIZED PRESENTATIONS

Non Standard Formats Create:

Hodge-podge and Unprofessional Looking Slides

Poorly Projected Ideas/Images

Complicated Mixed Software

Other Formats Expensive & Labor Intensive

Plastic slides (Overhead transparencies) are expensive and hard to change.

If there’s no standard when briefing the AMC command section, they get:

- Hodge-podge and unprofessional looking slides

- Many projected poorly

-- Hard to read and no consistency of color or format.

-- More re-work and waste of resources (time, money, material, manpower)

Another reason we have an electronic presentation standard - PowerPoint, is our move towards a paperless headquarters

- Acetate free too.

- PowerPoint slides can be e-mailed for pre-view, coordination and sharing

-- Go to next slide.

AMC SLIDE STANDARDS

Template

Supports PowerPoint 2000 SR-1

Always Used Outside the Directorates

Appropriate For All Audiences

Ideal for Electronic / Acetate Presentations

AMC Standard Template.ppt” http://AMC/ds/index.html

- This is in your tool kit

- This standard works good for both Electronic and if you need to do acetate presentations

- Most Directorates within AMC are using Powerpoint 7.0

- This standard is Always used outside the directorate. Your directorate may have a different standard for briefing within --but why?

- Appropriate for all audiences from downtown to AMC/CC

TITLE IS 32-POINT, ARIAL, ALL CAPS, & BOLD

Briefer’s Rank/Name

& Office Symbol

Title Case, Arial, 24-Point, Bold

SLIDE FORMAT

Text Is Arial, 24-point and Bold

First Sub-bullet Is 22-point and Bold

Second Sub-bullet Is 20-point and Bold, Etc.

Never Drop Bullet Text Below 20 Pt – Unreadable for VTC

Use Title Case Capitalization

Mouse-click “Format” – “Change Case” – “Title Case”

Square - Dot - Diamond

Main Bullet Is 80% of 24 Pitch Square Bullet Size

Sub-bullet’ Is 135% of 22 Pitch Dot Bullet Size

Second Sub-bullet’ Is 85% of 20 Pitch Diamond Bullet Size

Bullet Size Is Represented As a Percentage of the Text It Precedes

To Emphasize Words or Phrases, Italicize or Underline

Slides Must Be Numbered

SLIDE FORMAT (CON’T)

Briefs Written for CC/CV

Limit Slides (5 for A-Staff Meetings)

Limit Use of Cartoons (Animations)

Limit Slide Animations to No More Than 2

Never Use If Being Transmitted During VTC

Overuse Distracts From the Briefing Content and Takes Up Memory

SLIDE BUILDING

Each Slide Should Stand-alone

Bullets Are More Than Memory Joggers

Someone Familiar With the Topic Should Be Able to Explain It

Use Indentation to Add Support to Main Topic

Additional Bullets Amplify, Clarify, and Enumerate

Do Not Use More Than 3 Levels of Indentation

No “Filler” Quotes

Quotes Must Directly Relate to the Subject

ADDING GRAPHICS – PICTURES

Use Pictures to Explain or Amplify

Do Not Use Pictures Just Because They Are Nifty

Pictures Need to Add To, and Agree With, Text

Don’t Talk About C-5 Refueling and Show a C-17

Frame Pictures in 3pt Gold

ADDING GRAPHICS – CHARTS

Use Where Appropriate

3D Chart Objects

Can Be Hard to Read

Use Dark, Primary Colors

Preset Under: Format/

Slide Color Scheme/

Standard Tab

Avoid Yellows and

Pastels

Include Titles and Legend

Charts May Occupy

Entire Slide

PRESENTATION BASICS

Analyze Your Audience

Don’t Re-use Presentation If Inappropriate

Keep The Brief…….Brief

Presentation Should “Stand Alone”

Briefer Adds Depth, Amplification, Examples

Briefer Should Not Read Slides

Different Computers, Projectors, Screens Provide Different Images

Test Run Your Presentation on the Target System

Review Your Presentation For:

Clarity

Relevancy

Eye Appeal

Visibility and Readability

Quality

Memorability

Prepare “Read Aheads”

Label (Name & Office) and Write Protect Your Disk

End Presentation with a Black Slide

Field Questions

ENSURE THERE ARE NO QUESTIONS BEFORE YOU SUMMARIZE.

SUMMARY AND CLOSURE:

Well now you know the AMC standard for presentations and have had a little practice creating a presentation. If you’re giving a presentation “here” you’ll need to use the AMC Standard. It’s very easy to create a basic brief, and not too hard to spruce it up a bit. Just remember that your slides are there to supplement your brief. Don’t get so fancy that your slides become the focus of the presentation. Once you’re used to it, PowerPoint can be a lot of fun and you’ll cruise through any briefings or slides you’ll need to create during your tour here.

CLASSIFICATION MARKINGS

DOD 5200.1-PH

Mark Title Slide with Overall Briefing Classification

Unclassified

If Entire Briefing Is Unclassified--No Classification Markings Required

Classified

If... Presented, or Saved with Other Classified Briefing

If... ANY Slide in Briefing is Classified, Mark All Briefing Slides with Appropriate Classification Level

UNCLASSIFIED

AMC SLIDE STANDARD

Mark Classified in 18 Pt Red Arial Bold All Caps

Mark Any Unclassified Slides in 18 Pt Green Arial Bold All Caps

AMC/89AW Standards

FOUO

CONFIDENTIAL

CLASSIFIED (Secret/Top Secret)

CLASSIFIED

TITLE IS 32-POINT, ARIAL, CAPS, & BOLD

Briefer’s Rank/Name & Office Symbol

Title Case, Arial, 24-Point, Bold

BRIEFING IS CLASSIFIED:

<CLASSIFICATION LEVEL>

TURN OFF PAGERS, BEEPERS, CELL PHONES, PDAs, ETC.

SUMMARY

89th Airlift Wing Presentation Formats

Basic PowerPoint Operations

Use of Graphics

Classification Markings

UNKNOWN-1.ppt

BRIEFINGS

89AW/CC

OVERVIEW

89th Airlift Wing Presentation Formats

Basic PowerPoint Operations

Use of Graphics

Classification Markings

Summary

WHY STANDARDIZED PRESENTATIONS

Non Standard Formats Create:

Hodge-podge and Unprofessional Looking Slides

Poorly Projected Ideas/Images

Complicated Mixed Software

Other Formats Expensive & Labor Intensive

Plastic slides (Overhead transparencies) are expensive and hard to change.

If there’s no standard when briefing the AMC command section, they get:

- Hodge-podge and unprofessional looking slides

- Many projected poorly

-- Hard to read and no consistency of color or format.

-- More re-work and waste of resources (time, money, material, manpower)

Another reason we have an electronic presentation standard - PowerPoint, is our move towards a paperless headquarters

- Acetate free too.

- PowerPoint slides can be e-mailed for pre-view, coordination and sharing

-- Go to next slide.

AMC SLIDE STANDARDS

Template

Supports PowerPoint 2000 SR-1

Always Used Outside the Directorates

Appropriate For All Audiences

Ideal for Electronic / Acetate Presentations

AMC Standard Template.ppt” http://AMC/ds/index.html

- This is in your tool kit

- This standard works good for both Electronic and if you need to do acetate presentations

- Most Directorates within AMC are using Powerpoint 7.0

- This standard is Always used outside the directorate. Your directorate may have a different standard for briefing within --but why?

- Appropriate for all audiences from downtown to AMC/CC

TITLE IS 32-POINT, ARIAL, ALL CAPS, & BOLD

Briefer’s Rank/Name

& Office Symbol

Title Case, Arial, 24-Point, Bold

Text Is Arial, 24-point and Bold

First Sub-bullet Is 22-point and Bold

Second Sub-bullet Is 20-point and Bold, Etc.

Never Drop Bullet Text Below 20 Pt – Unreadable for VTC

Use Title Case Capitalization

Mouse-click “Format” – “Change Case” – “Title Case”

Square - Dot - Diamond

Main Bullet Is 80% of 24 Pitch Square Bullet Size

Sub-bullet’ Is 135% of 22 Pitch Dot Bullet Size

Second Sub-bullet’ Is 85% of 20 Pitch Diamond Bullet Size

Bullet Size Is Represented As a Percentage of the Text It Precedes

To Emphasize Words or Phrases, Italicize or Underline

Slides Must Be Numbered

SLIDE FORMAT (CON’T)

Briefs Written for CC/CV

Limit Slides (5 for A-Staff Meetings)

Limit Use of Cartoons (Animations)

Limit Slide Animations to No More Than 2

Never Use If Being Transmitted During VTC

Overuse Distracts From the Briefing Content and Takes Up Memory

SLIDE BUILDING

Each Slide Should Stand-alone

Bullets Are More Than Memory Joggers

Someone Familiar With the Topic Should Be Able to Explain It

Use Indentation to Add Support to Main Topic

Additional Bullets Amplify, Clarify, and Enumerate

Do Not Use More Than 3 Levels of Indentation

No “Filler” Quotes

Quotes Must Directly Relate to the Subject

ADDING GRAPHICS – PICTURES

Use Pictures to Explain or Amplify

Do Not Use Pictures Just Because They Are Nifty

Pictures Need to Add To, and Agree With, Text

Don’t Talk About C-5 Refueling and Show a C-17

Frame Pictures in 3pt Gold

ADDING GRAPHICS – CHARTS

Use Where Appropriate

3D Chart Objects

Can Be Hard to Read

Use Dark, Primary Colors

Preset Under: Format/

Slide Color Scheme/

Standard Tab

Avoid Yellows and

Pastels

Include Titles and Legend

Charts May Occupy

Entire Slide

Analyze Your Audience

Don’t Re-use Presentation If Inappropriate

Keep The Brief…….Brief

Presentation Should “Stand Alone”

Briefer Adds Depth, Amplification, Examples

Briefer Should Not Read Slides

Different Computers, Projectors, Screens Provide Different Images

Test Run Your Presentation on the Target System

Review Your Presentation For:

Clarity

Relevancy

Eye Appeal

Visibility and Readability

Quality

Memorability

Prepare “Read Aheads”

Label (Name & Office) and Write Protect Your Disk

End Presentation with a Black Slide

Field Questions

ENSURE THERE ARE NO QUESTIONS BEFORE YOU SUMMARIZE.

SUMMARY AND CLOSURE:

Well now you know the AMC standard for presentations and have had a little practice creating a presentation. If you’re giving a presentation “here” you’ll need to use the AMC Standard. It’s very easy to create a basic brief, and not too hard to spruce it up a bit. Just remember that your slides are there to supplement your brief. Don’t get so fancy that your slides become the focus of the presentation. Once you’re used to it, PowerPoint can be a lot of fun and you’ll cruise through any briefings or slides you’ll need to create during your tour here.

DOD 5200.1-PH

Mark Title Slide with Overall Briefing Classification

Unclassified

If Entire Briefing Is Unclassified--No Classification Markings Required

Classified

If... Presented, or Saved with Other Classified Briefing

If... ANY Slide in Briefing is Classified, Mark All Briefing Slides with Appropriate Classification Level

AMC SLIDE STANDARD

Mark Classified in 18 Pt Red Arial Bold All Caps

Mark Any Unclassified Slides in 18 Pt Green Arial Bold All Caps

AMC/89AW Standards

FOUO

CONFIDENTIAL

CLASSIFIED (Secret/Top Secret)

TITLE IS 32-POINT, ARIAL, CAPS, & BOLD

Briefer’s Rank/Name & Office Symbol

Title Case, Arial, 24-Point, Bold

BRIEFING IS CLASSIFIED:

<CLASSIFICATION LEVEL>

TURN OFF PAGERS, BEEPERS, CELL PHONES, PDAs, ETC.

SUMMARY

89th Airlift Wing Presentation Formats

Basic PowerPoint Operations

Use of Graphics

Classification Markings

UNKNOWN-2

UNKNOWN-3