FA286018R0006A0001_Solicitation_Amendment.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Provide responses to solicitation questions.

2. Provide responses to site visit questions.

3. Revise the solicitation. See yellow highlights.

4. Extend the closing of the solicitation.

POC: Carolina I. Brost, Contracting Officer, 240-612-5632, carolina.i.brost.civ@mail.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 20

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Aug-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA286018R0006

X 9B. DATED (SEE ITEM 11)

12-Jul-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 3 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Aug-2018

CODE

11TH CONTRACTING SQUADRON

1349 LUTMAN DRIVE

JOINT BASE ANDREWS MD 20762-6501

FA2860 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA286018R0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 13-Aug-2018 01:00 PM to 15-Aug-2018 01:00 PM.

The following have been added by full text:

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the AFDW/PK

Ombudsman; Primary: MaryKathryn S. Robinson, marykathryn.s.robinson.civ@mail.mil, (240)612-6112, 1500 West Perimeter Rd, Suite 5750, Joint Base Andrews, Maryland, 20762. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate

Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-

1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

The following have been modified:

FAR 52.212-1 ADDENDUM

http://www.whitehouse.gov/omb/circulars/a076/a76_rev2003.pdf mailto:marykathryn.s.robinson.civ@mail.mil

Paragraph 52.212-1(c), Period for Acceptance of Offers, is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 240 calendar days from the date specified for receipt of offers. Offerors may specify a longer acceptance period than the Government’s minimum requirement.”

Paragraph 52.212-1(e), Multiple Offers, is tailored as follows: “Multiple offers are not accepted.”

Paragraph 52-212-1(m), Proposal Preparation Instructions, is added as follows:

A. To assure timely and equitable evaluation of proposals, offerors shall follow the instructions contained herein. A proposal that is orderly and sufficiently documented will enable the

Government to easily understand and perform a thorough and fair evaluation. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, technical requirements, pricing requirements and past performance requirements. The Government may incorporate into this contract, by reference or full text, portions of the successful offeror’s proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision, if applicable.

THE GOVERNMENT SHALL DETERMINE A PROPOSAL INCOMPLETE DUE TO

EXCEPTIONS TAKEN AND/OR FAILURE TO COMPLY WILL ALL SPECIFIC

INSTRUCTIONS, INCLUDING FORMATTING INSTRUCTIONS, AND WILL ELIMINATE

PROPOSAL FROM FURTHER CONSIDERATION FOR AWARD. PROPOSALS SHALL

INCLUDE ALL OF THE INFORMATION REQUESTED IN THE SPECIFIC

INSTRUCTIONS BELOW FOR EACH PROPOSAL PART. FAILURE TO FOLLOW

FORMATTING INSTRUCTIONS, WITH THE EXCEPTION OF PAGE LIMITS, WILL

RESULT IN THE GOVERNMENT RETURNING THE PROPOSAL WITHOUT FURTHER

REVIEW. SEE PAGE LIMIT SECTION FOR PROCESS.

The proposal shall consist of four (4) separate parts:

Part I - Summary and Miscellaneous Data

Part II - Technical Approach

Part III - Price Proposal

Part IV - Past Performance Information

B. Specific Instructions:

The instructions below prescribe the format of proposals.

Page Format - A complete proposal consists of four (4) separate parts as outlined below:

PART TITLE CD HARD COPIES PAGE

LIMIT

I Summary and Miscellaneous Data 1 original plus 2 copies Unlimited

II Factor 1 - Technical Approach 1 original plus 2 copies 60

III Factor 2 - Price Proposal 1 original plus 2 copies Unlimited

IV Factor 3 - Past Performance Information 1 original plus 2 copies 75

Each written Part of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each Part shall contain a Table of

Contents, Cross References, and the List of Tables and Drawings (if applicable). Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit. The number of copies of each part is specified in the chart above.

(a) The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(b) A page is defined as one face of a sheet of paper containing information. Content on both the front and back of a page is considered two pages.

(c) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(d) Text shall not be less than Microsoft Word Times New Roman, 10 pitch.

(e) Text for charts, tables, graphs, and figures shall be no smaller than Microsoft Word Times

New Roman, 8 pitch, and used only when absolutely necessary.

(f) Page margins shall be a minimum of 1 inch top, bottom, and each side.

The following table summarizes the proposal submission:

Page Limits - Information submitted shall not exceed the page limits stated above for each part.

Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the pages in excess of the limit will be removed from the applicable part and will not be considered as part of the evaluation. The Table of Contents, Glossary, Cross Reference and

Summary pages are not included in the page count and should be enumerated separately from the total page count (i.e. the page numbers for these pages are Roman numerals or otherwise separately identifiable).

Electronic Copies - In addition to the paper copies specified for each Part, one electronic copy of each Part of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2013 which includes software programs such as Word, Excel, and PowerPoint. For those pages of the proposal that cannot be submitted using

Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The electronic version shall be submitted on a compact disc (CD). USB flash drives, floppy disks, and zip disks are not acceptable.

Indicate on each CD the Part number and title. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copy, the electronic copy will take precedence and will be used for evaluation. Ensure the electronic documents stored on the CD can be opened. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Replacement

CDs will be required to update the final proposal resulting from any discussions and updates, if applicable.

PART I – SUMMARY AND MISCELLANEOUS DATA

The offeror shall provide a concise summary and master table of contents of the entire proposal and shall provide all of the following:

(a) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(b) Standard Form (SF) 30. If solicitation amendments are issued, the offeror shall also complete blocks 15a, 15b, and 15c. In doing so, the offeror accedes to the contract terms and conditions as amended.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line

Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal.

For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Statement of Compliance with the Collective Bargaining Agreements (CBAs) and Service

Contract Labor Standards (SCLS) Area Wage Determination (AWD). Three (3) CBAs are involved in this acquisition (see attachments 4-6). The offeror shall provide a statement acknowledging:

1) Offeror is in compliance with the requirements of all CBAs and AWD.

2) The prices proposed for labor covered by the CBAs and AWD were formulated using the wage and benefit rates specified in those documents as a minimum for covered contractor personnel.

(e) Responsibility Determination and Supporting Documentation: To assist in determining contractor responsibility in accordance with FAR 9.104-1, the offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. The offeror shall address a fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. The offeror must provide complete financial statements for one (1) fiscal year and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm. If the offeror intends to rely on internally available working/operation capital, documentation of availability must be submitted. If the offeror plans to rely on financial support from external sources, documentation of availability and maximum http://www.sam.gov/ lines of credit available (based upon the inclusion of this contract effort) must be submitted.

Evidence of external funding must be provided in the form of a dated letter from the external source.

Note: In accordance with FAR 9.104-5, the offeror is required to comply with the submission regarding FAR 52.209-5, Certification Regarding Responsibility Matters. The Government may request that an offeror submit additional information so a responsibility determination can be made. This request for additional information will not be construed as communications or discussions with an offeror.

PART II – FACTOR 1 - TECHNICAL APPROACH

Section 1 - Management and Staffing Approach

Offeror shall submit their Management and Staffing Approach divided into the four (4) sections outlined below.

(a) Management - Offeror shall submit the proposed management and staffing by shift, skill classification, and work unit and include the following:

1) Lines of authority and the details of onsite personnel by skill mix, function and numbers.

2) Resumes for key positions.

3) Rationale used to develop the organizational structure.

(b) Organizational Structure - Offeror shall submit the proposed organizational structure that the offeror will employ and include the following:

1) Descriptions of the proposed roles, responsibilities, cross utilization (if applicable), and relationships for each organizational element with a shift summary and organizational charts.

2) Approach to provide backup capability in “one-deep” positions; include a chart depicting approach.

(c) Manpower Determination – Offeror shall submit the proposed manpower determination with supporting rationale and mathematical computations for all proposed staffing to include:

1) A Manpower Matrix.

2) Man-hour availability factors for Full-Time Equivalents (FTEs) and Part-Time

Equivalents, specifically including breakouts of productive and non-productive hours.

3) An approach for overtime usage, specifically, overtime man-hours proposed and percentages above productive hours.

(d) Training – Offeror shall submit the proposed training approach to include:

1) Description of how the offeror will recruit and retain an experienced, motivated workforce as well as sustain trained, qualified, and certified personnel, including training management and staffing approaches, throughout the life of the contract.

2) Description of offeror’s training program (formal classroom and hands-on) and certification process for new, entry level and transition employees.

Section 2 – Fuels/Supply Approach

Offeror shall submit their proposed Fuels/Supply Approach as outlined below.

(a) Adherence to Directives - Describe the process to comply with directives. These directives include Technical Orders, Air Force Instructions and Defense Logistics Agency polices required per Performance Work Statement. Approach shall include:

1) Process to maintain and distribute all up-to-date directives with personnel.

2) Process ensuring strict adherence to directives.

Section 3 - Mobilization and Phase-In Plan

Offeror shall submit their proposed Mobilization and Phase-In Plan to achieve full performance on the first day of full contract operations and ensure a successful transition period. Plan shall include:

(a) Transition − A plan and milestone chart that articulates how the offeror plans to manage and accomplish a seamless contract phase-in process. The plan and milestone chart shall include in detail an incremental transition of workload and workforce during a 60 calendar day transition period. For example, on day 45, full responsibility for Services A and B will transition, which accounts for the transition of 25% of the total workforce. The transition of the workload and workforce should begin with the least technical and complex requirements. The offeror’s transition phase-in approach will demonstrate an ability to achieve full contract performance by the end of the specified transition period.

(b) Workforce - A plan that adequately addresses recruiting, human resource actions, training, obtaining required certifications and obtaining required security clearances during the transition period that results in fully qualified employees capable of supporting the requirements of the

Performance Work Statement by the end of the phase-in period.

(c) Government Furnished Property - A plan for coordinating with the Government and incumbent contractor the transfer and accounting of Government Furnished Property and

Equipment.

Section 4 – Vehicle Approach

Offeror shall submit their proposed Vehicle Approach to achieve full performance on the first day of full contract operations to include:

(a) Vehicle Approach - Approach to obtain vehicles for on-station arrival for performance.

1) Description of how the offeror will acquire vehicle fleet.

2) Timeline of on-station arrival.

(b) Vehicles – Descriptions of each vehicle demonstrating compliance with Performance Work

Statement requirements including maintenance. Information requirement is outlined in the chart below.

Make Model Year Quantity

Note: All fuel trucks/vehicles operating on/off the base installation shall meet MDOT requirements and shall adhere to all AF requirements which includes using only AF approved filters/filter separators (IAW T.O. 37A-1-101). All contractor vehicles shall be a uniform and conservative color and clearly identifiable with the company logo. Additionally, contractor vehicles shall be operated on JBA-NAFW in accordance with JBANDREWSI13-213. The contractor shall be responsible for maintaining and funding all costs for operation and maintenance of vehicles. The contractor shall identify a maintenance and sustainment concept for operation. All Air Force Instructions (AFI) and Technical Orders (T.O.) can be found at:

http://www.e-publishing.af.mil/

PART III – FACTOR 2 - PRICE PROPOSAL

Offeror shall submit their proposed Price Proposal for the base period (including transition), all six option years and a six-month extension of services in accordance with FAR 52.217-8.

Extreme care should be exercised to ensure that no price data of any kind are included in any other part of the proposal.

The price proposal shall include the following:

(a) Offeror shall complete the Pricing Matrix located in Attachment 3. All unit pricing provided must be at the fully burdened rate including overhead, General and Administrative expenses, profit, etc. Offerors are required to submit pricing for the base period (including transition), all option years, the six month extension of services.

(b) A completed SF 1449, Schedule of Supplies/Services Continuation Sheet, outlining pricing for Contract Line Item Numbers (CLIN) 0001-6001. This section does not include the six month extension of services. Pricing for the extension is to be submitted in the Pricing Matrix. Insert proposed unit price(s) and extended amount(s) for each CLIN. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct. Particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures, limited to two decimal places.

The Total Evaluated Price (TEP) is the sum of the base period (excluding transition), all six option years and a six month extension of services. Transition is not included in the TEP.

Transition costs includes all costs associated with the offeror's Mobilization and Phase-In Plan and Vehicle Approach (excluding vehicle maintenance) that includes but is not limited to vehicle procurement, equipment procurement and personnel during the 60-day transition period.

Transition costs DO NOT include costs of vehicle maintenance or full service performance of personnel.

An offer using a sliding price scale or subject to escalation based on any contingency will not be accepted and will be considered unacceptable for this solicitation. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof for credibility of proposed prices rest with the offeror.

PART IV – FACTOR 3 - PAST PERFORMANCE INFORMATION

Offerors shall submit past performance information as required in sections (a)-(e):

(a) Summary - Describe roles of offerors and all subcontractors, teaming partners, and/or joint venture partners requiring past performance information.

(b) Past Performance Information (PPI) - Offerors shall submit information on contracts considered most relevant in demonstrating the ability to perform this requirement. This information is required on offerors, subcontractors, teaming partners, and/or joint venture partners considered critical to overall successful performance. A critical subcontractor is defined as an entity (subcontractors, teaming partners, and/or joint venture), other than the offeror itself, that would perform more than 30 percent of the overall effort, based on the sum of the Total

Evaluated Price proposed. Offeror's past performance shall be as a prime contractor, subcontractor, or member of a Joint Venture that contributed at least 50% of the effort based on the total cost.

Offerors shall submit a minimum of three (3) and a maximum of five (5) contract references for the prime offeror. Offerors shall also submit a minimum of three (3) and a maximum of five (5) contract references for the critical subcontractor, if applicable. Each contract reference shall be submitted on a PPI Sheet (Attachment 10). Each PPI shall cover actual work performed and not overarching contracts, such as Indefinite-Delivery Indefinite Quantity (IDIQ) basic contracts, Blanket Purchase Agreements (BPA), etc. (i.e., each PPI shall only address one performance effort such as a TO for an IDIQ contract, a call order off of a BPA, or delivery order). Once complete, PPIs will be treated as source selection information in accordance with FAR Part

3.104.

(c) Past Performance Questionnaire (PPQ) - The Government requests that offerors send PPQs

(Attachment 11) to each of the Points of Contact (POC) identified on the offeror’s PPI sheet(s).

POCs shall submit completed attached PPQs directly to the Government to the Government

POCs listed below. PPQs submitted to the Government by the offeror will not be accepted.

PPQs must be received no later than the closing date/time of the solicitation.

Sharon Novak Carolina Brost

Contract Administrator Contracting Officer

11 CONS/PKA 11 CONS/PKA

1349 Lutman Drive 1349 Lutman Drive

Joint Base Andrews, MD 20762 Joint Base Andrews, MD 20762 sharon.m.novak.civ@mail.mil carolina.i.brost.civ@mail.mil

240-612-5635 240-612-5632

(d) Subcontractor/Teaming Partner Consent Letter - PPI concerning subcontractor and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because a prime contractor is a private party, the Government will need a consent before disclosing subcontractor/teaming partner PPI to the Prime during exchanges. Completed consent forms (Attachment 9) shall be submitted to the Government POCs but the closing date/time of the solicitation.

(e) Organizational Structure Change History - Many companies have acquired, have been acquired by, or have otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. and these changes have taken place during the time of performance of relevant efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what Past Performance is relevant to this acquisition. To facilitate the Government’s past performance evaluation, offerors shall include in this proposal Part a detailed "roadmap" describing all such organizational changes (if applicable), to include specific names and dates.

Recency Determination - Each relevant contract shall have been performed during the last five

(5) years from the date of issuance of this solicitation. This includes contracts that were awarded prior to this period, but still had performance during the last five years.

Relevancy Determination - Offerors shall submit information on contracts deemed relevant in demonstrating the ability to perform Fuels and Supply Services, and explain how/why the referenced contracts are relevant to the proposed effort in the PPI sheets.

Other Sources – The Government may utilize references other than those identified by offerors in evaluation of offerors’ Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant

PPI that demonstrates the ability to perform this requirement rests with each offeror.

Determination of Responsibility - Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPI contained herein may be used to support the Determination of Responsibility for successful offerors.

C. General Information:

(a) Hand carried or mailed proposals must be delivered to the following address no later than the due date and time in block 8 of the SF1449:

Sharon Novak Carolina Brost

Contract Administrator Contracting Officer

11 CONS/PKA 11 CONS/PKA

1349 Lutman Drive 1349 Lutman Drive

Joint Base Andrews, MD 20762 Joint Base Andrews, MD 20762 mailto:charles.r.taylor283.mil@mail.mil sharon.m.novak.civ@mail.mil carolina.i.brost.civ@mail.mil

240-612-5635 240-612-5632

(b) The sealed envelope or package used to submit your proposal must show the solicitation number, and the name and address of the offeror.

(c) Offerors are cautioned that Joint Base Andrews, MD has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME

DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at 11 CONS, Bldg. 1349 prior to the time specified for receipt. Late proposals will be processed in accordance with

FAR 52.212-1(f), Late submissions, modifications, revisions, and withdrawals of offers.

(d) Points of Contact: The Contract Administrator and/or the Contracting Officer are the sole points of contact for this acquisition. Address any questions or concerns in writing. The deadline for all questions, concerns and/or requests for clarification is 19 Jul 18 at 1:00 PM

EST. The Government will not respond to submissions past the deadline.

(e) Site Visit: A site visit will be conducted on 24 Jul 18 at 1:00 PM EST. Offerors planning to attend the site visit must submit the following information for each person to Sharon Novak at sharon.m.novak.civ@mail.mil by 19 Jul 18 at 1:00 PM EST. Offerors who fail to submit the requested security information will not be permitted to attend the site visit. Please contact

Sharon Novak following submission to verify receipt of site visit request.

Last Name:

First Name, MI:

SSAN:

Date of Birth:

Destination:

Sate / Driver License (DL) #:

State / Tag #:

Company Organization:

Note: All visitors are required to have a State or Federally issued ID Card at all times.

Drivers must be in possession of their valid Driver’s License, Current Vehicle

Registration and Current Proof of Insurance with Expiration date.

Note: Offerors are limited to no more than three (3) personnel to attend the site visit.

Offerors shall meet at 11th Contracting Squadron at 1349 Lutman Drive, JBA, MD 20762 on 24

Jul 18 at 1:00 PM EST. Offerors are not required, but strongly encouraged to attend the site visit.

mailto:charles.r.taylor283.mil@mail.mil

(f) The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms. However, the Government reserves the right to conduct discussions if later determined by the Contracting

Officer to be necessary.

(g) If an offeror believes these instructions contain errors, omissions or are unsound, the offeror shall immediately notify the Contracting Officer in writing by 19 Jul 18 at 1:00 PM, with supporting rationale as well as remedies the offeror is asking the Contracting Officer to consider as related to the omission or error.

(End of Addendum)

FAR 52.212-2 ADDENDUM

Paragraph 52.212-2(a), Proposal Evaluation, is tailored as follows:

BASIS FOR CONTRACT AWARD: This is a competitive Performance Price Tradeoff (PPT) best value selection conducted in accordance with Federal Acquisition Regulation (FAR) Part 12

Acquisition of Commercial Items and FAR 15.3 Source Selection in which Past Performance, when combined with Technical is significantly more important than cost or price. Offerors must have a minimum of a Satisfactory Confidence assessment rating for award. By submission of its offer, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, technical requirements, pricing requirements and past performance requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Government has the right to determine a proposal incomplete due to exceptions taken and eliminate it from further consideration for award.

PROCESS: The Government will evaluate all technical proposals first in accordance with Part

II of this addendum. All technically acceptable proposals will then be rank by Total Evaluated

Price (TEP) from lowest to highest. The Government will then evaluate technically acceptable offeror’s past performance starting with the lowest TEP offer. Following past performance evaluation, offerors will be assigned a Confidence Assessment Rating as outlined in Part IV of this addendum. If the lowest priced Technically Acceptable offer is determined responsible in accordance with FAR 9.104-1 and has a performance assessment rating of “Substantial

Confidence”, that offer represents the best value for the Government and the evaluation process stops at this point. An award shall be made to that offeror without further consideration of any other offers.

If the lowest TEP Technically Acceptable offeror does not have a “Substantial Confidence” past performance assessment, the next lowest TEP Technically Acceptable offer will be evaluated and the process will continue (in order by TEP) until an offeror has a “Substantial

Confidence” performance assessment or until all offerors are evaluated. The Decision

Authority (DA) shall then make an integrated best value award decision from the listing of offers established.

While the Government will strive for maximum objectivity, the selection process, by its nature, is subjective; and therefore, professional judgement is implicit throughout the entire process.

PART II – FACTOR 1 – TECHNICAL APPROACH

The Government will evaluate technical proposals on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in the Table below. A rating of unacceptable in one or more sections will constitute an overall rating of Unacceptable for the Technical Approach evaluation and make offeror ineligible for award. The offeror’s proposal shall, at a minimum, address each of the sections outlined below as they apply to the Performance Work Statement

(PWS), in Attachment 1. Detailed preparation instructions are included in the Addendum to

FAR 52.212-1(m), Proposal Preparation Instructions.

Technical Approach Ratings

Rating Definition

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

The proposals will be evaluated against the following factor(s):

Section 1 – Management and Staffing Approach. This factor evaluates the adequacy of the offeror’s proposed Management and Staffing Approach for the basic contract period and all option years. The evaluation will address the offeror’s response as outlined below in the right-hand column. The “Instructions to Offerors” column on the left is verbatim from the Addendum to FAR 52.212-1 and is provided here for quick reference only.

Management and Staffing Approach

Instructions to Offerors Evaluation Criteria

(a) Management.

Offeror shall submit the proposed management and staffing by shift, skill classification, and work unit and include the following:

1) Lines of authority and the details of onsite personnel by skill mix, function and numbers.

2) Resumes for key positions.

3) Rationale used to develop the organizational structure.

The proposed management will clearly address:

1) Well defined lines of authority, staffing and details of onsite personnel by skill mix, function and numbers.

2) Adequate qualifications of key personnel through submitted resumes for the Project Manager, Fuels

Manager and the Supply Manager. Each position must have a minimum of 10 years of relevant experience or a hold a Project Management Institute certification with 2 or more years of relevant experience.

3) Reasonable rationale for developing the organizational structure and how it meets PWS requirements outlined in AFI 23-201 and AFI 23-101

(PWS section 2.3).

(b) Organizational Structure.

Offeror shall submit the proposed organizational structure that the offeror will employ and include the following:

1) Descriptions of the proposed roles, responsibilities, cross utilization (if applicable), and relationships for each organizational element with a shift summary and organizational charts.

2) Approach to provide backup capability in “one-deep” positions; include a chart depicting approach.

The proposed organizational structure illustrates a thorough understanding of the workforce required to meet PWS requirements including:

1) Roles, responsibilities, cross utilization (if applicable) and relationships for each organizational element are clearly defined and represent reasonable allocation of personnel. Elements support the rationale used to develop the organizational structure.

2) Acceptable approach to provide backup capability in “one-deep” positions; include a chart depicting approach. Approach demonstrates continuation of services.

(c) Manpower Determination.

Offeror shall submit the proposed manpower determination with supporting rationale and mathematical computations for all proposed staffing to

1) A Manpower Matrix.

2) Man-hour availability factors for Full-Time

Equivalents (FTEs) and Part-Time Equivalents, specifically including breakouts of productive and non-productive hours.

3) An approach for overtime usage, specifically, overtime man-hours proposed and percentages above productive hours.

The proposal describes a detailed, accurate and realistic manpower determination process/calculations that includes:

1) An effective Manpower Matrix. Proposed manpower is realistic to perform the services required.

2) Acceptable Full-Time Equivalents (FTEs) and Part-

Time Equivalents (PTEs) count and reasonable levels of productive/non-productive hours. A minimum ratio of 80/20 (i.e. productive hours means time spent performing actual duties and non-productive hours means time spent on training, certification/recertification, etc.). A minimum of 80% of productive hours is required.

3) Sensible use of overtime determined by mission requirements.

(d) Training.

Offeror shall submit the proposal training approach to

1) Description of how the offeror will recruit and retain an experienced, motivated workforce as well as sustain trained, qualified, and certified personnel, including training management and staffing approaches, throughout the life of the contract.

2) Description of offeror’s training program (formal classroom and hands-on) and certification process for new, entry level and transition employees.

The proposed training approach/rationale provides:

1) Effective methods for sustaining trained, qualified and certified personnel, including training management and instructor staffing approaches, throughout the life of the contract. Realistic recruitment and retention approach that ensures an experienced and motivated workforce.

2) Efficient training programs and certification processes in accordance with PWS.

Section 2 - Fuels and Supply Approach. This factor evaluates the adequacy of the offeror’s proposed Fuels and Supply Approach for the basic contract period and all option years. The evaluation will address the offeror’s response as outlined below in the right-hand column. The

“Instructions to Offerors” column on the left is verbatim from the Addendum to FAR 52.212-1 and is provided here for quick reference only.

Fuels and Supply Approach

(a) Adherence to Directives.

Describe the process to comply with directives. These directives include Technical Orders, Air Force

Instructions and Defense Logistics Agency polices required per Performance Work Statement. Approach shall include:

1) Process to maintain and distribute all up-to-date directives with personnel.

2) Process ensuring strict adherence to directives.

The proposal demonstrates a process to comply with directives to include:

1) An effective distribution process ensuring guidance is current, accurate and complete and is accessible to the correct employees throughout performance of the entire contract.

2) An effective process ensuring strict adherence to all directives.

Section 3 - Mobilization and Phase-In Plan. This factor evaluates the adequacy of the offeror’s proposed Mobilization and Phase-In for transition. The evaluation will address the offeror’s response as outlined below in the right-hand column. The “Instructions to Offerors” column on the left is verbatim from the Addendum to FAR 52.212-1 and is provided here for quick reference only.

Mobilization and Phase-In Plan

(a) Transition.

A plan and milestone chart that articulates how the offeror plans to manage and accomplish a seamless contract phase-in process. The plan and milestone chart shall include in detail an incremental transition of workload and workforce during a 60 calendar day transition period. For example, on day 45, full responsibility for

Services A and B will transition, which accounts for the transition of 25% of the total workforce.

The transition of the workload and workforce should begin with the least technical and complex requirements. The offeror’s transition phase-in approach will demonstrate an ability to achieve full contract performance by the end of the specified transition period.

The proposal includes an effective detailed plan ensuring seamless transition within a 60 calendar day period. The plan clearly demonstrates incremental transition of workforce and incremental assumption of tasks from the least technical to complex.

(b) Workforce.

A plan that adequately addresses recruiting, human resource actions, training, obtaining required certifications and obtaining required security clearances during the transition period that results in fully qualified employees capable of supporting the

The proposal includes an effective detailed plan on recruiting, human resource actions, training, obtaining required certifications and obtaining required security clearances during the transition period that results in fully qualified employees capable of supporting the requirements of the Performance Work Statement by the end of the phase-in period.

requirements of the Performance Work Statement by the end of the phase-in period.

(c) Government Furnished Property.

A plan for coordinating with the Government and incumbent contractor the transfer and accounting of

Government Furnished Property and Equipment.

The proposal includes an effective plan for coordinating with the Government and incumbent contractor the transfer and accounting of Government

Furnished Property and Equipment.

Section 4 - Vehicle Approach. This factor evaluates the adequacy of the offeror’s proposed

Vehicle Approach. The evaluation will address the offeror’s response as outlined below in the right-hand column. The “Instructions to Offerors” column on the left is verbatim from the

Addendum to FAR 52.212-1 and is provided here for quick reference only.

Vehicle Approach

(a) Vehicle Approach.

Approach to obtain vehicles for on-station arrival for performance.

1) Description of how the offeror will acquire vehicle fleet.

2) Timeline of on-station arrival.

Proposal identifies the following at a minimum:

1) An effective approach to acquire vehicle fleet.

2) Timeline of on-station arrival during 60 day transition period for full performance.

(b) Vehicles.

Descriptions of each vehicle demonstrating compliance with Performance Work Statement requirements including maintenance. Information requirement is outlined in the FAR 52.212-1 chart under Section 4.

Proposal identifies the following at a minimum:

1) Make/Model/Year/Quantity.

2) Conformance to MDOT requirements and AF requirements which include the usage of only AF approved filters/filter separators (IAW T.O. 37A-1-

101)

3) Demonstration of maintenance and sustainment concept to fulfill responsibility of maintaining and funding all costs associated to operation and maintenance of vehicles.

PART III – FACTOR 2 - PRICE PROPOSAL

Offerors Total Evaluated Price (TEP) as outlined in FAR 52.212-1 Addendum shall be evaluated. An offerors TEP will be determined by multiplying the quantities identified by the unit price proposed by the offeror for each item to confirm the extended amount for each. The

TEP is the sum of the base period (excluding transition), all option years and the six month extension of services under FAR 52.217-8. Transition is not part of the TEP.

Offerors are specifically advised that under this evaluation, the Government may determine an offeror ineligible for award if the prices are not complete, fair, reasonable or balanced between the base and each option year. Prices are considered balanced by reasonable fluctuations between the base year and subsequent options years for continued performance. By signing its offer, the offeror certifies that each price stated on each Contract Line Item Number (CLIN) includes an appropriate apportionment of all costs, direct and indirect, overhead, and profit.

Price Analysis will be conducted in accordance with FAR 15.404-1(b).

PART IV – FACTOR 3 - PAST PERFORMANCE INFORMATION

The purpose of the past performance evaluation is to assess the offeror’s ability to fulfill the solicitation requirements. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Neutral

Confidence, Limited Confidence, or No Confidence as defined below. Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating

“Neutral Confidence”, meaning the rating is treated neither favorably nor unfavorably.

However, note that as outlined in the basis of contract award, an offeror must have a minimum of a Satisfactory Confidence Assessment rating to be considered for award. As stated, Past

Performance when combined with Technical is significantly more important than cost or price, thus, a strong record of relevant past performance may be considered more advantageous to the

Government than a neutral/unknown confidence past performance rating.

Recency. As outlined in FAR 52.212-1 Addendum, offeror shall provide a minimum of three

(3) and a maximum of five (5) references for the Prime offeror and also a minimum of three

(3) and a maximum of five (5) references for the critical subcontractor, if applicable. A critical subcontractor is defined as an entity (subcontractors, teaming partners, and/or joint venture), other than the offeror itself, that would perform more than 30 percent of the overall effort, based on the sum of the Total Evaluated Price proposed. Offeror's past performance shall be as a prime contractor, subcontractor, or member of a Joint Venture that contributed at least 50% of the effort based on the total cost.

References should be of the most relevant contracts performed for Federal agencies and commercial customers within five (5) years from issuance of this solicitation that demonstrate customer satisfaction with overall job performance and quality of completed service.

References for contracts in which performance started prior to five (5) years from the issuance of this solicitation but performance is still on-going during the issuance of this solicitation are considered recent and acceptable. Questionnaires received must also meet recency criteria to be evaluated. Past performance information that fails these conditions will not be evaluated.

Relevancy. Relevant performance information will be based on (1) the references provided by the offeror and (2) data independently obtained from other Government and commercial sources. This information is required for the offeror and all subcontractors, teaming partners, and/or joint venture partners considered critical to overall successful performance of this requirement. Relevant performance includes performance of efforts involving requirements that are similar or greater in scope and complexity than the effort described in this solicitation.

Relevancy will be assigned ratings of Very Relevant, Relevant, Somewhat Relevant, and Not

Relevant. The Government will give greater consideration to information on those contracts deemed very relevant to the effort. The following relevancy rating definitions will be used in the assessment of relevancy:

Relevancy Ratings

Rating Rating Definition

Very Relevant Past/present performance effort involved essentially the same scope, magnitude and complexities as this Solicitation requires.

Relevant Past/present performance effort involved a similar scope, magnitude and complexity that this Solicitation requires.

Somewhat

Relevant

Past/present performance effort involved some of the scope, magnitude and complexity that this Solicitation requires.

Not Relevant

Past/present performance effort involved little or none of the scope, magnitude and complexity that this Solicitation requires.

In evaluating this factor, the Government will use the present and past performance information gathered from offeror provided Past Performance References (PPI), Past Performance

Questionnaires (PPQ) and independent references through the use of additional questionnaires, interviews and site visits. Additional Government obtained references may include inquiries into offerors past performance in the areas of quality of product or services, cost/price control, labor relations and management of personnel with ratings outlined in the table below. Furthermore, the Government reserves the right to use data independently obtained from other Governmental and commercial sources, other customers known to the Government, consumer protection organizations, and others who may have useful and relevant information.

Offerors may be asked to respond to adverse past performance information to which the offeror has not had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating as defined in the table below on any evaluation aspect or any unfavorable comment received from sources without a formal rating system.

Reference Performance Ratings

Rating Definition

Exceptional

Performance meets contractual requirements and exceeds many to the

Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good

Performance meets contractual requirements and exceeds some to the

Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory

Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal

Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the contractor…