Exhibit_F,_C36_Samsula_Canal_QAP_Debris_Removal_MIL-VOL-001_C-36,_26-B-01JS.pdf
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- Solicitation number
- 26-B-01JS
- Issued by
- Volusia County, Florida
About this file
This is a Quality Assurance Plan document prepared by the County of Volusia, Florida, Department of Public Works, Road & Bridge Division, for the C-36 Samsula Canal debris removal and vegetative restoration project related to Hurricane Milton damages. The plan outlines the County's inspection responsibilities to ensure debris removal from waterways and canals, along with vegetating disturbed areas, are completed in accordance with project plans and specifications. The work encompasses removing debris and restoring vegetation at the Samsula Canal site in New Smyrna Beach, with inspection intensity ranging from periodic to continuous depending on work complexity. The contract duration extends for 120 days total, with 90 days allocated for substantial completion and 30 days for final completion, as referenced in the related solicitation with a bid due date of October 30, 2025.
The Quality Assurance Plan designates Louis Trivett as the primary inspector responsible for daily oversight throughout the contract term, with Jason Goodnoe serving as backup inspector and Robert Falk as the County engineer overseeing periodic reviews and contract administration. The plan requires comprehensive documentation including daily job diaries, quantity computations, digital photographs with identifying logs, and as-built drawings to be submitted to the Natural Resources Conservation Service (NRCS) within 15 business days of project completion. The project is fully funded through an NRCS Emergency Watershed Protection Project cooperative agreement with no local cost-sharing requirement, and the estimated total construction cost is $625,350.00. The contractor must maintain Commercial General Liability insurance of $1,000,000, Auto Liability of $1,000,000, and Contractors Pollution Liability of $500,000, with liquidated damages assessed at $1,685 per day for project delays.
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Text version
QUALITY ASSURANCE PLAN
FOR
MIL-VOL-001 / C-36 SAMSULA CANAL SITE
VOLUSIA, FLORIDA
The Quality Assurance Plan (QAP) outlines the responsibilities of the County of Volusia to ensure that the debris is removed in accordance with the plans and specifications. The County of Volusia will designate a person to fullfill the inspection responsibilities.
I. ITEMS OF WORK TO BE INSPECTED
The work to be accomplished under this contract consists of removing debris from waterways and canals and vegetating disturbed areas..
The intensity of the inspection of these items will vary from periodic to continuous. The intensity of the inspection will depend on the complexity of the work item and what the damaging results would be should that portion of the installation fail.
The timing and intensity of the required inspection is shown in Table 1. Support personnel should be provided as needed to assist the assigned inspector.
Other type work items may be encountered during construction. The intensity of the inspection will be determined by the Inspector or Engineer.
A. Debris Removal
Periodic inspection will be required on debris removal. The inspector will check the site to verify that the debris has been removed to the extent as shown on the plans and described in the specifications. Inspections shall verify that the debris was disposed of in accordance with the plans and specifications.
B. Vegetative Measures
Periodic inspection will be required on all areas to be vegetated. The inspector will need to stake all areas to be vegetated and the type of vegetative requirement at each area. Performance sod will be installed at areas called out by the plans Inspection will require that the sod be checked as to the quality and specified type. All other disturbed areas shall be vegetated in accordance with the plans and specifications. The quantity and type of seed, fertilizer and lime will be verified by the inspector. Vegetated areas will be measured and the inspector will need to compute quantities.
Table 1
Item Inspector Volusia County Engineer
Debris Removal P P/F
Vegetative Measures C F Legend: C - Continuous
P - Periodic F – Final
II. SKILLS NEEDED TO PERFORM THE REQUIRED INSPECTIONS
Inspector
A. Ability to manage an inspection program effectively.
B. Must understand the scope and limits of the job and an understanding of the requirements of plans and specifications.
C. Must be familiar with quality assurance and inspection needed for debris removal and vegetative measures.
D. Ability to establish and maintain effective working relationships and clear communications with the contractor and others involved or affected by the project.
E. Thorough understanding of all contract provisions.
F. Ability to recognize potential safety hazards and take the necessary actions to avoid them to the extent possible.
G. Ability to anticipate potential conflicts of work activities with existing utilities and fixed improvements and to take the necessary actions to resolve them in the most efficient manner.
Engineer
A. Must understand the scope and limits of the job and an understanding of the requirements of plans and specifications.
B. Must be familiar with quality assurance and inspection needed for debris removal and vegetative measures.
C. Ability to establish and maintain effective working relationships and clear communications with the contractor and others involved or affected by the project.
D. Thorough understanding of all contract provisions.
E. Ability to administer contract to include preparation of contract modifications and pay estimates on a timely basis.
III. STAFF NEEDED TO PERFORM REQUIRED INSPECTIONS
One inspector will be needed to inspect the construction progress at critical points during construction as shown in Table 1. The Inspector will ensure overall compliance with plans and specifications and recommend needed modifications
The Inspector will be needed for the duration of the contract. In addition, one additional person will be identified and on call to fill in if the Inspector is absent from work.
One engineer will periodically check on construction and review and approve modifications.
IV. TESTING EQUIPMENT AND FACILITIES NEEDED
No testing equipment or facilities will be needed by the Inspector.
V. NAMES OF QUALIFIED PERSONNEL
Louis Trivett will be responsible for providing inspection of the works of improvement.
Jason Goodnoe will serve as the backup inspector if Louis Trivett is not available.
Robert Falk will serve as the County of Volusia’s engineer to perform periodic reviews by visiting the work site and/or by verbal communications with the Inspector, to assist on problems that may develop requiring modifications, or contractual problems with the contractor.
VI. DOCUMENTATION AND REPORTS TO BE PREPARED
A daily job diary shall be kept by the Inspector and entries shall be completed daily for the duration of the contract.
Quantity computations for all materials shall be recorded including measurements. The computations shall be checked and initialed by a second person.
Digital photos shall be taken throughout the term of the contract to document the work.
The photos retained shall be printed and logged clearly identifying the job and what the photo is about. The log and photos shall be submitted along with the as-built drawings.
At the completion of the job, the Engineer shall furnish to NRCS a certification that the works of improvement meets all specifications. The Engineer shall also furnish a sealed set of AS BUILTS and a list of the items installed along with the quantity of each to NRCS. The AS-BUILT drawings shall be kept up to date during construction and the final AS-BUILT drawings shall be checked by the Engineer.
The above listed documentation shall be completed and mailed to the NRCS within 15 work days of the completion of the work.
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