Exhibit I, Cost Proposal.xlsx
XLSX spreadsheet 190 KB Posted
- Attached to
- Child Protective Post Adoption Services
- Solicitation number
- HHS0016376
- Issued by
- Texas
About this file
This is a Cost Proposal exhibit (Exhibit I) submitted in response to solicitation HHS0016376 for DFPS Child Protective Post Adoption Services, issued by the Texas Department of Family and Protective Services through the Health and Human Services Commission Procurement and Contracting Services. The cost proposal template requires respondents to break down all proposed costs across multiple categories including personnel salaries, fringe benefits, travel, supplies and controlled assets, equipment, other costs, and indirect costs for a 12-month initial term. Respondents must complete all yellow-highlighted cells in the Microsoft Excel workbook format and provide detailed budget narratives justifying each cost item, allocation methods for shared costs, and identification of any other funding sources. The template is structured to automatically calculate totals and subtotals across multiple worksheets, with formulas calculating personnel costs based on number of staff, monthly salary, percentage of time allocated to the contract, and number of months worked.
Pricing will be evaluated on a cost-reimbursement basis with the lowest total cost proposal receiving the highest available rating for the cost criterion, and higher-priced proposals receiving proportionally lower ratings using a specified formula. Respondents must submit costs as all-inclusive prices covering all labor, materials, tools, supplies, equipment, personnel, travel expenses, and incidental costs necessary to provide the services according to solicitation specifications. The System Agency makes no guarantee of volume, usage, or total compensation, and costs not already being paid by other sources are allowable; respondents may propose annual inflator adjustments not exceeding three percent. The total proposed costs are for evaluation purposes only and will apply to the contract and any amendments incorporating new services or deliverables. All equipment must be tagged and numbered, and respondents are required to maintain timesheets, payroll data, and receipts for monitoring purposes. Failure to submit mandatory requirements or to enter prices where required may result in deemed non-responsive proposals and disqualification.
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Total Price Summary
| Exhibit I - Cost Proposal |
| Total Price Summary |
| Solicitation Number | HHS0016376 | |
| Solicitation Title | DFPS Child Protective Post Adoption Services | |
| Respondent Name | [To be entered by the Respondent] | |
| Total Price Summary Instructions and Information | ||
| 1 | The Respondent shall complete all of the applicable "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. | |
| 3 | Costs not allowable if already being paid by other sources. | |
| 4 | System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. | |
| 5 | The Total Price Summary worksheet automatically fills in the summary sections of the following worksheets. The Respondent will break down the costs of providing the services into more specific categories in the subsequent worksheets. The Respondent shall provide more detailed information about the program's expenses. | |
| 6 | The Respondent shall provide a budget narrative explaining each item and justifying the cost. For costs shared between cost centers, the Respondent shall describe the allocation method and its justification and formulas. The Respondent shall also explain any other expected income or funding sources. | |
| 7 | Respondent's proposed costs for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. | |
| 8 | Total costs are included in the cost proposal for evaluation purposes only and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract. | |
| 9 | The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion. | |
| 10 | Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification. |
| Total Price Summary | |||
| Line No. | Description | Percent (%) | Total Cost |
| 12Months | |||
| 1 | Personnel - Salaries | $0.00 | |
| 2 | Personnel - Fringe Benefits | 0.00% | $0.00 |
| 3 | Travel | $0.00 | |
| 4 | Supplies, Controlled Assets, and Materials | $0.00 | |
| 5 | Equipment | $0.00 | |
| 6 | Other Costs | $0.00 | |
| 7 | Total Direct Costs | $0.00 | |
| 8 | Indirect Costs - If Applicable | 0.00% | $0.00 |
| 9 | Total Year 1 Costs | $0.00 | |
| ERROR:#REF! | System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. |
&F &A &P of &N
Personnel - Salaries
| Exhibit I - Cost Proposal |
| Personnel - Salaries |
| Solicitation Number | HHS0016376 | |
| Solicitation Title | DFPS Child Protective Post Adoption Services | |
| Respondent Name | Enter Respondent Name on Total Price Summary Worksheet | |
| Personnel - Salaries Instructions and Information | ||
| 1 | The Respondent shall complete all of the applicable "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. | |
| 3 | For Positions with the same Titles but have a different Monthly Salary, Percent (%) (Time on Contract), or No. of Months the Respondent shall enter each of the same Positions or Tiles individually in this worksheet. | |
| 4 | The Respondent shall insert rows if necessary and copy applicable formulas. | |
| 5 | If the Respondent adds additional rows, applicable formulas shall be copied to maintain accurate totals. | |
| 6 | It is the Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. | |
| 7 | For monitor purposes, timesheets and payroll data must be kept on file. | |
| 8 | Costs not allowable if already being paid by other sources. |
| Personnel - Salaries | |||||||||
| Line No. | Position or Title | No. of Staff | Monthly Salary | Percent (%) | |||||
| (Time on Contract) | No. of Months | Total Cost | Cost Formula | ||||||
| 1 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 2 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 3 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 4 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 5 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 6 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 7 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 8 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 9 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 10 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 11 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 12 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 13 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 14 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 15 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 16 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 17 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 18 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 19 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 20 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 21 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 22 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 23 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 24 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 25 | 0 | $0.00 | 0.00% | 0 | $0.00 | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months | |||
| 26 | Total Year 1 Personnel - Salaries Costs | $0.00 |
&F
Personnel - Fringe Benefits
| Exhibit I - Cost Proposal |
| Personnel - Fringe Benefits |
| Solicitation Number | HHS0016376 | |
| Solicitation Title | DFPS Child Protective Post Adoption Services | |
| Respondent Name | Enter Respondent Name on Total Price Summary Worksheet | |
| Personnel - Fringe Benefits Instructions and Information | ||
| 1 | The Respondent shall complete all of the applicable "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. | |
| 3 | The Respondent shall insert rows if necessary and copy applicable formulas. | |
| 3 | The Total Personnel - Fringe Benefits Percent (%) auto calculated in this worksheet will auto-populate in the Total Price Summary worksheet and be used to automatically calculate the Total Fringe Benefits dollar amount denoted in the Total Price Summary worksheet. | |
| 4 | If the Respondent adds additional rows, applicable formulas shall be copied to maintain accurate totals. | |
| 5 | It is the Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. | |
| 6 | For monitor purposes, payroll data must be kept on file. | |
| 7 | Costs not allowable if already being paid by other sources. |
| Personnel - Fringe Benefits | ||
| Line No. | Type of Fringe Benefits | Percent (%) Fringe |
| 1 | 0.00% | |
| 2 | 0.00% | |
| 3 | 0.00% | |
| 4 | 0.00% | |
| 5 | 0.00% | |
| 6 | 0.00% | |
| 7 | 0.00% | |
| 8 | 0.00% | |
| 9 | 0.00% | |
| 10 | 0.00% | |
| 11 | Total Year 1 Personnel - Fringe Benefits Percentage (%) | 0.00% |
Travel
| Exhibit I - Cost Proposal |
| Travel |
| Solicitation Number | HHS0016376 | |
| Solicitation Title | DFPS Child Protective Post Adoption Services | |
| Respondent Name | Enter Respondent Name on Total Price Summary Worksheet | |
| Travel Instructions and Information | ||
| 1 | The Respondent shall complete all of the applicable "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. | |
| 3 | The Respondent shall insert rows if necessary and copy applicable formulas. | |
| 4 | If the Respondent adds additional rows, applicable formulas shall be copied to maintain accurate totals. | |
| 5 | It is the Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. | |
| 6 | Travel must be pre-approved by Agency. Pre-approved travel will be paid in accordance to State and Agency travel guidelines. Specify which method is being used, per diem or cost-incurred. | |
| 7 | For monitor purposes, receipts and other detailed records must be kept on file. | |
| 8 | Costs not allowable if already being paid by other sources. |
| Travel | ||
| Line No. | Type of Travel Expense (Mileage/Food/Lodging, etc.) | Total Cost |
| 1 | $0.00 | |
| 2 | $0.00 | |
| 3 | $0.00 | |
| 4 | $0.00 | |
| 5 | $0.00 | |
| 6 | $0.00 | |
| 7 | $0.00 | |
| 8 | $0.00 | |
| 9 | $0.00 | |
| 10 | $0.00 | |
| 11 | $0.00 | |
| 12 | $0.00 | |
| 13 | $0.00 | |
| 14 | $0.00 | |
| 15 | $0.00 | |
| 16 | $0.00 | |
| 17 | $0.00 | |
| 18 | $0.00 | |
| 19 | $0.00 | |
| 20 | Total Year 1 Travel Costs | $0.00 |
Supplies, C.A. & Materials
| Exhibit I - Cost Proposal |
| Supplies, Controlled Assets, and Materials |
| Solicitation Number | HHS0016376 | |
| Solicitation Title | DFPS Child Protective Post Adoption Services | |
| Respondent Name | Enter Respondent Name on Total Price Summary Worksheet | |
| Supplies, Controlled Assets, and Materials Instructions and Information | ||
| 1 | The Respondent shall complete all of the applicable "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. | |
| 3 | Respondent shall select either Supplies, Controlled Assets, or Materials from the drop down menu in the column titled, "Select Supplies, Controlled Assets, or Materials. | |
| 4 | Materials are those items that become part of the overall contracted services. | |
| 5 | The Respondent shall insert rows if necessary and copy applicable formulas. | |
| 6 | If the Respondent adds additional rows, applicable formulas shall be copied to maintain accurate totals. | |
| 7 | It is the Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. | |
| 8 | For monitor purposes, receipts and other detailed records must be kept on file. | |
| 9 | Costs not allowable if already being paid by other sources. |
| Supplies, Controlled Assets, and Materials | |||||||
| Line No. | Description and Basis of Cost | Month of Acquisition | Select Supplies, Controlled Assets, or Materials | Quantity | Cost | Total Cost | Cost Formula |
| 1 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 2 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 3 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 4 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 5 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 6 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 7 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 8 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 9 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 10 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 11 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 12 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 13 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 14 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 15 | 0 | $0.00 | $0.00 | =Quantity x Cost | |||
| 16 | Total Year 1 Supplies, Controlled Assets, and Materials Costs | $0.00 |
Equipment
| Exhibit I - Cost Proposal |
| Equipment |
| Solicitation Number | HHS0016376 | |
| Solicitation Title | DFPS Child Protective Post Adoption Services | |
| Respondent Name | Enter Respondent Name on Total Price Summary Worksheet | |
| Equipment Instructions and Information | ||
| 1 | The Respondent shall complete all of the applicable "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. | |
| 3 | Respondent shall select either yes or no in the drop down menu in column titled, "Is this considered capital equipment?". | |
| 4 | Respondent shall select rent, lease or buy from the drop down menu in column titled, "Method Used." | |
| 4 | The Respondent shall insert rows if necessary and copy applicable formulas. | |
| 5 | If the Respondent adds additional rows, applicable formulas shall be copied to maintain accurate totals. | |
| 6 | It is the Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. | |
| 7 | For monitor purposes, receipts and other detailed records must be kept on file. | |
| 8 | All equipment must be tagged and numbered. | |
| 9 | Costs not allowable if already being paid by other sources. |
| Equipment | ||||||||||
| Line No. | Description and Basis of Cost | Is this considered Capital Equipment? | Method Used | |||||||
| (Rent/Lease/Buy) | Quantity | Cost | Total Cost | Cost Formula | ||||||
| 1 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 2 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 3 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 4 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 5 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 6 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 7 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 8 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 9 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 10 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 11 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 12 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 13 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 14 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 15 | 0 | $0.00 | $0.00 | =Quantity x Cost | ||||||
| 16 | Total Year 1 Equipment Costs | $0.00 |
Other Costs
| Exhibit I - Cost Proposal |
| Other Costs |
| Solicitation Number | HHS0016376 | |
| Solicitation Title | DFPS Child Protective Post Adoption Services | |
| Respondent Name | Enter Respondent Name on Total Price Summary Worksheet | |
| Other Costs Instructions and Information | ||
| 1 | The Respondent shall complete all of the applicable "yellow" highlighted cells. | |
| 2 | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. | |
| 3 | The Respondent shall insert rows if necessary and copy applicable formulas. | |
| 4 | It is the Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. | |
| 5 | Costs not allowable if already being paid by other sources. | |
| 6 | For monitor purposes, receipts and other detailed records must be kept on file. |
| Other Costs | ||
| Line No. | Description and Basis of Cost | Total Cost |
| 1 | $0.00 | |
| 2 | $0.00 | |
| 3 | $0.00 | |
| 4 | $0.00 | |
| 5 | $0.00 | |
| 6 | $0.00 | |
| 7 | $0.00 | |
| 8 | $0.00 | |
| 9 | $0.00 | |
| 10 | $0.00 | |
| 11 | $0.00 | |
| 12 | $0.00 | |
| 13 | $0.00 | |
| 14 | $0.00 | |
| 15 | $0.00 | |
| 16 | $0.00 | |
| 17 | $0.00 | |
| 18 | $0.00 | |
| 19 | $0.00 | |
| 20 | Total Year 1 Other Costs | $0.00 |
Indirect Costs
| Exhibit I - Cost Proposal |
| Indirect Costs |
| Solicitation Number | HHS0016376 | |
| Solicitation Title | DFPS Child Protective Post Adoption Services | |
| Respondent Name | Enter Respondent Name on Total Price Summary Worksheet | |
| Indirect Costs Instructions and Information | ||
| 1 | The Respondent shall complete the yellow highlighted cell for Indirect Cost Rate Percentage if applicable. The Total Indirect Costs will be automatically calculated in the Total Price Summary worksheet. | |
| 2 | If the Indirect Cost Rate Percentage is not applicable the Respondent shall leave the yellow highlighted cell at the defaulted 0.00% and the Total Indirect Costs will be $0.00 in the Total Price Summary worksheet. | |
| 3 | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. |
| Indirect Cost Rate | Percentage (%) |
| Indirect Costs - Year 1 | 0.00% |
&F
Data
| Select Procurement Method of Calculation? | Please delete 'Var Qty', 'Operations Volume', and 'Volume' Worksheets |
| Fixed |
| Cell Names | Worksheet Titles (Amend as Necessary) | Drop Down Menu |
| TPS | Total Price Summary | Select which type of procurement |
| Tran | Phase I -Transition | Fixed |
| Ops | Phase II - Operations | Variable |
| Vol | Phase II - Volume | Volume |
| Turn | Phase III - Turnover |
| Exhibit Title | I | Period Durations | ||||
| Solicitation Number | HHS0016376 | Period | Months | |||
| Solicitation Title | DFPS Child Protective Post Adoption Services | T1M | 0 | |||
| Respondent Name | [To be entered by the Respondent] | Y1M | 12 | |||
| Y2M | ||||||
| Term Type Description | Years | Months | Y3M | |||
| Total Term | ||||||
| (Initial Term + Optional Extension Terms) | 1.00 | 12 | Y4M | |||
| Phase Duration | Y5M | |||||
| Transition Duration | - 0 | - 0 | Y6M | |||
| Operations Duration | 1.00 | 12 | Y7M | |||
| Term | Y8M | |||||
| Initial Term | 1.00 | 12 | Y9M | |||
| Optional Extension Terms | - 0 | - 0 | Y10M |
| Phase/Term/Duration Calculated Summary | ||||||
| Phase | Term | Month | Year | |||
| Begin | End | Duration | Begin | End | ||
| Transition | Initial Term | 0 | 0 | 0 | 0 | 0 |
| Operations | Initial Term | 1 | 12 | 12 | 1 | 1 |
| Total Transition Initial Term | 0 |
| Total Operations Initial Term | 12 |
| Total Optional Extension Terms | 0 |
| Total All Months | 12 |
Cell Names Content
| Inst | Instructions and Information |
| Yellow | The Respondent shall complete all of the applicable "yellow" highlighted cells. |
| Blue | Blue cell totals and subtotals are automatically calculated. Other Blue cells may be informational, auto-populated, or do not require data. |
| No_Data | There is no data entry on this worksheet. |
| All | All-Inclusive Unit Price |
| All_Volume | All-Inclusive Unit Price Per User Per Month |
| Annual_Cost | Annual Cost |
| Cost | Cost |
| Cost_Formula | Cost Formula |
| Description | Description |
| Description_Other | Description and Basis of Cost |
| Each | Each |
| Fixed | Fixed Fee |
| Initial_Term_Name | Initial Term |
| Line | Line No. |
| Month_Fee | Monthly Fee |
| Monthly | Monthly |
| Optional_Term_Name | Optional Extension Terms |
| Period_Cost | Period Cost |
| Quantity | Quantity |
| Qty_Hr | Hours Per Month |
| Qty_Price | =Quantity x Cost |
| Qty_Mo | =Quantity x Price x Months |
| Total_Y1_Cost | Total Year 1 |
| Total_Cost | Total Cost |
| Total_Operations_Cost | Total Operations Period or Annual Cost |
| Unit | Unit of Measure |
| UOM | Unit |
| User | User |
| Title_TPS | Total Price Summary |
| Supplies | Supplies, Controlled Assets, and Materials |
| Salary_Cost_Form | No. of Staff x Monthly Salary x Percent (%) (Time on Contract) x No. of Months |
| Other | Other Costs |
| Overhead | Indirect Costs - If Applicable |
| Indirect_Costs | Indirect Costs |
| Notes | Notes |
| TPS_Wks | The Total Price Summary worksheet automatically fills in the summary sections of the following worksheets. The Respondent will break down the costs of providing the services into more specific categories in the subsequent worksheets. The Respondent shall provide more detailed information about the program's expenses. |
| Note_1 | Respondent shall only submit a saved-as version of the posted cost proposal in the original Microsoft Excel Workbook (*.xlsx) format. The file name may be revised to identify the Respondent. Do not submit an alternative version of the cost proposal that contains edits, changes to structure or formulas, the addition of comments or clarifications, or is saved as an Adobe PDF Files (*.pdf) format. Any edited or alternative version of the cost proposal submitted in lieu of this requirement may lead to Respondent disqualification. |
| Note_2 | Respondent's proposed costs for the Goods and/or Services as specified in this Solicitation and shall include all labor, materials, tools, supplies, equipment, and personnel, including but not limited to, travel expenses, associated costs and incidental costs necessary to provide the products and Services according to the minimum specifications, requirements, provisions, terms, and conditions set forth in the Solicitation. |
| Note_3 | Respondent shall provide all-inclusive unit prices for a minimum order quantity of one (1) unit. Failure to submit any mandatory requirement with the cost proposal may be grounds for deeming the proposal non-responsive and may disqualify the proposal. If Respondent elects not to enter a price or percent where required, and the cell retains $0.00 or 0%, then Respondent shall provide the Deliverable to System Agency at no cost. |
| Note_4 | The cost proposal with the lowest total cost will receive the highest available rating allocated to the relevant objective cost criterion in the evaluation, if applicable. Each proposal that has a higher cost than the lowest will have a lower rating for the relevant objective cost criterion in the evaluation, if applicable. The percentage allocated to higher-priced proposals will be calculated using the following formula: [1–(total cost–lowest total cost)/highest total cost] x max percentage available for cost criterion. |
| Note_5 | System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. |
| Note_6 | Total costs are included in the cost proposal for evaluation purposes only and will apply to the Contract and any Amendments executed to incorporate new Services and/or Deliverables to the Contract. |
| Note_Volume_Eval_Only | Total costs are included in the cost proposal for evaluation purposes only. The System Agency makes no guarantee of volume, usage, or total compensation to be paid to any Respondent under any awarded Contract, if any, resulting from this Solicitation. |
| Costs_Not_Allow | Costs not allowable if already being paid by other sources. |
| Monitor | For monitor purposes, receipts and other detailed records must be kept on file. |
| Monitor_Time | For monitor purposes, timesheets and payroll data must be kept on file. |
| Monitor_Payroll | For monitor purposes, payroll data must be kept on file. |
| Note_turn | Turnover costs, may be applied during the initial term if the optional extension terms are not exercised. |
| Note_Period | A term of less than 12 months may occur for a given phase and as such is considered a period term. Terms of 12 months are identified as an annual term. |
| Note_vol | The estimated number of {remove parenthesis once the edits are made to reference the correct units for the blue bands. Some examples are users, users per month, surveys, surveys per month, staff, etc.} in the cost proposal is for evaluation purposes only and the evaluation tiers are identified in grey above. Total compensation to be paid to any Respondent is based on actual number of {Update this section accordingly and remove parentheses. Some examples are users per month, surveys per month, etc.} |
| Note_grey_band | The estimated number of (Add this note to the Total Price Summary worksheet when using the Volume CP, edit accordingly, and delete the parenthesis. Examples to use here are users, surveys, staff, etc.) in the cost proposal is for evaluation purposes only. The evaluation tiers are identified by a grey-highlighted band in the Volume worksheet. Total compensation to be paid to any Respondent is based on the actual number of {Delete parenthesis and update accordingly. Some examples are users, surveys, etc.}. |
| Note_No_Calc | Optional - Proposed New Solutions may be initiated during the initial term or the optional extension terms and are based on available funding. The Optional - A Proposed New Solutions total cost is not reflected in the Total Price Summary worksheet. |
| Lines | The Respondent shall insert rows if necessary and copy applicable formulas. |
| Res_Int | It is the Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. |
| Rows | If the Respondent adds additional rows, applicable formulas shall be copied to maintain accurate totals. |
| Integ | It is the Respondent's responsibility to maintain the integrity of all formulas and links throughout this workbook. |
| Inflate | Respondents are permitted to submit an annual inflator percent adjustment not to exceed 3%. Respondents shall choose from the drop down menu to select the percentage of inflator. |
| Note_Blue_Insert | Blue cell totals and subtotals are automatically calculated. If additional rows are added by Respondent, applicable formulas shall be copied to maintain accurate totals. Other Blues cells may be informational, auto-populated, or do not require data. |
| Note_Narrative | The Respondent shall provide a budget narrative explaining each item and justifying the cost. For costs shared between cost centers, the Respondent shall describe the allocation method and its justification and formulas. The Respondent shall also explain any other expected income or funding sources. |
| Materials | Respondent shall select either materials, supplies or controlled assets from the drop down menu in column G. |
| Salary | Personnel - Salaries |
| Fringe | Fringe Benefits |
| Benefit | Personnel - Fringe Benefits |
| Travel | Travel |
| Materials | Materials, Supplies, and Controlled Assets |
| Equip | Equipment |
| Rent | (Rent/Lease/Buy) |
| Other | Other (including subs) |
| Total_direct | Total Direct Costs |
| Indirect | Overhead Rate |
| Total+all | Total Direct Plus Indirect |
| Profit | Administrative Service Fee |
| Inflator | Respondents are permitted to submit an annual inflator percent adjustment at the beginning of the optional extension term Year 2. |
| Total | Total Initial Term |
| Rent | |
| Lease | |
| Buy | |
| Supplies | |
| Controlled Assets | |
| Materials | |
| Yes | |
| No |
Notes:
1: This Data tab is used by the Procurement Financial Services analyst to enter static or controlled data in the cost proposal. This method is used to ensure that all CP tabs have the same data where necessary and allows for one change to update many cells in the CP.
2: The yellow shaded cells are used by the PFS analyst to provide basic solicitation information and the Total term, transition period and initial term durations. This data is used to calculate the Phase, Term and Month data used in the CP worksheets.
3: The Title name of each worksheet tab is used to populate the worksheet header in each worksheet and the Total Price summary. It is important to have these headers match the Phase titles in the solicitation.
4: You will find "defined names" used frequently in this CP. This provides accuracy in the calculation of values used throughout the CP. Do not change the defined names unless necessary as they may be referred in formulas used throughout the CP.
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File details come from the government source that posted it. Updated .