Pre-Proposal_Conf_Q As.pdf

Range Operation Support

FA2521-13-R-0005

PRE-PROPOSAL CONFERENCE QUESTION AND

ANSWER

1. RFP Section L-4.4 and L-4.5 Paragraph Items a – g for both sections

PWS Paragraph

Other (Specify)

Question:

Please confirm or clarify if L-4.4 Past Performance volume Organization sub-elements a

– g are the same as sub-elements a – g in Section L-4.5 Specific Volume Requirements.

ANSWER: L-4.4 a-g is the listing and L-4-5 is the descriptions of the listing.

2. RFP Section L-4.1 Paragraph General Instructions

Other (Specify)

Question:

Requirement states “Past Performance volume is requested to be submitted on March 27, 2014 but is due no later than the proposal closing date as specified in block 9 of the SF 33” (which is 11 April).

If the Government’s intent for receiving the Past Performance volume earlier than 11 April is to begin calling the references, would the Government allow offerors to provide the list of past performance citations and the associated references (COR, ACO, contract Administrator) for each citation, along with the Consent/Client Letter and Attachment 11 (L3-L4), by 27 March in lieu of the entire Past Performance volume? And may this information be provided by email?

Or, to allow for maximum use of time, would the Government be open to receiving the Past Performance volume via email on 27 March?

ANSWER: This is a request, not a requirement. The entire Past Performance Volume must be received at the same time. The information may not be provided through e-mail.

3. RFP Section

PWS

Paragraph PWS Paragraph

3.1.7 and 3.1.7.1.1 Question:

There is no section 3.1.7.1. Is it missing?

ANSWER: PWS numbering corrected at Para 3.1.7. See upcoming amendment.

4. RFP Section 2.4.6 Paragraph

PWS Paragraph 2.4.6.5.15

Other (Specify)

Question:

Will the Emergency Management (EM) staff maintain and execute an Installation Emergency Plan (IEMP) 10-2 island-specific sub-plan for both Antigua and Ascension Island?

ANSWER: The Air Force EM staff maintains and execute the IEMP and the ROS contractor performs work as required in PWS 2.4.6.5.15.

5. RFP

Section 2.4.6 Paragraph

PWS

Paragraph 2.4.6.5.14

Other (Specify)

Question:

Does the EM staff maintain a HAZMAT Response program?

ANSWER: The Air Force maintains the HAZMAT Response Program; the ROS contractor performs the functions of PWS 2.4.6.5.14.

6. RFP

Section 2.4.6 Paragraph

PWS

Paragraph 2.4.6.5.3

Other (Specify)

Question:

Does the EM staff maintain a Mobile Communications Center or Mobile Command Post?

ANSWER: No, however, other offices within the Air Force maintain the Mobile Communications Center or Mobile Command Post.

7. RFP

Section 2.4.6 Paragraph

PWS

Paragraph 2.4.6.5.12

Other (Specify)

Question:

Does the EM Staff perform Vulnerability Assessments?

ANSWER: No. other offices within the Air Force perform Vulnerability Assessments.

8. RFP

Section 2.4.6 Paragraph

PWS

Paragraph 2.4.6.5.15.1

Other (Specify)

Question:

Does the EM staff conduct the quarterly Emergency Management Working Group meetings? Will the EM staff chair the All-Hazards Sub-working Group?

ANSWER: Question 1: PWS para referenced does not pertain to EMWG (2.4.6.5.15.1. The contractor shall participate in applicable training adhering to shelter-in-place checklist when associated exercises are conducted.) Question 2:

EM Working Group are managed by 45CES

9. RFP

PWS

Paragraph 2.4.6.5.12

Other (Specify)

Question:

Does the EM staff maintain the installation’s Common Operating Picture for Antigua Air Station and Ascension Auxiliary Air Field?

ANSWER: This specific verbiage is not included in the PWS.

10. RFP

Section 2.4.6 Paragraph

PWS

Paragraph 2.4.6.5.14

Other (Specify)

Question:

Is the EM staff responsible for Plume Modeling following a CBRN or HAZMAT event?

ANSWER: The Air Force performs Plume Modeling.

11. RFP

Section 2.4.6 Paragraph

PWS

Paragraph 2.4.6.5.14

Other (Specify)

Question:

Does the EM Staff participate in the Threat Working Group, Anti-Terrorism Working Group, or Anti-Terrorism Executive Committee?

ANSWER: Yes.

12. RFP

PWS

Paragraph 2.4.6.4

Other (Specify)

Question:

AFMAN 10-2507 is obsolete. Did the government intend to use the replacement

AFMAN 32-4007?

ANSWER: PWS and Bidders Library Updated. See upcoming amendment.

13. RFP

Section 2.4.6 Paragraph

PWS

Paragraph 2.4.6.

Other (Specify)

Question:

AERO C2 is an obsolete course. Did the government intend to require the new Air Force Emergency Management Program Course and the AERO First and Emergency Responders course?

ANSWER: Yes.

14. RFP

Section 2.4.6 Paragraph

PWS

Paragraph 2.4.6.5.14

Other (Specify)

Question:

Will the government provide the specific positions in the DRF to be trained? Do the positions of Shelter Management, Unit Control Center, Emergency Operations Center, and Crisis Action Team require training?

ANSWER: Training will be performed IAW AFI 10-2501, Air Force Emergency Management Program Planning and Operations.

15. RFP

PWS

Paragraph 2.4.6.5.6

Other (Specify)

Question:

Is the EM staff required to conduct EM Staff Assistance Visits?

ANSWER: Yes.

16. RFP

Section 2.3 Paragraph

PWS

Paragraph 2.3.1.2

Other (Specify)

Question:

Will the government provide a historical workload for the number of new hire and existing personnel requiring NACI adjudication per year?

ANSWER: No. Current contractor information is proprietary.

17. RFP

Section 2.3 Paragraph

PWS

Paragraph 2.3.1.2

Other (Specify)

Question:

Will the government provide a historical workload for the number of personnel requiring SSBI and NACLC adjudication for restricted area access?

ANSWER: No. Current contractor information is proprietary.

18. RFP

Section 2.3 Paragraph

PWS

Paragraph 2.3.1.7

Other (Specify)

Question:

Does the contractor have any responsibility for processing International Visitors/Distinguished Visitors through APACS?

ANSWER: Yes. See PWS para 4.1.5.5.3

19. RFP

Section 3.1.3 Paragraph

PWS

Paragraph 3.1.3.4

Other (Specify)

Question:

Will the government provide the date of the last major system maintenance, last overhaul, and last software upgrade for the Electronic Security System? We are concerned about the required maintenance to bring the ESS up to standard upon contract award.

ANSWER: No. This information is security sensitive and proprietary.

20. RFP

Section 2.3 Paragraph

PWS

Paragraph 2.3.1.3

Other (Specify)

Question:

Will the contractor be required to issue smart cards to contractor personnel to control access into restricted areas?

ANSWER: No. Restricted Area badges are provided by Security Forces.

21. RFP

Section 3.1.3 Paragraph

PWS

Paragraph 3.1.3.5.5

Other (Specify)

Question:

Will the Government provide the date of the last major system maintenance, last overhaul, and last software upgrade for the Monaco fire alarm console? We are concerned about the required maintenance to bring the Monaco console up to standard upon contract award.

ANSWER: The Monaco D-21 fire alarm system is the non-standard ESS for Antigua/Ascension as provided by the USG. The system was installed approximately in 2005. There is no other information available.

22. RFP

Section 3.1.3 Paragraph

PWS

Paragraph 3.1.3.8.2

Other (Specify)

Question:

AFI 36-2225 is very generic on the Security Officer training requirements. What are the minimum initial and annual training requirements for the Security Officers? Do they require CPR/AED training and how often? Do they require Use of Force Training and how often? Do they require physical fitness testing and how often? Do they require Status of Forces training and how often?

ANSWER: AFI 36-2225 (rescinded recently) was only intended as an advisory document to help contractor identify potential training needs/requirements applicable to a security officer/first responder. Training developed would need to be applicable to the location and the specific tasks being required of the security officers.

23. RFP

PWS

Paragraph 3.1.3.13.8

Other (Specify)

Question:

Under the existing security mutual aid agreements, what is the response time for armed enforcement support from host nation and local police officials in the event of a breach of a controlled or restricted area?

ANSWER: There are no specific response times for local law enforcement in existing MOU/MOAs.

24. RFP

Section 3.1.3 Paragraph

PWS

Paragraph 3.1.3.13.9

Other (Specify)

Question:

Will the Government provide a historical workload for number of passengers per year and number of flights per year requiring security screening?

ANSWER: Number of anticipated flights and anticipated TDY personnel noted in WLF Table on Bidders Library

25. RFP

Section 3.1.3 Paragraph

PWS

Paragraph 3.1.3.16.2.1

Other (Specify)

Question:

Is the contractor required to key locks, re-core old locks, and make keys for contractors and civil servants in restricted areas with X09 locks? Will the Government provide a historical workload for keying locks, re-coring lock, and making keys?

ANSWER: Yes. Historical record not available.

26. RFP

PWS

Paragraph 3.1.3.13.9

Other (Specify)

Question:

Are conveyor tables, magnetometers, and x-ray machines provided as GFE?

ANSWER: See Government Property listing.

27. RFP

PWS

Paragraph 3.1.3.13.6.4

Other (Specify)

Question:

“If safety allows” is a listed performance standard for detention of personnel. Under the existing mutual security agreements, what is the response time for armed law enforcement support from host nation and local police forces if a detained person becomes ‘unsafe’?

ANSWER: There are no specific response times for local law enforcement in existing MOU/MOAs.

28. RFP

Section 3.1.3 Paragraph

PWS

Paragraph 3.1.3.15

Other (Specify)

Question:

Will the Government provide the historical workload for the number of Distinguished Visitors requiring escort to controlled and restricted areas? What is the average number of DV in a visiting party?

ANSWER: Historically 1 to 2 per year.

29. RFP

PWS

Paragraph 3.1.3.5.3

Other (Specify)

Question:

Are the government alarm and maintenance data specified in AFI 31-101 current?

Will the Government provide this data to determine the current state of the alarm systems?

ANSWER: The Monaco D-21 fire alarm system is the non-standard ESS for Antigua/Ascension as provided by the USG. The system was installed approximately in 2005. There is no other information available.

30. RFP

Section 3.1.3 Paragraph

PWS

Paragraph 3.1.3.5.2.3

Other (Specify)

Question:

AFI 31-101 is restricted to CAC card access only so Chapter 6 Training Requirements are unavailable. Will the Government provide or extract the minimum initial and annual training requirement for the Alarm Monitors?

ANSWER: Upon award the first transition actions will be to obtain CAC and network access. Training will be accomplished after network access is established.

31. RFP

PWS

Paragraph 3.1.3.7

Other (Specify)

Question:

Will the Government provide a Guard Post/Guard Mount plan for the AAS? What is the minimum staffing allowable for each shift of three shifts daily for the AAS Main Base compound? What is the minimum relief requirement for each shift of three shifts daily?

ANSWER: Contractor will provide staffing based on the requirements provided in ROS PWS para 3.1.3. Government will not provide post plan/mount plan for

AAS.

32. RFP Section Attachment 1 Paragraph

PWS Paragraph 5.1.6.5

Other (Specify)

Question:

What is the government provided tool described in this PWS paragraph.

ANSWER: GIMS see PWS para 5.1.6.5

33. RFP

Section Attachment 1 Paragraph

PWS

Paragraph 5.1.8.6

Other (Specify)

Question:

Are the required TDME, tools, analyzers, ect. to satisfy this PWS paragraph provided as

GFE?

34. RFP

Section

Attachment 1 Paragraph

PWS

Paragraph 5.1.0

Other (Specify)

Question:

Are the required TDME, tools, analyzers, ect. to satisfy this PWS paragraph provided as

35. RFP Section Attachment 1 Paragraph

PWS Paragraph 5.1.11.1.6

Other (Specify)

Question:

Are the required TDME, tools, analyzers, ect. to satisfy this PWS paragraph provided as

GFE?

ANSWER: See Government Property listing.

36. RFP

Section Attachment 1 Paragraph

PWS

Paragraph 5.1.12

Other (Specify)

Question:

Are the required TDME, tools, analyzers, ect. to satisfy this PWS paragraph provided as

37. RFP

Attachment 1 Paragraph

PWS

Paragraph 5.1.13.1.5

Other (Specify)

Question:

Are the required NSA encryption devices described in this PWS paragraph provided as

GFE?

ANSWER: See Government Property listing.

38. RFP Section Attachment 1 Paragraph

PWS Paragraph 5.1.13.8.3

Other (Specify)

Question:

Is the contractor required to establish and maintain a CA/CRL account?

ANSWER: Yes. See PWS para 4.1.1.1

39. RFP

Section Attachment 1 Paragraph

PWS

Paragraph 5.1.13.8.7.1

Other (Specify)

Question:

Is GSA approved storage for CCI and KEYMAT provided as GFE?

40. RFP

Attach.

4 Paragraph N/A

PWS

Paragraph N/A

Other (Specify) Attachment 4 CBAs

Question:

The current CBA Attachment only has a reference to the CBA that is in effect. It does not have the actual CBA. Will the actual CBA with the associated benefits and rates be provided?

ANSWER: Bidders library has been updated to include all applicable CBAs.

41. RFP Section Mission Support Communications Paragraph

PWS Paragraph 5.1.3.1

Other (Specify)

Question:

Previous para 5.1.3 states; “(This task support both ER and WR unless otherwise noted)” The way the para indents to next para 5.1.3.1 through 5.1.3.1.10, it appears these only apply to WR – is this true? Some para are specific to WR & use of the term 30 SW or 30 SCS but others are general in nature and could be for both ER & WR but not sure??

ANSWER: PWS Para 5.1.3 rephrased to indicated WR Only. See upcoming amendment.

42. RFP

Mission Support Communications Paragraph

PWS

Paragraph 5.1.2.3.4 Other (Specify)

Question:

1. This para is a little confusing - What does the term “use” and “tasking documents” mean in the sentence; “contractor shall use government approved Range requirements documents (RS-1320) in response to tasking documents for Mission Support Communications requirements”.

ANSWER: The contractor will respond to USG generated RS1320’s or Remedy/ CIPS-WOM validated requirements documentation. Clarification will be included in upcoming amendment.

2. On same subject of RS - Who is responsible for developing new RS1320? ROS contractor or O&M contractor?

ANSWER: The ROS contractor inputs the document as needed.

43. RFP

Section Mission Support Communications Paragraph

PWS

Paragraph 5.1.1.2 Other (Specify)

Question:

This is the first reference in Section para 5 for the term; (CCAFS) – Does the term “CCAFS” throughout the document include Tel IV site (which is geographically at KSC)?

ANSWER: Yes, Tel IV and Radar 19.14 are included as CCAFS requirements.

44. RFP

Mission Support Communications Paragraph

PWS

Paragraph 5.1 & 5.1.1 Other (Specify)

Question:

This is the first reference in Section para 5 for ER or (ER Only) – Does the term “ER” or “ER Only” throughout section 5 include Tel IV site (which is geographically at KSC)?

ANSWER: Yes, Tel IV and Radar 19.14 are included as CCAFS requirements.

45. RFP

Section Mission Support Communications Paragraph

PWS

Paragraph 5.1.6 Other (Specify)

Question:

1. Does the term; “(ER Only)” include both Antigua and Ascension? One of the reasons I ask is in para 5.1, it states they are -- but again not 100% sure.

ANSWER: Yes

2. Does the term; “(ER Only)” include Tel IV site (which is geographically at KSC)?

ANSWER: Yes, Tel IV and Radar 19.14 are included as CCAFS requirements.

3. Also on same subject: A previous section, 5.1.5.8 “(AAS and AAAF) Cable Records” describes details of maintaining cable records. Is there a duplicate of this task and of the sites?

ANSWER: No.

46. RFP

Mission Support Communications Paragraph

PWS

Paragraph 5.1.3 Other (Specify)

Question:

There is a reference to “NIPRNets” but do not see any reference to SIPRNets – Should there be and if so who will maintain the SIPRNets?

ANSWER: See PWS para 5.1.11.1.6.

47. RFP

Section Mission Support Communications Paragraph

PWS

Paragraph

5.1.13.1.2 and/or 5.1.13.1.5

Other (Specify)

Question:

Possibly ADD the following to one or both sections/para regarding encrypting data or any other section deem applicable in PWS –

The contractor shall provide encryption devices that meet…..”National Institute of Standards and Technology (NIST) “Federal Information Processing Standard (FIPS), FIPS PUB 140-2, Security Requirements for Cryptographic Modules”

ANSWER: The PWS requirement remains as written.

48. RFP Section Mission Support Communications Paragraph 1.4

PWS Paragraph

Other (Specify) page 6

Question:

Currently non-nationals hold positions that directly or indirectly interact with comm systems on Ascension AAF and Antigua AS, will non-nationals continue in their current roles or will these positions require a security clearance?

ANSWER: Offeror shall propose IAW with PWS requirements and applicable comm security requirements.

49. RFP

Paragraph 2.2

PWS

Paragraph 2.2.1.5.3

Other (Specify) page 12

Question:

PWS states "the contractor shall report all contractor labor hours including sub-contractor labor hours required for performance of services provided under this contract."

Would like option to report sub-contractor cost or sub-contractor labor hours added to paragraph.

ANSWER: PWS requirement remains unchanged.

50. RFP

Conform with ROS General Requirements Paragraph 2.4

PWS

Paragraph 2.4.5.3.1.1

Other (Specify) page 16

Question:

Personnel at Antigua AS and Ascension AAF do not observe all of federal holidays during the year; some of the holidays that are normally observed are reserved for use as additional vacation days that may be used or carried over into the next year.

ANSWER: See PWS para 2.4.5.3.1. for requirements.

51. RFP

Provide Base Operations Support Paragraph 3.1

PWS

Paragraph 3.1.5.1 and 3.1.5.1.1

Other (Specify) page 31

Question:

Paragraph should include note, "Ascension only"

ANSWER: PWS para 3.1.5.1 rephrased to indicate “AAAF Only”. See upcoming

52. RFP

Provide Base Operations Support Paragraph 3.1

PWS

Paragraph 3.1.9.5.5

Other (Specify) page 50

Question:

PWS states "the contractor shall complete Direct Scheduled Work within established timelines for emergency, urgent and routine work orders IAW AFI 32-1001 para 8.2".

Should include "timelines may be contingent upon downrange travel/shipping availability and requirements when resources are not available on island."

ANSWER: PWS requirement remains as written.

53. RFP

Provide Base Operations Support Paragraph 3.1

PWS

3.1.9.15.3.2 / 3.1.9.15.3.3

Other (Specify) page 59

Question:

Why are humidity levels not list for occupied and unoccupied spaces? This is critical at Antigua AS to prevent mold growth. Dehumidifiers are currently used in some spaces to prevent mold growth.

ANSWER: Please see paragraph 3.1.10.2.2.2

54. RFP Section

Provide Base Operationing Support Paragraph 3.1

PWS Paragraph

3.1.9.18.6 thru 3.1.9.18.9.1

Other (Specify) page 63

Question:

PWS states the contractor shall maintain utility right of way and roads leading to outlying sites. 1) Does this include the roadway from main base to the 12.15 radar and the CIF on Ascension AAF?

2) Does this include the roadway from main base to the CIF in Antigua AS?

ANSWER: Requirement shall be performed IAW the PWS.

55. RFP

Provide Operations Support Paragraph 3.1

PWS

Paragraph 3.1.9.18.15

Other (Specify) Page 63

Question:

Should include note; "Ascension AAF only."

ANSWER: PWS para 3.1.9.18.15 rephrased to indicate “AAAF Only”. See upcoming amendment.

56. RFP

Provide Operations Support Paragraph 3.1

PWS

Paragraph 3.1.11.3

Other (Specify) page 66

Question:

The TV station on Antigua AS should be included in this paragraph.

ANSWER: PWS para 3.1.11.3 updated to include AAS. See upcoming

57. RFP

Provide Operations Support Paragraph 3.1

PWS

Paragraph 4.1.5.2.8

Other (Specify) Page 75

Question:

The PWS states "Contractor shall monitor all control equipment when aircraft are operating on the airfield". Define control equipment

ANSWER: This would include any equipment used to control the airfield or air traffic i.e. C2 or C3 equipment.

58. RFP

Mission Support Communications Objective Paragraph 5

PWS

Paragraph page 84 Other (Specify)

Question:

Is operation and maintenance of the SATCOM system on the ER including Antigua AS and Ascension AAF considered an element of the "Mission Support Communication network?

ANSWER: No.

59. RFP Section Paragraph

1.1 and 1.4 , 1.5, 1.5.1

Other (Specify)

Question:

The PWS says that The ROS contractor will be responsible and accountable for aspects of non- Mission Support Communications for the ER and WR. Yet paragraph

1.4 says the ROS contractor will provide all mission support comm at AAS and AAAF.

Para 1.5 says the ROS contractor will be responsible for various Mission Support Communications Services at Patrick, JDMTA, CCAFS, Antigua, and Ascension. The PWS seems to contradict itself in several areas and there seems to be considerable overlap between LISC and ROS. The PWS needs to be clarified to ensure there is a clear demarcation between the two programs.

ANSWER: The ROS contractor is responsible for aspects of Mission Support Communication as specified in the “Tasks” of the PWS. Chapter 1 of the PWS is an overview of the ROS contract not requirements. In addition, the PWS does not mention “non-Mission Support Communication”.

60. RFP Section L-3 VOLUME II – TECHNICAL CAPABILITY (FACTOR2) L-3.2.3 Subfactor 3 – Program Management, L-3.2.3.1 Organization and Staffing Paragraph b.

“Provide the proposed Cost Breakdown Structure (CBS) to graphically display contract cost by work element that shows a clear linkage between CLIN, CBS, and PWS in accordance with PWS 2.1.3”

Question: Given that this will be provided to the Technical Team, we assume that the Government does not intend for this to include any cost or price information. Please confirm that the Government is not requesting that this include cost detail.

Answer: The contractor shall provide the Cost Breakdown Structure as required at RFP section L 3.2.3.2. para b.

61. RFP Section L-2 VOLUME I – PRICE/COST (FACTOR 1) Section 3 – Price/Cost Paragraph c. “The cost associated with the Offerors labor approach, as proposed in the Technical Capability (Volume II), shall be cross referenced to the Price/Cost Volume…”

Question: It appears that the Government is requesting a cross reference of the Technical Volume to the Price Volume. Please confirm that the cross reference is between the offeror’s Technical and Cost Volumes.

Answer: This is both a proposal requirement as stated in section L of the solicitation and a contract requirement as stated in PWS 2.1.3

62. RFP Section B – Supplies or Services and Prices, ITEM NO 7001, 7002, 7003, 7004, 7005 “THE Government may require continued performance…OPTION TO

EXTEND SERVICES.”

Question: Do we have to price the CLINs associated with the potential future contract extension?

ANSWER: Yes

63. RFP Section: B Paragraph: Item 1003 & 1004 PWS Paragraph: 5.1.2.1,5.1.3.1, 5.1.4, 5.1.5.3-5.1.5.4, 5.1.5.6, and 5.1.8.12 Other;

Question: “Request the government clarify the statements they made in the early section of the RFP (for example Item 1003 on the bottom of page 4 and Item 1004 at the top of page 5) about excluding certain sections of the Statement of Work. Is the government’s intent for us not to write at all to these SOW paragraphs or is the intent that PWS paragraphs 5.1.2.1, 5.1.3.1, 5.1.4, 5.1.5.3-5.1.5.4, 5.1.5.6, and 5.1.8.12 do not have to be addressed for the Eastern Range, but they should be addressed for the Western Range? We have the same question for PWS paragraphs 5.1.1, 5.1.2.2, 5.1.5.1, 5.1.5.5, 5.1.5.8, 5.1.6, 5.1.8.1-5.1.8.10, 5.1.9-5.1.12, and 5.1.13.8-5.1.13.9.

Should we not write at all to these PWS paragraphs or should we only write to them in our Eastern Range section of our proposal?”

ANSWER: Question#1: Exceptions refer to pricing of the CLIN

ANSWER: Question#2: Exceptions refer to pricing of the CLIN

64. RFP Section CLAUSES INCORPORATED BY FULL TEXT Page 59:

252.216-7003 ECONOMIC PRICE ADJUSTMENT--WAGE RATES OR MATERIAL

PRICES CONTROLLED BY A FOREIGN GOVERNMENT (MAR 2012)

Page 104:

252.204-7007 ALTERNATE A, ANNUAL REPRESENTATIONS AND

CERTIFICATIONS (MAY 2013)

Substitute the following paragraphs (d) and (e) for paragraph (d) of the provision at FAR 52.204-8:

(d)(1) The following representations or certifications in the System for Award Management (SAM) database are applicable to this solicitation as indicated:

(iii) 252.216-7008, Economic Price Adjustment--Wage Rates or Material Prices Controlled by a Foreign Government. Applies to solicitations for fixed-price supply and service contracts when the contract is to be performed wholly or in part in a foreign country

Question: Please confirm that the Economic Price Adjustment clause will cover fluctuation in the foreign exchange rates.

ANSWER: Foreign Exchange Rate is not covered by this clause

65. RFP Section L-5.3 Proposal Requirements____ Paragraph h Sub Paragraph v PWS Paragraph N/A Other (Specify) Proposal format and structure. Each volume of the electronic proposal shall be in its own subdirectory on the CDROM, sequentially labeled Volume 1 through Volume 4.

Question: Can the government please clarify that all four volumes are supposed to be on the same CD (in separate subdirectories)?

ANSWER: Each volume shall be on a separate CD. Clarification will be provided in upcoming amendment.

66. RFP Section L-5.1 Proposal Organization Paragraph (a)-(b) PWS Paragraph

N/A Other (Specify) Volume Organization and Representations and Certifications

Question: Volume 4 (page 121) - Organization shows SF 33, Section B and Section K (the fill-in sections) but after section b. Reps and Certs, it says "The Offeror's proposal shall include a signed copy of the RFP, and Sections A through K." Can the Government please clarify?

ANSWER: Clarification will be provided in upcoming amendment

67. RFP Section L-4.2 Consent/Client Letter Paragraph____ PWS Paragraph N/A Other (Specify) Page Count

Question:

Are the consent letters required for Volume III, Past Performance, included in that volumes page count? If not, should they be included in the Past Performance Volume as appendices?

ANSWER: No, but they may be included as appendices

68. RFP Section L-4.1 General Instructions__ Paragraph _____PWS Paragraph N/A

Other (Specify) Past Performance Submittal Date: Offeror shall submit a Past Performance Volume, including the information shown in Section J, Attachment 11 (L3 - L4). Past Performance volume is requested to be submitted on March 27, 2014 but is due no later than the proposal closing date as specified in block 9 of the SF 33

Question:

Can the government please clarify when the Past Performance Volume is due as there appears to be a conflict between the proposal closing date as specified in block 9 of the SF33, and the date shown in L-1.8, b (Table L-1.8b)? Block 9 of the SF33 requests the past performance volume be submitted on March 27, 2014. However, in section L-1.8 b.

it shows Volume III Past Performance is due April 11, 2014 at 3:00.

ANSWER: No conflict. However, early submission of the Past Performance Volume is requested.

69. RFP Section L-5.3 Proposal Requirements______ Paragraph e Page size shall be 8 1/2 x 11 except for fold-outs used for charts, tables, or diagrams, which may not exceed 11 x 17’s. All foldouts will be considered one page. PWS Paragraph __N/A___

Other (Specify) _________________________________

Can the government please clarify if tables populated with text will be compliant with this requirement?

70. RFP Section L-5.3 Proposal Requirements Paragraph g, Using MS Word - Typing font size shall not be less than 10, using Times New Roman type face, with a minimum of 1 inch margins not inclusive of headers/footers. Offerors shall insert page numbers in footer.

PWS Paragraph NA

Question:

Is the font size for the Price/Cost volume Text and Spreadsheet limited to 10 point Times New Roman for text and spreadsheets or can a larger font size be used?

ANSWER: A larger font may be used.

71. RFP Section L-1.8 Proposal Preparation_Paragraph _b. Table L-1.8 – Proposal Organization PWS Paragraph ___NA________

Other Volume II Technical Capability, Page Limit: 100* Page limit does not include position descriptions, glossary of abbreviations and acronyms and organization charts.

Question:

Is the Table of Contents and List of Figures/Illustrations excluded from Page Count for Volume II Technical Capability?

ANSWER: No

72. RFP Section L-4.4(f) Relevancy to Technical Capability and Price/Cost Factor, and L-4.5(f), A description of the relevancy of the Offeror’s past performance with respect to the areas in each evaluation factor. Paragraph_PWS Paragraph NA

Other Price/Cost Factor

Question:

In L-4.4 Past Performance Volume Organization letter (f) states “Relevancy to Technical Capability and Price/Cost Factor.” In Section L-4.5 letter (f) it states “A description of the relevancy of the Offeror’s past performance with respect to the areas in each evaluation factor.”

Are we correct that the Government in this case is referencing Price/Cost Factor to be the Magnitude for each relevancy area listed in Table M-4.3 – Relevancy Areas, since there is no requirement in Section L-4.5(f) discussing price/cost factor?

ANSWER: Yes

73. RFP Section _L-1.8 Proposal Preparation Paragraph b Table L-1.8 – Proposal Preparation__

Question:

The paragraph states: “** Price/Cost Volume data to be submitted in MS Excel with all formulas so calculation can be verified. One protected version and one that can be manipulated by Government shall be provided.” Is there a requirement for a specific version of Microsoft products, specifically, what version of MS Excel is required?

ANSWER: No specific version is required.

74. RFP Section ___Section B/ Section L-5(b)(2)/ Section M-2.1_ Paragraph CLIN700X PWS Paragraph NA

Other Government References to CLIN 700X

Question:

In Section B, CLIN 700X is listed but no time frame is identified, and in section L-5 (b)(2) the Government states “(2) Completed pricing information in Section B, including all option periods. For evaluation purposes, Option 7 OPTION TO EXTEND SERVICES CLINS managed IAW 52.217-8 should be priced using FY20 rates.” And in Section M-2.1 the Government states “In addition, the government may further extend the performance period for up to six months under FAR 52.217-8 (CLINs 700X). The Extension will be IAW prevailing rates within the contract at the time of the extension, utilization of FY20 rates is strictly for evaluation purposes and CLIN 700X will not be included in the affordability assessment.” Can the Government clarify the following (4) questions?

1) How does the Government want the information presented for evaluation of CLINs 700X?

2) Does the Government expect to see it as part of the total proposed cost, or as a separate document for evaluation purposes?

3) CLIN 700X is included in Section B, does the net amount get rolled up into the final proposed cost for the proposal, or does the Government want that part of section B in a separate document?

4) Other CLINs in Section B are broken down into quantity of 12, unit of months, what quantity and unit does the Government want CLIN 700X broken down into?

ANSWER:

1) Information presented shall be presented consistent with other options.

2) CLIN 700X pricing should not be separated from the other options.

3) Net amount is rolled up to the total proposed price. The proposal shall be part of section B i.e. not separated.

4) Unit of issue is 6 months

75. RFP Section B P.32 Paragraph 7005 PWS Paragraph NA

Other NA

Question:

Should this be on a COST basis rather than FFP to match prior Contractor Acquired Contractor (CAP) CLINs (6005, p. 27)?

ANSWER: Yes, will be corrected in upcoming amendment

76. RFP Section B, P. 33 Paragraph CLIN 7006 PWS Paragraph N/A

Other N/A

Question:

Should this be on a NSP basis rather than FFP to match prior CDRL CLINs (6006, p.

28)?

ANSWER: Yes, will be corrected in upcoming amendment

77. RFP Section I, P.53 and P.54 Paragraph FAR 52.222-42 PWS Paragraph N/A

Other N/A

Question:

The rates provide are currently from the 2005 schedules. Please provide updated rates.

ANSWER: Per FAR 52.222-42, rates are for information purposes only and are not a wage determination.

78. RFP Section _____Paragraph_____ PWS Paragraph N/A

Other Overall reference to CLIN 700X

Question:

Does the government expect a detailed breakdown of costs for CLIN 700X or does the Government just want the total cost for CLIN 700X as referenced in Section B utilizing GFY20 rates as specified?

ANSWER: Pricing detail shall be consistent with other options.

79. RFP Section L Paragraph L-1.2 Points of Contact & Attachment 10

PWS Paragraph ________

Other (Specify) Pg. 113

Question: Will the Government maintain a master list of questions and answers, and for each set of Q&A append the new Q&A to the master list, then release the conformed master list? This will allow bidders to more easily track and incorporate the new information, and also to reference the questions if more clarification is requested.

ANSWER: No

80. RFP Section L Paragraph b. Table L-1.8 – Proposal Organization

Other (Specify) Pg. 114

Question: Note for the table states “*Page limit does not include position descriptions, glossary of abbreviations and acronyms and organization charts.”

Are position descriptions required in the proposal? If so, please identify Sections L and M instructions and evaluation criteria for the positions and position descriptions? Are there key personnel requirements? Are resumes required? Please clarify.

ANSWER: Please see section L-3.2.3.1

81. RFP Section Paragraph

PWS Paragraph ________

Other (Specify) Pg. 125

Question: Paragraph states “Total evaluated price will be calculated as the sum of all proposed prices, for all CLINs. The performance period of the contract includes a phase-in period with five one year options.

According to Section B and Section D there is a three month phase-in period, a six month base period and five one year options. Please clarify?

ANSWER: Section F has the correct PoP. Page 125 will be correct in upcoming

82. RFP Section Paragraph

Other (Specify) Technical Library: ROS Workload Factors Table

Question: The ROS workload Factors Table still contains incomplete workload data.

Many of the “Task #” references in the table are not accurate, listing incorrect PWS paragraphs including non-existent paragraph numbers. Please clarify by providing complete, accurate workload data and the corresponding Task # references.

ANSWER: Tables are complete; however, paragraph numbers will be updated.

83. RFP Section L Paragraph L-1.6 Technical Reference Library

PWS Paragraph ________

Other (Specify) Pg. 114

Question: Will the Government post the ROS Technical Library documents on FBO, as stated in the RFP, for easy access and downloading by bidders.

ANSWER: ROS technical library documents will not be made available on FBO.

Correction will be provided in upcoming amendment

84. RFP Section Paragraph

Other (Specify) Technical Reference Library

Question: The Government’s response to many previous questions (at least 50) refer the bidders to documents in the “ROS Bidders Library” to find answers. There are hundreds of documents in the library under the ROS tab (and hundreds of others in the LISC library), with no method for effectively locating the data. The search feature is limited to date and file name. Many of the file names are not descriptive of the data contained within the documents. In addition, when the Government adds to or updates documents already in the library, the bidder has no indication that the change has occurred and that a new document is available. We have also discovered “LISC only files” under the ROS tab, and ROS relevant documents in the LISC area. Critical documents provided by the Government that include information such as workload data, GFE, supplies, etc., that are used for estimating staffing and price are mixed in with AFIs and other reference documents.

Will the Government release these critical workload and other related documents that are used for estimating, as an amendment that includes them as RFP attachments so bidders are working from Government specified documents to develop their proposals?

ANSWER: Offerors responding to ROS should only refer to the ROS tab when preparing proposals. No workload date will be provided as attachments to the

RFP.

85. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 2.4.1

Question: Task 2.4.1, the escort service requirement is set at 1,800/year but the units are defined in visitors/Range Site/month. Please clarify whether the requirement is 1,800 visitors escorted/year for total contract (all sites) or 1,800 visitors/Range Site/Year. If the lager applies please define what a Range Site is. Are there two sites (ER and WR) or five sites (Vandenberg AFB, Patrick AFB, Cape Canaveral AFS, Antigua AS, and Ascension AAF)?

ANSWER: WLF table will be updated to reflect per year

86. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 2.4.1

Question: Task 2.4.1, the escort service requirement is set at 1,800/year but the units are defined in visitors/Range Site/month. Are there a maximum number of persons the contractor must escort at any one time?

ANSWER: No.

87. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 2.6.1

Question: Task 2.6.1, the requirement for downrange tours is set at 3 tours/Range/month. Please confirm that only the ER has downrange tour requirements.

ANSWER: Yes.

88. RFP Section __________ Paragraph _________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 2.6.1

Question: Task 2.6.1, the requirement for non-core hours is not defined. Please confirm if the provided workload factor corresponds to the total hours of overtime for all

PWS.

ANSWER: WLF Table will be updated to reflect correct accounting

89. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 3.1.7

Question: Task 3.1.7, the requirement for downrange shipments is given in pallets/week. Is this workload factor for air cargo only? If so, will the Government provide seaborne cargo workload as well?

ANSWER: This is combined.

90. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 3.1.7

Question: Task 3.1.7, please specify how much of the downrange air cargo volume (24,000-30,000 lbs/week) is allocated to the contractors mission support and personnel requirements, and how much is reserved for tenants and Government directed shipments? Please define any limits on contractor air cargo volume that may apply.

ANSWER: There is no allocation.

91. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 2.1.5

Question: Task 2.1.5, the downrange planned work order requirement is set at $400k/year. This task does not correlate to any PWS requirements related to downrange facilities planned or unplanned work. Please clarify which exact PWS requirements this workload factor applies to.

ANSWER: PWS para 3.9.5.1

92. RFP Section __________ Paragraph _________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 2.1.5

Question: Task 2.1.5, the transient aircraft requirement is set at 700 aircraft/year at Ascension AAF. Is there a corresponding requirement for Antigua AS?

ANSWER: AAS does not have transient aircraft.

93. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 3.1.8

Question: The WLF for TDY personnel at Antigua is set 1,060 persons/year, or an average of 20 visitors/week. What is the Governments requirement for the maximum number of simultaneous TDY visitors to Antigua?

ANSWER: Limited only by availability of TDY lodging or off base quarters

94. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 3.1.8

Question: The requirement for TDY personnel at Ascension is set at 1,040 persons/year, or an average of 20 visitors/week. What is the Governments requirement for maximum number of simultaneous TDY visitors to Ascension Island?

ANSWER: Limited only by availability of TDY lodging or off base quarters

95. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 3.1.8

Question: Please confirm if the TDY personnel workload factor does not include Space A passengers, there is no requirement for the contractor to provide any services to Space A passengers to either downrange station.

ANSWER: The ROS contractor is not required to support Space A travelers.

96. RFP Section __________ Paragraph _________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 3.1.12.20

Question: The requirement for permanent party quarters is set at 53 at Antigua and 300 at Ascension. If the offeror plans to populate each station with fewer permanent party personnel can the number of rooms be reduced accordingly while preserving rooms for the Government personnel assigned?

ANSWER: Yes

97. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1; Task 3.1.12.20

Question: The requirement for TDY lodging given here (8 TDY lodging rooms for Antigua and 30 TDY lodging rooms for Ascension) appears to be in conflict with the average number of TDY visitors given in Task 3.1.8 (an average of 20/week). Should the contractor assume that any more than 8 simultaneous TDY visitors to Antigua will require two or more persons per TDY room?

ANSWER: Yes or off base lodging

98. RFP Section __________ Paragraph _________

PWS Paragraph ___________

Other (Specify) ROS Work Load Factor Tables; Table 1:1;

Question: There is no workload factor provided for the maximum number of contractor passenger seats available on each weekly AMC charter flight from Patrick AFB to Antigua AS and Ascension AAF and return. Should the contractor assume the maximum number is limited by the seating available on the AMC charter aircraft or will the Government limit the number of passengers available to the contractor, and if so, what is the limited number of seats available?

ANSWER: Seats are first come first serve. Priority is as follows: Uniformed Military, PCS, TDY, Space A.

99. RFP Section __________ Paragraph _________

PWS Paragraph 3.1.10

Other (Specify)

Question: PWS 3.1.10 states: “The contractor shall provide lodging, quarters, dining services, and housekeeping to PCS/TDY personnel and to reimbursable customers and custodial support services at AAS and AAAF.” Please provide workload data for the number of PCS personnel at AAS and AAAF.

ANSWER: Permanent party quarters are provided in the WLF table.

100. RFP Section L-4 Volume III – Past Performance; M-4 Past Performance

Paragraph _________

PWS Paragraph

Other (Specify)

Question: FAR15.305(a)(2)(iii) states “The evaluation should take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.” Will the government incorporate the FAR reference into the RFP?

ANSWER: FAR reference will not be incorporated into the PWS

101. RFP Section L; Paragraph b Table L-1.8 – Proposal Organization

PWS Paragraph

Other (Specify)

Question: Is the Table of Contents included within the page limit of Volumes II and III?

Or is the Table of Contents not page counted?

ANSWER: Included within the page limit

102. RFP: L-5.3 Paragraph: g PWS Paragraph Other (Specify) Question: In regards to graphics, figures and tables what is the font size that is required to be used?

ANSWER: Not less than 10 pt font.

103. RFP Section _______________Paragraph __________________

PWS Paragraph 3.1.1.1_______ Other (Specify) ___________

Will the Government please clarify if there is there a minimum number of firefighters specified or required by the US Air Force?

ANSWER: Number of fire firefighters should be provided in accordance with AFI 32-2001.

104. RFP Section _______________Paragraph __________________ PWS Paragraph _3.1.1.7______ Other (Specify) ___________ Question:

Is there an approved live fire training facility located at AAAF that is available for contractor use?

ANSWER: No

105. RFP Section _______________Paragraph __________________ PWS Paragraph _3.1.3.13.9______ Other (Specify) ___________ Question:

Will the Government please provide workload data (number of flights/passengers) to assess the requirements for passenger screening IAW AFI 24-114? Is automated screening equipment available?

ANSWER: The WLF for number of flights and TDY’s anticipated are in the Bidders Library WLF Table.

106. RFP Section _______________Paragraph __________________ PWS Paragraph _3.1.1.1.1______ Other (Specify) ___________ Question:

Do the plans listed in PWS 3.1.1.1.1 already exist? If so, will they be made available to the contractor for updating?

ANSWER: The winning contractor will be provided with contingency and continuity of operation plans maintained by the USG personnel.

107. RFP Section _______________Paragraph __________________ PWS Paragraph _3.1.10______ Other (Specify) ___________

PWS 3.1.10.1.4 refers to CDRL B009 for submission of lodging inventory. The provided

CDRL actually refers to Epidemiological Surveys. Would the Government please supply the correct CDRL?

ANSWER: The PWS has been updated to correct the typographical error from B009 to B019 at PWS paragraph 3.1.10.1.4.

108. RFP Section _______________Paragraph __________________ PWS Paragraph __5.1.1.5.1_________ Other (Specify) ___________ Question:

The requirement in the PWS is to “provide system administration, operations, and maintenances of the voice mail system. “ In the information provided in the bidder’s library, there are three voice mail systems listed: Call Pilot 2.5 at CCAFS, “13.12” at Ascension, and “13.14” at Antigua. Will the Government confirm that the last two are stand-alone Nortel Meridian Mail systems with those release versions? If not, please specify the make/model.

ANSWER: Yes

109. RFP Section _______________Paragraph __________________ PWS Paragraph _5.1.8.1__________ Other (Specify) ___________ Question:

The requirement is to “provide voice switch, line and end instrument maintenance for the 45SW 911 system”__Does this simply refer to the base-wide telephone system over which all calls are routed, including 911. If not, please provide an inventory of the 911 system to be maintained, such as switch, database, PSAP make/model, etc).

ANSWER: Yes

110. RFP Section _______________Paragraph __________________ PWS Paragraph _5.1.8.2__________ Other (Specify) ___________ Question:

PWS 5.1.8.2 requires contractors to “operate and maintain CCAFS (airfield primary and secondary nets and crash stations) and PAFB secondary crash net and stations ”.

Inventory information was posted on the bidder’s library for the two secondary systems.

Will the Government provide similar information for the primary crash net for CCAFS?

ANSWER: The primary crash net utilizes the base telephone system. No special equipment.

111. RFP Section _______________Paragraph __________________ PWS Paragraph _5.1.8.6 c & d__________ Other (Specify) ___________ Question:

Will the Government provide inventory information for the telephone system battery and rectifier systems to be maintained by the contractor?

ANSWER: Will be provided to the Bidder’s Library.

112. RFP Section _______________Paragraph __________________ PWS Paragraph _5.1.8.5__________ Other (Specify) ___________ Question:

The referenced PWS section describes “responding to telephone outages at CCAFS, JDMTA, Malabar, AAS, and AAAF.”_The bidder’s library provided telephone PBX make/model information for all sites except Malabar. Does the PBX at JDMTA also provide telephone service at Malabar? If not, please specify the source of the dial tone for the Malabar Annex.

ANSWER: Will be provided to the Bidder’s Library.

113. RFP Section _______________Paragraph __________________ PWS Paragraph _5.1.1.5.1__________ Other (Specify) ___________ Question:

The bidder’s library provides a voice mail model and number of voice mail seats for all sites except JDMTA and Malabar. Do JDMTA and Malabar Annex users have access to voice mail? If so, which device provides the voice mail service?

ANSWER: No

114. RFP Section _______________Paragraph __________________ PWS Paragraph ___________ Other (Specify) ___Bidder’s Library “AFSPC Voice Switch”________ Question:

The software release for the SL-100 telephone switch “SE9.01”, appears to be a typo.

The last JITC certified release for that model is SE09.1. Can the Government verify that the the SL-100 switch is using the SE09.1 release?

ANSWER: Yes this is a typographical error. The correct software release is

SE09.1.

115. RFP Section ______ Paragraph __________________ PWS Paragraph __1.5.1, 3.1.7.6 & Section 5_________ Other (Specify) ___________ Question:

In PWS 1.5.1, the Government states (in part): “On the Western range, the ROS contractor will . . . operate and maintain the Geospatial Information System (GIS). . . “.

While there are several references within the PWS to GIS (and the related GIMS), there appears to be no substantive requirements related to GIS operations and maintenance at the Western Range in particular. For example, Section 3, Task 3.1.7, Para 3.1.7.6 references “Geospatial Data, Surveying and As-Built Drawings Management”. Does this paragraph wholly represent the Government’s requirement for Western Range operation and maintenance of GIS? Additionally, it appears Section 5, Task 5.1.6, is coded specifically for the Eastern Range. Are there not more specific requirements for GIS operations and maintenance for the Western Range?

ANSWER: Ref PWS 3.1.7.1-.8, 3.1.7.6 - These requirements apply to WR as well as ER (This is the CE support required). Ref PWS 5.1.6 – This is an ER requirement supporting comm using GIMS which is a sub-layer of GIS; at WR 30SCS supports this function

116. RFP Section _______________Paragraph __________________ PWS Paragraph 5.1.2, Table 5-1 Other (Specify) ___________ Question:

Table 5-1 lists a 2 hour response time for “Priority A, Emergency” Communication Requirements.