ROS_Q A_Responses.pdf

RANGE OPERATIONS SUPPORT

FA2521-13-R-0005

QUESTIONS AND ANSWERS

1. RFP Section L Paragraph L-6.1.1 Table 1-Proposal Organization PWS Paragraph ___________ Other (Specify) _RFP Page 62_

Question:

In Table L-6.1.1-Proposal Organization, the page limit for Past Performance has three asterisks (***) following it; however, there does not appear to be a corresponding note below the table.

Will the Government please provide the note that corresponds with the three asterisks next to the Past Performance page limit?

Answer:

Typo, Correction will be made before final RFP release.

2. RFP Section L Paragraph L-6.1.1 Table 1-Proposal Organization PWS Paragraph ___________ Other (Specify) _RFP Page 62_

Question:

Table L.6.1.1 states Past Performance is limited to 35 pages. Will the Government please clarify if the Prime Offeror and each team member/partner/subcontractor will receive 35 pages for past performance? For example, if a Prime Offeror has two subcontractors on its team that will perform critical aspects of the work, does the Prime Offeror and the subcontractor receive 35 pages each for Past Performance (Prime, 35 pages; Subcontractor #1, 35 pages, and Subcontractor #2, 35 pages)?

Answer: The established page limit is for each Prime Offeror, to include all their subcontractors. No separate page count is allowed for subcontractors.

3. RFP Section L Paragraph L.8.2.3.1 (b) PWS Paragraph ___________ Other (Specify) _RFP page 67

Question:

The RFP states that “the staffing plan must be consistent with the proposed bases of estimates (BOEs) and staffing profile included in Volume V…” There does not appear to be a Volume V required for this submittal. Will the Government please clarify this requirement?

Answer: Typo, should read Volume 1, will be corrected.

4. RFP Section L Paragraph L.8.2.3.1 (a) PWS Paragraph ___________ Other (Specify) _RFP page 67

Question:

The RFP directs Offerors to provide an organizational chart to the “team lead level.” Will the Government please define what is considered a “team lead level?” Are Offerors to assume the proposed Program Manager is considered the ROS “team lead?”

Answer: Section L will be amended to reflect the "Division Chief Level” This level of the organization should define the division of major management functions within the contract.

For example, an offeror may propose the following division levels (Logistics, Communication, Civil Engineering etc.)

5. RFP Section L__________ Paragraph L-9.4.2 (g) PWS Paragraph ___________ Other (Specify) RFP Page 69

Question:

Will the Government please clarify what is meant by award fee data? Does this just include award fee percentages?

Answer: Award fee data includes award fee percentages earned during contract performance.

6. RFP Section L__________ Paragraph L-10.4.1.6 PWS Paragraph ___________ Other (Specify) RFP Page 71

Question:

Will the Government please clarify if 11”x17” sheets of paper count as one or two pages?

Answer: Size “11x17” will count as one page.

7. RFP Section M__________ Paragraph M-4 (2) (ii) Table 5 PWS Paragraph ___________ Other (Specify) RFP Page 95

Question:

Table 5 – Relevancy by Subfactor presents the evaluation methodology for Past Performance relevancy. Since this is a small-business effort and it will be difficult for many Offerors to establish relevancy in all three subfactors, we suggest the Government please consider changing the evaluation methodology on Subfactor 3: Program Management to read: “Offeror’s team has program management experience on a team providing multi-function support services similar to those of the ROS PWS, and was responsible for complying with international agreements and managing a foreign national workforce.”

Answer: New guidance is forthcoming in the upcoming DRAFT RFP.

8. RFP Section L & M__________ Paragraph L.8.2.1.9 & M.3.2.1.1 (d) PWS Paragraph ___________ Other (Specify) RFP Page 66 & 88

Question:

In Section L.8.2.1.9, Offerors are directed to discuss logistics management for stock levels, food, supplies, etc.; however, there is no corresponding requirement at the end of Section M (we presume this would be M.3.2.1.9). Instead, Section M.3.2.1.1 directs Offerors to address logistics management under paragraph d, in a section that deals with US Government tenants, foreign national workforce, and cooperating with Host Nation representatives. Will the Government please clarify where in the technical proposal the logistics management discussion should go?

Should Offerors follow the structure of L or M for this requirement?

Answer: Paragraphs between L&M do not line up exactly, such that L.8.2.1.9 may not line up completely with M.3.2.1.9.; however, any requirement in section L will have an associated evaluation criteria in section M.

9. RFP Section L__________ Paragraph L-1 (d) PWS Paragraph ___________ Other (Specify) RFP Page 60

Question:

The RFP states: “The proposal acceptance period is specified in Section A of the RFP. The Offeror shall make a clear statement in Section A of Volume VI of the Offeror’s proposal that the offer is valid for 270 calendar days.” Will the Government please clarify which Volume is being discussed in the referenced excerpt from Section L? It does not appear Volume VI is a part of the Draft RFP.

Answer: Typo, should read Volume IV, will be corrected.

10. RFP Section L Paragraph L-6.1.1 Table 1-Proposal Organization PWS Paragraph ___________ Other (Specify) _RFP Page 62_ Question:

Will the Government please clarify if the traceability matrix required L-8.2.3.2(b) will count toward the page limit for Volume II?

Answer: The Matrix will count toward the page count. All items not listed as an exception listing are included in the total page count.

11. RFP Section L Paragraph Attachment 1, Page 73, Performance Questionnaire RFP Section M Paragraph M-4 (2) (i) Recency Assessment Page 93 PWS Paragraph _______ Other (Specify) ___

Question:

In Section L - Attachment 1, Performance Questionnaire, Page 73,Block titled "End Item Description" which states (Indicate any significant products /services delivered in the past five years), and Block titled "Any Major Milestones", which states in part: "list only those which have occurred in the past 5 years"

In Section M (2) (i), Recency Assessment, Page 93, which states in part: "To be recent, the effort must be ongoing or must have been performed during the past 3 years"

Please explain or clarify the differences in between the L and M time frames as noted above.

Answer: All recency definitions have been updated to reflect 3 years in lieu of 5 years.

12. RFP Section __L-7.1______ Paragraph _L-7.1.c (2)______ PWS Paragraph _N/A__________ Other (Specify) ___________________________

Question:

In SectionL-7.1.c.2 The RFP states that “the Offeror’s own cost model, structure and format may be used for submitting supporting information.” Is it the Government’s intent for each offeror to submit their own format for cost information, or does the Government intends to provide cost templates to ensure uniformity in cost pricing information?

Answer: Government does not intend to provide any cost templates.

13. RFP Section _L-7.1_____ Paragraph L-7.1.e (1)_______ PWS Paragraph ___________ Other (Specify) ___________________________

Question:

In paragraph 1, the first sentence states “The Cost volume shall include a cover sheet that contains the information listed in FAR 15.408, table 15-2, General Instructions.” Is it the Government’s intent for Offeror’s to include the information from all sub-sections of the General Instructions section of table 15.2, or only sub-section “A”? Please clarify.

Answer: All sub-sections of table 15-2

14. RFP Section __________ Paragraph _________ PWS Paragraph ___2.5.1.2________ Other (Specify) ___________________________

Will the Government provide all relevant Regulations and guidance referenced in paragraph

2.5.1.2 on the LISC bidder Library?

Answer: Yes.

15. RFP Section __________ Paragraph _________ PWS Paragraph ___2.5.1.3________

In Paragraph 2.5.1.3 the PWS references CDRL A019, however, Exhibit A DRAFT ROS Contract Data Requirements List only has CDRL A001. Could the Government please provide the additional CDRL’s referenced in the PWS?

Answer: This has been corrected and will be reflected in the upcoming DRAFT RFP.

16. RFP Section _L-8.2.3.1 Organization Staffing__ Paragraph __2______ PWS Paragraph ___1.4________

L-8.2.3.1 Organization Staffing reads in part: Describe where all of its team members fit in the organization …..and responsibility of the Offeror’s Program Manager to execute ….within the team.

PWS paragraph 1.4 reads: The contractor will appoint a Program Director to interface with….

Is the offeror’ s Program Manager and the Program Director the same individual?

Answer: All documents of the RFP have been corrected to reflect that the Program Manager is a government employee and the Program Director is the contractor’s senior level manager.

17. RFP Section ______________ Paragraph ________ PWS Paragraph ___4.1.5.10________

4.1.5.10- The contractor shall replace any government-furnished vehicles (except those that are agency peculiar) when the vehicles are no longer economically repairable.________________ Is the intent of this language to reduce the Air Force vehicle inventory by having the contractor purchase replacement vehicles? If so will the condition of all vehicles be available and will the contractor have the opportunity to inspect the condition of vehicles at award and adjust our price? Will the Government consider providing a “plug number” for vehicle replacement?

Answer: Vehicles shall be replaced using the CAP CLIN as identified in section L of the RFP; no plug number will be provided specifically for vehicles, only the plug number for the entire CAP CLIN will be released at a later date.

18. RFP Section ______________ Paragraph _________ PWS Paragraph ___2.5.1.13 and multiple paragraphs_______

2.5.1.13 The contractor shall inspect government-furnished facilities at least annually IAW AFI 91-203 and provide the government access to the inspection results. Throughout the “shall inspect language appears with a timeframe (before use, weekly, monthly, IAW XXX, etc.)

However several areas of the PWS has the “shall inspect “language without a timeframe.

Will the workload history reflect the timeframe for those PWS elements that do not have a frequency identified?

Answer: The government will provide all available workload history. There is no guarantee that workload history will be available for every contract requirement.

19. RFP Section ______________ Paragraph _________ PWS Paragraph ___4.1.5.2.18__________________ Other (Specify) _____________________________

Paragraph 4.1.5.2.18.The contractor shall provide vehicle recovery (wrecker) service to authorized customers on- and off-station.___________________________________ Will the workload history provide the historical data to identify the frequency of this service?

Answer: Workload history will be provided.

20. RFP Section ______________ Paragraph _________

PWS Paragraph ___4.1.5.2.18__________________ Other (Specify) _____________________________

Paragraph 4.1.5.2.18.The contractor shall provide vehicle recovery (wrecker) service to authorized customers on- and off-station.___________________________________ Will the workload history provide the historical data to identify the frequency of this service?

Answer: Workload history will be provided.

21. RFP Section ____L-6.1.1 Table 1____ Paragraph _______ PWS Paragraph _____Page 62______ Other (Specify) ___________________________

Question:

Volume II Technical Capability shows page count as 130*. The asterisk states that position descriptions and org charts are excluded. Can you define the level of position description to be provided? For example are SCA and/or Union positions included in the required position descriptions?

Answer: The level of position description should be consistent with L-8.2.3.2(b). The requirement for “position description” will be added to the paragraph.

22. RFP Section ______L-7.11 Labor Categories______ Paragraph ________ PWS Paragraph ________________ Other (Specify) _______Page 64____________

Question:

L-7.11 third sentence reads. The Government will provide all current Collective Bargaining Agreements (CBAs) and Wage Determination (WD). In viewing the recent CBA additions to the library will all current agreements to include the WR be made available in the library?

In viewing the agreements several of the benefits are based upon single or family status and union seniority. To accurately price services a can the Government provide the percent make up of single/family and the percent make up of employees by benefits? If the answer is no, can a copy of the each unions seniority list be made available?

Answer: The government is not aware of any CBAs for the WR; however, a WD will be added to the next DRAFT RFP.

23. RFP Section _________________ Paragraph ________ PWS Paragraph _______3.1.13.4.6.2_______________

Other (Specify) ________Page 54_________________

Section 3.1.13.4.6.2. of the PWS reads: The contractor shall utilize legacy MAXIMO data from previous contract to provide maintenance continuity (currently MAXIMO version 7.5) for the first 6 months of the contract.

Will the Government provide 3 years of Maximo data for ER and WR activities as part of the workload data?

Answer: Yes.

24. RFP Section _________________ Paragraph ________ PWS Paragraph _______3.1.10.2.4_______________ Other (Specify) ________Page 46_________________

Question:

Section 3.1.10.2.4.of the PWS reads: The contractor shall conduct an inventory of all facilities and provides an initial Space Utilization Report within 90 days of contract start. (CDRL A016).

Several other sections require delivery of data XXX days after contract start.

Is contract start defined as the first day of performance?

Answer: The inventory requirement shall be performed during phase-in. Contract start is the first day of phase-in.

25. RFP Section _________________ Paragraph ________ PWS Paragraph _____Section 5.1.5 and Multiple Sections____________ Other (Specify) ________ _________________

Section 5.1.5 and throughout the PWS references are made to an “integrated system.”

Can the Government provide the systems that need to be integrated, the ownership of the systems and a system description?

Answer: Information will be provided in the library through a software and system matrix.