ROS_Questions_Answers_3_Jul_13.pdf

Range Operations Support

FA2521-13-R-0005

QUESTIONS AND ANSWERS

**Note: The Airborne Weather Surveillance (AWS) requirement has been removed from ROS. All interested parties should monitor fbo.gov for information regarding the upcoming procurement.

1. RFP Paragraph PWS Paragraph 4.1.1.1.5.1 Other (Specify) ___________________________ Question: PWS 4.1.1.1.5.1. states “The contractor shall submit DD FM 1348-6 to requisition non-standard items exceeding $3,000 in value in the standard AF-approved supply system.”

Does this apply to large order for facility projects, such as lumber, wiring, etc… which is not normally carried by SBSS?

ANSWER: The PWS has been updated to clarify language.

2. RFP Paragraph PWS Paragraph 4.1.1.1.7 Other (Specify) ___________________________ Question: PWS 4.1.1.1.7. states “The contractor shall purchase assets through another source only after receiving authorization from the appropriate item manager and approval from the CO, if the standard AF-approved supply system cannot provide the asset to meet mission requirements contract as an additional contractor Inventory Control Point (ICP) or Source of Supply (SOS) when it is most cost effective to do so for the government.”

Is there a timeline associated with this, for example do we have to wait 14 days for SBSS to try and procure the item before asking to use a commercial source?

ANSWER: The timeline is based on the priority level as entered by the ROS contractor.

3. RFP Paragraph PWS Paragraph 4.1.2.2.5.

Other (Specify) ___________________________ Question: PWS 4.1.2.2.5 states “The contractor shall requisition an asset from outside the standard base supply system when the standard AF-approved supply system cannot provide the asset to meet operational mission requirements; submits the requisition after receiving authorization from the designated Item Manager, obtaining any necessary funding, and receiving contractual direction.”

Is there a timeline associated with this, for example do we have to wait 14 days for SBSS to try and procure the item before asking to use a commercial source?

ANSWER: The timeline is based on the priority level as entered by the ROS contractor.

4. RFP Paragraph

PWS Paragraph 4.1.2.4.

Other (Specify) ___________________________

Question: PWS 4.1.2.4 states “The contractor shall requisition supply assets through the use of the Air Force–approved maintenance data collection system (currently IMDS) and the standard Air Force approved supply system.” Since IMDS is not currently used to support DBOS functions, is it the government’s intent for the ROS contractor to begin using this system to support DBOS functions?

ANSWER: Refer to the ROS PWS for requirements.

5. RFP Paragraph PWS Paragraph 4.1.2.4.1 Other (Specify) ___________________________ Question: PWS 4.1.2.4.1. The contractor shall ensure that the supply system is updated with asset-demand data from IMDS.

Since IMDS is not currently used to support DBOS functions, is it the government’s intent for the ROS contractor to begin using this system to support DBOS functions?

ANSWER: Refer to the ROS PWS for requirements.

6. RFP Paragraph PWS Paragraph 4.1.2.5.1.3 Other (Specify) ___________________________ Question: PWS 4.1.2.5.1.3 states “The contractor shall warehouse and maintain cognizance of replacement parts for service systems.”

Does the government expect ROS to warehouse items for LISC O&M? If so what type of items?

Just general office supplies and small repair parts or larger repair items like circuit cards and

TMDE?

ANSWER: No.

7. RFP Paragraph PWS Paragraph 4.1.2.11.4 Other (Specify) ___________________________ Question: PWS 4.1.2.11.4 states “The contractor shall provide real-time asset visibility, documentation, and reporting through the standard Air Force–approved supply system (which is currently SBSS).”

Is the government going to provide the ROS contractor access to ES-S (SBSS system) to order and provide asset visibility?

ANSWER: No, the ROS contractor will use IMDS which interfaces with ES-S and will provide asset visibility. The ROS contractor will have view capability in ES-S. The ROS contractor will submit requisitions through IMDS or by providing documentation through SBSS for processing.

8. RFP Paragraph PWS Paragraph 4.1.6.2 Other (Specify) ___________________________ Question: PWS 4.1.6.2. states “The contractor shall establish, implement and maintain a GP system IAW FAR 52.245-1(f) and DFARS 252.245-7003. Submit a GP Management Plan Government Furnished Equipment/Government Furnished Material (GFE/GFM) Status Report to the Government Property Administrator (GPA) for review within 90 days of award to determine adequacy. (CDRL A015)” Does this include CA/CRL items? FAR 52.245.1 and AFMAN 23-110 often have conflicting requirements…this would also be dual accounting on assets.

ANSWER: An H-Clause has been added to the contract to address this and language has been updated in the PWS.

9. RFP Paragraph PWS Paragraph 4.1.6.5 Other (Specify) ___________________________ Question: PWS 4.1.6.5 states “The contractor shall establish and operate tool cribs and maintain custodial records for tool kits and tool kit items, and establish a database for controlled tools.”

Does this include tools for LISC O&M at ANT and ASC or just ROS?

ANSWER: Just ROS.

10. RFP Paragraph PWS Paragraph: 5.1.4.2.3.3 Other (Specify):

Question: Is this limited to ROS assigned systems or does it include the 911 system not under LISC control at CCAFS?

ANSWER: The 911 system is included. The PWS has been updated to include the 911 system.

11. RFP Paragraph PWS Paragraph: 5.1.8 Other (Specify):

Question: Where is the service demarcation point within CCAFS facilities?

a. Is the cost of expansion RBA

b. Are the Monitors and cabling to the demarcation point the responsibility of the customer?

ANSWER: The demarcation is defined by the customer end instrument (typically a TV or monitor) which is defined by the customers WOM request at the time of service.

a. For the purpose of submitting a proposal the RBA/DBA delineation will not be provided as all requirements shall be priced.

b. Customers provide their own end instruments (typically digital TVs) but cabling is a ROS responsibility.

12. RFP Paragraph PWS Paragraph: 5.1.12.1 Other (Specify):

Question: PWS states contractor shall contact COR prior to taking ATCALS out of service to check out spares. As Ascension is on Greenwich Mean Time and not Eastern Standard Time, is there a COR presence on station to ensure permission is granted?

ANSWER: Language has been deleted from the PWS. The contractor shall notify the station commander.

13. RFP Paragraph PWS Paragraph: 5.1.1.1.

Other (Specify):

Question: Please define BITI.

ANSWER: Base Information Transport Infrastructure. The acronym has been spelled out in the

PWS.

14. RFP Section M-3.2.1.4 Paragraph c PWS Paragraph ___________ Other (Specify) ___________ Question:

Section M-3.2.1.4 c lists requirement ii and then skips to iv. Does the Government intend to include iii instead of iv? Or is there a requirement missing? In the previous draft, iii was the requirement regarding prescription drugs.

ANSWER: Typo corrected.

15. RFP Section M-4.3 Paragraph Table for Relevancy Criteria PWS Paragraph ___ Other (Specify) ___________ Question: Under DBOS:

PWS paragraphs does not match up to Table M-4.3

ANSWER: All PWS references have been corrected in Table M-4.3.

16. RFP Section L Paragraph 4.3 Relevant Contracts PWS Paragraph ___________ Other (Specify) ________ Question:

Section L-4.3 Relevant Contracts states that Offerors should use the format requested in L-9.4.

We cannot locate section L-9.4. Will the Government please clarify which section is being referred to?

ANSWER: Typo corrected.

17. RFP Section L Paragraph L-4.5 (g) PWS Paragraph ___________ Other (Specify) _Section M, Table M-4.3 Relevancy Criteria__ Question:

In the Relevancy Matrix provided in Section L-4.5 (g), Offerors are instructed to provide “2 or 3 bullets substantiating rating for each relevancy element.” However, Table M-4.3 Relevancy Criteria provides a substantial list of relevancy elements for each technical capability subfactor.

If Offerors are expected to provide “2 or 3 bullets substantiating rating for each relevancy element,” according to the guidelines in Section L, this table could become very lengthy. There are 32 relevancy elements listed in Table M-4.3.

Are Offerors expected to provide 2 or 3 bullets on each of the 32 relevancy elements listed in Table M.4-3? If so, will the Government please consider increasing the page limit for past performance? If not, will the Government please clarify what is expected in the Relevancy Matrix for each past performance reference?

ANSWER: Matrix has been removed.

18. RFP Section M Paragraph M-4 (2)(ii) Relevancy Assessment PWS Paragraph ___________ Other (Specify) Section M, Table M-4.3 Relevancy Criteria Question:

The RFP states: “in determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the Offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated.” If this statement holds true, will the Government please clarify how past performance (especially for subcontractors only providing a specialized service, such as one of the relevancy elements listed in Table M-4.3) will be evaluated as relevant according to the Relevancy Criteria in Table M-4.3? Can contracts with relevancy in only one of the areas in Table M-4.3 be considered relevant?

ANSWER: Relevancy language clarified.

19. RFP Section M Paragraph Table M-4.3 Relevancy Criteria PWS Paragraph ___________ Other (Specify) ______ Question:

Will the Government please clarify if the magnitude values listed in Table M-4.3 refer to the total annual contract value for a given past performance effort? For example, if an Offeror has provides program management on a contract with a total annual contract value of $8M, would this contract meet the magnitude requirement for Program Management?

ANSWER: Magnitude is per citation annually.

20. RFP Section L Paragraph L-1.9, Table L-1.9 PWS Paragraph ___________ Other (Specify) ______ Question:

Given the vast number of writing requirements for the Technical Capability Volume, will the Government please consider increasing the page limit back to 130 pages to allow Offerors adequate space to address each requirement in sufficient detail?

ANSWER: The government has considered increasing the page count, which will be reflected in the final draft of the RFP.

21. RFP Section L Paragraph L-1.9, Table L-1.9 PWS Paragraph ___________ Other (Specify) ______ Question:

Given that Offerors must include past performance for teaming partners or major subcontractors, will the Government please consider increasing the page limit for Volume III, Past Performance to at least 40 pages to allow all parties ample space to discuss relevant past performance and provide detailed relevancy matrices?

ANSWER: No considerations at this time.

22. RFP Section L Paragraph L-2.3, Section 1 PWS Paragraph ___________ Other (Specify) ______ Question:

In the Introduction to Section 1, Offerors are instructed to “provide an introduction, table of contents, overview, and appropriately referenced, of all data accompanying or identified in the Price/Cost Volume.” Will the Government please clarify what should be “appropriately referenced?” Does this refer to the overview?

ANSWER: “Appropriately referenced” has been deleted.

23. RFP Section L Paragraph L-2.6 PWS Paragraph 3.1.12.3 Other (Specify) General Questions – Food Purchases Excluded from CAP Question: Will the government consider including food purchases under the CAP CLIN? Under the current contract, food purchases are included as part of the CAP CLIN. Historically, food prices have fluctuated significantly over a 5-year period, which is very difficult to accurately forecast over that length of time going forward. This volatility in the cost of food presents an enormous risk involved for a small business to attempt to forecast total food costs across the entire potential 5-year period of the contract.

ANSWER: No considerations at this time.

24. RFP Paragraph _________ PWS Paragraph 3.1.12.3 Other (Specify) Question: PWS 3.1.12.3.1 states: The contractor shall provide dining services for authorized customers, including government personnel and other contractor personnel (including LISC

OM&S and other mission support customers).” Please provide specific workload relative to the statement: “Authorized customers, including government personnel and other contractor personnel (including LISC OM&S and other mission support customers)”.

ANSWER: Workload factors are indicated in bidder’s library.

25. RFP Paragraph _________ PWS Paragraph 3.1.12.1 Other (Specify) Question: PWS 3.1.12.1 states: “The contractor shall offer on-station lodging and quarters for authorized customers, including government personnel and other contractor personnel (including LISC OM&S and other mission support customers).” Please provide specific workload relative to the statement: “Authorized customers, including government personnel and other contractor personnel (including LISC OM&S and other mission support customers)”.

ANSWER: Workload factors are indicated in bidder’s library.

26. RFP Section Paragraph PWS Paragraph 5.1.4.1 Other (Specify) ___________________________ Question: Is the ROS contractor responsible for any Western Range Telephone voice system requirements other than 24/7 Switch board services? It is not clear due to the exclusion of telephone voice in PWS 1.3.2 for the Western Range.

ANSWER: No.

27. RFP Section Paragraph PWS Paragraph ___________ Other (Specify) General Question -- Retail Operations - No profit/no loss Question: Is it the government's intent for the successor contractor to purchase the existing downrange retail inventory from the incumbent contractor? If so, what is the estimated value of the inventory?

ANSWER: The estimated value of the inventory is $585k.

28. RFP Section L Paragraph L-3.2.3.1(e) PWS Paragraph ___________ Other (Specify) ___________________________ Question: Due to the reduction in page count in the Technical Capability Volume, would the government consider excluding the required staffing plan and associated rationale from the page count?

ANSWER: No considerations at this time.

29. RFP Section L Paragraph L3.2.3.2(b) PWS Paragraph

Other (Specify) ___________________________ Question: Due to the reduction in page count in the Technical Capability Volume, would the government consider excluding the required traceability matrix from the page count?

ANSWER: No considerations at this time.

30. RFP Section Sections L&M Paragraph L-3.2.1.3 & M-3.2.1.3 PWS Paragraph ___________ Other (Specify) ___________ Question:

Section L-3.2.1.3 requests offerors to “Describe the approach for providing and supporting base airfield services, including air traffic control and air crew services at AAAF and airfield ground support services at AAS and AAF in accordance with the PWS.” However, the PWS does not contain a reference to airfield ground support services. How should offerors address this requirement to be compliant with the RFP?

ANSWER: PWS chapter 1 defines the scope of the ROS contract and includes airfield ground support. Although, the remaining PWS paragraphs do not use the specific phrase “airfield ground support services” there are several requirements that are considered to be support to the airfield, such as airfield management, aircrew support, air traffic control, and aircraft ground operations control, etc.

31. RFP Section Sections L&M Paragraph L-3.2.1.7 & M-3.2.1.7 PWS Paragraph ___________ Other (Specify) ___________ Question:

Sections L-3.2.1.3 & M-3.2.1.3 requests offerors to “Describe the approach for lodging and housekeeping, dining, laundry, recreation, and other related support services in accordance with the PWS.” Can the Government clarify what is meant by “other related support services” so offerors can better respond to the requirement?

ANSWER: Section L references the broad scope of the ROS contract as provided in chapter 1 of the PWS. The remaining paragraphs of the PWS define those requirements.

Contractors should respond to the requirement by describing the approach to fulfill the requirements of the main body of the PWS i.e. any support services referenced in the PWS.

32. RFP Section L Paragraph L-3.2.1.1 PWS Paragraph ___________ Other (Specify) ___________ Question:

Section L.3.2.1.1 instructs offerors to “describe the strategy for managing downrange base services at AAS and AAAF in accordance with the PWS.” Will the Government please clarify which specific PWS sections offerors are instructed to write to in this requirement, as downrange base services encompass the majority of the PWS?

ANSWER: Downrange base services are encompassed in the requirements included in the Downrange Base Operations Services (DBOS) sections of the PWS.

33. RFP Section L- Paragraph L-3.2.1 PWS Paragraph ___________ Other (Specify) ___________

Question:

Section L.3.2.1, including all of the sub-paragraphs, instructs offerors to describe various approaches to performing the work in accordance with the PWS. Will the Government please consider specifying what PWS sections offerors should write to in each section or at least point to a level within the PWS offerors are expected to address (such as PWS 3.1.1, or third-level)?

ANSWER: The paragraphs in section L can be traced to language in the PWS. Offerors should provide enough detail in their proposal that allows for evaluation of the approach against the requirements as stated in section L.

34. RFP Section L- Paragraph L-3.2.2 PWS Paragraph ___________ Other (Specify) ___________

Question:

Section L.3.2.2, including all of the sub-paragraphs, instructs offerors to describe various approaches to performing the work in accordance with the PWS. Will the Government please consider specifying what PWS sections offerors should write to in each section or at least point to a level within the PWS offerors are expected to address (such as PWS 3.1.1, or third-level)?

ANSWER: The paragraphs in section L can be traced to language in the PWS. Offerors should provide enough detail in their proposal that allows for evaluation of the approach against the requirements as stated in section L.

35. RFP Section _Section L-2 Volume I___ Paragraph L-2.3, Section 1 PWS Paragraph ___________ Other (Specify) ___________ Question:

Will the Government please clarify what the requirements of the Price/Cost Volume “overview” include? How is the overview different than the introduction required in Section 1?

ANSWER: Overview is part of “Section 1- Introduction”. Language has been clarified.

36. RFP Section _Section L-2 Volume I___ Paragraph L-2.4 and L-2.5 PWS Paragraph ___________ Other (Specify) ___________ Question:

Where in the Cost/Price Volume should prime offerors include major subcontractor/teaming partner pricing and analysis/methodology? Should these items be included in Section 4?

ANSWER: Yes, language clarified.

37. RFP Section _Section L-2 Volume I___ Paragraph L-2.5 PWS Paragraph ___________ Other (Specify) ___________ Question:

Where in the Cost/Price Volume should the Contractor Acquired Property (CAP) section be included? Should the CAP matrix be included in Section 4?

ANSWER: Yes, language clarified.

38. RFP Section _Section L-5-Volume IV___ Paragraph L-5.1 and L-5.3 PWS Paragraph ___________ Other (Specify) ___________ Question:

Should offerors follow the order of required items presented in L-5.1 for Volume IV? If so, will the Government please clarify where the Authorized Offeror Personnel narrative and Company/Division Street Address should be included in this volume? Do these items go after the OCI Plan?

ANSWER: Volume IV has been revised, see upcoming DRAFT RFP.