Industry Day QA's.doc

1. Will the contract include work for the Flag Officials Quarters at both bases?

No, the family housing at both bases falls under the Military Housing Privatization Initiative (MHPI) passed by Congress in 1996. Clark Reality controls the privatization efforts at Andrews AFB and BLB Family Housing, LLC controls the privatization efforts at Bolling AFB.

2. Will there be two separate Civil Engineer/Contracting teams managing each base’s requirements?

Yes, the 11th Contracting Squadron and 11th Civil Engineering Squadron will manage Bolling AFB’s projects and the 316th Contracting Squadron and 316th Engineering Squadron will manage Andrews AFB’s projects. The contractor will be required to maintain a program office at each base.

3. How will each bases’ requirements be coordinated?

Each base’s requirements will be coordinated through the appropriate managing offices as described in question number 2.

4. When is the proposed date for contract award?

The proposed date for contract award is tentatively set for 10 November 2008. Please note that all dates are tentative until execution and may vary from proposed dates.

5. Is it the Government’s intention to award the contract prior to 30 September 08?

No, it is not the Government’s intention to award the contract prior to 30 September 08. Please see question 4 for proposed award date.

6. What are the insurance and bonding requirements?

Performance and Payment Bonds will be required in the amount of the contract minimum stated in the solicitation. If the value of active delivery orders exceeds the contract minimum, the contractor may be responsible for obtaining additional bonding. Although the amount of the initial bond is based on the contract minimum, eligible contractors will have to show the ability to bond at an aggregate amount of $18M; the estimated annual value of the proposed contract.

7. How many multiple award task order contracts will be awarded to 8(a) firms as a result of this solicitation?

A single Indefinite Delivery Indefinite Quantity (IDIQ) contract will be awarded as result of this solicitation. The number of delivery orders issued under this contract can not be determined; however, historical data of the last 5 years is listed in the draft solicitation and will be listed in the solicitation.

8. What type and sizes of projects will the task orders consist of?

By definition, SABER projects include detailed task specifications that encompass most types of real property maintenance, repair, and construction work. The size of the upcoming projects can not be predicted at this time; however, historical data of the last 5 years is listed in the draft solicitation and will be listed in the solicitation.

9. Will the Government consider adding safety, safety records, and safety program to the evaluation criteria?

Safety related factors are important concerns with every contract. Safety factors are included in the specifications in areas that will be evaluated under Part I of the technical evaluation.

10. Will the Government consider extending the page limits to 25 pages for past performance and 50 to 75 pages for technical volume 1?

The Government will not extend the page limitation on past performance. The contractor shall make every attempt to ensure the 10 past performance questionnaires are completed by their most satisfied customers. The page limitation for Part I of the technical proposal has been increased to 40 pages to better accommodate offerors.

11. Due to the size of the potential project team, will the Government consider excluding resumes from the page limitations set forth for proposals?

Any resumes submitted will be included in the total page count of each respective part of the proposal.

12. Recognizing the differences in complexity of the different ranges of value, would the Government consider work during non-standard hours and work in secure areas as a multiplier rather than a stand-alone coefficient?

Work performed during non-standard hours and/or in secure areas will be subject to the respective coefficients as outlined in the draft solicitation.

13. Will the solicitation be set aside for 8(a) entities?

This solicitation will be set aside for 8(a) entities within the Small Business Administration’s Region III.

14. Will 8(a) entities have to perform at least 51% of the work?

52.219-14 -- Limitations on Subcontracting.

As prescribed in 19.508(e) or 19.811-3(e), insert the following clause:

Limitations on Subcontracting (Dec 1996)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for --

(1) Services (except construction). At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

(2) Supplies (other than procurement from a nonmanufacturer of such supplies). The concern shall perform work for at least 50 percent of the cost of manufacturing the supplies, not including the cost of materials.

(3) General construction. The concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

(4) Construction by special trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

15. If the principal of an 8(a) firm has managed and worked as a civilian at Andrews AFB on engineering and construction projects can the firm use the principal’s individual experience as past performance?

Any past performance information a contractor deems beneficial may be submitted for evaluation. Please be sure the information is recent and relevant as described in the draft solicitation and subsequent solicitation.

16. Who are the incumbent contractors and are they eligible to participate in the request for proposal?

The incumbent contractor for Andrews AFB is All Cities Enterprises and the incumbent contractor for Bolling AFB is Donley Kirlin Joint Venture. The eligibility for both contractors will be determined by the Small Business Administration.

17. Is there a requirement for contractor personnel to maintain a security clearance?

Contractor personnel will not be required to maintain a security clearance, but may be subject to background checks if they are required to work in secure areas as defined in the specifications.

18. Can all acronyms be spelled out?

The specifications contain a list of acronyms to cover the majority of acronyms used. However, if an acronym is used and is not included in the list, further clarification can be provided.

19. Can the due dates set forth for questions be extended to allow more time for contractors to submit questions?

All due dates are tentative at this time and are used to serve as planning guides only. Once the solicitation is posted to www.fbo.gov (FBO), changes will be minimal and established due dates shall be abided by. In the event that the Government feels it is necessary to change a due date, a notice will be posted on FBO.

20. Can the contractor’s quality control team initially be split between Andrews AFB and Bolling AFB until projects are identified?

The contractor’s quality control team must meet the requirements set forth in the specifications. It is up to the individual contractors to propose how they intend to meet those requirements.

21. Will Past Performance Questionnaires be due one week prior to proposal due date?

The Past Performance Questionnaires will be due one week prior to the proposal due date.

22. Is there a mechanism in place for introducing new products that might be relevant to the SABER contract?

Contractors wishing to propose new products are welcome to contact the Government to set up a capability/demonstration briefing.

23. How will companies interested in subcontracting be notified of opportunities?

All information in regards to this solicitation will be posted on www.fbo.gov.

24. Will past performance with local government contracts be considered?

Yes. Please review the specifications to ensure past performance information submitted is recent and relevant.

25. Approximately how many task orders were issued for the current contracts?

As of February 2008, 259 task orders (delivery orders) were issued on Andrews AFB and Bolling AFB. Please reference the draft solicitation and solicitation for more specific historical data.

26. What is the approximate dollar range of the task orders issued under the current contracts?

A complete listing of historical data which covers the range of task orders (delivery orders) at Andrews AFB, Bolling AFB, and Andrews AFB/Bolling AFB combined is included in the draft solicitation and solicitation.

27. Will the work be predominantly design/build, or design by others and then constructed under this contract?

SABER is not meant to be design/build. SABER is best suited for non-complex, minor construction, and maintenance and repair projects that require minimum design; typically not exceeding 35%.

28. Are the weighted values for the coefficients based of dollars or number of projects?

The weighted values for the coefficients found in the solicitation are based on number of projects.

29. What is the definition of a contractor with a local office?

In order to be considered for award under this solicitation offerors must have an operating “local” office located within the Small Business Administration’s Region III; defined as MD, VA, WV, DC, PA, and DE.

30. Are the costs of escorts included in the coefficients or will these cost be in addition to the coefficient derived price?

Escorts will be provided by the Government. Therefore, there will be no cost incurred by the contractor for escorts.

31. Who will be responsible for providing escorts?

The Government is responsible for providing escorts.

32. How does BRAC affect the amount of privatized housing?

The SABER requirement does not include housing privation

33. Can the past performance of team members count towards final past performance rating?

All applicable past performance submitted by the offeror’s references will be considered to arrive at a final past performance rating.

34. How will contractors be notified of award?

IAW FAR 15.504, the contracting officer shall award a contract to the successful offeror by furnishing the executed contract or other notice of the award to that offeror.

Also, unsuccessful offerors will be notified in accordance with the procedures specified in FAR 15.503--Notifications to Unsuccessful Offerors.

35. Will one-on-one interviews be held to present proposals?

One-on-one interviews will not be held. If the Government decides that discussions are necessary, all offerors in the competitive range will be notified of the time and location that discussions will be held.

36. Is past performance limited to the prime contractor’s experience or will the Government also consider the past performance of the teaming partners?

The Government will consider the past performance of the teaming partners.

37. How are 8(a) contractors with an annual size cap of $3M/year expected to demonstrate “Relevant” experience with multiple contracts valued greater than $25M?

The Government cannot direct a contractor how to meet the criteria set forth in the solicitation. However, it is typical to see smaller 8(a) contractors form a partnership or Joint Venture with a larger more qualified contractor in order to better satisfy the criteria in the solicitation.