FRA Quality Requirements January 2026

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SECTION 014100 – QUALITY REQUIREMENTS

PART 1 GENERAL

1.1 PURPOSE

The Subcontractor is responsible for all activities necessary to manage, control, and document work so as to ensure compliance with the Subcontract documents. The Subcontractor’s responsibility includes ensuring adequate Quality Control services are provided for work accomplished on- and off-site by their organization, suppliers, sub-tier contractors, technical laboratories, and consultants.

The work activities include safety, submittal management, testing and inspection, and all other functions relating to the requirement for quality construction. The Subcontractor shall implement a Quality Control program and designate a quality responsible person(s) to achieve these goals. Depending on the size and complexity of the project, a dedicated Quality Control Project Manager may be required.

1.2 REFERENCES

The publications listed below form a part of this subcontract to the extent referenced.

010010 General Requirements 013100 Environment, Safety, and Health Requirements 013300 Submittals

1.3 THE QUALITY CONTROL PROGRAM

Corporate Quality Assurance Plan: The Subcontractor shall furnish with the bid or proposal a copy of their corporate Quality Assurance Plan. Failure to submit such a document could constitute a non-responsive bid or proposal. See Appendix A for Corporate Quality Assurance Plan guidance.

Project Quality Control Plan: To determine if a Project Quality Control Plan is required for the project, the Design Engineer or Project Manager shall complete the Subcontractor/Vendor Quality Control Plan Checklist (7010-F6.1-1 Part B). The Subcontractor/Vendor shall furnish a Project Quality Control (PQC) Plan to the Procurement Administrator, for review by FRA, not later than 10 working days after receipt of award of Subcontract.

The PQC Plan shall identify personnel, procedures, controls, instructions, test, records, and forms to be used specific to this project at Fermilab. The PQC Plan shall be updated to incorporate any changes in scope of work, due to directed field changes or supplemental agreements, as these changes occur. See Appendix B for Project Quality Control Plan guidance.

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1.4 REQUIREMENTS

The PQC Plan shall include, as a minimum, the following information to cover all construction operations, both onsite and offsite, including work by sub-tier contractors, fabricators, suppliers, and purchasing agents:

The name, qualifications, duties, responsibilities, and authorities of each person assigned a Quality Control function, including the identity of the Project Quality Control Manager:

Depending on the size and complexity of the project, the project superintendent and/or competent person may also serve as the Quality Control Project Manager.

As a minimum, the Project Quality Control Manager shall be responsible for the following:

Ensure the defined Project Quality Control Plan is effectively implemented.

Interface with the Construction Management Office (CMO) on all quality matters;

Maintain all quality related records;

Review / submit shop drawings;

Participate in all preparatory, initial and follow-up meetings;

Attend weekly construction meetings;

Assure all required testing is performed;

Develop and maintain a deficiency/nonconformance list;

Prepare and submit daily quality control reports;

Participate in Authorization for Use and Possessions (AUP), punch list and final inspections.

In addition, the Subcontractor shall provide as part of the Quality Control organization, specialized personnel to assist the Project Quality Control Manager for the discipline(s) specified below. These individuals may be employees of the Subcontractor or Sub-tier contractor; will report to the Project Quality Control Manager; must be physically present at the construction site during work on their areas of responsibility; must have the necessary education and/or experience in Quality Assurance / Quality Control for similar activities. . These individuals may perform other duties but must be allowed sufficient time to perform their assigned Quality Control duties as described 010010.

Control, verification, and acceptance testing procedures for each specific test required by the Subcontractor.

Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

A list of the definable features of work. A definable feature of work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment.

1.5 ACCEPTANCE

Acceptance of the Subcontractor's PQC Plan is required prior to Notice to Proceed.

Acceptance is conditional and will be predicated on satisfactory performance during the construction.

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FRA reserves the right to require the Subcontractor to make modifications to their PQC Plan and operations including personnel as necessary to obtain the quality specified (Construction Subcontract Terms and Conditions). FRA review and acceptance will occur within 5 working days of the submittal of the PQC Plan.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION – Not Used

END OF SECTION

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Appendix A – Corporate Quality Assurance (QA) Plan Guidance

The section below describes the elements expected in the Corporate Quality Assurance Plans submitted by Subcontractors.

• Purpose o The Subcontractor is to describe the purpose of the document (Corporate QA Plan) as it relates to their organization.

• Roles, Responsibilities, and Authorities o The Subcontractor is to describe the roles, responsibilities, and authorities relating to the various Quality Assurance processes described within this plan.

• Scope o The Subcontractor is to describe the scope of the Corporate QA Plan.

• Organizational Chart o The Subcontractor is to highlight the QA roles in the organization.

• Requirements Verification o The Subcontractor is to describe how requirements relating to the scope of work will be verified.

• Document Control o The Subcontractor is to describe how documentations is controlled, including Project Drawings. The Request for Information process should also be described.

• Submittals/Procurement o The Subcontractor is to describe their submittal process, ensuring it complies with project plans and specifications.

• Material and Equipment Control o The Subcontractor is to describe how materials and equipment are received, stored, maintained, and released.

• Turnover Records o The Subcontractor is to describe what documentation will be turned over to the

Owner and at what point in time.

• Procedures o The Subcontractor is to describe the various procedures that are used to control the performance of work to ensure requirements for design, materials, fabrication, erection, installation, etc. are met.

• Three Phases of Control o The Subcontractor is to describe how the three phases of control are carried out

(preparatory, initial, and follow-up).

• Suspect/Counterfeit Items o The Subcontractor is to describe processes that will be in place for monitoring and controlling the use of suspect/counterfeit items.

• Nonconformance Handling o The Subcontractor is to describe processes that will be in place for managing nonconforming goods or processes.

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• Lessons Learned o The Subcontractor is to describe their lessons learned process, including identifying, documenting, and sharing lessons.

• Continuous Improvement o The Subcontractor is to describe processes that are in place to identify and implement improvement opportunities.

• Inspection and Testing o The Subcontractor is to describe the inspection and testing requirements and methods for documentation. Additionally, the qualifications of personnel performing inspections and testes should also be described. Also, the managing of testing equipment including calibration requirements should also be described.

• Definable Features of Work (DFOW) o The Subcontractor is to list each DFOW and describe the following for each:

Activities performed prior to, during, and after work is completed Associated Requirements and Documentation

• Commissioning o The Subcontractor is to describe the commissioning process that is followed.

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Appendix B – Project Quality Control Plan Guidance

• Purpose o Describe the purpose of the document as it relates to the specific project that’s been awarded.

• Project Specific Organization o Describe the personnel that will be working directly on the project, highlighting the quality control responsible individuals and their lines of authority. An organizational chart should be provided as well as the names and qualifications of each member.

Describe the duties, responsibilities, and authorities of each person assigned a QC function.

• List of DFOW’s for the Project o Provide a list of Definable Features of Work specific to the project and describe the associated procedures for each.

• QC Procedures/Submittals o Provide the control, verification, and acceptance testing procedures for each test to be performed.

o Include the test name, feature of work to be tested, testing frequency, and responsible party for each test. This includes QC performed both internally and by independent testing agents.

o Describe the procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect engineers, offsite fabricators, suppliers, and purchasing agents.

• QC Tracking/Verification o Describe the procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance test documentation.

• Nonconformance Handling o Describe the procedures for tracking deficiencies/nonconformances from identification through corrective action implementation. Establish verification procedures that identified deficiencies/nonconformances have been corrected.

o Include communication process for deficiencies/nonconformances.

• Meetings and Reports o The Subcontractor is to describe what meetings will take place, including but not limited to, Construction Preparatory Phase, Construction Initial Phase, and Construction Follow Up Phase meetings. Reports/documentation that is generated at each meeting should also be described.