43. Contractor Questions Government Responses 30 Aug 22.pdf

FEMS IV Contractor Questions and Government Responses Q1

SOW: 5.2

Question: Please provide in detail all contractor required equipment by name and quantities.

Answer: The contractor is to provide 2 ambulances 2 command vehicles and any other support vehicles deemed necessary for compliance with the Contract. (Inspections, Training, etc.) at a minimum and equipment as deemed necessary by contractor.

Q2

SOW: 6.0

Question: Please provide in detail all Government Furnished Equipment, including Apparatus, by name and quantities.

Answer: Refer to Attachments listed in Section J; GFE List, SOW and FEMS Vehicle Equipment Inventory.

Q3

SOW: 5.2

Question: Please provide an estimate of contractor furnished vehicle maintenance costs.

Answer: The government does not have this historical information.

Q4

SOW: 5.2

Question: Most required equipment and vehicles require extensive lead times that far exceed the transition period by many months and even over a year. This causes significant performance risk that can be mitigated if the incumbent contractor makes its equipment and vehicles available for purchase to the awardee. Will the Government consider adding this requirement to the existing FEMS III contract?

Answer: No.

Q5

Other (Specify): CBAs

Question: Please provide the number of emergency responses for all 3 fire stations that occurred after-hours during Firefighter rest periods (sleep time) the last 3 years.

Question: Will the Government provide the number of “rest period” interruptions that occurred each year IAW Article 11.4 of the CBA?

Answer: The government does not have historical data regarding this question.

Q6

Question: Please provide a district map of the installation area.

Answer: Fire District Map has been added to Section J of RFP as new attachment.

Q7

Question: When providing the Reduced Level of Staffing (RLS) IAW the SOW 1.9, can the contractor employ innovative Risk Management Staffing measures in operational periods when the risk is low?

Answer: Staffing must be in compliance with the SOW.

Q8

Question: Considering CBA provisions for paid vacation time is function of seniority, can the Government provide current seniority list?

Answer: FAR 52.222-41(n) is very specific on who gets the list and how it is delivered. It goes to the successor contractor, not prospective offerors.

The government has no authority to provide the list in any other venue.

Q9

Question: Considering CBA provisions for company 401(k) match is function of Employee contribution and seniority, can the Government provide current seniority list?

Answer: FAR 52.222-41(n) is very specific on who gets the list and how it is delivered. It goes to the successor contractor, not prospective offerors.

The government has no authority to provide the list in any other venue.

Q10

Question: If the Government will not provide a seniority list for properly estimating vacation accruals, direct productive hours, level of benefits, etc., will the successful offeror be afforded an equitable adjustment post award for stated assumptions that are incorrect?

Answer: No. No contractual clause makes an allowance for this.

Q11

RFP Section: 8. Price Schedule Template Paragraph: 5.1.2.1. Facilities Management

Question: The Pricing attachment covers only: Main (Bldg. 50012) , Station #2 (Bldg 70535), Bldg 85010. Considering there are no Item numbers associated with buildings

(d) and (e) below, in which CLIN/ITEM number should bidders include the cost associated with buildings (d) Bldg. 49913 and (e) Bldg. 6072?

Answer:

Buildings (d) Bldg. 49913 and (e) Bldg. 6072 are storage facilities that are maintained by the government and may be used or not by the contractors for storage.

Q12

Question: Considering there are no Item numbers associated with buildings (d) and (e) below, in which CLIN/ITEM number should bidders include the cost associated with buildings (d) Bldg. 49913 and e Bldg. 6072?

Answer: Buildings (d) Bldg 49913 and (e) Bldg. 6072 are storage facilities that are maintained by the government and may be used or not by the contractors for storage.

Q13

Question: Referencing CIVILIAN DUTY UNIFORMS. Is the contracted workforce held to the civilian duty uniform requirements for initial and annual uniform replacement?

Answer: Yes, the contractor is held to the civilian duty uniform requirements for initial and annual uniform replacement as per AFI 32-2001 Jul 2022.

Contractor Name:

Point of Contact:

Q14

Question: Is the rescue of astronauts (or civilian equivalent) required for the FEMS IV contract? If so, what are the required personnel and contractor qualifications, training, certifications?

Answer: Refer to SOW section 1.9.4 “Specialized rescue of astronauts in their spacesuit from inside the capsule is not a requirement of this SOW. Launch pad rescue of astronauts and attendants outside the capsule is expected. The Contractor is not expected to maintain astronaut suit removal proficiency but shall assist specialized teams as required.”

Q15

Question: The SOW states “GFP are facilities, equipment, and materials in possession of or acquired directly by the Government and delivered to or otherwise made available to the Contractor. The Government may provide, to the contractor the facilities, equipment, materials, and services listed in Section J, Attachment 3. The items in Section J shall be maintained and replaced at the contractor expense, as necessary.”

1. The Government provided the FEMS IV GFE Property Inventory with the Solicitation Final document, which identifies equipment in Tables A, B, C, D, and Section J. Is the contractor required to maintain, repair and replace the items listed in Tables A, B, and D? The SOW only calls out Section J is required at the contractor’s expense.

Answer: Answer:

1.The contractor required to maintain, repair and replace the items listed in Tables A, B, and D as indicated below.

a. The contractor required to maintain, repair and replace the items listed in Table A if damage is not due to normal wear and tear. The government provides replacement equipment as determined by the Civil Engineer Computer Systems Administrator (CSA). The Contractor is expected to accomplish user level computer systems security updates as directed. GFP on Table A shall comply with AFI 33-112 and 52.245-1.

b. The contractor required to maintain, repair and replace the items listed in Table B if damage is not due to normal wear and tear. Property listed on Table B shall comply with AFFEMS 23-110 and 52.245-1. See SCBA in SOW for detailed information on SCBA equipment.

c. The contractor required to maintain, repair and replace the items listed in Table C if damage is not due to normal wear and tear. Otherwise, all Government provided vehicles are maintained by the government. Property listed on Table C shall comply with AFI 24-301 and 52.245-1. See SOW for detailed Vehicle maintenance expectations.

d. The contractor required to maintain, repair and replace the items listed in Table D. Repaired or replaced property remains property of the Government.

Property listed on Table D shall comply with 52.245-1.

2. If the contractor is required to repair or replace an item, to whom does the equipment or item now belong to, the Government or contractor?

Answer: All GFP remains property of the Government.

3. The government-provided equipment lists do not identify several critical pieces of fire response and fire station equipment, such as Porta Count Machine, fire hose, nozzles, life safety rope and technical rescue equipment, hazmat response tools, fitness/weight equipment, and general fire station items. Is the contractor expected to identify and provide all equipment not listed in the GFE at start of contract?

Answer: Refer to the provided GFE lists and vehicle equipment lists for equipment and vehicle equipment. If the contractor identifies items needed to be NFPA compliant then they are expected to provide them. See new attachment in Section J FEMS Vehicle Equipment Inventory for further clarification.

Q16

Question: Referencing Governments answer regarding Rescue Task Force (RTF), will the Government provide the equipment required to participate in the RTF program? If not, will the Government identify the minimum equipment required items in total or on an individual basis?

Answer: This is covered in SOW 1.9.4. “The Contractor shall provide RTF PPE to include but not limited to five sets of level 3A ballistic vests and helmets.”

Q17

Question: Will the Government continue to provide, at no cost to the contractor, Kennedy Propellants & Life Support Services (KPLSS) for oxygen refill requirements, X-zam Labs Team at Lawrence Factor, Inc. services (or equivalent) for breathing air samples, Channel Innovations for air compressor MX, and calibration for the USSF owned Posi-Chek SCBA system?

Answer:

SOW 1.9.8.1. The Contractor shall provide all emergency medical supplies, oxygen, equipment and medications.

SOW 5.3. The Contractor is responsible for costs associated with hydrostatic testing of bottles as required. All inspections and maintenance records shall be maintained in the FES-IMS. The government provides breathing air compressor maintenance and calibration for the government provided SCBA system. Sufficient SCBA units and Posi-chek shall be provided by the government to meet mission requirements (GFP Table B).

Q18

Question: The SOW states the Government shall provide LMR’s and maintenance services; does this include peripheral replacement items such as batteries needing replaced through normal wear & tear?

Answer: SOW 5.1.3.1 “If replacement needed is due to regular wear and tear, or acts of nature, the Contractor will not be required to repair or replace the LMR equipment including batteries, chargers, carriers and antennae.”

Q19

Question: What is the projected launch schedule/hours for FEMS IV?

Answer: 60 plus launches per year. Each launch is approximately 4-5 hours of LEOC activation.

LEOC activation starts 3 hours prior to a launch window opening. A launch window can be anywhere from an instant launch to eight hours. Most LEOC activations are for approximately four to five hours. From 28 August 2021 to 23 August 2022 there have been 54 LEOC activations.

LEOC also forms for KSC launches since there is overflight of CCSFS and so that resources can be provided to NASA if necessary

LEOC will stay formed until the vehicle clears the beach line, explosive arc is beyond where debris can fall on CCSFS and that the Pad Safety Manger has declared “Pad Safe”

Q20

Question: Recognizing Executive Order 14055 potential implementation, will the Government provide service dates of existing employees in order for bidders to properly cost SCA compliance with Article 26 of the CBA?

Answer: No. Ref FAR 52.222-41(n), there is no authority to provide this information to prospective offerors.

Q21

Question: Does the Government provide a capability to perform Aircraft Live Fire and Structural Live fire training?

Answer: The Contractor is responsible for obtaining Aircraft Live Fire and Structural Live fire training.

Q22

Other (Specify): Section L & M Pricing Instructions and related Evaluation:

Question: RFP Sections L & M very clearly and appropriately identified Attachment 8 as the primary required pricing input. However, the RFP also includes an Attachment 9, which appears to be full cost and pricing data that would be expected in a cost reimbursable program versus this fixed price RFP. Further, Sections L&M are completely silent on Attachment 9. Should Attachment 9 be deleted from the RFP.

Answer: Attachment 9 will not be deleted from the RFP.

Q23

Question: Are the current FEMS III Key Personnel dedicated to the contract at 100%?

Answer: Yes

Q24

Question: Is it a continued requirement that Key Personnel are dedicated to the FEMS IV contract exclusively?

Answer: Yes

Q25

Question:

Can the Government please provide a seniority list for current unionized personnel?

Answer: No. Ref FAR 52.222-41(n), there is no authority to provide this information to prospective offerors

Q26

RFP Section: L Paragraph: L.2.1.2.6

SOW: 1.9.8

Question: Section L refers to an EMS Director. The SOW refers to a Medical Director.

Would the Government please confirm that these references are to the same position?

Answer: Yes, Medical Director is the proper term and EMS director term usage in Section L will be corrected and updated.

Q27

DFARS 252.237-7023 Continuation of Essential Contractor Services

Question: The clause states, “(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.” Would the Government please clarify whether this plan is to be submitted with the offeror’s proposal or post-award? If with the initial proposal, in which volume and is there a page limitation?

Answer: Mission-Essential Contractor Services Plan is due to government 10 days prior to full contract performance.

Q28

Question: The SOW states, “The two outlying fire station Engine crews shall be staffed with a full engine crew of FOUR personnel 24/7 /365.” Will the Government please confirm the contractor is to staff an engine at EACH outlying fire station with a full engine crew of FOUR personnel 24/7/365?

Answer: Yes, SOW 1.9. para 8. The two outlying fire station Engine crews shall be staffed with a full engine crew of FOUR personnel 24/7/365.

Q29

Question: SOW Section 1 states, “Services shall include overall program management, financial and resource management, planning, administration, operations, supervision, labor, materials, supplies, and equipment except as provided in Government-Furnished Services and Section J, Attachment 3, Government- Furnished Property (GFP).” Would the Government confirm that 17.

+FEMS+IV+GFE+Property+Inventory+for+solicitation+Final.xlsx is the accurate GFP listing?

Answer: Yes, also see Section J new attachment FEMS Vehicle Equipment Inventory

Q30

Question: SOW states in part “The Contractor shall account for all GFP with automated database records on every asset having auditable cradle to grave history. The Contractor shall perform physical inventories of all GFP as required.” Are the “automated database records” to be Contractor-provided or are they Government-provided?

Answer: Government provides “automated database records. SOW 5.1.3.1.2. “The Contractor shall account for all GFP with automated database records on every asset having auditable cradle to grave history. The Contractor shall perform physical inventories of all GFP as required. Properly prepare, document and tag excess equipment/material and all GFP prior to turn-in. The Contractor shall safeguard supplies, equipment and all GFP to preclude fraud, waste and abuse. Firefighting specific items (SCBA, ladders, hoses, power equipment, PPE etc.) are required to be tracked in government provided FES-IMS and/or Civil Engineer ARIS web based programs. Land Mobile Radio and Computers are tracked on the Government provided Personal Wireless Communication System. The Contractor shall use the Plant Clearance Automated Redistribution Screening System (PCARSS), an automated Defense Logistics Agency System, to submit excess government property for screening and redistribution or as otherwise directed by the Contracting Officer. The contractor may use any form of tracking system they desire but the data will be populated and maintained current in the required government system(s).” Government directed tracking programs are mandatory.

Q31

Question: SOW 5.2.1 states “Contractor-owned equipment shall be clearly marked.”

SOW 5.2.3 states “The Contractor is prohibited from display of a corporate logo, trademark, badge, patch, decal, or other wording. This prohibition includes any distinctive corporate markings which would identify the Contractor’s company affiliation on any credential, duty uniform or part thereof, vehicle or part thereof, and documents (other than standard internal management documents and/or records).” Will the Government please define what constitutes “clearly marked”?

Answer: Small identification tag or etched tracking number for inventory purposes.

Contractor owned nomenclature and tracking numbers to be provided to Government for clear identification. (Excel, word, etc.)

Q32

Question: As a prime contractor proposing for this effort, who holds an active FCL, we are assuming that at award any participating subcontractors that do not hold an FCL can be sponsored for a Facility Clearance. Will the Government please confirm this assumption?

Answer: No, according to our Chief of Industrial Security it is the requirement of the Prime contractor.

Q33

SOW: 1.1.4

Other (Specify): 10.+FEMS+IV+DD254

Question: Will the Government provide a concurrence statement for subcontractors without a current Facility Clearance that will allow the prime contractor to flow down the

DD254?

Answer: No, according to our Chief of Industrial Security.

Q34

SOW: 1.1.4

Other (Specify): 10.+FEMS+IV+DD254

Question: The SOW indicates that all personnel need a SECRET clearance. Would the Government confirm that since the Medical Director is not primarily located on-site this position does not require a SECRET clearance?

Answer: The off-site medical director does not require secret clearance.

Q35

Question: Would the Government consider providing a plug number for PPE as cost reimbursable line items for evaluation purposes? Alternatively, would the Government consider PPE a non-evaluated cost?

Answer: No, additional information may be found in new attachments listed in Section J Mandatory Use Memo FES PPE and Ricochet Gear REPS.

Q36

Question: The SOW states “Unless otherwise specified in this SOW and on the GFP, all utilization costs, to include maintenance, testing and operations requirements for vehicles and vehicle type equipment are the sole responsibility of the Contractor. This includes but is not limited to things such as spanner wrenches, hose, hydrant wrenches, hose couplings, hose clamps, pike poles, axes, salvage covers, ladders, etc. The Contractor is responsible for costs associated with maintaining the required levels of AFFF and dry chemical agent on each vehicle IAW AFI 32-2001.” Does the apparatus identified as GFE come equipped with all necessary vehicle type equipment (as identified in SOW 5.4) in accordance with NFPA 1901 (Engine Truck, Ladder Truck, Rescue Truck, ARFF)?

Answer: Yes, refer to new attachment in Section J FEMS Vehicle Equipment Inventory for additional information.

Q38

SOW: 1.5.1

Question: The SOW requires “annual blood testing for firefighters to determine exposure to Per - and Poly - fluoroalkyl substances, commonly known as PFAS. This will be accomplished as part of annual physicals.” Will the successful contractor be allowed to conduct annual physicals according to the anniversary dates for current firefighters in order to accurately schedule annual tests? Or is the expectation that all firefighters be re-tested during the transition/phase-in period?

Answer: The Contractor is required to be in compliance with Assistant Secretary of Defense for Readiness MEMO dated 29 Sept 2020 requiring "annual blood testing for firefighters to determine exposure to Per - and Poly -fluoroalkyl substances, commonly known as PFAS". This will be accomplished as part of annual physicals.

Q39

Question: Would the Government please consider establishing a cost reimbursable line item with a not to exceed amount for AFFF? Alternatively, would the Government consider this a non-evaluated cost? The usage levels are unknown and cannot be accurately estimated by the contractor.

Answer: Initial levels of AAFF and dry chem has been provided. No cost reimbursable line item will be added to the RFP.

Q40

Question: Would the Government please consider establishing a cost reimbursable line item with a not to exceed amount for medical equipment/supplies? Alternatively, would the Government consider this a non-evaluated cost? The usage levels are unknown and cannot be accurately estimated by the contractor.

Answer: No cost reimbursable line item will be added to the RFP. See Section J for attachment 2018-2021 CCAFS RAW Responses for additional information.

Q41

Question: Would the Government please consider establishing a cost reimbursable line item for procurement of equipment, PPE, and capital expenditures (i.e., command vehicles)? Alternatively, would the Government consider this a non-evaluated cost? As structured, the pricing will favor the incumbent contractor.

Answer: No cost reimbursable line item will be added to the RFP. This is a small business set aside and the incumbent is a large business. PPE is Contractor provided and Government owned through the mandatory buy program. See Section J for attachment Mandatory Use Memo FES PPE and Ricochet Gear REPS.

Q42

Question: SOW 6.12.6 states, “The Contractor shall provide administration, implementation, and maintenance for database and applications servers IAW AFMAN 17-1301 Computer Security (COMPUSEC) and AFMAN 17- 1303 Cybersecurity Workforce Improvement Program.” Would the Government please confirm whether this is a requirement for the FEMS contractor?

Answer: Yes however, this is only in reference to support the effort by providing an ARIS / ACES FES-IMS administrator. SOW 6.12.1;” The Contractor shall provide FES- IMS administrators for the FES-IMS and ARIS software program.”

Q43

SOW: 5.1.2.1

Question: The SOW states, “The property listed on Table E is Government Furnished Facilities on CCAFS and shall comply with 52.245-1 and maintenance and repair cost of these items are on the contractor unless otherwise stated in the SOW.” Would the Government please confirm that this is a requirement of the base operations/base civil engineer contractor (and not the FEMS contractor)?

Answer: The facilities are maintained by provided by base operations/base civil engineer contractor including permanently mounted generators. The items in the facility are required to be maintained and replaced by the contractor such as stoves, refrigerators, ice machines.

Q44

Question: What are the top three transport destinations in the event of an ambulance transport? What was the average amount of time per transport that the primary ambulance was off-base over the last six months?

Answer: The primary locations are Cape Canaveral Hospital (CCH) on SR 520 (14 Mi. / 21 Min.) and Parish in Titusville (22 Mi. / 30 min.) then VERY rarely HRMC downtown Melbourne (40 mi. / 55 min.). On average there is approximately 1 hour of transport time from time out to hospital to time back in station.

Q45

Other (Specify): DoDI 6055.06 Section 9.1.c

Question: DoDI 6055.06 Section 9.1.c defers apparatus requirements for Ambulances to the DoD Component’s scope of services. Given the range of ambulance body types currently on the market, would the Government please define minimum requirements for the contractor-provided ambulances (e.g., Type III IAW KKK-A-1822, maximum 150,000 miles/5 years old, etc.)?

Answer: Refer to Section J attachment July 2022 Ambulance Stock List for additional information as well as information below from National Fire Protection Association 1917;

“Ambulance. An emergency vehicle that meets the requirements of NFPA 1917 and is capable of transporting a minimum of one litter patient and carrying adequate supplies and equipment to deliver advanced and basic life support in accordance with DoD Component standards.”

National Fire Protection Association 1917:

3.3.3.5 Type III Ambulance. An ambulance with a 10,001 lb. to 14,000 lb. GVWR constructed on a cutaway van chassis with integrated modular ambulance body.

4.11* https://link.nfpa.org/publications/1917/2019/annexes/A/groups/4#ID019170001601 Ambulance Performance.

https://link.nfpa.org/publications/1917/2019/annexes/A/groups/4#ID019170001601

4.11.1* <https://link.nfpa.org/publications/1917/2019/annexes/A/groups/4#ID019170001603> Where temperature requirements are not otherwise specified, the ambulance shall be designed to function in ambient temperature conditions between 0°F (−18°C) to 110°F (43°C).

4.11.1.1 All interior systems, components, and permanently attached equipment shall function satisfactorily over a temperature range of 32°F to 95°F (0°C to 35°C).

4.11.1.1.1 Compliance of the equipment function shall be validated by testing a substantially similar ambulance in accordance with AMD 011, Equipment Temperature Test.

4.11.1.1.2 The ambulance and all systems, components, and equipment shall be capable of being stored at an ambient temperature between 32°F and 95°F (0°C to 35°C) without damage or deterioration.

4.11.2 The ambulance shall be capable of being driven for at least 250 mi (402 km) without refueling.

4.11.3 The vehicle shall be capable of three fordings without water entering patient and equipment compartments while being driven through a minimum of 8 in. (203 mm) of water, at speeds of 5 mph (8 km/hr), for a distance of at least 100 ft (30 m).

4.12 Road Performance.

4.12.1 When loaded to its gross vehicle weight rating (GVWR), the ambulance shall be capable of meeting the following performance criteria on dry, paved roads that are in good condition:

(1) From a standing start, the ambulance shall be able to attain a speed of 55 mph (88 km/hr) within 25 seconds on a level road.

(2) The ambulance shall be able to maintain a speed of at least 5 mph (8 km/hr) on any grade up to 35 percent.

(3) The ambulance shall be able to maintain a speed of at least 55 mph (88 km/hr) on any grade up to 3 percent.

4.12.2 The determination of road performance shall be made by actual test or OEM-certified computer prediction.

4.12.3* https://link.nfpa.org/publications/1917/2019/annexes/A/groups/4#ID019170001604 The ambulance shall be capable of a sustained speed of not less than 65 mph (105 km/hr) over dry, hard-surfaced, level roads, at sea level, and a passing speed of 70 mph (112 km/hr) when tested under normal ambient conditions.

https://link.nfpa.org/publications/1917/2019/annexes/A/groups/4#ID019170001604

Q46

Question: In accordance with current Florida Statutes Ch 401, Part III, and the rules of Florida Dept of Health Ch 64J-1.003 Administrative Code, please confirm that the contractor is responsible for directly obtaining and possessing a Florida Department of Health EMS ALS Service License, and CCSFS will not be providing the ALS Service License.

Answer: Yes, contractor is responsible for directly obtaining and possessing a Florida Department of Health EMS ALS Service License. Currently ALL Contractors at 45th MDG maintain their license and certifications themselves.

Q47

Question: Would the Government please identify the specific equipment currently carried on each apparatus (Engine, Ladder, Medic) by compartment?

Answer: See Section J FEMS Vehicle Equipment Inventory for additional information.

Q48

Question: Is the contractor responsible for installation costs of communications equipment in contractor supplied vehicles?

Answer: Yes.

Q49

Question: Is the contractor responsible for maintenance costs of communications equipment in contractor supplied vehicles?

Answer: Yes.

Q50

Question: The SOW states, “The Medical Director is required to be credentialed through the 45th Medical Group IAW AFI 44-119, Medical Quality Operations.” Would the Government please clarify/define this process?

Answer: The credentialling will occur after contract award. Cape Canaveral Medical Director would need to get certified with Mrs. Wright 321-494-8159 Wright, Jennifer P CIV USAF 45 SW MDG (USA) jennifer.p.wright2.civ@health.mil Mrs. Wright credentials all of our providers at 45th MDG.

Cape Canaveral Medical Director would need to have a meeting with MDG Medical Director as well 321-494-8578.

Renes, Nathaniel John (Nate) Maj USAF 45 SW MDG (USA) nathaniel.j.renes.mil@health.mil mailto:jennifer.p.wright2.civ@health.mil mailto:nathaniel.j.renes.mil@health.mil

Q51

Other (Specify): Mutual Aid agreements (Attachments 26 through 33)

Question: After review of mutual aid agreements, there is no indication of ALS support/mutual aid. However, SOW 1.9 indicates that ALS support (backup) can be accomplished by a mutual aid agreement. Please clarify whether there is an existing mutual aid agreement(s) specifically for ALS or EMS.

Answer: The referred to ALS back up support via mutual aid is through a JOSA agreement with KSC. See Section J, Attachment JOSA Exhibit A Security Fire Protection and Emergency Vehicle 8 Aug 2018 which states:

2.3. MUTUAL AID:

2.3.1. The Parties understand that the decision to provide mutual aid and the degree to which aid is provided is at the discretion of each Party. Requests for mutual aid assistance will only be accepted if the request is made through the established Incident Command. The Parties will utilize standard procedures and processes outlined in the National Incident Management System during all emergency responses involving mutual aid.

Q52

Other (Specify): Mutual Aid agreements (Attachments 26 through 33)

Question: The Mutual Aid agreements provided as attachments to the RFP appear to be outdated (i.e., dated 2013 and due for review in 2016). Would the Government please confirm that these are the Mutual Aid agreements currently in place?

Answer: Yes, these are the current MA agreements.

Q53

Question: Which FEMS IV vehicles are not currently GFE and the contractor’s responsibility to procure?

Answer: The contractor is to provide 2 ambulances 2 command vehicles and any other support vehicles deemed necessary for compliance with the Contract. (Inspections, Training, etc.)

Q54

Question: Can the government provide the service provider for the contractor provided cable and wi-fi at the FEMS IV facilities?

Answer: Government does not have this information.

Q55

Question: Is the bunker gear contractor provided or GFE?

Answer: PPE is Contractor provided and Government owned through the mandatory buy program.

Q56

Question: Can the government provide by labor category the monthly average of overtime currently incurred by the workforce?

Answer: No

Q57

Question: So as to level the small business competitive playing field – would the government convert all vehicles to GFE prior to FEMS IV being awarded?

Answer: No

Q58

RFP Section: Section L Paragraph 1.2.2.1

Question: In the middle of the paragraph, it is stated “Block nine on the first page of the solicitation has the due date and time.”. This doesn’t seem to be an instruction or anything relevant. Will the Government confirm that the first page of the proposal can be a Cover Page and/or Cover Letter?

Answer: Yes.

Q59

RFP Section: Section L Paragraph 1.2.2.1; Paragraph 1.2.2.2

Question: In 1.2.2.1, RFP states “Each proposal will consist of four separate volumes.”.

In 1.2.2.2, RFP states “Each volume within the proposal shall be separately tabbed and identified.” Should the Offeror submit one electronic file with four volumes, separated by Page Breaks, or four electronic files, with one volume per file?

Answer: Table 1.2.1 states 4 separate volumes which mean 4 separate electronic files.

Q60

RFP Section: Section L Paragraph 1.2.2.2

Question: Will the Government confirm that Tables are also excluded from Font Size and Type restrictions?

Answer: Yes.

Q61

RFP Section: Section L Paragraph 1.2.2.2

Question: Will the Government confirm that headers and footers are also excluded from Font Size and Type restrictions?

Answer: Yes.

Q62

RFP Section: Section L Paragraph 1.2.2

Question: Will the Government confirm that the Table of Contents is excluded from the page limitations?

Answer: Yes.

Q63

RFP Section: Section L Paragraph 1.2.2

Question: Will the Government confirm that a Cover Page and/or Cover Letter is excluded from the page limitations?

Answer: Yes

Q64

RFP Section: Section L Paragraph 2.4.1.1

Question: The instructions provided require completion of blocks 14 through 20 of Section A, however blocks 19 and 20 are listed under an area labeled “To be completed by Government”. Can the Government please clarify/confirm which SF 33 blocks the Offerors are expected to complete?

Answer: Section L Paragraph 2.4.1.1 had been updated to remove blocks 19 and 20.

Q65

RFP Section: Section L Paragraph 2.4.1.7

Question: Should offerors submit a separate excel file with the Cost Estimate Breakdown or should offerors place a table with the Cost Estimate Breakdown within the Volume VI?

Answer: The offeror shall submit Section J Attachment 9 Price Breakdown in ‘Excel’ format of all costs that should be broken out down to the lowest practical level for transparency, to include all Direct Cost, Other Direct Costs (ODC's), and Indirect Costs, and Profit for price and subcontractor. This document will not be used in the price evaluation. This document may be utilized post-award for modification purposes.

Q66

Question: The folders within this zip folder appear to be empty. Would the Government please provide the associated documents? Or is this provided solely to provide offerors with the folder structure to be used for deliverables post-award?

Answer: This is an example of folder structure.

Q67

Other (Specify): 52.222-21

Question: The proposal includes FAR 52.222-41 and FAR 52.222-43 covering SCA and CBA requirements. While there are CBAs in place, will the Government incorporate SCA WD 2015-4555 Rev 17 for any instances where non-CBA personnel are a part of an offeror’s staffing solution?

Answer: Government will add the latest SCA WD 2015-4555.

Q68

RFP Section: L, M, & FACTS Sheet Paragraph: L.1.2.4, Question: The FACTS sheet refers to a “maximum of four total” contract references, which appears to conflict with Section L, paragraph 1.2.4 and Section M, paragraph

2.2.2. Would the Government please confirm the allowed number of past performance contract references?

Answer: The Fact Sheet has been updated to reflect five total.

Q68

RFP Section: L Paragraph: 1.2.4.2

Question: Would the Government allow submission of a CPAR in lieu of a Past Performance Questionnaire?

Answer: No.

Q69

RFP Section: L Paragraph: L.1.2.4.1; L.2.2.2

Question: Section L, paragraph 1.2.4.1 states, “The Past Performance Volume shall consist of the Past Performance Facts Sheet and shall be submitted summarizing the 5 active or completed contracts (with at least one year of performance history) in the past 5-years from the issuance date of the Request for Proposal (RFP)…”

Section L, paragraph 2.2.2 states “Each offeror/joint venture member shall complete a separate Past Performance Facts Sheet for a minimum of 1 and maximum of 5 active or completed contracts (with at least one year of performance history) in the past 5-years from the issuance date of the RFP…”

Would the Government consider changing paragraph 1.2.4.1 to state, “The Past Performance Volume shall consist of the Past Performance Facts Sheet and shall be submitted summarizing a minimum of 1 and maximum of 5 active or completed contracts (with at least one year of performance history) in the past 5-years from the issuance date of the RFP …” This change would align the two sections.

Answer: Section L has been updated to reflect maximum of 5 active or completed contracts and the language concerning minimums has been removed.