20. GPP Forms.pdf
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- Solicitation number
- FA252122R0001
About this file
This solicitation seeks proposals for fire protection, emergency management, and emergency medical services at Cape Canaveral Space Force Station. The follow-on contract will provide these services on a 24/7 basis in accordance with DoDI 6055.06, AFI 32-2001, the AF CONOPS for Fire Prevention and Consequence Management, and NFPA standards. The incumbent contractor must ensure continuous coverage, including in the event of a work stoppage. This is a total small business set-aside solicitation issued by the Department of the Air Force Space Command. Proposals are due by the specified response date, and award will occur on the designated date. Pricing terms were not included in this document.
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UNCLASSIFIED
RECOVERED MATERIALS DETERMINATION FORM
(Part 1) Design/Procurement
INSTRUCTIONS
This form is to be completed by the requiring activity when EPA-designated items are applicable to the requirement. For questions on whether the product counts as “EPA-designated” or what the required recycled content is, refer to product descriptions on EPA’s website at www.epa.gov/cpg/products.htm.
This form is not required for construction item purchases less than $2,000, or for other purchases less than $3,000. The completed form becomes part of the contracting office contract file.
PROCUREMENT TITLE: FEMS IV
PROCUREMENT REQUEST NO.
PART 1: RECOVERED MATERIALS DETERMINATION
Part 1 shall be completed by the specifying authority when requesting a procurement action.
EPA-DESIGNATED ITEMS
(Place a check mark next to each product that applies to this procurement)
Construction Products:
Building insulation Polyester carpet Carpet Cushion
Cement & concrete containing:
Coal fly ash Ground granulated blast furnace slag Cenospheres Silica fume
Floor tiles (rubber & plastic)
Flowable fill Latex paint Laminated paperboard Modular threshold ramps Nonpressure pipe Patio blocks Railroad grade crossings/surfaces Roofing materials Shower & restroom dividers/partitions Structural fiberboard
Landscaping Products:
Compost from yard trimmings or food waste Garden and soaker hoses Hydraulic mulch Lawn and garden edging Plastic lumber landscaping timbers and posts
Park & Recreation Products:
Park and recreational furniture Playground equipment Playground surfaces Running tracks Plastic fencing (snow or erosion control, safetybarriers) Non-paper Office Products:
Binders (paper, solid plastic or plastic covered)
Plastic clipboards Plastic file folders Plastic clip portfolios Plastic presentation folders Office furniture Office recycling containers Office waste receptacles Plastic desktop accessories Plastic envelopes Plastic trash bags Printer ribbons Toner cartridges
Paper & Paper Products:
Commercial/industrial sanitary tissue products Miscellaneous papers Newsprint Paperboard and packaging
Printing and writing papers Tray liners
Vehicular Products:
Engine coolants Rebuilt vehicular parts Re-refined lubricating oils Retread tires
Transportation Products
Channelizers Delineators Flexible delineators Parking stops Traffic barricades Traffic cones
Miscellaneous Products:
Awards and plaques Bike racks Blasting grit Industrial drums Mats Pallets Signage Sorbents Strapping http://www.epa.gov/cpg/products.htm
(PART 1) Design/Procurement (Cont’d)
PROCUREMENT TITLE: FEMS IV
PROCUREMENT REQUEST NO.
FAR 11.002(c) requires the establishment of statements of work and specification requirements for the procurement of products containing recovered materials and environmentally preferable and energy-efficient products and services.
If no EPA designated items were checked on page 1, than check box A:
A. I hereby certify that no EPA designated guideline items are included in this procurement action
If any EPA designated items are checked on page 1, than mark box B or C:
B. I hereby certify that the EPA recycled content requirements have been specified for all of the designated guideline items in this procurement action
OR
C. I hereby certify that the EPA recycled content requirements have been specified for all but the following designated guideline items for which compliance with EPA standards is not attainable.
If Box C is checked, list each designated item and the corresponding justification number from the list below for each exemption being claimed. Attach the supporting documentation for each waiver.
The exemption being claimed for this purchase is:
1. The product is not available competitively (from two or more sources) within a reasonable time frame;
2. The product is only available at an unreasonable price (based on a life-cycle cost analysis);
3. The product does not meet appropriate performance standards (in accordance with National
Institute of Standards and Technology (NIST) guidelines.)
Designated Item Justification #
1.
2.
3.
4.
Design/Specifying Agent Signature Date
Requiring Organization’s Technical Representative Signature Date
GREEN PROCUREMENT FORMS
(PART 2) Construction
PROCUREMENT TITLE:
PROCUREMENT REQUEST NO.
Part 2 of this certification is to be completed upon receipt of the purchase goods and services. If EPA designated items were specified in this procurement action, the contractor/supplying agent shall complete Part 2 of this certification upon delivery of the products or services. Attach supporting documentation identifying percentage of recovered material content used in each designated item. NOTE: A designated item is specified if no exemptions were prepared and identified in Part 1.C of this form during the development of this procurement action.
Check the appropriate box:
A. EPA recycled content requirements have been met for all designated items specified in this procurement action.
OR
B. EPA recycled content requirements have been met for all but the following EPA designated guideline item(s) for which compliance with EPA standards was not attainable.
If Box B is checked, list each designated item and the corresponding justification number from the list below for each exemption being claimed. Attach the supporting documentation for each waiver item listed.
The exemption being claimed for this purchase is:
1. The product is not available competitively (from two or more sources) within a reasonable time frame;
2. The product is only available at an unreasonable price (based on a life-cycle cost analysis);
3. The product does not meet appropriate performance standards (in accordance with National
Institute of Standards and Technology (NIST) guidelines.)
Designated Item Justification #
1.
2.
3.
Contractor/Supplying Agent Signature Date
Waiver Form
PROCUREMENT TITLE:
PROCUREMENT REQUEST NO.
The technical authority shall prepare a separate justification for each designated item purchased that does not meet EPA standards as part of this procurement action:
The following item does not comply with EPA standards for recycled/recovered materials:
The exemption being claimed for this purchase is:
The product is not available competitively (from two or more sources) within a reasonable time frame;
The product does not meet appropriate performance standards (in accordance with National Institute of Standards and Technology (NIST) guidelines);
The product is only available at an unreasonable price (based on a price analysis that considers life-cycle cost). The recycled-content product costs $ per and the non-recycled-content product costs $ per . .
This written justification is made in accordance with 42USC 6962(c)(1):
Design/Specifying Agent’s Signature Date
Contracting Officer’s Signature Date
Rationale for exemption: (Please provide the rationale upon which this justification was based. Include vendor names, points of contact, life-cycle cost analysis and any other documentation that supports this decision.)
GPC Green Procurement Considerations and Guidelines Log
Purchase Requester Name, Office Symbol, Phone: ________________________________________________
* INSTRUCTIONS: Purchaser/Requester completes this form for all purchases prior to making the purchase and retains a copy in office purchasing records. Copy and attach additional sheets, as needed. Consult the Patrick AFB Green Procurement Plan or contact the GPP Team leaders for additional guidance.
DATE
PROJECT NAME
ITEM PURCHASED
EPP
Considered?
(Y/N)
Item Purchased
GPP-
Compliant?
(Y/N)
If not a GPP-compliant purchase, circle the appropriate exemption or reason for non-compliance C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T C J/U/G Purchase NA P S T
LEGEND
C = Item was not competitively available GPP = Green Procurement Program (see Green Purchasing Requirements Reference Sheet) EPP = Environmentally Preferable Purchasing J/U/G Purchase = Item was purchased under one of the mandatory purchase programs (JWOD, UNICOR), or GSA.
NA = Item is not on the U.S. EPA-designated list
P = Item was too expensive (price) S = Item did not meet technical specifications T = Item was not available in a timely manner Y/N = Yes or No
| MANAGEMENT PLAN SUMMARY |
| SECURITY INSTRUCTIONS |
| RECORD OF CHANGES |
| TABLE OF CONTENTS |
| ACRONYMS AND ABBREVIATIONS |
| GLOSSARY |
| BASIC MANAGEMENT PLAN |
| REFERENCES |
| 1. GENERAL |
| a. SCOPE |
| 1) The primary driver of the development of a GPP MP is EO 13423, Strengthening Federal Environmental, Energy, and Transportation Management, which revoked EOs 13101, 13123, 13134, 13148 and 13149, which were all cited extensively in previous versions... |
| 2) This MP applies to all 45 SW personnel, contractor, and tenant organizations that purchase goods and services on Cape Canaveral Air Force Station (CCAFS), Patrick Air Force Base (PAFB), the Florida Annexes, and all downrange licensed or operated si... |
| b. PURPOSE |
| 1) Establishing an Overall Strategy |
| 2) Specifying Objectives |
| 3) Defining Roles and Responsibilities for All Affected Personnel |
| 4) Explaining Legal and Policy Drivers |
| 5) Explaining Required Program Elements |
| 6) Provide Resources and Additional Information |
| c. INTRODUCTION |
| d. BACKGROUND |
| 1) In November 2008, DOD updated its GPP strategy and released it on 02 Dec 08 by issuing the memo found in Annex D. This policy defines green procurement as “the purchase of environmentally preferable products and services in accordance with federal... |
| 2) The Affirmative Procurement (AP) program was the first of several federally-mandated procurement preference programs and required that federal agencies acquire products made with recycled-content or recovered materials. The AP requirements are sti... |
| 3) No AP responsibilities have changed as a result of the new DOD GPP policy. All AP elements will continue to be executed as before. |
| 4) Driving requirements of the AP (recycled-content/recovered material) program are still in effect and are summarized below: |
| (a) Through the promulgation of 40 CFR 247, Comprehensive Procurement Guideline for Products Containing Recovered Materials, the EPA identified categories like “Construction Products,” “Landscaping Products,” “Paper Products,” and more, for which ther... |
| (b) Further, the National Defense Authorization Act of 1998 requires that paper purchased using a GPC card to be of at least 50 percent post-consumer recycled paper as of January 1, 2004. However, EO 13423, Section 2(d)(ii) released 24 Jan 07 states ... |
| (c) Record-keeping requirements still exist for EPA-CPG products, whereby written documentation must be maintained in the procurement files and kept as long as the documents they support are kept, either in project or contract files. |
| 5) Recovered Materials Determination Form (RMDF), found in Annex C, must be filled out by procuring agent or specifier for all purchases of items identified in the CPG lists. |
| 6) Exemptions must be documented on the waiver form of the RMDF for all items identified on the form that are not purchased. The basis of the exemption must be identified for each item not purchased. |
| All RMDF forms must be signed by the procuring originator. If an exemption is enacted, both the procuring originator and contracting officer must sign. |
| e. ELEMENTS OF THE GREEN PROCUREMENT PROGRAM |
| 1) Recycled Content & Recovered Material Products: Purchasers shall comply with the EPA-designated CPG requirements which are detailed at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm. Products are organized into eight different ... |
| (a) Construction Products, |
| (b) Landscaping Products, |
| (c) Non-Paper Office Products, |
| (d) Paper and Paper Products, |
| (e) Park and Recreation Products, |
| (f) Transportation Products, |
| (g) Vehicular Products, and |
| (h) Miscellaneous Products |
| 2) Energy and Water Efficient Products: Purchasers are required to buy products that comply with federal energy efficiency requirements, and to design and operate buildings to minimize energy and water consumption listed under the Energy Star® and Fed... |
| (a) For energy-efficient products, see Energy Star® products at www.energystar.gov and FEMP products at http://www1.eere.energy.gov/femp/technologies/procuring_eeproducts.html. |
| (b) For FEMP water-efficient products plus operational and maintenance ideas, see http://www1.eere.energy.gov/femp/program/waterefficiency.html. |
| (c) For renewable energy ideas from the Department of Energy (DOE), see http://www1.eere.energy.gov/femp/technologies/renewable_energy.html. |
| 3) Alternative Fuels and Fuel-Efficient Equipment and Vehicles: The AF must meet Alternative Fuel Vehicle (AFV) acquisition requirements of the EPAct of 1992 which set forth the statutory requirements for the acquisition of AFVs by Federal agencies. ... |
| (a) General Services Administration’s (GSA’s) Vehicle Leasing Program: http://www.gsa.gov/portal/category/21211; |
| (b) DOE Alternative Fuel (Alt-Fuel) Station Locator: http://www.afdc.energy.gov/afdc/locator/stations/; |
| (c) EPA/DOE Fuel Economy website: www.fueleconomy.gov; |
| (d) EPA’s Green Vehicle Guide: www.epa.gov/autoemissions; or |
| (e) DOE Alternative Fuels and Advanced Vehicles Data Center: http://www.afdc.energy.gov/afdc/fuels/. |
| 4) Biobased Products: Biobased commercial and industrial products are produced from renewable plant and animal sources, and are generally presumed to be more environmentally benign than their petroleum based counterparts. Typically they are biodegrad... |
| 5) Non-Ozone Depleting Substances: The AF must meet all mission critical Class I Ozone-Depleting Substances (ODS) requirements from the Defense Logistics Agency (DLA) ODS Reserve and find alternatives to the continued use of Class I and Class II ODS. ... |
| 6) Priority Chemical Reduction: The AF shall reduce its usage of chemicals on the EPA priority chemical list (e.g. cadmium, lead, polychlorinated biphenyls (PCBs), mercury, naphthalene) by 50 percent by 31 Dec 06. Purchasing alternatives to the five ... |
| 7) EPP Substitutions: Where feasible and not mandated by the elements listed above, AF purchasers are encouraged to buy products and services which are more environmentally friendly than routinely purchased (e.g. reduces the volume of waste, prevents ... |
| (a) EPP purchasing, services, document and tools: www.epa.gov/opptintr/epp |
| (b) EPA asbestos-alternative products can be found by type using this EPA-furnished search engine for suppliers: http://www.epa.gov/epawaste/conserve/tools/cpg/directory.htm. |
| f. ROLES AND RESPONSIBILITIES |
| 1) Procurement Request Originator and Acquisition Program Managers |
| (a) Identifying and documenting whether recycled content, biobased content, and energy- and water-efficient products, alternative fuel vehicles, and products containing non-ozone depleting substances are required. |
| (b) Determining if recycled content and biobased products satisfy local requirements for price, availability, and performance and if FEMP-designated or ENERGY STAR® products are life-cycle cost effective and reasonably available. |
| (c) Identifying opportunities for specifying environmentally preferable products and services, including: |
| i. Cleaning products and services |
| ii. Materials used in construction, renovation, and landscaping |
| iii. Electronic Product Environmental Assessment Tool (EPEAT)-registered products |
| iv. Low or non-toxic and hazardous chemicals or products with low or non-toxic constituents |
| v. Conference and meeting services |
| vi. Renewable energy sources |
| (d) Identifying and developing specifications that are based on consideration of all of the green attributes identified on pages 3-5 here: http://www.fedcenter.gov/_kd/Items/actions.cfm?action=Show&item_id=12371&destination=ShowItem. |
| (e) Ensuring that relevant green procurement requirements are identified prior to submission to the contracting office, the approving official or source of supply, so that final/approved purchase requests properly address all relevant green procuremen... |
| (f) Consulting with contract and environmental specialists to improve procurement plans and prepare purchase requests, statements of work or specifications that incorporate relevant green procurement concepts and requirements of Federal laws, regulati... |
| (g) Following DOD Component or locally established procedures for documenting exceptions to green procurement requirements. |
| (h) Applying life-cycle cost concepts to determine cost effectiveness of green alternatives for use in acquisition and procurement decisions. |
| (i) Providing oversight of contract execution to ensure green procurement requirements are addressed in accordance with the terms of the contract. |
| (j) Attend GPP training, as required. |
| 2) Governmentwide Commercial Purchase Card Approving Officials |
| (a) Reviewing purchase requests to determine whether green products have been considered or requested. |
| (b) Ensuring that mandatory GPP requirements are being met. |
| (c) Determining if there is appropriate justification based on price, performance, or availability for not meeting the purchasing requirements of the “Buy Recycled” or “BioPreferred” program. |
| (d) Attend GPP training, as required. |
| 3) Installation Procurement Offices |
| (a) Reviewing all procurement requests to ascertain and validate whether green products or services are involved in the procurement action. |
| (b) Providing guidance to procurement request originators and facilitating acquisition planning with respect to green products and services. |
| (c) Providing and documenting green procurement training for procurement personnel in consultation with appropriate DOD and Component acquisition/procurement training sources and environmental management organizations. |
| (d) Incorporating appropriate green procurement language and FAR provisions and clauses in solicitations and contracts, respectively, consistent with specifications provided by the customer. |
| (e) Ensuring all contract actions from development through award, execution, and close-out meet relevant FAR requirements for green procurement. Specifically, as required by FAR 23.405, these requirements include placing a written justification in the... |
| (f) Maintaining required documents in the contract file to include estimates, certifications, and written justifications for exceptions when required. |
| (g) Accurately completing the Contract Action Report (CAR) for data input to the Federal Procurement Data System-Next Generation (FPDS-NG). |
| (h) Including environmental considerations (reuse, recycling, waste reduction, and green procurement) as a selection criterion. |
| (i) Assisting organizations and personnel involved in the procurement process in utilizing the FPDS-NG to track performance. |
| (j) Complying with procedures for monitoring and annually reviewing the effectiveness of the GPP. |
| 4) Installation Environmental Managers |
| (a) Implementing an awareness program to promote green procurement that covers the program components appropriate for products and services purchased at the installation along with implementation of Federal Acquisition Regulation requirements at the i... |
| (b) Advising the procurement request originators and contracting officers on best practices for acquisition strategies with green products and services. |
| (c) Providing procurement request originators and contracting officers with current Federal requirements and listings of green products and services. |
| (d) Providing procurement request originators with information and tools supporting nonmandatory GPP initiatives, such as the web links for EPA Green Cleaning Product recommendations, the EPA EPP database, and green product catalogs or listings from t... |
| (e) Providing green procurement consultation support to all personnel and organizations involved in the purchasing process, including personnel and organizations that define requirements, write specifications, order, purchase, or contract for products... |
| (f) Providing recommendations to management personnel across all organizations involved in the purchasing process on the preparation, implementation, and monitoring of the GPP. |
| (g) Supporting and monitoring the organization’s or installation’s achievement of green procurement objectives and targets within the Environmental Management System (EMS). |
| (h) Attend GPP training, as required. |
| 5) Installation and Operational Commanders |
| (a) Designating the installation GPP manager(s). |
| (b) Signing and supporting the organization or installation GPP policy and plan. |
| (c) Ensuring that all organizational personnel are trained in green procurement and such training is tracked, managed, and reported as necessary to ensure all personnel involved in the procurement process are knowledgable and competent to comply with ... |
| (d) Ensuring appropriate personnel are accountable for the GPP through inclusion of green procurement responsibilities in job descriptions and performance standards. |
| (e) Establishing and updating installation-level objectives and targets for green procurement. |
| (f) Routinely evaluating the performance of subordinate units relative to their green procurement objectives and targets. |
| (g) Recommending personnel and projects for nomination for White House Closing the Circle Awards. |
| (h) Attend GPP training, as required. |
| 6) Installation or Organization GPP Manager(s) |
| (a) Serve as technical point of contact for installation/organization personnel regarding green procurement requirements and implementation. |
| (b) Organize and participate in installation or organizational meetings/forums addressing green procurement and its implementation. |
| (c) Initiate and develop the installation GPP by identifying opportunities for the procurement of green products and services, providing information on green products to installation purchasing activities, and publishing a green procurement policy and... |
| (d) Document and promote the initiatives and accomplishments of the GPP and disseminate lessons learned. |
| (e) Monitor the progress of the GPP objectives and targets within the EMS. |
| (f) Investigate and recommend training sources and maintain records of green procurement training of requirements generators, procurement personnel, and GCPC holders. |
| (g) Recommend changes in policies or procedures to improve the GPP when necessary. |
| (h) Periodically review written justifications for the purchase of noncompliant products to determine their installation-wide consistency and validity. |
| (i) Establish procedures to collect GPP data to support reporting requirements. |
| (j) Review and update the installation GPP every three years or sooner if regulations or requirements change, new products are designated, or operational changes affect procurement. |
| (k) Attend GPP training, as required. |
| 7) Military Department and Agency Heads |
| (a) Promoting DOD’s GPP. |
| (b) Providing policy and guidance to component/agency personnel on implementing the GPP. |
| (c) Ensuring that each installation has an effective GPP that is appropriate for the nature of its purchasing and contracting activities. |
| (d) Establishing procedures to collect data that meets reporting requirements. |
| (e) Utilize and analyze procurement data for the purpose of management evaluation of green procurement performance, when such data is maintained in the FPDS-NG or other databases operated by procurement organizations. |
| (f) Implement and operate the GPP in a manner that meets or exceeds the requirements of all relevant laws, regulations, and E.O.s. |
| (g) Define Senior Management at Agency-level to facilitate senior management reviews. |
| 8) Agency Procurement Executive - Director, Defense Procurement Acquisition Policy, and Strategic Sourcing (DPAPSS) |
| (a) Ensuring that all appropriate acquisition courses offered through the Defense Acquisition University incorporate green procurement training to ensure a sufficient level of proficiency. |
| (b) Issuing procurement policies and regulations in consonance with green procurement requirements. |
| (c) Issuing contract language supporting sustainable/green procurement or operations. |
| (d) Sharing best practices in DOD Environmental, Safety and Occupational Health Network and Information Exchange (DENIX); Green Procurement/Biobased Best Practices. |
| (e) Promoting the Department’s GPP. |
| (f) Working in consonance with the Agency E.O. 13423 Senior Officials to review and analyze green procurement indicators, including the preparation of the annual report to the Office of the Federal Procurement Policy (OFPP) and the Office of Federal E... |
| (g) Utilizing FPDS-NG data and contract management review data to track performance. |
| (h) Serves on Defense Acquisition Regulation System Environmental Committee. |
| 9) Agency E.O. 13423 Senior Official - Deputy Under Secretary of Defense (Installations and Environment) [DUSD (I&E)] |
| (a) Promulgating the Department’s policies and regulations in conjunction with the Director of Defense Procurement and Acquisition Policy. |
| (b) Sharing best practices. |
| (c) Coordinating education and promotional activities. |
| (d) Working in consonance with the Senior Acquisition Executive to review and analyze green procurement indicators, including the preparation of the annual report to the OFPP and OFEE. |
| (e) Utilizing FPDS-NG data and environmental audit data to track performance. |
| 2. SITUATION |
| 3. EXECUTION |
| a. RECOVERED MATERIALS (formerly Affirmative Procurement) |
| 1) RCRA details are available at http://www.epa.gov/osw/inforesources/online/index.htm and both EOs are provided in full text at http://www.gpo.gov/fdsys/pkg/FR-2007-01-26/pdf/07-374.pdf and http://www.gpo.gov/fdsys/pkg/FR-2009-10-08/pdf/E9-24518.pdf. |
| (a) EO 13423 sets goals in the following areas: |
| 1 Energy efficiency; |
| 2 Acquisition; |
| 3 Renewable energy; |
| 4 Toxic chemical reduction; |
| 5 Recycling; |
| 6 Sustainable buildings; |
| 7 Electronics stewardship; |
| 8 Fleets |
| 9 Water conservation. |
| (b) Federal regulations for recovered material product purchasing are found in 40 CFR Part 247, and also in the FAR. Recovered material requirements in the FAR include: |
| 1 Part 11.303 requires compliance with the 30% post consumer content standard for printing and writing paper that was reemphasized by EO 13423. |
| 2 Part 12.301(e)(3) authorizes the contracting officer to use the provisions and clauses contained in Part 23 regarding the use of recovered material, for the procurement of commercial items. |
| 3 Part 13.201 applies the procurement requirements in subparts 23.1, 23.2, 23.4, and 23.7 apply to purchases at or below the micro-purchase threshold. These are typically made using the GPC. |
| 4 Part 23.4 calls for agency affirmative procurement programs to require that 100% of purchases of EPA-designated products contain recovered material, unless an exemption allowed by RCRA applies. |
| 5 Part 36 covers the architectural-engineer (A-E) selection process, and requires the selection criteria for A-E firms to include specialized experience and technical competence in energy conservation, pollution prevention, waste reduction and the use... |
| 6 Part 52 includes contract provision 52.223-4, Recovered Materials Certification; contract clause 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products; and contract clause 52.223-10, Waste Reduction Program. See... |
| (c) EPA has written regulations to implement RCRA and EO 13423. The CPG identifies products that are made with recovered materials, are technologically and economically feasible to produce, and will conserve raw materials and reduce the solid waste s... |
| 1 The CPG list is the result of scientific analysis followed by a formal EPA rulemaking process. |
| 2 This CPG list is updated on an on-going basis. The first CPG list was issued in 1995 and has been updated five times through September 2007. The list will continue to grow as EPA issues subsequent CPGs. |
| (d) EPA also issues guidance for buying recovered material products in their RMANs. |
| 1 The RMANs recommend recovered material content ranges for CPG products based on current information about commercially available products. |
| 2 RMAN levels are updated by EPA as marketplace conditions change. |
| 2) Required Actions. Federal agencies must purchase recovered material products that satisfy EPA’s regulations. The CPG Products section at EPA’s website http://www.epa.gov/cpg/index.htm, provides a concise summary of all of the requirements of the ... |
| (a) The requirements for purchasers of EPA-CPG items apply almost exclusively to continental United States (CONUS) installations. |
| 1 Outside continental United States (OCONUS) installations are not required to have a formal GPP program. The key point for OCONUS installations to be aware of is that all purchases made in the U.S. for shipment overseas must comply with EPA-CPG requ... |
| 2 OCONUS installations are encouraged, but not required, to buy recycled-content products locally whenever these products meet technical needs, are readily available, and are cost effective. |
| (b) Exemptions can be granted on a case-by-case basis if a price, performance, or timeliness issue exists. (Referenced FAR clauses are at http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/23.htm). |
| 1 FAR 23.404 requires 100% of purchases of EPA-designated products to contain recovered material unless the item cannot: be acquired competitively within a reasonable time frame; meet performance standards; or be purchased at a reasonable price. |
| 2 FAR 23.405(c) requires the contracting officer to place a written justification in the contract file if an acquisition of EPA-designated products above the micro-purchase threshold does not meet applicable minimum recovered material content recommen... |
| (c) According to the FAR, the contracting officer shall base the justification on the inability to acquire the product, for one or more of the following conditions: |
| 1 Competitively within a reasonable period of time; |
| 2 At reasonable prices; or |
| 3 To reasonable performance standards identified in the specifications. If this justification is exercised, a written determination by technical or requirements personnel of the performance standard's reasonableness must be included with the justific... |
| (d) For AF purposes, a product is “unreasonably priced” if it costs more than a comparable non-recycled or biobased product. This is a judgment call for which no written policy exists. |
| 1 If a product is more expensive, but has environmental or operational benefits, the purchaser is not required to claim the “reasonable price” exemption. EPA’s intent (as stated in a Federal Register notice, 28 Aug 01) is for purchasers to choose pro... |
| 2 EPA noted that procuring agencies are not required to purchase a product containing recovered materials if it is only available at an unreasonable price, but the decision to pay more or less for a product is left up to the procuring agency. |
| (e) There is no prescribed format in FAR 23.405(c) for the written justification. (See http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/23.htm). The RMDF will be used at 45 SW. |
| (f) Market research may determine that certain recycled-content CPG items are continually being exempted due to ongoing price, supply, or technical issues |
| 1 Blanket Exemptions can be established for specific products that are unable to meet EPA requirements after GPP Team review and concurrence. |
| 2 Blanket exemptions must be reviewed annually to determine if new products are available that will suit the need. |
| 3) What Must be Purchased. The products that are covered by the CPG include paper and paper products, non-paper office products, vehicular fleet maintenance products, construction products, landscaping products, traffic control products, park and re... |
| 4) What Procurement Actions are Affected. The CPG includes printing and copier paper and a long list of other office supplies. It also lists items that are commonly used in building construction, renovation and maintenance projects. Installation s... |
| (a) Recovered material product requirements apply to all CPG item acquisitions made with federal dollars, no matter what purchasing mechanism is used or how they are paid. Credit card purchases, all types of contracts, and in-house projects that incl... |
| (b) EO 13514 mandates energy-saving measures must be employed in all new construction that commences after 2020 with a goal of zero-net-energy facilities being planned starting by 2030, compliance with Guiding Principles for Federal Leadership in High... |
| (c) CPG requirements also apply to projects and services that are performed in-house by AF shops. |
| 5) Where to Find Appropriate Products. Recovered material products are available from many government and commercial sources. |
| (a) Look for the CPG symbol and the recycling symbol on the GSA Advantage! website at https://www.gsaadvantage.gov/ highlighting recycled-content products. |
| (b) The GSA Environmental Products, Services and Vehicles Guide is another way to locate CPG and other recycled products. See the guide at http://www.gsa.gov/portal/content/105414. |
| (c) For information on re-refined oil see DLA’s Defense Supply Center Richmond (DSCR) website at http://www.aviation.dla.mil/userweb/dscrld/RR.htm. Other environmentally friendly products can be found on the DSCR website at http://www.aviation.dla.mi... |
| (d) The DOD EMALL found at https://dod-emall.dla.mil/acct/ identifies environmentally preferable items with a green tree icon. |
| (e) The Ability One formerly called the Javits-Wagner-O'Day (JWOD) Program provides employment opportunities for Americans who are blind or have other severe disabilities through two nonprofit agencies, the National Industries for the Blind (NIB) and ... |
| 1 JWOD products can be purchased directly from the JWOD catalog, which are available on-line at http://www.abilityone.com. In the catalog, products containing recycled-content are indicated by the recycling symbol, , and the logo indicates products... |
| 2 JWOD products can also be purchased from authorized commercial distributors, including GSA Advantage! (at https://www.gsaadvantage.gov/) and the DOD EMALL (at https://dod-emall.dla.mil/acct/). |
| (f) Federal Prison Industries, Inc. (UNICOR) is another mandatory source of supply with product categories including: Clothing & Textiles, Graphics, Office Furniture, Fleet Management and Vehicular Components, Electronics, Industrial Products, Recycli... |
| (g) DLA’s Document Automation & Production Service (DAPS), DAPS Online, at http://www.daps.dla.mil/Capabilities/index.aspx, is a web-based electronic ordering system designed to provide DLA customers with the tools to manage documents, production, and... |
| (h) Central Contractor Registration (CCR) has a database at http://www.ccr.gov that can be used to locate small businesses that provide green products. On the main web page, choose the link DSBS (Dynamic Small Business Search) then scroll down to the... |
| (i) Other Commercial sources: As the green procurement movement spreads beyond the federal government, increasing numbers of regional governments and private organizations are sponsoring websites to help consumers locate products made with recycled/r... |
| 1 California Integrated Waste Management Board |
| 2 New Jersey Department of Environmental Protection |
| 3 Minnesota Recycled Products Guide |
| 4 Ohio Department of Natural Resources |
| 5 Michigan Department of Environmental Quality |
| 6 Missouri Recycled Products Directory |
| 7 OIKOS Green Building Source |
| 8 Conservatree - Paper for the Environment |
| 9 Recycled Plastic Products Directory |
| 10 Guide to Resource Efficient Building Elements |
6) For More Information. Please visit the Air Force Center for Engineering and the Environment (AFCEE) Green Procurement website at http://www.afcee.lackland.af.mil/eq/programs/progpage.asp?PID=1.
| b. ENERGY AND WATER EFFICIENT PRODUCTS |
| 1) Legal Authority. Congress passed the EPActs of 1992 on 24 Oct 92 and of 2005 on 8 Aug 05 with the goals of enhancing our nation's energy security and improving environmental quality. The Acts address all aspects of energy supply and demand, inclu... |
| (a) The AF energy program responds to the EPAct of 1992 and 2005, as well as EO 13221 Energy Efficient Standby Power Devices, EO 13423 Strengthening Federal Environmental, Energy, and Transportation Management, and EO 13514 Federal Leadership in Envir... |
| (b) EO 13423 states, in regard to energy efficient products, “when acquiring an electronic product to meet [an agency’s] requirements, meets at least 95 percent of those requirements which an EPEAT-registered electronic product, unless there is not EP... |
| (c) FAR 23.202 restates the requirement to acquire energy efficient products according to the Federal Energy Management Program (FEMP) and Energy Star® program criteria, and goes on to say, “This policy extends to all acquisitions, including those bel... |
| 2) Required Actions. Federal agencies must reduce energy use, purchase energy-efficient products, increase the use of renewable energy, and conserve water. Federal agencies are required to buy products that comply with federal energy efficiency requ... |
| (a) FEMP establishes energy efficiency performance criteria for Heating, Ventilating and Air Conditioning (HVAC) systems; commercial and residential appliances; construction products; pumps, motors and transformers; lighting products; and office equip... |
| (b) Energy Star® is a government-backed program that recognizes the most energy efficient of these products. Products that are in the top 25% for energy efficiency are eligible for the Energy Star® rating. However, products do not automatically get ... |
| (c) Energy Star® ratings have been awarded to building construction products (roof products, windows, doors, skylights); residential and commercial appliances; and HVAC and lighting products. |
| (d) There are also Energy Star® ratings for whole buildings, in addition to individual products. Commercial buildings can earn Energy Star® labels by performing in the top 25% of similar buildings nationwide. Fact sheets for commercial buildings are... |
| (e) Energy Star® qualified homes are independently verified to be at least 30% more energy efficient than homes built to the 1993 national Model Energy Code or 15% more efficient than the state energy code, whichever is more rigorous. For details, se... |
| (f) Energy efficiency measures the energy consumption of products while in use; conversely, standby power measures the energy consumption of products that are turned off or in “sleep” mode. EO 13221 requires federal agencies to buy products that meet... |
| (g) There are several options for purchasing power from renewable energy sources. FEMP’s Renewable Energy program helps federal agencies identify the best method (see found at http://www1.eere.energy.gov/femp/technologies/renewable_purchasingpower.ht... |
| (h) Water efficiency is an integral part of every comprehensive energy management program. This is because water requires a significant energy input for treatment, pumping, heating and process uses. FEMP’s Water Efficiency program has established te... |
| 3) What Must be Purchased. Energy- and water-conserving product purchases are mandatory elements of the GPP. In addition, AF installations are encouraged to support federal alternative energy goals by purchasing green power where it is available and... |
| 4) What Procurement Actions are Affected. Energy conservation requirements affect all purchases of computers, monitors, printers, scanners, fax machines and copiers; building construction, renovation and maintenance projects; and purchases of applian... |
| 5) Where to Find Appropriate Products. |
| (a) To choose energy efficient products, look for Energy Star® products first at http://www.energystar.gov/index.cfm?fuseaction=find_a_product. If an Energy Star® product is not available cost effectively, choose the most efficient product possible f... |
| (b) Energy-saving products can also be found in federal supply sources including GSA Advantage! at https://www.gsaadvantage.gov/advgsa/advantage/main/start_page.do and the DOD EMALL at https://dod-emall.dla.mil/acct/ (look for the Energy Star® symbol ... |
| (c) The GSA Environmental Products Overview can also be used to find energy-saving products. It is available at http://www.gsa.gov/portal/content/104543. |
| (d) Products that support water conservation best management practices include water-efficient irrigation systems, toilets and urinals, faucets and showerheads, boiler and steam systems, and cooling towers and equipment. Water efficiency recommendati... |
| (e) Energy Savings Performance Contracts (ESPC), Utility Energy Savings Contracts (UESC), and green power purchases are managed by the AFCESA Mechanical/ Electrical Engineering Division as shown at http://www.afcesa.af.mil/directorates/ces/index.asp. |
6) For More Information- The Whole Building Design Guide (WBDG) offers technical resources for facility energy conservation, renewable energy and water conservation at http://www.wbdg.org/design/index.php?cn=3.8.3&cx=0.
| c. ALTERNATIVE FUELS AND FUEL EFFICIENCY |
| 1) Legal Authority. Title III of the EPAct states that of the total number of vehicles acquired by a federal fleet after 1999, 75% shall be Alternative Fuel Vehicles. It also requires federal agencies to arrange for refueling of AFVs at commercial f... |
| (a) EO 13423: Strengthening Federal Environmental, Energy, and Transportation Management, a mandate that requires Federal agencies with 20 or more vehicles in the United States to decrease petroleum consumption by 2% per year relative to their FY 2005... |
| (b) The requirement to purchase recycled or remanufactured “Vehicular Products” is reiterated in EO 13423. These products are found on EPAs CPG list at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#vehi. |
| 2) Required Actions. The AF must meet AFV acquisition requirements of the EPAct of 1992 which set forth the statutory requirements for the acquisition of AFVs by Federal agencies. In FY 2000 and beyond, 75% of LDV acquisitions in covered fleets must ... |
| 3) What Must be Purchased. Federal agencies must acquire AFVs, alternative fuels for those vehicles, and fuel-efficient petroleum-powered passenger cars and light trucks. |
| (a) DOE's Clean Cities Program coordinates efforts between government and industry to accelerate the use of alternative fuels and expand the AFV refueling infrastructure. The Alternative Fuels Data Center, available at http://www.eere.energy.gov/afdc... |
| (b) Alternative fuels are defined by the EPAct and subsequent legislation, and include biodiesel, electricity, ethanol, hydrogen, natural gas, and propane. The Defense Energy Support Center (DESC) provides information through the Alternative Fuels In... |
| (c) The Clean Cities website also offers information about Advanced Technology Vehicles (ATV) at http://www1.eere.energy.gov/cleancities/. ATVs are vehicles that use advanced technologies such as fuel cells or hybrid drive trains. Although ATVs are ... |
| 4) What Procurement Actions are Affected. This element of the GPP affects the acquisition of light, medium and heavy-duty motor vehicles, other than military tactical, law enforcement and emergency vehicles, and the purchase of alternative fuel used ... |
| 5) Where to Find Appropriate Products. These websites will assist customers in finding AFVs, alternative fuels, and fuel efficient vehicles: |
| (a) GSA’s Vehicle Leasing Program offers AFVs as part of their services. See details at http://www.gsa.gov/portal/content/104211. |
| (b) DOE’s Clean Cities Program website has an Alternative Fueling Station Locator at http://www.afdc.energy.gov/afdc/locator/stations/. |
| (c) DESC supplies federal agencies with alternative fuels, including biodiesel (B20) and ethanol (E85). The acquisition process is detailed in “Alternative Fuel Logistics Tutorial” located at http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=591. |
| (d) The Fuel Economy Guide and other tools for finding fuel-efficient, environmentally preferable vehicles are available on the EPA/DOE Fuel Economy website at http://www.fueleconomy.gov/. Users can find and compare cars by gas mileage, greenhouse ga... |
| (e) EPA's Green Vehicle Guide found at http://www.epa.gov/greenvehicles/ is another tool for choosing the cleanest and most fuel-efficient vehicle that meets mission needs. This guide provides information on emissions levels, air pollution, fuel econ... |
6) For More Information. Visit any of the websites listed above. Also see the Success Story, AF Promotion of Motor Vehicle Green Purchasing in the Federal Government, in Appendix A of the Green Procurement Guide which is posted in the “Guidance Docu...
| d. BIOBASED PRODUCTS |
| 1) Legal Authority. Section 9002 of the FSRIA, also known as the “Farm Bill”, establishes a biobased products purchasing program, as summarized at http://www.biopreferred.gov/Biobased_Products.aspx?SMSESSION=NO. Biobased products are "commercial or ... |
| (a) The responsibility for developing this program belongs to the United States Department of Agriculture (USDA). This is a work in progress. On 7 Nov 07, USDA published a Federal Register Final Rule establishing the program. It is similar to the “... |
| (b) The Final Rule can be found on page 1792 of the 11 Jan 2005 Federal Register (detailed at https://www.federalregister.gov/articles/2005/01/11/05-399/guidelines-for-designating-biobased-products-for-federal-procurement). |
| 2) Required Actions. USDA published a product list and Federal agencies must purchase the biobased items on USDA’s list, and update their GPP to include new products each time USDA publishes a rule designating additional items. USDA will provide gui... |
| (a) The January 2005 Final Rule defined the round 1 group of six designated biopreferred items and subcategories. The USDA has established a total of 8 rounds of biopreferred items as of April 2012 with a proposed additional 9th round already chosen.... |
| (b) FAR 23.703 require agencies to consider the use of biobased products, as detailed at http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/23.htm. |
| 1 USDA’s rule states that federal procurement programs should favor items composed of the highest percentage of biobased product practicable, except when such items are not available within a reasonable time; fail to meet performance standards in appl... |
| 2 Note that these are the same exemption criteria that apply to the buy-recycled program; however, written exemptions are not required when a biobased product is not selected. |
| (c) What Must be Purchased. Biobased items include office products; printing products; transportation fleet maintenance products; construction products; and janitorial and landscaping products. |
| (d) There will be some overlap between the CPG list for recycled-content purchasing and the new USDA list for biobased item purchasing. USDA’s Federal Register notice says that procurements that are subject to the CPG do not also have to satisfy the ... |
| (e) This does not mean that CPG requirements must automatically be followed in place of biobased purchasing. Purchasers should look at the benefits and costs of both types of products, and select the one that provides the best value overall. |
| 3) What Procurement Actions are Affected. Projects for building construction, renovation and maintenance; services including custodial, grounds maintenance, copier maintenance, and printing; transportation fleet maintenance; and purchases of office s... |
| 4) Where to Find Appropriate Products. The USDA will designate biobased items and establish a voluntary labeling program. Biobased products designated by the USDA can be found by visiting the biopreferred products catalog at http://www.catalog.biopre... |
| (a) Look for information on biobased products at the Biobased News website at http://www.biobased.org/. |
| (b) The DOE Biomass Program, described at http://www.eere.energy.gov/biomass/, develops technologies for conversion of biomass (plant-derived material) to fuels, chemicals, materials and power, to reduce dependence on foreign oil and foster growth of ... |
| (c) The United Soybean Board website offers a Products Guide that lists consumer and industrial products. See http://www.unitedsoybean.org/newuses/ for product details. |
| (d) The GSA Environmental Products and Services Guide includes a biobased product category. Check the Guide at http://www.gsa.gov/portal/content/104546 for information on available products. |
| (e) NISH is a source for janitorial services and is actively working to become a leader in green cleaning practices, including biobased product use. A report on NISH’s website explains this initiative. |
| 5) For More Information. |
| (a) EPA’s Environmentally Preferable Purchasing program also offers web-based training on “Green Purchasing” at http://www.epa.gov/epp/tools/. |
| (b) USDA maintains the Federal Biobased Products Preferred Procurement Program (FB4P) website at http://www.biopreferred.gov. |
| 1 This website is intended to provide federal agencies with information that will assist in meeting requirements to purchase biobased products; increase awareness of biobased products among manufacturers/vendors, federal agencies, and public consumers... |
| 2 This site is the gateway through which manufacturers and vendors of qualifying biobased products can obtain the use of the official “USDA Certified Biobased Product” label. |
| e. NON-OZONE DEPLETING SUBSTANCES |
| 6) Legal Authority. The Montreal Protocol of 1987 resulted in over 160 countries ending the production of ODSs. The United States incorporated the Montreal Protocol into Title VI of the 1990 Clean Air Act (CAA), which emphasizes the manufacturing an... |
| (a) These lists are managed by the EPA's SNAP program, as detailed at http://www.epa.gov/ozone/snap/fact.html. It is illegal to replace a Class I or Class II substance with any substitute which the EPA Administrator has deemed unacceptable. |
| (b) Executive Order 13423 defines Federal program goals for ODS reduction. Each federal agency must maximize the use of safe alternatives to ODS; develop a plan to phase out the procurement of Class I ODS; and utilize the DOD ODS Reserve to reclaim a... |
| (c) FAR Part 23.8 sets forth policies and procedures for the acquisition of items which contain, use, or are manufactured with ozone-depleting substances (see http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/23.htm for FAR clause deta... |
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