ROS_Industry_Day_Q As_Mar_13.pdf

ROS INDUSTRY DAY QUESTIONS & ANSWERS (6-8 Mar 13)

1. Is this a Best-Value or Lowest Price Technically Acceptable acquisition?

Answer: Lowest Price Technically Acceptable.

2. Will the government consider changing the acquisition strategy from LPTA to Best Value?

Answer: Not at this time.

3. Will the government consider using a similar evaluation approach to the LISC OM&S RFP, example technical risk/price factor trade-off?

Answer: No.

4. Will the items discussed in the one-on-ones be made publicly available?

Answer: Yes.

5. Can we have a copy of the briefing?

Answer: Yes, it will be posted on fbo.gov.

6. Will teaming exclusivity be required?

Answer: No. A team bidding as a prime on ROS will not be precluded from teaming with a prime on LISC OM&S, or vice versa.

7. Are there any OCI concerns?

Answer: Refer to the RFP Attachment 9: OCI.

8. What is the government’s position regarding incumbent restrictions?

Answer: No restrictions at this time.

9. During previous discussions, SMC has stated that the government’s objective was to reduce cost on the range while introducing no new risk (i.e., don’t launch into a “Red Range”) –

a) Is that still the government’s objective priority?

Answer: Government objectives are/will be communicated through the RFP and attached documents.

b) If yes, how will the government evaluate in light of the LPTA approach? If no, what is the government’s primary objective?

Answer: Refer to sections L&M of the RFP.

10. At the last Industry day, SMC stated that there would be a 10% base fee and that baseline (year 1) staffing would be provided—are these statements still valid?

Answer: There is no base fee because the acquisition is now planned to be FFP. The current acquisition team does not plan on providing a baseline staffing to industry.

11. It appears that the contract type has changed from primarily FPI to FFP. Please confirm contract type.

Answer: Yes, acquisition is primarily FFP.

12. Will there be ceiling prices for CLINs?

Answer: No.

13. Please provide the estimated plug number for CAP CLIN.

Answer: Plug number will be provided at a later time.

14. How long will the transition period be?

Answer: Transition is planned for 90 days.

15. Will there be a government Contracting Officer Representative (COR) assigned for Western Range requirements?

Answer: Yes.

16. Is there WiFi on the base?

Answer: Yes, at the base club at Antigua (very slow), provided through a host nation company.

17. Has there ever been a fire at Antigua?

Answer: Not since the current base commander has been in command. A LIAT Airport fire was supported through mutual aid of the contract.

18. What equipment is at the Antiguan airport?

Answer: Airport ops and K-loader.

19. What are the odds of getting a hurricane?

Answer: We haven’t had any in a while; however, there have been storms.

20. What are the worst storms and impacts?

Answer: There was a storm that washed out the road leading to the CIF. It still has several potholes, the station commander has asked the Antiguan Government to fix it, but it hasn’t been done yet.

21. How old are the generators at Antigua?

Answer: Purchased in 2006.

22. Do employees receive an allowance if they want to live on station?

Answer: It is up to the contractor to decide on their employment practices.

23. Who lives on station at Antigua?

Answer: Only US nationals. All US nationals have a room whether they stay in it or not.

24. Will vehicles remain government furnished?

Answer: Yes.

25. Can a contractor employee use Space A.

Answer: No.

26. What percentage of work does the prime contractor have to perform?

Answer: 50%.

27. How will the government conduct the cost realism evaluation in light of a stated LPTA approach?

Answer: Cost Realism analysis will only be performed on the Cost-Plus-Fixed-Fee CLIN.

28. Are there CBA’s on the Western Range requirement?

Answer: None known by the government.

29. There are currently a number of CBAs across the various range contracts. What is the government’s plan/approach to allocate the CBA positions between the LISC OM&S and ROS contracts?

Answer: It is up to the individual offerors to determine an approach to allocate positions. The government remains neutral with regard to union negotiations.

30. Is there a preference for where the Program Director should be located, such as proximity from the government Program Manager? Will office space be allocated to the contractor on Patrick or Cape Canaveral?

Answer: There is currently no preference for where the Program Director is located. Office space will be provided at Cape Canaveral and Patrick, AFB. It will be at the discretion of the offeror to determine where the Program Director sits.

31. The instructions for Volume II Technical Capability do not ask for position description but states they are not to be included in the page count. Are the position descriptions required?

Answer: Requirements for Volume II will be updated to include a requirement to provide position descriptions.

32. Will there be an opportunity for additional pages for an innovative approach?

Answer: All information should be proposed within the given page count.

33. Is there an Air Force preference for increasing the St. Helenian and Antiguan work force?

Answer: The contractor should determine how they distribute their workforce. Staffing of local national workforce should be done IAW International Agreements.

34. Can the contractor propose options that are of value, but outside the scope of the contract?

Answer: The contractor should only propose one solution for each requirement. In addition, see Section L-1.3. which states, “alternate proposals will not be considered”.

35. Will plans such as safety, security, etc. be provided in the ROS Bidders Library?

Answer: Not if it includes proprietary or industrial/operation security sensitive information of the incumbent contractor. The winning contractor should build their plans in accordance with the contract requirements.

36. Are the PPQ due 15 days prior to submission date? If so, is this reasonable requirement since most references are government employees over whom we have no control?

Answer: The PP volume from contractor is due 15 days prior to other volume submissions.

37. Will the government perform a cost realism analysis? Will probable cost adjustments be made? If so, will that value be the contract awarded value amount if it is still the lowest price?

Answer: Cost Realism is planned on CPFF CLIN only; Probable cost adjustments will only be made if necessary and will be incorporated into contract award.

38. What is the Contractor Acquired Property CLIN?

Answer: Property, materials, etc. required in contract performance. Refer to section L of the RFP for specifics.

39. Does the contractor propose a cost for shipping food?

Answer: The Government Program Office will pay for shipment of food and travel between the stations when using the government channel fight or government contracted vessel.

40. Will the in-coming ROS and LISC OM&S contractors be provided office space for phase-in?

Answer: The government will provide phase-in facilities for ROS. The LISC OM&S contracting office will provide information regarding space for their contractor.

41. Any “extra points” for technical extras?

Answer: No.

42. Can we solicit current employees for our team?

Answer: Yes, but not on a government installation.

43. What is life of the contract?

Answer: ~5 years.

44. Does the contractor bear any costs for using the ATI?

Answer: Funding is provided through program funds, not on the contract. Specific allotment for passenger movement is in bidder’s library.

45. Can we take off the communications requirement?

Answer: No

46. Is there a requirement for the amount of host national employees we must hire?

Answer: See host nation agreements posted to the bidder’s library; there is also a Non- Displacement Rule described in Executive Order 13495. Also, refer to FAR 22.1203 for additional guidance.

47. Will the RFP contain detailed descriptions and count of current IT and comm assets for all locations?

Answer: Refer to GP listing.

48. Is there an existing tech refresh plan for laptops/desktops, servers, etch?

Answer: See 45SWI 33-112.

49. Describe the Technical Demarcation between LISC OM&S and ROS during today’s tour?

Answer: A brief discussion took place at the CIF regarding the demarcation point for communication requirements. The demarcation between ROS and OM&S would occur at the first patch panel after the mission communications network. All lines into the building up to the patch panel will be the responsibility of the ROS contractor. The line from the patch panel to the system will be the responsibility of the OM&S contractor. More information including, block diagrams will be added to the bidder’s library.

50. Provide a current status of environmental issues? There are no Final Governing Standards (FGS) in the library. There are no current lists and violations. When do the current FGS expire?

Answer: See 45SWI32-7002 and AFI32-7061 for FGS. The current ECAMP will be added to the bidder’s library. There is no expiration date to the FGS.

51. Are there asbestos requirements on the contract?

Answer: Yes, there are substantial asbestos-related requirements: sampling, analysis, abatement, monitoring, notification, training, shipping asbestos for disposal, plan updates, all of which are covered in the PWS.

52. What are water holding tanks made of?

Answer: At Antigua, the rainwater catchments are made of steel-reinforced concrete with no interior coating. The raw water and potable water tanks are made of steel that have an interior coating compatible with potable water. At Ascension, there are coated steel tanks as well as a steel-reinforced concrete day tank.

53. Will ROS perform Maintenance of the SCIF?

Answer: There is no AF SCIF at Antigua or Ascension.

54. Has the government completed any alternative energy studies for Antigua and Ascension?

Answer: Yes, there have been several studies. It is unclear whether they will be posted to the bidder’s library.

55. What is the Governments concept for housing and medical care of LISC employees who are PCSing to the downrange stations? Will housing, food, and medical care be provided for these employees? Will ROS contractor charge LISC directly or will ROS contractor reimbursement be worked through the Government?

Answer: These questions will be answered through release of the next iteration of the PWS.

56. There is no real mention of the laboratory at Ascension in the PWS. Have these requirements been removed from the scope of work?

Answer: This requirement was erroneously omitted from the PWS and will be included in the next iteration of the PWS.

57. Draft PWS paragraph 2.7.1.7 states “Initiates and drafts Environment Impact Analysis Process (EIAP) documentation.” This implies that there is no existing Environmental Impact Analysis Process (EIAP) documentation. Is this a correct assumption?

Answer: There are well established EIAP process delineated in AFI 32-7061 and 45 SWI 32- 7002. These are posted on the Bidders Library.

58. Draft RFP section L, Subfactor 3, paragraph 5.2.3.1 requires a staffing chart which identifies all personnel by name as well as an overall staffing plan 5.2.3.1.b. This degree of specificity provides a significant competitive advantage to incumbent.

Answer: Offerors shall prepare a staffing plan that identifies names of individuals who have agreed to employment with the offeror down to the team lead level.

59. Contractor ran stores on Antigua and Ascension? Is it a contract requirement?

Answer: It will be included in the next iteration of the PWS as a no profit no loss requirement.

60. Draft Section L, Section 5.2.3.2., Management Plan, is there a CBA currently in effect for this workforce? Is so, is proposing a non-represented workforce realistic?

Answer: All current CBAs will be posted to the bidder’s library. It is up to the offeror to determine feasibility of proposing a non-represented workforce. Keep in mind that all risks associated with your proposal shall be addressed.

61. Are all current host nation agreements, status of forces agreements and memoranda of understanding posted in bidder’s library?

Answer: All will be posted prior to release of the final RFP.

62. Between MAXIMO, CMMS and IMDS, what is the segregation of data? Are CMMS and MAXIMO interchangeable? The contract mentions MAXIMO versions 4.1, 5.2, and 6.2, but doesn’t mention 7.5, are the old versions still in use?

Answer: The PWS is currently being updated to provide consistency among the software requirements. In addition, a software definition dictionary will be added to the bidder’s library.

63. Will the government place MAXIMO work history in the bidder’s library?

Answer: Yes.

64. Can the government provide the name of the contractor currently providing the Airborne Weather Surveillance (AWS) service?

Answer: Government does not plan to disclose the subcontractor currently being used by the prime under the ERTS contract.

65. Does the Buy American clause apply for food?

Answer: Refer to the clause for specifics and its applicability to the ROS contract.

66. Can wireless devices be used at CCAFS, PAFB, AAS, WR and AAAF?

Answer: It is difficult to answer this question because wireless devices can cover a wide array of requirements such as cell phones or WLAN, radios, keyboards, infrared, etc. In general, wireless scanning for inventory purposes is allowed based on 45SW IA approval of site survey to ensure the wireless devices meets 45SW EMSEC requirements. Independent or commercial WiFi systems are not allowed. If available the 45SW 2d Generation Wireless LAN can be available upon request through AF CIPS/WOMS. Keep in mind that proposals will be assessed for risk IAW sections L & M of the solicitation.

67. Will the AFEMS accounts for the 30th and 45th SW be integrated into one account or will there be separate accounts.

Answer: Yes, the accounts will remain separate. Each has designators based on location and this allows the contractor to separate site location equipment specifically controlled by the SBSS for Vandenberg and Patrick.

68. In the Intro of the PWS GIMS is mentioned for use at the 30th and 45th Space Wings. In the body of the PWS GIMS is not mentioned for both ranges. Is there a requirement for GIMS at both Wings?

Answer: 45SW call them GIMS while 30SW calls theirs GIS. They are the same but 45SW system is more mature. A Table will be placed in the Bidders Library describing software applications.

69. What is the connectivity to each site and available bandwidth?

Answer: ASC: 1.5Mbps (Future: Plan to increase by 2Mbps during non-launch days)

ANT: 1Mbps (Future: Plan to increase by 2Mbps during non-launch days)

70. Are firefighters required to be EMT or paramedic certified?

Answer: All firefighter certification requirements are covered under AFI 32-2001 (also references NFPA Standards and DODI 6055.06) in the contract.

71. Will staffing levels be provided for first year of the contract?

Answer: No.

72. Will the government consider reducing the page count for the technical capability volume?

Answer: The government is currently reviewing the page count and is considering a reduction.

73. What is the demarcation of the Boresite Tower?

Answer: The first patch rack after the admin circuit. In addition this will be identified in the block drawings to be posted to the bidder’s library.

74. PWS 4.1.1.1.4.1 states: “The contractor shall make a local purchase, with government concurrence, only when an asset is unavailable throughout the standard AF-approved supply system within the specified requisition priority? Does this include all items, such as office supplies, furniture, consumable material or just equipment? Will the government specify the Federal Stock Class (FSC) codes this does or does not apply too? What is the lead time of an SBSS item? What are the priority levels?

Answer: The requirement is for all material and equipment as specified in the PWS 4.1. The lead time depends on the item and the priority level that the request is initiated with at the onset.

75. Will the government provide historical data on number of dining facility patrons and total population of both islands?

Answer: Historical data for dining facility patrons will be included in the bidder’s library. The government does not have data on total population of each island.

76. Are there any known mandatory sources of supply such as fuel, food, communications equipment, travel?

Answer: The government is currently researching this question and will provide information as it becomes available.

77. Can the government provide updated International agreements?

Answer: The government will post all releasable international agreements to the bidder’s library.

78. Is there cathodic protection on any underground tanks?

Answer: The underground tanks are concrete and do not have cathodic protection. The above ground tanks that are steel do have cathodic protection.

79. Can the offeror propose using CAC UID to read data regarding the information for system solution purposes?

Answer: Yes

80. Specify how many days prior to proposal due date Attachment 9 is due?

Answer: The final RFP will provide a date.

81. Energy plan? Is funding available for implementation of real energy source changes that provide long term financial savings and greener-ranges?

Answer: Additional funding is not available; however, language will be added to the PWS requiring the contractor to fund energy saving goals.

82. Is the contractor required to replace vehicles under the firm fixed priced CLINs?

Answer: No, replaced vehicles will remain part of GFP; therefore, it will be acquired under the contractor required property (CAP) CLIN.