Exhibit M East Main Park Construction Specifications.pdf

East Main Street Park - Phase One TABLE OF CONTENTS 03-12-2025

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

000101 PROJECT TITLE PAGE

000102 PROJECT INFORMATION

000103 PROJECT DIRECTORY

000107 SEALS PAGE

000110 TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

012500 SUBSTITUTION PROCEDURES

013000 ADMINISTRATIVE REQUIREMENTS

014000 QUALITY REQUIREMENTS

014100 REGULATORY REQUIREMENTS

014216 DEFINITIONS

015000 TEMPORARY FACILITIES AND CONTROLS

015100 TEMPORARY UTILITIES

015213 FIELD OFFICES AND SHEDS

015500 VEHICULAR ACCESS AND PARKING

016000 PRODUCT REQUIREMENTS

017000 EXECUTION AND CLOSEOUT REQUIREMENTS

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017800 CLOSEOUT SUBMITTALS

DIVISION 03 - CONCRETE

031000 CONCRETE FORMING AND ACCESSORIES

032000 CONCRETE REINFORCING

033000 CAST-IN-PLACE CONCRETE

DIVISION 31 - EARTHWORK

311000 SITE CLEARING

312200 GRADING

312316 EXCAVATION

312316.13 TRENCHING

312323 FILL

DIVISION 32 - EXTERIOR IMPROVEMENTS

320190 OPERATION AND MAINTENANCE OF PLANTING

320190.33 TREE AND SHRUB PRESERVATION

321123 AGGREGATE BASE COURSES

321216 ASPHALT PAVING

321216.36 ATHLETIC ASPHALT PAVING - PUMPTRACK

321313 CONCRETE PAVING

321500 AGGREGATE SURFACING

One TABLE OF CONTENTS 03-12-2025

323113 CHAIN LINK FENCES AND GATES

323300 SITE FURNISHINGS

323313 SITE BICYCLE RACKS

328423 UNDERGROUND SPRINKLERS

329113 PLANT SOIL PREPARATION

329119 LANDSCAPE GRADING

329219 SEEDING

329223 SODDING

329300 PLANTS

One 000101 - 1 Project Title Page

SECTION 000101

PROJECT TITLE PAGE

PROJECT MANUAL

FOR

EAST MAIN STREET PARK - PHASE ONE

LANDSCAPE ARCHITECT'S PROJECT NUMBER: 2102

CITY OF ASHLAND PARKS AND RECREATION COMMISSION

2228 E MAIN STREET

ASHLAND, OREGON97520

DATE: MM-DD-YYYY

PREPARED BY:

TERRAIN LANDSCAPE ARCHITECTURE

END OF SECTION

March 14, 2025

One 000102 - 2 Project Information

SECTION 000102

PROJECT INFORMATION

PART 1 GENERAL

1.01 PROJECT IDENTIFICATION

A. Project Name: East Main Street Park - Phase One, located at: 2228 E Main St..

B. Landscape Architect's Project Number: 2102.

2228 E Main St.

Ashland, Oregon97520.

C. The Owner, hereinafter referred to as Parks Representative: CITY OF ASHLAND PARKS AND

RECREATION COMMISSION

D. Parks Representative's Project Manager: Rocky Houston, Director.

1. Address: 340 S. Pioneer St..

2. City, State, Zip: Ashland, OR 97520.

3. Phone/Fax: (541) 488-5340.

4. E-mail: rocky.houston@ashland.or.us.

1.02 NOTICE TO PROSPECTIVE BIDDERS

A. These documents constitute an Invitation to Bid to and request for qualifications from General

Contractors for the construction of the project described below.

B. Notice Date: ________.

1.03 PROJECT DESCRIPTION

A. Summary Project Description: The project consists of new construction of a neighborhood park and associated public improvements. Park features include a Dog Park, Bike Pump Track, Playground, Community Garden, shade structures, restrooms, parking, paved paths, planting, irrigation and lighting.

1.04 PROCUREMENT TIMETABLE

A. Last Request for Substitution Due: 7 days prior to due date of bids.

B. Last Request for Information Due: 7 days prior to due date of bids.

C. Bid Due Date: See Invitation to Bid, before 2 PM local time.

D. Bid Opening: Same day, 2 PM local time.

E. The Parks Representative reserves the right to change the schedule or terminate the entire procurement process at any time.

1.05 PROCUREMENT DOCUMENTS

A. Availability of Documents: Complete sets of procurement documents may be obtained:

1. From Parks Representative at the Project Manager's address listed above.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

One 000103 - 3 Project Directory

SECTION 000103

PROJECT DIRECTORY

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

A. Name: CITY OF ASHLAND PARKS AND RECREATION COMMISSION

1. Address Line 1: 340 S Pioneer St..

2. City: Ashland.

3. State: Oregon.

4. Zip Code: 97520.

5. Telephone: (541) 488-5340.

B. Primary Contact: All correspondence from the Contractor to the Landscape Architect will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Title: Director.

2. Name: Rocky Houston.

3. Email: rocky.houston@ashland.or.us.

1.03 CONSULTANTS:

A. Landscape Architect: Design Professional of Record. All correspondence from the Contractor regarding construction documents authored by Landscape Architect's consultants will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Company Name: TERRAIN LANDSCAPE ARCHITECTURE.

a. Address Line 1: 310 Oak St. Suite 3.

b. City: Ashland.

c. State: Oregon.

d. Zip Code: 97520.

e. Telephone: (541) 500-4776.

2. Primary Contact:

a. Title: Principal Landscape Architect.

b. Name: Piper von Chamier.

c. Email: piper@terrainarch.com.

B. Pump Track Consultant:

1. Company Name: American Ramp Company.

a. Address Line 1: 601 McKinley Ave..

b. City: Joplin.

c. State: Missouri.

d. Zip Code: 64801.

e. Telephone: (417) 206-6816 x 124.

C. Surveyor:

1. Company Name: Polaris Land Surveying LLC.

a. Address Line 1: PO Box 459.

b. City: Ashland.

c. State: Oregon.

d. Zip Code: 97520.

e. Telephone: (541) 601-3000.

2. Primary Contact:

a. Title: Professional Land Surveyor.

b. Name: Shawn Kampmann.

One 000103 - 4 Project Directory

c. Email: shawn@polarissurvey.com.

D. Civil Engineering Consultant:

1. Company Name: Powell Engineering and Consulting.

a. Address Line 1: 100 E Main St., Suite O.

b. City: Medford.

c. State: Oregon.

d. Zip Code: 97501.

e. Telephone: (541) 613-0723.

2. Primary Contact:

a. Title: Civil Engineer.

b. Name: Todd Powell.

c. Email: todd@powellengineeringconsulting.com.

One 000107 - 1 Seals Page

SECTION 000107

SEALS PAGE

PROJECT:

EAST MAIN STREET PARK - PHASE ONE

2228 E MAIN STREET

ASHLAND, OREGON 97520

LANDSCAPE ARCHITECT:

PIPER VON CHAMIER

TERRAIN LANDSCAPE ARCHITECTURE

310 OAK ST, SUITE 3

ASHLAND, OR 97520

(541)690.0442

PIPER@TERRAINARCH.COM

One 000110 - 6 Table of Contents

SECTION 000110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 000101 - Project Title Page B. 000102 - Project Information C. 000103 - Project Directory D. 000107 - Seals Page E. 000110 - Table of Contents

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 011000 - Summary B. 012500 - Substitution Procedures C. 013000 - Administrative Requirements D. 014000 - Quality Requirements E. 014100 - Regulatory Requirements F. 014216 - Definitions G. 015000 - Temporary Facilities and Controls H. 015100 - Temporary Utilities I. 015213 - Field Offices and Sheds J. 015500 - Vehicular Access and Parking K. 016000 - Product Requirements L. 017000 - Execution and Closeout Requirements M. 017419 - Construction Waste Management and Disposal N. 017800 - Closeout Submittals

2.02 DIVISION 02 -- EXISTING CONDITIONS

2.03 DIVISION 03 -- CONCRETE

A. 031000 - Concrete Forming and Accessories B. 032000 - Concrete Reinforcing C. 033000 - Cast-in-Place Concrete

One 000110 - 7 Table of Contents

2.04 DIVISION 04 -- MASONRY

2.05 DIVISION 05 -- METALS

2.06 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

2.07 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

2.08 DIVISION 08 -- OPENINGS

2.09 DIVISION 09 -- FINISHES

2.10 DIVISION 10 -- SPECIALTIES

2.11 DIVISION 11 -- EQUIPMENT

2.12 DIVISION 12 -- FURNISHINGS

2.13 DIVISION 13 -- SPECIAL CONSTRUCTION

2.14 DIVISION 14 -- CONVEYING EQUIPMENT

2.15 DIVISION 21 -- FIRE SUPPRESSION

2.16 DIVISION 22 -- PLUMBING

2.17 DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

2.18 DIVISION 25 -- INTEGRATED AUTOMATION

2.19 DIVISION 26 -- ELECTRICAL

2.20 DIVISION 27 -- COMMUNICATIONS

2.21 DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

2.22 DIVISION 31 -- EARTHWORK

A. 311000 - Site Clearing B. 312200 - Grading C. 312316 - Excavation D. 312316.13 - Trenching E. 312323 - Fill

2.23 DIVISION 32 -- EXTERIOR IMPROVEMENTS

A. 320190 - Operation and Maintenance of Planting B. 323113 - Chain Link Fences and Gates C. 323300 - Site Furnishings D. 323313 - Site Bicycle Racks E. 328423 - Underground Sprinklers F. 329119 - Landscape Grading G. 329219 - Seeding H. 329223 - Sodding

2.24 DIVISION 33 -- UTILITIES

2.25 DIVISION 34 -- TRANSPORTATION

2.26 DIVISION 40 -- PROCESS INTEGRATION

2.27 DIVISION 46 -- WATER AND WASTEWATER EQUIPMENT

One 011000 - 8 Summary

SECTION 011000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: East Main Street Park - Phase One B. Owner's Name: City of Ashland Parks and Recreation.

C. Landscape Architect's Name: TERRAIN LANDSCAPE ARCHITECTURE.

D. Additional Project contact information is specified in Section 000103 - Project Directory.

E. The Project consists of the the first phase of construction of a neighborhood park and associated public improvements. Phase One park features include public improvements at E Main St, utility work, dog park, bike pump track, restrooms, parking, paved paths, some furnishings, planting, irrigation and lighting. Work outside the Phase One scope is generally noted on drawings as Future Phase, Not in Scope or Design Build By Others, Not in Scope.

F. Surface Materials to include:

1. Concrete paving

2. Asphalt paving

3. Decomposed granite

G. Site Furnishings and Amenities to include:

1. Metal benches

2. Metal trash receptacles

3. Bike racks, including custom shapes

4. Bottle filler with accessible drinking fountain and dog fountain

5. Dog waste stations

6. Chain link fences and gates

7. Bollard lighting

H. Site Structures to include:

1. Prefab concrete restroom with drinking fountains

1.02 CONTRACT DESCRIPTION

A. Contract Type to be specified by Ashland Parks and Recreation representative.

1.03 WORK BY OWNER

A. Parks Representative will coordinate with Contractor on any work to be completed by Ashland

Parks and Recreation staff.

1.04 FUTURE WORK

A. Park will be installed in phases. Work to be completed in the future is outside the scope of this Phase One project, and is generally noted on drawings as Future Phase / Not in Scope or similar.

B. Provide stubs and sleeves where shown for future installation of future electric and water utilities.

1.05 OWNER OCCUPANCY

A. Parks Representative intends to occupy the Project upon Substantial Completion.

B. Cooperate with Parks Representative to minimize conflict and to facilitate Parks

Representative's operations.

C. Schedule the Work to accommodate Parks Representative occupancy.

1.06 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas delineated by Parks Representative.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

One 011000 - 9 Summary

B. Arrange use of site and premises to allow:

1. Parks Representative occupancy.

2. Work by Others.

3. Work by Parks Representative.

4. Use of site and premises by the public if required by Parks Representative.

C. Provide access to and from site as required by law and by Parks Representative:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Time Restrictions:

1. Limit conduct of the hours of 7:00 am to 7:00 pm Monday through Friday, and 8:00 am to 6:00 pm Saturday, Sunday and holidays.

2. June through September, these hours are adjusted to 5:00 am to 7:00 pm Mon-Fri, and 6:00 am to 6:00 pm weekends and holidays to improve working conditions in extreme heat..

E. Utility Outages and Shutdown:

1. Prevent accidental disruption of utility services to other facilities.

1.07 WORK SEQUENCE

A. Construct Work in stages during the construction period:

1. Stage 1: ________.

2. Stage 2: ________.

3. Stage 3: ________.

B. Coordinate construction schedule and operations with Parks Representative.

1.08 SPECIFICATION SECTIONS APPLICABLE TO EVERY CONTRACT

A. Unless otherwise noted, provisions of the sections listed below apply to every contract.

Specific items of work listed under individual contract descriptions constitute exceptions.

B. Section 000103 - Project Directory.

C. Section 012500 - Substitution Procedures.

D. Section 013000 - Administrative Requirements.

E. Section 014000 - Quality Requirements.

F. Section 014216 - Definitions.

G. Section 015000 - Temporary Facilities and Controls.

H. Section 015100 - Temporary Utilities.

I. Section 015213 - Field Offices and Sheds.

J. Section 015500 - Vehicular Access and Parking.

K. Section 015813 - Temporary Project Signage.

L. Section 016000 - Product Requirements.

M. Section 017000 - Execution and Closeout Requirements.

N. Section 017800 - Closeout Submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

One 012500 - 10 Substitution Procedures

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 RELATED REQUIREMENTS

A. Section 013000 - Administrative Requirements: Submittal procedures, coordination.

B. Section 016000 - Product Requirements: Fundamental product requirements, product options, delivery, storage, and handling.

1.03 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by Contractor to materials, products, assemblies, and equipment.

1. Substitutions for Cause: Proposed due to changed Project circumstances beyond

Contractor's control.

a. Unavailability.

b. Regulatory changes.

2. Substitutions for Convenience: Proposed due to possibility of offering substantial advantage to the Project.

a. Substitution requests offering advantages solely to the Contractor will not be considered.

1.04 REFERENCE STANDARDS

A. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage); Current Edition.

B. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase); Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Parks Representative.

4. Waives claims for additional costs or time extension that may subsequently become apparent.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. No specific form is required. Contractor's Substitution Request documentation must include the following:

a. Project Information:

1) Official project name and number, and any additional required identifiers established in Contract Documents.

2) Parks Representative's, Landscape Architect's, and Contractor's names.

b. Substitution Request Information:

One 012500 - 11 Substitution Procedures

1) Discrete and consecutive Substitution Request number, and descriptive subject/title.

2) Indication of whether the substitution is for cause or convenience.

3) Issue date.

4) Reference to particular Contract Document(s) specification section number, title, and article/paragraph(s).

5) Description of Substitution.

6) Reason why the specified item cannot be provided.

7) Differences between proposed substitution and specified item.

8) Description of how proposed substitution affects other parts of work.

c. Attached Comparative Data: Provide point-by-point, side-by-side comparison addressing essential attributes specified, as appropriate and relevant for the item:

1) Physical characteristics.

2) In-service performance.

3) Expected durability.

4) Visual effect.

5) Sustainable design features.

6) Warranties.

7) Other salient features and requirements.

8) Include, as appropriate or requested, the following types of documentation:

(a) Product Data:

(b) Samples.

(c) Certificates, test, reports or similar qualification data.

(d) Drawings, when required to show impact on adjacent construction elements.

d. Impact of Substitution:

1) Savings to Parks Representative for accepting substitution.

2) Change to Contract Time due to accepting substitution.

D. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

1. Parks Representative will consider requests for substitutions only if submitted at least 10 days prior to the date for receipt of bids.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Landscape Architect will consider requests for substitutions only within 15 days after date of Agreement.

B. Submit request for Substitution for Cause within 14 days of discovery of need for substitution, but not later than 14 days prior to time required for review and approval by Landscape Architect, in order to stay on approved project schedule.

C. Submit request for Substitution for Convenience within 14 days of discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Landscape Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Parks Representative through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

One 012500 - 12 Substitution Procedures

a. Parks Representative's compensation to the Landscape Architect for any required redesign, time spent processing and evaluating the request.

D. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3. When acceptance will require revisions to Contract Documents.

3.04 RESOLUTION

A. Landscape Architect may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B. Landscape Architect will notify Contractor in writing of decision to accept or reject request.

1. Landscape Architect's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, Construction Change Directive, Architectural Supplementary Instructions, or similar instruments provided for in the Conditions of the Contract.

3.06 CLOSEOUT ACTIVITIES

A. See Section 017800 - Closeout Submittals, for closeout submittals.

One 013000 - 13 Administrative Requirements

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Site mobilization meeting.

D. Progress meetings.

E. Construction progress schedule.

F. Progress photographs.

G. Submittals for review, information, and project closeout.

H. Number of copies of submittals.

I. Requests for Information (RFI) procedures.

J. Submittal procedures.

1.02 RELATED REQUIREMENTS

A. Section 016000 - Product Requirements: General product requirements.

1.03 REFERENCE STANDARDS

A. AIA G716 - Request for Information; 2004.

B. AIA G810 - Transmittal Letter; 2001.

C. CSI/CSC Form 12.1A - Submittal Transmittal; Current Edition.

D. CSI/CSC Form 13.2A - Request for Information; Current Edition.

1.04 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Landscape Architect:

1. Requests for Information (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

1.05 PROJECT COORDINATOR

A. Project Coordinator: Parks Representative.

B. Cooperate with the Project Coordinator in allocation of mobilization areas of site; for field offices and sheds, for site access, traffic, and parking facilities.

C. During construction, coordinate use of site and facilities through the Project Coordinator.

D. Comply with Project Coordinator's procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

One 013000 - 14 Administrative Requirements

E. Comply with instructions of the Project Coordinator for use of temporary utilities and construction facilities. Responsibility for providing temporary utilities and construction facilities is identified in Section 011000 - Summary.

F. Coordinate field engineering and layout work under instructions of the Project Coordinator.

G. Make the following types of submittals to Landscape Architect through the Project Coordinator:

1. Requests for Information.

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

B. Attendance Required:

1. Parks Representative.

2. Landscape Architect.

3. Contractor.

C. Agenda:

1. Execution of Parks Representative-Contractor Agreement.

2. Submission of executed bonds and insurance certificates.

3. Distribution of Contract Documents.

4. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

5. Designation of personnel representing the parties to Contract, ________ and Landscape

Architect.

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

7. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Landscape Architect, Parks Representative, participants, and those affected by decisions made.

3.02 SITE MOBILIZATION MEETING

A. Schedule meeting at the Project site prior to Contractor occupancy.

B. Attendance Required:

1. Contractor.

2. Parks Representative.

3. Landscape Architect.

4. Contractor's superintendent.

5. Major subcontractors.

C. Agenda:

1. Use of premises by Parks Representative and Contractor.

2. Parks Representative's requirements.

One 013000 - 15 Administrative Requirements

3. Construction facilities and controls provided by Parks Representative.

4. Temporary utilities provided by Parks Representative.

5. Survey and building layout.

6. Security and housekeeping procedures.

7. Schedules.

8. Application for payment procedures.

9. Procedures for testing.

10. Procedures for maintaining record documents.

11. Requirements for start-up of equipment.

12. Inspection and acceptance of equipment put into service during construction period.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Landscape Architect, Parks Representative, participants, and those affected by decisions made.

3.03 PROGRESS MEETINGS

A. Project Coordinator will make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

B. Attendance Required:

1. Contractor.

2. Parks Representative.

3. Landscape Architect.

4. Contractor's superintendent.

5. Major subcontractors.

C. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Maintenance of progress schedule.

7. Corrective measures to regain projected schedules.

8. Planned progress during succeeding work period.

9. Maintenance of quality and work standards.

10. Effect of proposed changes on progress schedule and coordination.

11. Other business relating to work.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Landscape Architect, Parks Representative, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE

A. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

B. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

C. Within 10 days after joint review, submit complete schedule.

D. Submit updated schedule with each Application for Payment.

3.05 PROGRESS PHOTOGRAPHS

A. Submit new photographs at least once a week, within 3 days after being taken.

B. Photography Type: Digital; electronic files.

One 013000 - 16 Administrative Requirements

C. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to Landscape Architect.

D. In addition to periodic, recurring views, take photographs of each of the following events:

1. Completion of site clearing.

2. Excavations in progress.

3. Foundations in progress and upon completion.

4. Structural framing in progress and upon completion.

5. Final completion, minimum of ten (10) photos.

E. Views:

1. Provide non-aerial photographs from four cardinal views at each specified time, until date of Substantial Completion.

2. Consult with Landscape Architect for instructions on views required.

3. Provide factual presentation.

4. Provide correct exposure and focus, high resolution and sharpness, maximum depth of field, and minimum distortion.

F. Digital Photographs: 24 bit color, minimum resolution of 1024 by 768, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: Via email.

2. File Naming: Include project identification, date and time of view, and view identification.

3. PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

3.06 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Parks Representative.

a. Use AIA G716 - Request for Information .

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 016000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the Conditions of the Contract).

One 013000 - 17 Administrative Requirements

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response, with an explanatory notation.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. Parks Representative's, Landscape Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example;

routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Remove improper or frivolous RFIs.

H. Review Time: Landscape Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 3:00 PM will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

I. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead to a change to Contract Sum or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to Parks Representative.

1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify Landscape Architect within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

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3.07 SUBMITTAL SCHEDULE

A. Submit to Landscape Architect for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.08 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Landscape Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 017800 - Closeout Submittals.

3.09 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Landscape Architect's knowledge as contract administrator or for Parks Representative.

3.10 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 017800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Parks Representative's benefit during and after project completion.

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3.11 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Landscape Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.12 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a single transmittal for related items.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Transmit using approved form.

a. Use Form AIA G810.

b. Use Contractor's form, subject to prior approval by Landscape Architect.

4. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

5. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

6. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

7. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

a. Send submittals in electronic format via email to Landscape Architect.

8. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 15 days excluding delivery time to and from the

Contractor.

b. For sequential reviews involving Landscape Architect's consultants, Parks

Representative, or another affected party, allow an additional 7 days.

c. For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to Landscape Architect's approval, allow an additional 30 days.

9. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

10. Provide space for Contractor and Landscape Architect review stamps.

11. When revised for resubmission, identify all changes made since previous submission.

12. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

13. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

14. Submittals not requested will be recognized, and will be returned "Not Reviewed", B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

4. Do not submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

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1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting Contract Documents and coordinating related work.

2. Do not reproduce Contract Documents to create shop drawings.

3. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3. Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

3.13 SUBMITTAL REVIEW

A. Submittals for Review: Landscape Architect will review each submittal, and approve, or take other appropriate action.

B. Submittals for Information: Landscape Architect will acknowledge receipt and review. See below for actions to be taken.

C. Landscape Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

1. Notations may be made directly on submitted items and/or listed on appended Submittal

Review cover sheet.

D. Landscape Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "Approved", or language with same legal meaning.

b. "Approved as Noted, Resubmission not required", or language with same legal meaning.

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

c. "Approved as Noted, Resubmit for Record", or language with same legal meaning.

1) Resubmit corrected item, with review notations acknowledged and incorporated.

Resubmit separately, or as part of project record documents.

2. Not Authorizing fabrication, delivery, and installation:

a. "Revise and Resubmit".

1) Resubmit revised item, with review notations acknowledged and incorporated.

b. "Rejected".

1) Submit item complying with requirements of Contract Documents.

E. Landscape Architect's and consultants' actions on items submitted for information:

1. Items for which no action was taken:

a. "Received" - to notify the Contractor that the submittal has been received for record only.

2. Items for which action was taken:

a. "Reviewed" - no further action is required from Contractor.

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SECTION 014000

QUALITY REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Submittals.

B. Quality assurance.

C. References and standards.

D. Testing and inspection agencies and services.

E. Contractor's construction-related professional design services.

F. Control of installation.

G. Mock-ups.

H. Tolerances.

I. Defect Assessment.

1.02 RELATED REQUIREMENTS

A. Document 007200 - General Conditions: Inspections and approvals required by public authorities.

B. Section 013000 - Administrative Requirements: Submittal procedures.

C. Section 014216 - Definitions.

1.03 REFERENCE STANDARDS

A. ASTM C1021 - Standard Practice for Laboratories Engaged in Testing of Building Sealants;

2008 (Reapproved 2023).

B. ASTM C1077 - Standard Practice for Agencies Testing Concrete and Concrete Aggregates for

Use in Construction and Criteria for Testing Agency Evaluation; 2024.

C. ASTM C1093 - Standard Practice for Accreditation of Testing Agencies for Masonry; 2023.

D. ASTM D3740 - Standard Practice for Minimum Requirements for Agencies Engaged in Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction; 2023.

E. ASTM E329 - Standard Specification for Agencies Engaged in Construction Inspection, Testing, or Special Inspection; 2023.

F. ASTM E543 - Standard Specification for Agencies Performing Nondestructive Testing; 2021.

G. ASTM E699 - Standard Specification for Agencies Involved in Testing, Quality Assurance, and

Evaluating of Manufactured Building Components; 2016.

1.04 DEFINITIONS

A. Contractor's Quality Control Plan: Contractor's management plan for executing the Contract for Construction.

1.05 CONTRACTOR'S CONSTRUCTION-RELATED PROFESSIONAL DESIGN SERVICES

A. Coordination: Contractor's professional design services are subject to requirements of project's

Conditions for Construction Contract.

B. Provide such engineering design services as may be necessary to plan and safely conduct certain construction operations, pertaining to, but not limited to the following:

1. Investigation of soil conditions to support construction equipment.

1.06 SUBMITTALS

A. See Section 013000 - Administrative Requirements, for submittal procedures.

B. Design Data: Submit for Landscape Architect's knowledge as contract administrator for the limited purpose of assessing compliance with information given and the design concept

One 014000 - 22 Quality Requirements expressed in the Contract Documents, or for Parks Representative's information.

1. Include calculations that have been used to demonstrate compliance to performance and regulatory criteria provided, and to determine design solutions.

2. Include required product data and shop drawings.

3. Include a statement or certification attesting that design data complies with criteria indicated, such as building codes, loads, functional, and similar engineering requirements.

4. Include signature and seal of design professional responsible for allocated design services on calculations and drawings.

C. Test Reports: After each test/inspection, promptly submit two copies of report to Landscape

Architect and to Contractor.

1. Include:

a. Date issued.

b. Project title and number.

c. Name of inspector.

d. Date and time of sampling or inspection.

e. Identification of product and specifications section.

f. Location in the Project.

g. Type of test/inspection.

h. Date of test/inspection.

i. Results of test/inspection.

j. Compliance with Contract Documents.

k. When requested by Landscape Architect, provide interpretation of results.

D. Certificates: When specified in individual specification sections, submit certification by the manufacturer and Contractor or installation/application subcontractor to Landscape Architect, in quantities specified for Product Data.

1. Indicate material or product complies with or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.

E. Manufacturer's Instructions: When specified in individual specification sections, submit printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, for the Parks Representative's information. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.

1.07 QUALITY ASSURANCE

A. Testing Agency Qualifications:

1. Prior to start of work, submit agency name, address, and telephone number, and names of full time registered Engineer and responsible officer.

B. Designer Qualifications: Where professional engineering design services and design data submittals are specifically required of Contractor by Contract Documents, provide services of a Professional Engineer experienced in design of this type of work and licensed in the State in which the Project is located.

C. Contractor's Quality Control (CQC) Plan:

1. Prior to start of work, submit a comprehensive plan describing how contract deliverables will be produced. Tailor CQC plan to specific requirements of the project. Include the following information:

a. Management Structure: Identify personnel responsible for quality. Include a chart showing lines of authority.

1) Include qualifications (in resume form), duties, responsibilities of each person assigned to CQC function.

b. Management Approach: Define, describe, and include in the plan specific methodologies used in executing the work.

1) Management and control of documents and records relating to quality.

2) Communications.

3) Coordination procedures.

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4) Resource management.

5) Process control.

6) Inspection and testing procedures and scheduling.

7) Control of noncomplying work.

8) Tracking deficiencies from identification, through acceptable corrective action, and verification.

9) Control of testing and measuring equipment.

10) Project materials certification.

11) Managerial continuity and flexibility.

D. Quality-Control Personnel Qualifications. Engage a person with requisite training and experience to implement and manage quality assurance (QA) and quality control (QC) for the project.

1.08 REFERENCES AND STANDARDS

A. For products and workmanship specified by reference to a document or documents not included in the Project Manual, also referred to as reference standards, comply with requirements of the standard, except when more rigid requirements are specified or are required by applicable codes.

B. Comply with reference standard of date of issue current on date of Contract Documents, except where a specific date is established by applicable code.

C. Obtain copies of standards where required by product specification sections.

D. Maintain copy at project site during submittals, planning, and progress of the specific work, until

Substantial Completion.

E. Should specified reference standards conflict with Contract Documents, request clarification from Landscape Architect before proceeding.

F. Neither the contractual relationships, duties, or responsibilities of the parties in Contract nor those of Landscape Architect shall be altered from Contract Documents by mention or inference otherwise in any reference document.

1.09 TESTING AND INSPECTION AGENCIES AND SERVICES

A. Contractor Employed Agency:

1. Testing agency: Comply with requirements of ASTM E329, ASTM E543, ASTM E699, ASTM C1021, ASTM C1077, ASTM C1093, ASTM D3740, and _______.

2. Laboratory: Authorized to operate in the State in which the Project is located.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 CONTROL OF INSTALLATION

A. Monitor quality control over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce work of specified quality.

B. Comply with manufacturers' instructions, including each step in sequence.

C. Should manufacturers' instructions conflict with Contract Documents, request clarification from

Landscape Architect before proceeding.

D. Comply with specified standards as minimum quality for the work except where more stringent tolerances, codes, or specified requirements indicate higher standards or more precise workmanship.

E. Have work performed by persons qualified to produce required and specified quality.

F. Verify that field measurements are as indicated on shop drawings or as instructed by the manufacturer.

G. Secure products in place with positive anchorage devices designed and sized to withstand stresses, vibration, physical distortion, and disfigurement.

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3.02 MOCK-UPS

A. Before installing portions of the Work where mock-ups are required, construct mock-ups in location and size indicated for each form of construction and finish required to comply with the following requirements, using materials indicated for the completed Work. The purpose of mock-up is to demonstrate the proposed range of aesthetic effects and workmanship.

B. Accepted mock-ups establish the standard of quality the Landscape Architect will use to judge the Work.

C. Notify Landscape Architect and Parks Representative fifteen (15) working days in advance of dates and times when…