FA286018R0006_Q&A_1_Aug_18.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- Fuels and Supply Services Federal contract opportunity
- Solicitation number
- FA286018R0006
About this file
Solicitation (RFP) and site visit questions and answers.
View the file
Other files for this federal contract opportunity
Show all 40
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1 FA286018R0006 - Fuels and Supply Services - RFP and Site Visit Questions and Answers
| Page # | Section/ Paragraph # | Section/Paragraph Title/Subject | Question | Answer |
| 2 49 | Attachment 10 PPI FAR 52.212-1 ADDENDUM, Part IV (c) | Customer Points of Contact Past Performance Questionnaire (PPQ) | The Government currently requires three POCs for PPQs per past performance reference. If an offeror submits five past performance references and an additional five references for a critical subcontractor, the Government would receive 30 PPQs for a single offeror. Will the Government please confirm only one PPQ is required per contract reference. | The RFP requests the offeror to request a PPQ for the references submitted on the PPI. The form is requesting the POC information for all three but not a PPQ from each. The POC information is requested should the Government have addtional questions or need clarificiations on the PPQs. |
| 44 | FA286018R00006 Solicitation | Price Proposal page count | Are the Section B (SF1449) and Attachment 3-Pricing Matrix included in the page count of 10 pages? If they are, would the Government consider changing the page count to at least 25 or unlimited? | RFP updated to unlimited. |
| 48 | FA286018R00006 Solicitation | Part III – Factor 2 – Price Proposal instructions Attachment 3-Pricing Matrix | Attachment 3 – Pricing Matrix was provided in PDF but instructions in the RFP require it be submitted in Excel format. Is it the Government’s intent that the Offerors submit this form showing a total under the Extended Amount column that represents the TEP? Or could the Government provide this form in Excel with the formulas intact? | Offerors are required to use the Pricing Matrix in Attachment 3 as well as complete the SF 1449. IAW with RFP, for those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The requirement for the excel file for the Price Proposal is removed from RFP. |
| N/A | Attachments 7 | Attachment 7 – AWD | This document was revised on July 3rd, 2018, with Revision 11. Will the Government be replacing Attachment 7, Revision 10 with Revision 11? | AWD updated and added to RFP. |
| 45 48 | FA286018R00006 Solicitation | Part I – Summary and Miscellaneous Data Part III – Factor 2 – Price Proposal instructions | The first paragraph in Part III, Factor 2 – Price Proposal section references that no price data of any kind should be included in any other part of the proposal, but in the instructions for Part I, Summary and Miscellaneous Data the SF1449 is to be completed and included in this Volume. Is it the Governments intent that the SF1449 continuation sheets NOT be included in Part I, Summary and Miscellaneous Data? | Part I requires acknowledgement of the RFP and any amendments through the signature pages of the SF1449 and SF30 only (not the CLINS with pricing). Part III requires the CLIN pages of the SF 1449 that includes the pricing information (pages 3-6). These amounts shall match the Pricing in Attachment 3. |
| 54 | Part II – Technical Approach Section 1 (c) | Productive hours calculation | The evaluation criteria states “…A minimum ration of 80/20 (i.e. productive hours means time spent performing actual duties and non-productive hours means time spent on training, certification/recertification, etc.). Does the Government require a minimum of 80%+ productive hours, or a minimum of 20%+ non-productive hours? Will the Government please clarify the intent of this requirement? | Minimum of 80% of productive hours. Added to RFP. |
| Attachment 4 – Akima CBA 1 Oct 2017 | Workforce seniority | We are aware that approximately 60% of the workforce has been on supporting this contract continuously for more than 10 years. Will the Government provide an overall breakdown of seniority by percentage so that we can accurately price wage determined benefits for the existing staff? | Question to be answered NLT 3 Aug 18. | |
| 2.9 & 9.3 | PWS | Continuation of services plan (including contingency strike plan) | PWS 2.9 states “…the contractor shall provide with the proposal a detailed Strike Contingency Plan, as part of the Continuation of Services Plan,” PWS 9.3 states Continuation of services plan is due 30 days after contract award. Part II – Factor I – Technical approach instructions do not specify instructions regarding the Continuation of Services Plan (including Strike Contingency). Will the Government please confirm that this plan is not required with the proposal submission? | The plan is not required with the proposal. The Strike Plan is part of the Continuation of Services Plan and is required post award. PWS updated. |
| 29 | PWS | Materiel Management | Para 6.3.4. - Documented Cargo Services and Due-In for Maintenance (DIFM) Returns (Pick-up and Delivery). The contractor will perform Documented Cargo and DIFM Services within the confines of the installation IAW AFI 23-301. The contractor will provide pre-deployment training to personnel as requested as this task is performed by the Vehicle Operations section in a traditional LRS. Additionally, when the contractor provides pre-deployment training on these tasks, any errors committed by the trainee will not be held against the contractor’s performance metrics. QUESTION: Please define pre-deployment training that the contractor would provide. | When members of our GT flight deploy they are expected to potential perform this task and as such we need the contractor to teach our younger AMN how Pick-up and Delivery works. We just need them to allow the deploying member, when requested by their leadership, to shadow the contractor on runs, ask questions, and eventually perform the tasks under supervision so they will be prepared in the event they have to perform this function while deployed. The training would be a week at most to become qualified. |
| PWS 2.16 | Requires the contractor to receive or turn-in to DLA-Disposition Services assets approved for this action. Our understanding of the process is that the contractor will only be required to prep, stage and load the assets, DLA will transport them? | DLA-DS does not transport items. It is up to the organizations that are turning in the assets to transport them to the turn-in site on the date/time of their scheduled appointment. | ||
| PWS 2.6.1.1. and 2.6.1.2. | The contractor is required to provide, once a month, at least a 4 hour period per weekend of classroom training (Reservist and Air National Guard unit training assembly weekends). However, PWS 6.2.3 states that the contractor will provide 4 hours of training a day on these weekends. Please clarify whether it is 4 hours a weekend OR 4 hours on both days. | This is a four(4) hour period each day. | ||
| PWS 2.7.1 | Requires the Contractor to brief quality assurance system trends and inspection results to the FC/CCOR monthly, will this requirement be in conjunction with the LRS “How Goes It” briefing? | How Goes It briefings are at the discretion of the CC. If it is elected that those briefings are not to occur then this requirement will not be enforced as contractors provide Monthly QA Reports each month to the CCOR as a deliverable asset item. | ||
| PWS 2.30.3 | The contractor shall provide a vehicle management plan. When is the vehicle management plan due? | This is due at time of proposal submission as it is a technical factor as outlined in Part II, Factor I, Section 4 of the RFP. | ||
| PWS 2.31 | The contractor shall perform organizational computer manager’s support for contractor personnel utilizing microcomputers IAW AFI 33 -115 and local directives. Please clarify duties to be performed. | Duties include, but are not limited to, coordination with Communication Squadron (CS) to move computer ports, add/delete assets from Com acct, maintain/inventory com acct, initiate access/manage computer software/programs. | ||
| PWS 6.2 | Operations Compliance. Will the contractor be required to directly input the results of MICT Checklist inspections or will this information be provided to the COR? | Contractors will directly access/manage all MICT checklists for their functional areas. COR’s will have access to all MICT for oversight and to ensure compliance/accuracy of entries. | ||
| PWS 6.3.3 | Requires the contractor to manage and operate an on-base IEE to support permanent party personnel. Are there set hours that the IEE will be open to support the customer? | Standard operating hours for IEE are 0800-1500 M-F, but if a customer comes in after these hours and the office is manned the expectation is said customer will not be turned away. Supply hours of operation are 0730-1630, IEE hours are shortened to allow personnel time for administrative catch-up, stock replenishment, ect. | ||
| PWS 6.3.2.1 | The 1st Helicopter Squadron’s hours of operation are from 0730 – 2100, but days of the week are not provided. Please provide days and clarify which hours during this period we are required to provide supply support. | Monday – Friday and support may be called for at any time during the hours of operation. | ||
| PWS 6.3.2.2 | The LRS Vehicle Maintenance Section’s hours of operation are from 0730 – 1630, but days of the week are not provided. Please provide days of the week. | Monday – Friday. | ||
| PWS 6.4 | Is the Maintenance Support Liaison (MSL) and Flight Service Center (FSC) located within the designated Supply complex or are they collated in the maintenance complex? | They have their own office w/in the maintenance compound. | ||
| PWS 6.5 | Does the Equipment Accountability section currently use a Hand Held Terminal to conduct required inventories? Also is there a backlog of EAID assets that have not had IUID labels attached and entered into the DOD IUID Registry? | The hand held terminals (HHT) are on-hand and have functioned, but the HHTs are not in use as there is currently an Air Force-wide pause in use of, and/or updating the DOD IUID Registry. | ||
| PWS 7.4.1 | As the cryogenics process is identified as a standard day shift process in the Q & A, will the contractor be allowed to close the servicing window at a prescribed time on day shift to ensure that maintenance tasks beyond servicing are completed? | Yes, this is a common practice to allow re-occuring maintenance tasks to be completed as well as meet the AF requirement to converse product loss. Hours will need to be authorized by CCOR and pushed to all using organizations. | ||
| PWS 7.4.5 | Requires the contractor to perform Vehicle checkpoint inspections IAW AFI 23-201. As the contractor is providing vehicles will we be required to document checkpoint inspection results on prescribed AF documents or use a contractor generated form for these inspections? | Contractors will be required to utilize applicable AF Form as prescribed in para 2.30.3. of the PWS. | ||
| RFP Page 47 | Section 3 | Mobilization and Phase-In | The requirement states that bidders are to propose incremental assumption of responsibilities over the 60-day transition period. a. Please clarify how the Government intends to hold two separate contractors accountable during the incrementally changing period. b. Will the incoming contractor be required to be responsive to the outgoing contractor PM? This could be a recipe for failure as the outgoing contractor will have little incentive to help the incoming contractor succeed. | Both contractors are held accountable through contract enforment. The incoming contractor is required to submit a mobilization and phase in plan for evaluation and it will be part of the awarded contract. The outgoing contractor is required to be responsive during transition per their contract and work with the PM to stay on the awarded plan. All concerns/issues arising during transition shall be provided to the CO and COR. As required in the PWS, phase-in biweekly meetings shall be conducted to ensure smooth transition. |
| PWS Page 21 | Para. 2.21.14 | “The contractor shall ensure compliance with all Environmental Protection Agency Clean Air Act requirements, National Emission Standards for Hazardous Air Pollutants, the Maryland Healthy Air Act, and Maryland emission requirements. The contractor shall monitor and process air permit operating conditions for all assigned air emission sources. Air Emission sources include, but is not limited to, fuel tanks, paint booths, de-painting equipment, aircraft paint operations, and other related equipment.” To understand the scope of air permit monitoring an processing, we need to understand the specific type, number and limitations of stationary air emissions sources under this contract. a. Please provide a list of sources under this contract and a current copy of installation Air Permit. |
| To date this has not occurred as this responsibility mainly resides with CE and POL could be asked to sign off as technical expert on a particular system. However, this was added to provide oversight in the event roles of responsibility were to change or the contractor were to start utilizing a piece of equipment that could fall into this category. As stated in the above underlined reference this would only be a requirement of the contractor for assigned emission sources and the only current emission source this applies to are the fuel tanks which are maintained by Water Fuels System Maintenance (WFSM) personnel. Copies of the Installation Air Permit are FOUO and not available for release per CE Environmental Compliance Office. | |||
| PWS Page 21 | Para. 2.21.18 | “The contractor shall ensure all wastewater discharges from their operations are authorized IAW applicable regulations and base wastewater permits.” Due to Environmental Liability Insurance requirements, we need to understand the scope of established discharge sources under this contract. a. Please provide a list of discharge types. | Types of discharges include but are not limited to draining tank dikes after a rainstorm, removing water from fuel pits, washing vehicles. |
| PWS Page 26 | Para. 2.20 | “Hazardous Material and Hazardous Waste. The contractor, as a hazardous waste generator, shall comply with the AFI 32-7042, and Hazardous Waste Management Plan. All hazardous materials purchased or brought onto JBA-NAFW must be approved by BEF, CE, SEG, and bar-coded by HAZMART prior to use, through the Air Force’s hazardous material tracking system, ESOH-MIS.” a. Please define “Generator”. Normally, the installation is considered the “generator” under Hazardous Waste Program. The contract only has Satellite Accumulation Points. The current JBA HWMP does not provide definition of “Generator”. | This reference is now on page 19, para 2.21 on the updated PWS. The term “Generator” is used to refer to anyone who could potentially create Hazardous Waste, i.e. spill pads used to cleanup for spills, soiled gloved used during fuel sampling operations. |
| PWS Page 72 | Section 11.12 | “Bioenvironmental Engineering (BE) Support. This section is a copy/paste from previous PWS. Under Executive Wing PWS, this section was heavily modified to remove BE support from a few areas.” a. Recommend revision of section by BE office to ensure consistency within expected services. |
b. PWS Pg 73, Para 11.12.4 states “Documentation. Industrial workplace case files (IWCF) will be maintained by the BE office, except that no personal exposure monitoring data, training summaries/logs, or medical surveillance information will be generated or maintained by the BE for contractor employees. Contractor IWCFs shall include reports, data collection forms and evaluations associated with the adequacy of GFF, GFE and GFM. The contractor can review and copy data contained in the IWCFs upon request.”
c. We believe this to be an inaccurate statement as BE has not maintained IWCF for these operations as they have been under contract for years and BE does not have responsibility to maintain IWCF for contract operations.
d. Recommend revision of this section to understand expectation of documentation.
| This reference is from an old copy of the PWS the current PWS reference is found on page 41, para 8.12. and has been reviewed by BE. Some facilities are multi-use facilities and manned with government personnel. | ||
| As we read the RFP, it appears that the pricing volume is limited to 10 pages. This seems unusually small. Does the government intend to keep this limitation? | RFP updated to unlimited. | |
| It would appear that, according to Section M, the total evaluated price will not include transition costs. If this is the case, what would prevent an offeror from placing the full cost of fuel trucks and equipment in his transition pricing? Such a move would give them a significant advantage by "masking" the costs of all the vehicles needed to support the mission. | It is the Government's intent for all costs associated with transition (including vehicles and equipment) to not be a part of the TEP to "level the field" as an offeror may not have significant transition costs if they acquire the existing fleet and equipment, giving them a price competitive advantage. Transition costs clarified in RFP. | |
| Is all material handling equipment GFE? | All GFE was provided in the RFP. If it is not on the listing, it is not included. | |
| Base Supply Warehouse: Will contractor need SIPR access and will there be classified documents on site? | There is no SIPR or classified documents in entire Base Supply facility. | |
| Fuels Storage Compound. Who is responsible for snow removal? | Base CE will remove snow IAW Base Snow Removal Plan, this plan is reviewed annually. Fuels compound is on the high priority list. | |
| Fuels Lab. a. Does the Government pay to calibrate all equipment? b. How often will this machine be used? Note: Empty building next to lab is not in use - only for storage. | a. Yes, the Government pays for calibration cost. There is currently one FAME machine that has to be calibrated once per year by the sole manufacturer in Canada. Coordination of this annual calibration will be discussed between the Government and the awardee. Estimated timeframe for calibration turnaround is about two (2) weeks. b. Once per month. | |
| Cryogenics Facility (owned by the Navy). This is now under the purview of POL. Contractor shall provide personnel for this area as part of this contract. Contractor is responsible for all aspects for this area to include (but not limited to): calibration of gauges on manifolds and tanks, replacement parts on cryo tanks, filling of (LOXLIN) cylinders which sit on Navy owned carts. Contractor is responsible for all maintenance and sampling on cryogenics and will have access to purge and vacuum units. The PWS references the AFI governing cryogenics. The current contractor for the cryogenics facility is Rockhill Group. All units are operational. a. Is there any workload data? b. Who is responsible for purging carts? | a. Yes, it is currently in the PWS. |
b. The using organization.
| Main Fuel Distribution Area. a. Are five (5) or six (6) trucks required in the Presidential Airlift Group (PAG)? b. Who owns Bowsers (spelling?) and Gators ? | a. Contractor determines the number of trucks. Government requires 36,000 gallon capacity. See PWS. b. CE owns the Gator and parks it in the POL Yard for use when going out on the runway. Bowsers are Government owned and just labeled w/ATS-01, ATS-02, etc. for naming/tracking purposes. |
| Why is Tank 25 empty? | It is currently out of service due to maintenance. Should be operational again within the next year. |
| Does the prime contractor have to have a current facility security clearance? | A current facility clearance is not required for evaluation or award. However, it is required for the awardee to immediately pursue and obtain it as quickly as possible following award. |
| Given the amount of questions, will the Government consider a 15-day extension for proposal submission? | A 15-day extension is not provided. However, the Government is extending the proposal submission date two days as changed in Amendment 0001. |
| TE-3A1 and TE-3A2 workload data appear to be very high in terms of calculating Supply and Fuels FTE requirements when compared to the PWS requirements. Please verify that this data is accurate. | These TE's are accurate. TE-3A1 lists the number of man hours each task does/could take to complete, TE-3A2 lists the actual number of times each item has occurred, and TE-3B is self explainatory. |
| Please confirm that all bidders are to use the TE-3A1 and TE-3A2 workload data to determine manning requirements since this levels the field in that all bidders must use the Government-provided data. | Confirmed. |
| Will the base Comm Squadron assist with network issues for DLA assets (for example: the Fuels Manager Defense program)? | DLA programs are managed via the Varec Help Desk. Base Comm provides support for non-DLA assets only and will provide someone with Admin rights when Varec has to send a tech for software updates with proper coordination from POL/Varec. |
| Is RAPIDGate in place for base entry? If so, it this at contractors cost? | JBA does not have RAPIDGate in place. JBA utilizes DBIDS. |
| Is fuel to operate the Contractor vehicles provided by the Government via a Fuel Purchase Agreement (we were told at the site visit that the guidance in paragraph 8.8 may not be accurate)? | This reference is accurate and fuel is provided by the Government. |
| Does the Government provide VIL-Keys for the contractor to encode? | Yes, DLA policy allows for a set number of VIL Keys to be ordered by POL Flights each year at no cost. |
| Can the Government provide the annual cost of the fuel used by the current contractors? | N/A as fuel will be provided by the Government. |
| Is the contractor Quality Assurance Plan based off of the MICP? | We are assuming that offeror meant MICT. Offeror shall use PWS requirements, including the service summary deliveries thresholds to based QAP. The QASP is also attached to the RFP for reference of QAP development. |
| As Ramp Freezes apply to the entire base populace, how is this applied to the Government required response time IAW established priorities in TE-2? | All affected agencies are provided the Ramp Freeze schedule in advance to alleviate this issue. However, in the event one were to occur un-announced the contractor can not be held responsible for late response times since these are outside of the 11 WG span of control. |
| To what detail is the contractor required to provide Logistics Officer Orientations Program (LOOP) training? | LOOP training is a general knowledge base applied to new LRO's who have yet to attend formal training. Each LRO would spend a few days in both supply and POL to get a general back round on the inner workings to make it easier when they attend their formal training. |
| As the contractor is required to manage T.O.’s by maintaining a master T.O. library, will the Government provide access to the existing Enhanced Technical Information Management System? | Yes, All T.O.s are managed via ETIMS. |
| Is grounds maintenance/grass cutting in the Fuels areas provided by the Government? | Yes, there is a base contract that cuts the grass. |
| Who is required to perform snow removal within the contractor-controlled areas? | Base CE will remove snow IAW Base Snow Removal Plan, this plan is reviewed annually. Fuels compound is on the high priority list. |
| Is the Air Force Mishap Reporting Tool required to be utilized by the Contractor? | Yes, as this is an AFI requirement. |
| Will the Contractors be provided the base spill plan and the JB Andrews OP Plan 91-204? | Yes, whomever is awarded the contract will be granted access as these documents are FOUO. |
| Are individuals appointed to staff the EOC required to have Supply or Fuels experience? | This has not been needed yet, but with the changes in todays military this could potential happen and as such the person(s) if assigned should have general knowledge of both areas. |
| As the refueler trucks are contractor-provided, will the government provide fire extinguisher maintenance services for fire extinguishers that are required on the refuelers? | No. |
| As the existing cryogenics facility is USN provided, does the government provide calibration for the gauges (pressure and liquid) installed on the system through PMEL services? If this is a contractor cost, can the government provide the annual cost for the calibrations of cryogenics gauges (pressure and liquid) installed on the system? | This will be a contractor requirement and as such we can not provide costs since the Government is not billed for this service and the contractor can procure services with whomever they can get the best cost. |
| Is servicing on Air Force One provided through pantographs or HSV? | This information is FOUO and can not be fully answered, however the contractor is only required to run the pumphouse if a tank truck is not utilized. |
| Are the contractor provided HSVs required to defuel as well as refuel? | There is always a potential that large fuels loads could be required to be defueled and as such it is up to the contractor to determine the most effective/efficent manner to execute, however delayed takeoff times due to fuel will be counted against the contractor and could negatively effect annual CPARs Reports. |
| a. (b) Past Performance Information (PPI) states “Each contract reference shall be submitted on a PPI Sheet (Attachment 10). Each PPI shall cover actual work performed and not overarching contracts, such as Indefinite-Delivery Indefinite Quantity (IDIQ) basic contracts, Blanket Purchase Agreements (BPA), etc. (i.e., each PPI shall only address one performance effort such as a TO for an IDIQ contract, a call order off of a BPA, or delivery order).” |
b. Attachment 10 PPI, Contract Number row states: “**If IDIQ or Blanket Purchase Agreement (BPA), offerors shall provide a separate list (outside of the tool) showing each of the task/delivery order(s) performed under the ID/IQ contract or BPA, in addition to the period of performance, dollar value, place(s) of performance and a brief description (not to exceed 500 characters) for each underlying task/delivery order. The limitations in L-5.3.1 apply to this list.**”
c. These instructions seems to be a contradiction. Please clarify the IDIQ use in completing the PPI. Also, please clarify the Section L reference paragraph.
PPI is to be submitted as written in the RFP. Attachment 10 is updated for consistency.
Sheet2
File details come from the government source that posted it.