Exhibit H, Evaluation Tool.pdf
PDF 58 KB Posted
- Attached to
- Child Protective Post Adoption Services
- Solicitation number
- HHS0016376
- Issued by
- Texas
About this file
This is an evaluation tool exhibit for the Texas Department of Family and Protective Services (DFPS) solicitation for Child Protective Post Adoption Services across all eleven DFPS administrative regions. The solicitation requests comprehensive post-adoption services including case management, counseling, mental health services, parenting intervention, support groups, family-centered services, and residential treatment for children with special needs who have exited Child Protective Services conservatorship. A pre-proposal conference is scheduled for January 6, 2026, at 1:00 PM Central Time, with questions due by January 8, 2026, at 10:30 AM and proposal submissions required by January 29, 2026, at 10:30 AM Central Time. The anticipated notice of award is scheduled for April 2026, with a contract start date of September 2026. The contract includes an initial four-year term with potential one-year extensions.
The evaluation will be conducted using a best value methodology allocating 30 percent weight to qualifications and experience, 50 percent to the project work plan, and 20 percent to the cost proposal, with scoring on a scale of 1 to 10 based on detailed evaluation criteria. Historical annual compensation for similar contracts has been approximately $5,946,840, with regional allocations ranging from $177,000 to $1,189,140 per fiscal year, and additional funding of up to $1.2 million per fiscal year during the FY 26-27 Biennium may become available pending legislative action. The contract will be awarded on a cost-reimbursement basis with no guaranteed volume or compensation, and is contingent upon legislative appropriations. Qualified contractors must have at least one year of recent business operations, demonstrated experience in post-adoption services, and proven financial solvency, with provisions for Historically Underutilized Businesses (HUB) subcontracting plans and emphasis on culturally competent service delivery including monthly in-person contact for in-state families.
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Text version
Evaluator Respondent
# Criteria Weight Score Comments
1.1 Evaluate the Respondent's company information that demonstrates the Respondent's qualifications to provide the services outlined in the SOW. 15%
1.2 Evaluate the Respondent's key staffing profile that demonstrates the Respondent's experience in providing the services outlined in the SOW. 15%
30%
2.1
Evaluate the Respondent's proposed processes for community engagement, referral and eligibility, service authorization, and coordination and delivery of Post Adoption Services to children and families in accordance with the SOW.
10%
2.2
Evaluate the Respondent's proposed process for Family Centered Services including contact methods to expand availability to the child and family and the approach to maintaining in-person contact with in-state families in accordance with the SOW.
10%
2.3
Evaluate the Respondent's proposed approach to maintaining continuity of services and facilitating family independence including, termination, transitioning out of services, and an increase in independent family functioning in accordance with the SOW.
10%
2.4 Evaluate the Respondent's proposed process to provide Case Management Services and Service Planning to children and adoptive families in accordance with the SOW.
10%
2.5
Evaluate the Respondent's proposed approach to providing Post Adoption Services including; providing access to support groups for Children with Special Needs, documentation process for parent training, the process for ensuring all IAC providers will meet the needs of the adopted child, and the process for assessing and supporting the child's need for Residential Treatment Services in accordance with the SOW.
10%
50%
3.1 Evaluate the reasonableness of Respondent's proposed pricing. 10%
3.2 Evaluate the Respondent's proposed total Year 1 cost. 10%
20%
100%TOTAL (%)
Subtotal
Subtotal
Subtotal
RFP No. HHS0016376 Criteria, Subcriteria Sheet
Exhibit H, Evaluation Tool
Cost Proposal (20%)
Qualifications and Experience (30%)
Project Work Plan (50%)
Version 1.6 September 2023 1 of 3
Score Level
Unacceptable 1
Unacceptable 2
Unacceptable 3
Marginal. Fails to meet evaluation standards but failures are correctable. 4
Marginal. Fails to meet evaluation standards but failures are correctable. 5
Marginal. Fails to meet evaluation standards but failures are correctable. 6
Acceptable 7
Acceptable 8
Acceptable 9
Exceptional 10
For the purposes of this exhibit, “the agency” means the contracting state agency as specified in the solicitation.
Response satisfies requirements and has some benefits above requirement.
Response far exceeds all aspects of requirement.
Response addresses requirement, but response described does not allow the agency to fulfill mission.
Response meets fundamental requirements, however could not be implemented as described (would require both the agency and Respondent to make significant changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require both the agency and Respondent to make minor changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require changes to be made by Respondent only).
Response clearly satisfies requirement but has some minor weaknesses.
Response clearly satisfies requirement.
Response mentions requirement, but is not responsive to the elements of the requirement.
Exhibit H, Evaluation Tool RFP No. HHS0016376
Evaluation Scoring Guide
Description
Response does not address requirement. Response is completely unacceptable.
Version 1.6 September 2023 2 of 3
No. Best Value Criteria Weight 1 Qualifications and Experience 30% 2 Project Work Plan 50% 3 Cost Proposal 20%
GRAND TOTAL 100%
Exhibit H, Evaluation Tool RFP No. HHS0016376
Version 1.6 September 2023 3 of 3
| Master Score Sheet Template |
| Scoring Guide |
| Evaluation Criteria |
File details come from the government source that posted it. Updated .