Answers posted on 27 Oct 11.xlsx
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- Solicitation number
- FA3002-10-R-0059
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Additional Responses to Comments/Questions from Potential Offerors - 27 Oct 2011
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| Count | Tracking Number | RFP/PWS Reference | Comments/Questions | Answers/Actions | Posted CONS |
| 1 | M-0001 | Who is the pest control subcontractor and what is the value/size of the pest control portion? | The Government is not privy to subcontractor relationships with the prime contractor. | ||
| 2 | T-11-0001 | Appendix 11C.1 | Appendix 11C.1 (Maps and work area layout) states “See technical library located in CEPT, programs Flight - Technical support G section of 325th Civil Engineering, Building 421.” It would be helpful if the Government could provide these maps and work area layouts as Technical Exhibits in the RFP. | The requested maps and work area layout will be added to the PWS Appendix 11C.1 in response to this question . | |
| 3 | T-11-0002 | PWS 11 B | There are two separate locations of meters for electric and water. What is the difference between the meters? | The latest Workload Estimate on FEDBIZOPPS.GOV only shows 6 water meters. The previous Workload Estimate did show separate locations of meters for electric and water. | |
| 4 | T-11-0003 | PWS 11.1.2.2.3.1.2 | How many doors and what type need to be maintained (i.e., electrical/manual, fire door, overhead, hangar, etc)? Data is required so that a proper man-hour estimate can be generated. | Please reference the workload table in the PWS, Section 11-B pages 11-B-4 thru 11-B-6. | |
| 5 | T-11-0004 | PWS 11.2.2.3.3 | Please provide a sweeping schedule so that a proper estimate for man-hours can be performed. | It will be up to the contractor to come up with a sweeping schedule. (It is not the Government’s intent to provide the SP with a technical approach to accomplish PWS requirement. The Government will provide the additional historical workload and the required standard, the SP is required to develop the technical approach to achieve the desired outcome and meet the required standard.) | |
| 6 | T-11-0005 | PWS 11.1.2.2.2.5 | How many UH units will require maintenance and cleaning each year? | ||
| 7 | C-RFP-0001 | Section L-RFP | Reference (2) above, the Proposal Organization Chart indicates the Technical Proposal is restricted to 50 pages, including Setion1 Technical Approach, Section 2 Mobilization and Section 3 Program Management and Staffing. Reference (2) above, Special Instructions defines numerous items the offeror is required to address in the Technical Proposal, supposedly within 50 pages. It is unrealistic of the Government to require the amount of information required in the Special Instructions to be limited to 50 pages. As examples: The Government is asking offerors to provide “detailed description” of training, recruiting, certifying and qualifying personnel”; demonstrate “an adequate approach” for meeting 7 major areas of the statement of work; provide a Manpower Matrix prescribed by the Government that in itself will consume 5-10 pages of the proposal. I could provide several other examples requiring detailed input to adequately address the Government’s requirements. Please reconsider and raise the page count to 150 pages (at the minimum) or significantly reduce the amount and kind of information required to be addressed within the 50 pages. | The government will not reconsider raising the page count. | |
| 9 | T-11-0007 | PWS 11-1 | The above paragraph references “RPIE”- Real Property Installed Equipment. Please include in the final RFP a listing of RPIE. Also provide a listing of Real Property (building) square footage by location. The information is needed to develop a realistic estimate. Please provide information in Xcel format. | The RPIE listing will be provided. | |
| 13 | T-11-0008 | PWS 11B | Each area (example EMCS) is followed by some type of number. What does the number designation mean? | The number you are referring to in the “Shop codes” it is also use to indentify the shop in the IWIMS system to track labor and material cost. | |
| 14 | T-11-0009 | 11B | On this page/data there are no hours shown work center for 492 (EMCS) nor 442 (Pavement). Does this mean RWP work is not required for EMCS or for pavement? | Yes RWP work is required for EMCS and pavement please see RWP Hours page 11–B-6. | |
| 15 | T-11-0010 | 11B | Is the Focus Work covered under the Davis Bacon Act? If so, a Davis Bacon Wage Determination is required. | ||
| 16 | C-RFP-0002 | RFP Section L | What is the page limit of the Specific Content portion of the Past Performance Volume? | The page limit for the Specific Content portion of the Past Performance Volume is included in the page count for the past performance information sheets (no more than 5 pages for each contract). | |
| 17 | M-0005 | What is the range of magnitude for this solicitation? | Please see the PWS and Section B. The range of magnitude will not be provided. | ||
| 18 | C-RFP-0003 | RFP | The referenced section of the PPIF states: “For Government contracts provide current information on all three individuals”. The form only identifies areas for two individuals: Program/Site Manager and Administrative Contracting Officer. Who is the 3rd person? | The 3rd person will be provided only if your Program Manager is different from the Site Manager. | |
| 19 | T-11-0011 | 11.1.2.2 | What real property and RPIE is designated as critical systems by the Government? | ||
| 20 | T-11-0012 | 11.1.2.2.3.2 | Please provide standards for each type of ground maintenance: • Improved (mowing cycle, height standards, etc?) |
• Semi-Improved (mowing cycle, height standards, etc?)
• Unimproved: See Air Force Level of Services
• Landscaping (trimming, etc)
• Edging Standards?
• Replacement of dead grass
• Irrigation of improved areas (how often)
• Fence line, maintenance or criteria?
| Improved: Between 2 inches and 4 inches. • Semi-Improved: Between 4 to 18 inches. • Unimproved: Determined by Air Force Level • Landscaping: Between 2 inches and 4 inches. • Edging Standards: Turf shall not be cut back more than 1 inch away from edges. • Replacement of dead grass: Ensure repairs conform to surrounding areas. • Irrigation of improved areas. IAW the base watering schedule as determined by the Base Energy Manager. • Fence line, maintenance or criteria: Ensure vegetation does not exceed the height of the adjacent mowed areas. | ||||
| 21 | T-11-0013 | 11.1.2.2.3.1.2 | Doors: Please provide the number of doors by type that require maintenance. | See 11 05 TYN Operations workload Appendix 11B-4 |
| 22 | T-11-0014 | 11.1.2.2.1.3.1 | Please provide a definition of “measured work orders” | Work orders that require detail planning or capitalization of real property records. Generally speaking, this would be work that is above 50 man-hours; but not to exceed 250 man-hours. |
| 23 | T-11-0015 | 11.1.2.2.1.4 | How many Land Mobil Radio (LMR) devices do we control and issue? | LMR make: Motorola XTS 5000R, Model #: H18QDF9PW6AN, the number issued at start of current contract: 87, Quantitiy on hand (present day): 132, Average replaced annually: 2 |
| 24 | T-11-0016 | 11.1.2.2.3.1 | Structures: Please provide a listing of structures to be maintained by their square footage and locations. | This data can be found in the Real Property Installed Equipment (RPIE) listing on the RFP. |
| 25 | T-11-0017 | 11.1.2.2.3 | Please provide square footage of TAFB facilities: Buildings? |
Grounds?
Pavements?
Landscaping?
Roads?
Refuse Collection/Disposal (tons) Sprinklers?
Fences?
Construction/Demolition Debris (tons)
| Contractor is only responsible for self-created debris. Refuse collection is administered under a separate service contract. The other data can be found in Appendix 11-B in the RFP. | |||||
| 26 | T-11-0018 | PWS 11.1.2.2.2.5 | UH Maintenance: Please provide the average number of rooms/suites turn over per year. How many square feet of dorm rooms require painting on a 3-year cycle? | ||
| 27 | T-11-0019 | PWS 11.1.2.2.2.4 | Please provide the base watering schedule | ||
| 28 | T-11-0020 | PWS 11.1.2.2.2.3 | Industrial water treatment program: How many close loop systems require water treatment? | Please reference PWS Appendix 11B page 11-B-4; all systems to be treated are listed in Workload Estimates. | |
| 30 | T-11-0022 | PWS 11.1.2.2.2.1 | Is the corrosion control and cathodic control programs a part of the current preventive maintenance program? | ||
| 31 | T-11-0023 | PWS 11.1.2.2.1.10 | How many CE Vehicles are included in the CE Vehicle Fleet 7? Who maintains these vehicles? | Please refer to section 2-3, paragraph 2.3.1.4 and Appendix 2-FF. | 20-Oct-11 |
| 32 | T-11-0024 | PWS 11.1.2.2.1.6 | How many parts are included in the self help store? What is the turn over rate? | ||
| 34 | T-11-0026 | PWS 11-B | Is there any work described in the RFP that is not reflected in the RWP hours (page 11-B-6) work load estimate reflection in Page 11-B-7 and 11-B-8 plus focus work shown on page 11-B-9. If there is, what are the areas and what is their historical performance? | ||
| 35 | C-RFP-0004 | RFP | Leadership is relooking at this portion of Section M, I am waiting for their decision/response to see if we can or will amend this portion. | ||
| 42 | T-0032 | Does the current CMMS system have mobile handheld units? If the CMMS system has mobile handheld units will those units be available for the successful service provider? | At present the Integrated Work Information Management System (IWIMS) and the Automated Civil Engineer System (ACES) are the CMMSs currently being used at Tyndall AFB. Per paragraph 11.1.2.2.1.4. LAND MOBILE RADIOS (LMR): Control and issue LMRs and other Government approved communication devices for the accomplishment of CE assigned duties. Purchase new and/or replacement radios after coordination with the 325th Communication Squadron. All radios provided by the Government or purchased by the service provider in support of this contract remain the property of the Government. | 20-Oct-11 | |
| 43 | T-0033 | What was the AF’s cost for unleaded and diesel fuel per gallon historically for the last year? | 20-Oct-11 | ||
| 44 | T-0034 | Please provide a complete list of the Real Property Installed Equipment that the AF expects this contract to maintain. | |||
| 48 | T-0038 | Is there another Computerized Maintenance Management System (CMMS) other than IWIMS and ACES being utilized at Tyndall AFB? If there is what is the system? | 19-Oct-11 | ||
| 49 | T-11-0039 | 11.1.2.2.4.2 | Reference paragraph 11.1.2.2.4.2, What are the makes and models of the existing Fire Alarm, Fire Suppression, and Fire Alarm Reporting systems and their respective ages? Are there any service contracts or warranties in place for these systems? | ||
| 50 | T-0040 | For Fire Suppression and Fire Alarm Reporting, what are the existing warranties? | |||
| 51 | T-0041 | How many fire hydrants does Tyndall AFB have? Who accomplishes the annual fire hydrant flow tests. | |||
| 52 | T-0042 | What is the make and model of the current Intrusion Detection Systems (IDS)? | |||
| 55 | T-0045 | Please provide an RPIE inventory. | |||
| 58 | T-11-0048 | 11.1.2.2.3.1 | Reference paragraph 11.1.2.2.3.1 Active Roof Management Inspection Program. Who currently provides the Active Roof Management Inspection Program? When were the last inspections accomplished? What is the status of the roofs based on the last inspection reports? | ||
| 59 | T-11-0049 | 11.1.2.2.1.5.2 | Reference paragraph 11.1.2.2.1.5.2 Hazardous Material Management. Does Tyndall AFB have a HAZMAT Pharmacy? If yes, will the SP have access to the pharmacy? | ||
| 60 | M-0006 | Contracting | Can the governement provide a list of the curretns services that are subcontrated out to specialty compancies (Pest control, fire alarms, etc)? Also can the government provide a list of names of those subcontractors? | The government is not privy to subcontractor relationships with the prime contractor. | |
| 61 | C-0006 | Can the government Provide the sign-in- Sheet of the attendees and the powerpoint presentation privided at the 9/29/11 pre-proposal/site tour ? | This information was provided with the minutes. This was posted inFedBizOps on 13 Oct 2011. | 19-Oct-11 | |
| 62 | C-RFP-0005 | RFP | Request that the deadline for submitting questions be extended due to the final PWS not yet available. Additionally questions could arise after the RFP is released. | The final RFP was released on 30 Sep 2011. The deadline for submitting questions (Site Visit) was changed from 5 Oct 2011 to 11 Oct 2011. Comments and questions cutoff date is 13 Oct 2011 per Amendment 01. | 19-Oct-11 |
| 63 | C-RFP-0007 | RFP | The page count indicated for paragraphs 1 & 1.2 of this volume are 5 (shown to the right of para. 1 Table of Contents and 1.1 Summary Page. Does this mean that the TOC (that is excluded by page count in the Note to this chart) and the Summary page combined must not exceed 5 pages? Or, does it mean the Summary Page is not to exceed 5 pages? | The TOC is excluded from the page count. The Summary Page is not to exceed 5 pages. | |
| 72 | T-H-0058 | H-13 | RFP Para H-13 Page 47 of 84 states DeCA and the Medical Facility have requested to be a part of this contract, however you have only listed the Medical Clinic in the CLIN update posted 23 September 2011 to FBO. Please advise if DeCA should be included and provide workload? | H-13 THE MEDICAL TREATMENT FACILITIY (MTF) |
The Medical Treatment Facilities (MTF), one of AETC reimbursable customers, have requested approval to manage and provide services to maintain real property and real property installed equipment (RPIE) under their control via a service contract funded through their respective activity. Should a final decision be rendered to approve this initiative, the Government reserves the right to remove any or all of these requirements from the Base Operating Support (BOS) contract. Any workload changes caused by these initiatives will be incorporated via bilateral modification; workload specifics to each affected functional area will be adjusted accordingly upon implementation.
| 20-Oct-11 | |||||
| 73 | T-H-0059 | H-20 | RFP Para H-20 Fuel Products, Page 48 of 84 states the use of Govt. fuel is authorized at DESC price (Can we obtain the daily pricing during the proposal development period for analysis?) | 20-Oct-11 | |
| 74 | T-11-0060 | 11.1.2.2.2 | 23 Sep Posting of Section 11 - Operations Service Summary Para 11.1.2.2.2. Infrastructure Systems states simply "Liquid Fuels" and does not specify this for CE operations only? Can this be changed or explained since DLA has taken over specific Liquid Fuels programs at Tyndall separate from the CE only functions, right? | Section 11-1, paragraph 11.1.2.2.2 has not changed please refer to that section of the PWS. | |
| 90 | T-0073 | Do you have a current listing of the spare parts inventory? | |||
| 91 | T-0074 | What on-base facilities are considered "critical" or "high profile"? | |||
| 94 | T-0077 | What are the manufacturer/type(s) of building automation system(s) in use at Tyndall? Will the supplier be responsible for the operation and maintenance of the systems? | |||
| 95 | C-RFP-0008 | RFP | In Section D, Part 3, Volume III – Past Performance Information, the RFP states:“4) Specific Content. Offerors may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk,”HOWEVER, the Proposal Organization Chart, found in Section E, does not allow any extra pages for this “Specific Content” section in the allotted page numbers. Please add to the current page limit for Volume III to allow for inclusion of this information. | The page limit for the Specific Content portion of the Past Performance Volume is included in the page count for the past performance information sheets (no more than 5 pages for each contract). No additional pages will be added to the page limit. | |
| 97 | T-0079 | Can the government provide a single line drawing as to the location of the lift stations located on the base? | |||
| 98 | T-0080 | Is the Government providing trailer mounted welding apparatus or does the contractor need to provide | Yes. It belongs to the government. | ||
| 105 | T-02-0087 | 2.1.2.3.7 | Can a Top secret cleared personnel be unescorted in the AFCOM building, or do they still have to be escorted by the base? | The DD 254 addresses all the security clearance requirements, highest level, unescorted requirements, facility clearance etc. The completed DD254 will be on FEDBiz Opp. | |
| 108 | T-11-0090 | 11-B-6 | Page 11-B-6 in the draft PWS shows Historical Workload Data, Please provide Work Center description and breakdown of different groups within that work center. | 20-Oct-11 | |
| 110 | T-11-0092 | PWS Section 11-2 | Section 11-2 page no. 11-2-5 in draft PWS labeled Operation-Service Summary item no. 38, Please provide additional information if this is pertaining to Final Denial Barriers at all gates / Base Entry location or Aircraft Barrier maintenance. | Section 11-2 page no. 11-2-5 in draft PWS labeled Operation-Service Summary item no. 38 refers to barrier maitenence (MX). MX is required when resetting the barrier due to aircraft engagement and or change of runways/end of runways. | |
| 113 | T-0095 | Highway 98 roads sides, it was stated on the site visit road side responsibility ends at the building 1800 area. Please provide single line drawings for the Highway 98 area. | |||
| 114 | T-0096 | Flight line areas- we realize your grounds are flat with little drainage. Are there areas in the grass that are soft/swampy that equipment will sink during maintenance of these areas? If so, how large are these areas or area? | It is not the Government’s intent to have the SP mow soft/swampy area that may present an unsafe condition. There are areas that become soft after heavy rains. Those areas are mowed once they dry out. | ||
| 115 | T-0097 | Could the government please provide single line drawings of grounds maintenance areas with fence line, irrigation, etc. Example: Maintain Irrigation System 100 each (What different systems, 100 zones, 100 heads, etc.) |
Landscape areas and Athletic areas (They are combined in fertilization and aeration, 35 acres) the orginal acreages are listed as 21 acres and 25 acres.
Maintain Fence Lines - the maps in the back of the room during the site visit did not clearly identify these.
| 116 | T-0098 | Could the government please provide the Storm Water Prevention Plan with the drawings included? | ||
| 117 | M-0010 | When will the government provide a copy of the site visit sign in sheet? | A copy of all individuals who attended the site-visit was provided as an attachment with the minutes posted on FedBizOps. | |
| 118 | T-H-0099 | H-17 | Paragraph H-17 states that “Costs for administrative supplies and materials described in this paragraph shall be included in the respective CLIN for each functional area.” However, costs associated with Paragraph H-17 appear to be captured in CLIN 0013. Please confirm that all administrative supplies and materials described in paragraph H-17 are included in cost reimbursable line item 0013, 1013, 2013,3013 and 4013 | H-17 REPAIR AND REPLACEMENT OF GOVERNMENT FURNISHED PROPERTY (GFP)The Government will turn-over the existing inventory of GFP, as listed in appendices F, and in accordance with the mobilization plan. Existing parts and materials will be provided at the start of full contract performance, to include, but not limited to raw and processed material, parts, components, assemblies, and supplies, that may be consumed in normal use in the performance of the contract. Materials also include CEMAS consumable items used in construction and maintenance such as lumber, hardware, cement, asphalt, environmental items. The service provider will not be required to maintain the same dollar value, types, and quantities of inventory throughout contract performance. The Government does not require the service provider to return the same level of initial inventory at completion of performance. The Government will only reimburse the Service Provider for repair, replacement, parts, and material as indicated in Section B and the PWS. Equipment Authorization Inventory Data (EAID) is listed in PWS appendices 11-FB, and non-EAID is listed in appendices 11-FC. Procurement of all new or replacement Government Furnished Property (GFP) necessary in the performance of this contract shall be by the service provider and funded against CLINS H-0017 with no fee, G&A and applicable overhead will be negotiated on each purchase. The service provider must obtain contracting officer approval prior to making any purchase. |
| 119 | T-11-0100 | 11.1.2.2.2.3 | This paragraph includes the requirement to “Maintain, repair, replace, and operate….associated non-RPIE and RPSE items to include for example portable emergency systems.” Appendix 11B does not seem to list associated non-RPIE and RPSE items. Please provide a detailed, comprehensive non-RPIE and RPSE list to include type of equipment and structures, manufacturer, model numbers (where available), capacity (such as tonnage, HP, MBTUs etc.) and location. It is impossible to estimate manpower requirements based on the single example “portable emergency systems.” | Non-RPIE and RPSE items is not listed seperately, support for this equipment is identified in MOA/MOU. Workload for this equipment is accounted for in appendix 11-B. |
| 120 | T-11-0101 | 11.1.2.2.2.3 | The listing of equipment in Appendix 11B is not detailed or sufficient to accurately define and estimate the cost of maintained for listed equipment. For example there is no capacity or size information for cooling towers, Heating Plants Boilers lists a quantity of 40 with no capacity/size information. There is no way to differentiate between large chillers. Data as presented would suggest there are nineteen 107 ton chillers, (19*107 = 2036 total tons) however we assume it is unreasonable that there 19 identical chillers over 100 tons on site. Equipment size affects manpower estimates based on frequency of recurring work (preventive/planned maintenance) Based on Paragraph 11.1.2.2.2.7 requirements, it appears that there is a comprehensive RPIE list available on the current contract. Please provide the comprehensive and complete RPIE list to include type of equipment and structures, manufacturer, model numbers (where available), capacity (such as tonnage, HP, MBTUs etc.) and location. | RPIE list will be added to the request for proposal. |
| 121 | T-11-0102 | 11.1.2.2.2.3 | This paragraph requires us to “provide an industrial water treatment program designed to improve heat transfer systems by reducing scale buildup.” The listing of equipment in Appendix 11B is not detailed or sufficient to accurately define and estimate the cost of a water treatment program. b. Please provide a detailed, comprehensive list of closed loop chill water systems, closed loop hot water and open loop systems that require water treatment. Please include equipment such as boilers, chillers and water towers included in the water treatment program. Current information listed in Appendix 11 is inadequate to design and estimate an accurate water treatment program. |
If there is a water treatment program in place please answer the following: -Is there automated water treatment equipment in place now?
-If so, please identify what type(s) of system and whether the equipment will remain in place for the follow-on contract?
- If there are automated water treatment systems in place now, please identify the ones that are monitored through the DDC systems?
-Who currently performs the water treatment?
| RPIE list will be added to the request for proposal. | |||
| 122 | T-11-0103 | 11.1.2.2.2.1.5.3 | Given that this paragraph is “reserved” does this mean we are not responsible for Chill water systems to include maintenance and treatment? |
| 124 | T-11-0105 | 11.1.2.2.2.4 | The listing of Plumbing systems is vague in Appendix 11, identifying only linear feet of water lines and sanitary sewerage lines. Does this mean the contractor is only responsible for maintain the water lines? |
-Are the water lines listed interior LF or exterior LF?
-If the water lines listed are exterior LF, please clarify responsibility for maintaining these lines since 11.1.2.2.2.1.3. WATER DISTRIBUTION SYSTEMS is reserved and it would seem exterior piping would fall under this paragraph.
-Usual interior plumbing requirements delineate a line of demarcation for responsibility normally at the from head wall entering the building to the terminal equipment (faucets etc.). Please clarify where the line of demarcation for interior plumbing maintenance begins.
-Please provide all equipment such as pumps, valves, traps, water coolers, fixtures etc. that is part of interior plumbing maintenance. Based on Paragraph 11.1.2.2.2.7 requirements, it appears that there is a comprehensive RPIE list available on the current contract. Please provide the comprehensive and complete RPIE list to include type of equipment and structures, manufacturer, model numbers (where available), capacity (such as tonnage, HP, MBTUs etc.) and location.
| RPIE list will be added to the request for proposal. | ||||
| 125 | T-11-0106 | 11.1.2.2.2.4 | Who certifies backflow preventers? Please provide a list by size of all backflow preventers. When was the last backflow prevention survey conducted? | The Utilities supervisor certifies the backflow preventers; which is verified by the Back Flow Prevention Manager. The last backflow prevention survey was conducted in August 2006. Please refer to the Real Property Listing. |
| 126 | T-11-0107 | 11.1.2.2.2.4 | Appendix 11 identifies sprinklers systems in two places with different quantities. Water Distribution Systems identifies Irrigation Systems Underground with a quantity of 207. Grounds Maintenance Services says Maintain Irrigation System with a quantity of 100. Please clarify how these “irrigation systems” differ. Please provide the number of heads, pumps and timers/zones associated with irrigation systems on site. | |
| 127 | T-11-0108 | 11.1.2.2.4.1 | Please provide all EMCS systems currently in use by manufacturer, model and software build currently used (for example Tridium Niagara AX 3.5, Metasys, Apogee etc.) We assume software upgrades are considered materials costs and are part of the reimbursable CLINs. Appendix 11 lists total points but does not identify electric or pneumatic controls. Please provide a comprehensive list of electric and pneumatic controls. | |
| 130 | T-11-0110 | 11.1.2.2.3.1.2 | (repeat of a previous question, re-worded) How many, what type (Hanger, Overhead, Rollup, Fire Door, etc.) and which are electrical operated or manual? Information is required to form an estimate of the man-hours required to maintain these items. | |
| 131 | C-RFP-0010 | Section B Clin 13 | CLIN 0013, Minor Services - Cost Reimbursable, H-17. Should the referenced "H" paragraph be H-16, Minor Services? Please clarify. | Concur. The reference will be corrected (Amended) to read H-16 for CLINs X013 in Section B, as well as to Attachment 5, Tyndall Cost Price Model 19 Oct 11. |
| 132 | T-11-0111 | 11.1.2.2.2.1.3 | What are the demarcation lines for the contractor to perform for the Water Utility since the function has been privatized? Workload in Appendix 11B still provides a listing of Base Water Towers, meters, Irrigation Systems Underground, Installation Water Lines, and Backflow Preventers. Is the contractor required to maintain those items, or should they be deleted from the Appendix 11B workload data? Also, for this function has it or will it be accomplished to adjust the man-hour requirement for RWP and DSW as listed in Appendix 11B workload? | |
| 134 | T-11-0113 | 11.1.2.2.2.3 | How many Air Handlers are to be maintained and the tonnage of each? | |
| 135 | C-RFP-0011 | Section B | Section B, Supplies or Services and Prices, use of CLINs for pricing requirements. What CLINs are the following functions charged to: a. EMCS Operations and Maintenance |
b. Airfield Lighting
c. Aircraft Arresting Systems
d. Emergency Generators
e. Swimming Pool
f. Storm Water Drainage System
g. Petroleum (POL) System M&R
h. Grounding and Cathodic O&M
i. Playground and Recreational Areas M&R
j. Structural M&R
l. Interior Plumbing M&R
m. Fire Suppression/Protection Systems M&R
n. HVAC O/M & R
o. Interior Electric Systems M&R
p. Roof Systems M&R
q. Warning, Detection, and Intrusion Alarm Systems O/M &R
r. Vindicator Systems
s. F.M. Antennas, Transceivers, and Associated Equipment
t. Hoist and Crane Systems
u. Automatic door Systems
v. Locksmith Services
w. Doors
x. Sign Fabrication and Install
y. Traffic Control
| Please refer to Attachment 5, Cost/Price Model (Schedule B); the CLINs are listed with associated PWS paragraph for those functions. | ||||
| 136 | T-11-0114 | T-11-0114 | Regarding offeror input on the DRAFT solicitation, please advise if the Government’s responses to those questions are still valid and applicable to the FINAL solicitation.” | |
| 138 | T-0116 | DD254 | The attached DD254 is blank. Please provide a DD254 completed with the security requirements related to this contract. | A completed DD Form 254 will be provided on the next upcoming amendment. |
| 140 | M-0011 | description | The 30 Sep 11 MEMORANDUM FOR PROSPECTIVE OFFERORS (“Tyndall Executive Summary”) refers to RFP FA3002-10-R-0059 as “Tyndall Civil Engineering Support Services, Tyndall AFB, FL.” The PWS title page (“00 00a TYN Cover Page 26 Sep 11”) says, “TYNDALL AFB FL BASE OPERATIONS SUPPORT.” The FBO synopsis calls this project “Tyndall AFB Civil Engineering Operations Services.”Please specify the Government’s preferred title for this solicitation/contract. | |
| 141 | C-RFP-0012 | RFP | Section 1.7 and 3.4 of the Price Proposal both ask for “Signatory Authority to Contractually Bind Offeror (signed at VP level or above).” Please advise if this information is required in one (specify) or both sections. | This is a duplicate. The solicitation will be amended and 1.7 will be removed. |
| 142 | C-RFP-0013 | RFP | The information required in Section 1 of the Price Proposal is typically provided at the beginning of the Technical Proposal or in a separate volume. Does the Government wish for this information to remain in the Price Proposal?Regarding Section 1.1, please specify any required or expected content for the Executive Summary. | Please follow the Proposal Organizationa Chart for Volume I as stated.The Government does not specify content for the Executive Summary of the Contractor’s proposal. |
| 143 | T-11-0118 | 11.1.2.2.3.2 | Please provide the required level of services standards for the requirements listed in Appendix B under the Grounds Maintenance Services. | |
| 145 | T-11-0120 | 11.1.2.2.4.5 | Please clarify if the service provider is responsible for maintaining the airfield ramp lighting? If the service provider is responsible, please provide the number of ramp lights. | The BOS contractor (SP) will not be responsible for maintaining the airfield ramp lighting. |
| 146 | T-0121 | 11.1.2.2 | Please provide the RPIE and RPSE listing of all the items that the service provider is responsible to maintain. | The RPIE list will be provided in the RFP. |
| 147 | T-11-0122 | 11.1.2.2.2.2. | Please provide the square feet and required level of services for the entomology (pest control and herbicides) requirement | |
| 148 | T-11-0123 | 11.1.2.2.3.4 | Please provide history workload for pavement/street striping | |
| 149 | T-11-0124 | 11.1.2.2.4.3.1 | Please provide a description and quantity of the “traffic lights, control devices, and associated components” the service provider must maintain, repair, and install. | |
| 150 | T-11-0125 | 11.1.2.2.1.3.1. | Please provide a history of the annual Davis Bacon hours that are used in the Focus Work Order Program. | |
| 159 | T-0134 | Do the temporary living facilities come under work orders only or is there also a need to develop a maintenance schedule? | Temporary Lodging Facilities (TLF) are classified as Real Property and are maintained to the same level of standards as other facilities; they require the same level of support as required for any Real Property facility on Tyndall AFB. | |
| 160 | T-0135 | Will gas be deleted from the PWS as indicated in the Q&A response? | ||
| 161 | T-11-0136 | 11.1.2.2.1 | Can you provide the demarcation of responsibility for all utilities? What is the demarcation line (50 feet, 100 feet, etc.) for contractor responsibilities since gas, electric, and water utilities have been privatized? | |
| 162 | T-11-0137 | 11B | Are there any planned work content escalations (e.g., the child development center enhancements that may change maintenance requirements) and can you provide the details? Or is it an accurate assumption that the workload will remain constant over the period of performance? | It is not an accurate assumption that the workload will remain constant over the period of performance. As the base mission changes, new requirements develop, surge, and natural or man-made disaster occur the SP workload may change. If/when these changes occur they will be address through a contract modification requirements and cost will be negotiated at that time for example the arrival of a T-38 and F-22 squadron. |
| 163 | T-0138 | Does the 29,000 acres encompass only the base proper observed on the site tour or does it include the entire peninsula? | ||
| 164 | T-0139 | Is water treatment at Silver Flag the contractor responsibility or is it privatized? | ||
| 165 | T-11-0140 | 11.1.2.2.2.1.3 | Who maintains the water distribution system? | It has been privatized. |
| 166 | T-0141 | What are the dollar limits, if any, for NTE on reimbursable items? For single items? | It is not the Government’s intent to put a dollar limit on single reimbursable items. The not to exceed (NTE) is for the total CLIN (the SP cannot exceed the CLIN amount without the Government’s approval. It is the Government’s intent, to have the SP operate professionally and economical and be good stewards of the Government funds. | |
| 171 | T-0146 | Will there be a technical library and in what format (i.e., hard copy, electronic)? Could this library include MOUs, MOAs, agreements, Prioritized Facilities Listing, Facility Managers Handbook, signage workload, base sweeping schedule, grass cutting schedule, LOA/SA with customers, and Designation of Controlled Areas Letter? | ||
| 172 | T-11-0147 | 11.1.2.2.2.5 | How many unaccompanied housing units are turned over (i.e., reoccupied) annually? | |
| 174 | T-0149 | : Regarding participation in BASH, is there anything other than regulations that define or describe contractor involvement? | ||
| 175 | T-0150 | Can the Government provide a list of the number of items under warranty at the time of contract award? | ||
| 176 | T-11-0151 | 11B | Will bollards be listed in the PWS? The workload estimates shows the number and type of various bollards but there is no requirement in the PWS for this service. Is this requirement going to be added to the PWS or is this requirement included in the pavement sustainment section as vehicle barriers? | You are correct, this requirement is included in the pavement sustainment section as vehicle barriers The bollards are a specific type of vehicle barrier and fall under the umbrella from Para 11.1.2.2.3.4. |
| 177 | T-01-0152 | 1.1.9 | How many buildings and the square footage are maintained at each of the four off-base sites and what is the anticipated workload at each site? | Off-base real property will be provided in the comprehensive Real property listing to be published to FBO and made available to bidding Offerors; the workload estimates listed in the PWS includes hours necessary to support all off-base sites. |
| 178 | T-11-0153 | 11.1.2.1 | Is there an expected backlog of DSW/RWP work upon contract start? If yes, how many work orders in each category? | There is no backlog of DSW or RWP at this time; it is nor the Government’s intent to expect SP to carry a backlog DSW or RWP. The SP shall expect/plan to carry a backlog DSW or RWP. SP shall be responsible for meeting all DSW and RWP requirements in accordance with the final Service Summary at full assumption of contract requirements. |
| 179 | T-11-0154 | 11.1.2.2.3.2 | What the frequency of grounds maintenance for both improved and semi-improved areas? | The SP is required to perform all grounds maintenance in accordance with the AF Common Level Standards; a copy of these will be posted to FBO. |
| 180 | T-11-0155 | 11.1.2.2.3.3 | What is the frequency of pavement clearance other than the airfield (e.g., roads, driveways, parking lots, etc.)? | |
| 181 | T-11-0156 | 11.1.2.2.2.1.2 | What are the operating hours for the Silver Springs sewage plant? | |
| 182 | T-11-0157 | 11.1.2.2.2.1.2 | Can you provide the name of the service provider that operated the Tyndall AFB sewage treatment and water treatment plants? Are they located on base? | The only government-owned wastewater treatment plant in operation on Tyndall AFB is the package plant at Silver Flag as annotated in Para 11.1.2.2.2.1.2.; The SP (winning offeror) will be responsible for operating that plant; the remainder of Tyndall's wastewater is either held in septic tanks (remote sites) or distributed to the municipal wastewater treatment plants (e.g. Bay County Waste Water Treatment Plant). |
| 183 | T-11-0158 | 11.1.2.2.4.2 | Can alarms be reset remotely via web access? | An active fire alarm requires a technician to silence and reset the alarm at the panel. |
| 184 | T-11-0159 | 11.1.2.2.2.1 | How many months of the year is the swimming pool open? | Please reference the comment to T-0044 |
| 185 | T-11-0160 | 11.1.2.2.2.1 | What type of cathodic protection is used on the water towers? | The water towers have been conveyed to privatized entities therefore there is no maintenance requirement for those systems under this contract with the exception of the beacon light on the main base tower. That fixture is still owned by the government and therefore the SP shall be responsible for maintenance/repair of that item. |
| 186 | T-11-0161 | 11.1.2.2.2.1 | What are the inspection criteria for water tower anodes and/or interior coatings? | The water towers have been conveyed to privatized entities therefore there is no maintenance requirement for those systems under this contract with the exception of the beacon light on the main base tower. That fixture is still owned by the government and therefore the SP shall be responsible for maintenance/repair of that item. |
| 187 | T-11-0162 | 11.1.2.2.4 | What is the governing document on the fire alarm systems at Tyndall? Is it the National Fire Protection Association or the United Facilities Criteria? | Fire Alarms and fire alarm systems should be maintained, repaired, and inspected in accordance with UFC 3-601-02, UFC 3-600-01, or applicable ETLs; these instructions will reference NFPA 72 as applicable. |
| 188 | T-11-0163 | 11B | The workload estimates shows the number of vindicator systems (intrusion alarm) but this requirement isn’t in the PWS. Is this requirement going to be added to the PWS? | The Vindicator system is being phased out. The systems listed are a snapshot of present quantity. The requirement will not be added to the PWS |
| 189 | T-02-0164 | 2.1.2.13.4 | ||
| 190 | T-11-0165 | 11.1.2.2.4.7 | How are costs tracked for equipment that is not real property? | |
| 191 | T-11-0166 | 11B | In the previous workload Attachment there was an estimate for the number of AF Forms 332s processed. The new workload (30 Sep) does not include this. Was this an oversight? | |
| 192 | T-11-0167 | 11B | Will the Government provide 332 data separately, by, hours, occurrences, and craft. | |
| 193 | T-11-0168 | 11B | Are the FOCUS work order labor hours on page 11-B-9 a subset of the 332s or are the hours above and beyond the 332 hours? | FOCUS workload hours are stand alone hours. |
| 194 | T-11-0169 | 11B | Does the workload estimate shown on Attachment 11B reflect DSW and RWP work? Is it correct to assume that all workload listed is DSW type work except the last category (PM/453 (PM HVAC)? | Yes, the attachment does reflect DSW and RWP work. There are separate tables for RWP and DSW work. The PM/453 data is DSW type work. |
| 195 | T-11-0170 | 11B | Will the Government provide the number of hours and occurrences associated with standing work orders across all crafts. | The Government intent is to have Offerors develop their proposal based on historical workload data. Please refer to PWS Section 11 Appendix 11B for estimated workload to develop your workforce. |
| 196 | T-11-0171 | Page 11-1-6 | Both CLINs and PWS sections address operating, maintaining, and repairing the sewage and wastewater treatment facilities at Silver Flag. What is the difference between the two CLINs/PWS sections, and how should offerors divide the effort for Silver Flag between the two CLINs? | |
| 197 | T-11-0172 | 11B | 800 hours of Emergency Services are shown in this chart as annual workload. Are these hours in addition to or comparable with the total hours for Emergency occurrences listed by shop on pages 11-B-7 and 11-B-8, or are these two sets of emergency services hours separate? | This is projected amount of emergency hours of grounds work only. |
| 198 | T-11-0173 | Page 11-1-6 | The first section addresses operating, maintaining, and repairing the sewage treatment plant at the Silver Flag Exercise Site; the second addresses operating, maintaining, and repairing the sewer/wastewater treatment plant at the Silver Flag compound. Are these two separate facilities? If so, will the Government provide detailed information about each plant and associated equipment not included in Appendix 11-B Work Estimates? If not, will the Government review these sections and advise offerors under which section (and associated CLIN) the contractor will operate, maintain and repair the Silver Flag facility? | |
| 200 | T-11-0175 | 11B | Will the Government identify the trades/type of work performed at each work center shown in the “Total Actual RWP Hours” table on this page? | |
| 201 | T-11-0176 | 11B | Will the Government list cooling towers to be maintained, operated and repaired by size and type of fuel? | All 12 cooling towers are electric and will be included in the industrial water treatment program. 500 - 2 EA. 350 - 2 EA. 325 - 1 EA 250 - 1 EA. 200 - 1 EA. 130 - 1 EA. 120 - 1 EA. 100 - 1 EA. 75 - 1 EA. 50 - 1 EA. |
| 202 | T-11-0177 | 11B | Do the Total Actual RWP Hours shown in the table on this page represent total hours for all equipment shown in the table on pages 11-B-1 trough 11-B-4? | Yes with exceptions. For example, window units and water towers not included and additional requirements to include Bollards, medical facility systems. |
| 203 | T-11-0178 | 11B | Are there any manually operated or electrically operated gates included in the fencing shown in this table? If so, will the Government provide a summary by type of gate (manual or electrical) and type of fence (security, interior or perimeter)? | There are 21 electric gates. The type and quantity of fencing is listed in 11-B. |
| 204 | T-11-0179 | 11.1.2.2.2.1.4 | While Section 11 states that the offeror will operate and maintain the “propane gas distribution systems, real property, accountable RPIE, and associated non-RPIE items,” the only items pertaining to these systems listed in the Workload Estimates are the pipelines for liquid propane (LP) and for natural gas. In order for offerors to be able to estimate the workload for this utility, will the Government provide detailed information regarding real property, accountable RPIE, and associated non-RPIE items that fall within the responsibility of the contractor’s scope of work? | These are local propane tank systems and components to include meters, valves, regulators, piping and tanks. Lines shown in Appendix 11-B include LP and secondary Natural Gas lines which the contractor is responsible for maintaining. |
| 205 | T-11-0180 | 11B | While there is workload shown for Utility Shop in general, no workload estimates or RWP hours are broken out for sewer/wastewater work and gas distribution work. Will the Government provide separate historical workloads and equipment listings for sewer/wastewater scope of work and the gas distribution scope of work? | |
| 206 | T-11-0181 | 11B | This table shows that the contractor will be responsible for “secondary underground power lines” totaling 223,345 linear feet. Where is the line of demarcation for power lines between buildings and primary underground power lines operated by the privatized electricity provider? If at the junction of secondary and primary lines, whose responsibility is the connection? | From the primary transformer secondary connection to the building is the contractor’s responsibility. |
| 207 | T-11-0182 | 11B | This table refers to a listing of RPIE. No such listing is included in the initial solicitation package. Will the government please provide a listing of RPIE so offerors may have an idea of the potential structural, electrical, plumbing, and other installed equipment items to be maintained and repaired? | |
| 208 | T-11-0183 | 11B | Are the 267,960 linear feet of “installation water lines” to be maintained by the contractor secondary lines from water trunk lines to buildings/water outlets, or do they also include trunk lines throughout the installation? Where is the line of demarcation between the privatized water provider and the contractor? | Trunk lines are not included. If meter, backflow device, or valve Point of Demarcation (POD) would be the apparatus closest to structure. If no apparatus POD is where the service line enters the structure. If the fire suppression system has a storage tank, then the POD is located on the inlet side of the isolation valve or backflow prevention device closest to the storage tank. If no storage tank is present, the POD is located on the inlet side of the PIV or isolation valve closest to the fire suppression pumps. If connected directly to water distribution, POD is located on the inlet side of the PIV, isolation valve, or backflow prevention device closest to the fire suppression system. POD for irrigation systems is the inlet side of the backflow prevention device or isolation valve closest to the irrigation system. |
| 209 | T-11-0184 | 11B | We understand that the contractor will operate the small wastewater/sewage treatment package facility at Silver Leaf. Where is the line of demarcation on the base proper for wastewater/sewage services between the privatized wastewater/sewage provider and the contractor? | The sewage/wastewater has not been privatized. The contractor is responsible for the base sewage/wastewater system. |
| 210 | T-11-0185 | 11B | Where is the line of demarcation on the base for natural gas distribution services between the privatized gas distribution services provider and the contractor? | The meter. |
| 211 | C-RFP-0014 | CBA | Which takes precedence, the collective bargaining agreement (CBA) or the service contract act (SCA)? | The provisions of the Service Contract Act apply to all service contracts over $2,500 regardless of whether employees are covered by a Collective Bargaining Agreement or a Service Contract Act Wage Determination. |
| 212 | C-RFP-0015 | Section L-RFP | Should this FAR clause also reference cost reimbursable? | It is not necessary to mention the inclusion of cost reimbursable CLINS for this Firm-Fixed Price Contract. |
| 213 | C-RFP-0016 | Section I | Recommend these two FAR clauses be deleted given that this is a FFP contract. | These clauses will not be deleted. |
| 214 | C-RFP-0017 | RFP | Clause H-16 is referenced for each of the referenced CLINs. Clause H-16 is entitled, “Minor Services”. Should the reference be H-15, “Reimbursable CLINs”? | The reference will be corrected (Amended) to read H-15 for CLINs X012 and X014 in Section B, as well as to Attachment 5, Tyndall Cost Price Model 19 Oct 11. |
| 215 | C-RFP-0018 | RFP | The CLINs reference Section H-17, which is entitled, “Replacement of Government Furnished Property (GFP)”. Should the reference be H-16, “ Minor Services”? | Concur. The reference will be corrected (amended) read H-16 for CLINs X013 in Section B, as well as to Attachment 5, Tyndall Cost Price Model 19 Oct 11. |
| 216 | C-RFP-0019 | RFP | The CLIN references clause H-7, entitled, “Federal Holidays”. Should the reference be clause H-6, “Mobilization and Service Provider Changeover”? | Concur. The reference will be corrected (Amended) to read H-6 for CLIN 0015 in Section B, as well as to Attachment 5, Tyndall Cost Price Model 19 Oct 11. |
| 217 | C-RFP-0020 | RFP | The paragraph references Attachment 9, “Manpower Index”. Should this be Attachment 6, “Manpower Index”? | It should be Atachment 6, I will amend to read this on our next amendment. |
| 218 | C-RFP-0021 | RFP | In accordance with instructions for Attachment 5, “Tyndall Cost Price Model 30 Sep 11”, on tab “Mobilization & Base Sched B” Column B, Row 2, we are instructed to enter our name as the offeror. However, this cell is locked and we are not able to enter data. Does the Government intend to provide a revised attachment containing unlocked cells that require the offeror to enter data? | Concur. Will be amended - The cell has been unlocked to allow input for Attachment 5, Tyndall Cost Price Model 19 Oct 11. |
| 219 | T-11-0186 | 11B | Are the 267,960 linear feet of “installation water lines” separate from the 589,929 linear feet of water lines shown on page 11-B-3 under “plumbing systems”? If so, what is the difference between the two sets of water lines? If not, which is correct? | 267,960 LF is the total amount of secondary water lines the contractor will be responsible for maintaining. We are removing the reference to the 589,929 LF on page 11-B-3. |
| 220 | T-11-0187 | 11B | Are there any manually operated or electrically operated gates included in the fencing shown in this table? If so, will the Government provide a summary by type of gate (manual or electrical) and type of fence (security, interior or perimeter)? | |
| 221 | T-11-0188 | 11B | Will the Government provide reference standards to be used for maintaining improved grounds, landscaped areas, etc.? | Yes, the Government will provide a copy of the Air Force Level of Standards (CLOS) with the next updates to the PWS. |
| 222 | T-11-0189 | 11B | Will the Government provide further information on the 100 irrigation systems to be maintained under the “grounds maintenance” section of this table, and whether they are independent of the 206 irrigation systems listed on p. 11-B-2 of this table? | The 100 is included as part of the total of 206 systems. |
| 223 | T-11-0190 | 11B | To what shops and PWS Sections are the Focus Work Orders allocated? The table says it includes labor and cost, but no costs are provided; will the Government please provide the cost for Focus Work Orders in 2007, 2008 and 2009? | The cost was not included, the table should have addressed hours only as in the preceding table. Para. 11.1.2.2.1.3.1. Focus work could involve more than one shop/ craft. |
| 224 | T-11-0191 | Appendix B | No information is provided on locksmith specific services except for the number of vaults and safes. Will the Government provide separate historical workloads for locksmith services (both RPW and service calls) as a sub-function of the Vertical Structures and Service Call shops? |
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