EXECUTIVE_SUMMARY_BPM003384.pdf
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- Attached to
- Master Agreement AZ|CTR057595
- Contract number
- CTR057595
- Issued by
- Arizona
About this file
This document is an Executive Summary for Request for Proposal No. BPM003384 for Hydrological Engineering Services, issued by the Arizona state procurement system through the Arizona Procurement Portal (APP). The solicitation was released on March 30, 2021, with 78 notices emailed to registered suppliers. The bid process involved 11 total responses, with two offers deemed "Not receivable" from Lincoln Constructors Inc. and Straight Arrow Contracting LLC. An evaluation committee assessed the proposals on May 27, 2021, and ultimately ranked the top companies on June 14, 2021.
The contract was ultimately awarded on October 14, 2021, in accordance with A.A.C. R2-7-C317, with Cardno Inc selected as the top-ranked firm. The final ranking of recommended contractors included Cardno Inc, JE Fuller Hydrology & Geomorphology, Dowl HKM, Stantec Consulting Services Inc, and Wilson & Co. Inc. The procurement process involved multiple stages, including initial proposal submissions, evaluation, fee adjustment requests, final proposal revisions, and insurance certificate submissions. The contract is for hydrological engineering services, though specific detailed service parameters are not elaborated in this executive summary document.
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EXECUTIVE SUMMARY
Request for Proposal No. BPM003384 for Hydrological Engineering Services was released to the public on March 30, 2021. 78 Notices of the solicitation were emailed to registered suppliers and interested offerors by the Arizona Procurement Portal (APP) e-procurement system. As required by § 41-2534, “Competitive Sealed Proposals,” this solicitation was advertised as a
Legal Ad in the Tribune Wednesday on April 14, 2021.
A Pre-offer Conference was not held.
The bid was opened on April 30, 2021. There were 11 responses and 2 offers in “Not receivable” which indicates that they were incomplete and not submitted by bid due date and time. The “Not receivable” offers were for Lincoln Constructors Inc. and Straight Arrow
Contracting LLC.
The evaluation committee met on May 27, 2021. During this meeting, Procurement Disclosure
Statements were obtained and proposal packets were distributed to the team. The proposals were evaluated in accordance with the evaluation criteria listed in the solicitation.
Based upon the evaluation of the Offers and the available information the evaluation committee submitted their score sheet, evaluation narrative and their recommendations for the ranking on
June 14, 2021. The ranking of the proposal was as follows:
1. Cardno Inc
1. Tetra Tech
3. JE Fuller Hydrology & Geomorphology
4. Dowl Hkm
5. Stantec Consulting Services Inc
6. Natural Channel Design
7. NextGen Engineering
8. Wilson & Co
9. J 2 Engineering
E-mails were issued June 16, 2021, the highest ranking firm on the final list was notified that they were the highest ranking firm and negotiations were to start. The other firm received notice that they were not the highest person or firm on the final list.
After two request for fee adjustment factors the Final Proposal Revision were requested on
September 16, 2021 with a response due by September 23, 2021 requesting that the approved fee schedules be uploaded by each offeror.
The Notice of Anticipated Award was mailed on September 29, 2021. This letter requires the successful contractors to submit proof of insurance in the required amount prior to receiving the contract award. The certificates of insurance were received by October 11, 2021.
Based upon the evaluation of the Offer, committee scores, Final Proposal Revisions, and the available information recommendations for award on October 12, 2021:
1. Cardno Inc
2. JE Fuller Hydrology & Geomorphology
3. Dowl HKM
4. Stantec Consulting Services Inc
5. Wilson & Co. Inc.
In accordance with A.A.C. R2-7-C317, “Contract Award,” the Contract was awarded on October
14, 2021.
10/13/21
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