Exhibit E, Exceptions.docx

This is an Exceptions exhibit for RFP No. HHS0016376 issued by the Texas Department of Family and Protective Services (DFPS) through the Health and Human Services Commission Procurement and Contracting Services for Child Protective Post Adoption Services. The solicitation seeks proposals for comprehensive post-adoption services including case management, counseling, mental health services, parenting intervention, support groups, family-centered services, and residential treatment for children who have exited Child Protective Services conservatorship. Respondents may propose for one or multiple service areas across all eleven DFPS administrative regions. A pre-proposal conference is scheduled for January 6, 2026, at 1:00 PM Central Time, with written questions due by January 8, 2026, at 10:30 AM Central Time. Proposal submissions are due by January 29, 2026, at 10:30 AM Central Time. The anticipated notice of award is scheduled for April 2026, with a contract start date of September 2026. The initial contract term is four years with potential one-year extension options.

The contract will be awarded on a cost-reimbursement basis with no guaranteed volume or compensation. Historical annual compensation for similar contracts has been approximately $5,946,840, with regional allocations ranging from $177,000 to $1,189,140 per fiscal year, and additional funding of up to $1.2 million per fiscal year during the FY 26-27 Biennium may become available pending legislative action. Evaluation criteria allocate 30 percent to qualifications and experience, 50 percent to the project work plan, and 20 percent to cost proposal. Minimum qualifications require at least one year of recent business operations, demonstrated experience in post-adoption services, and proven financial solvency. The solicitation requires Historically Underutilized Businesses (HUB) subcontracting plans, emphasizes culturally competent service delivery, and mandates monthly in-person contact for in-state families. This Exceptions exhibit permits respondents to document any proposed deviations from solicitation terms, conditions, or provisions, though no exceptions will be incorporated into the resulting contract unless expressly approved in writing by the System Agency.