EV939_OMESFormCP020.docx

This is a Design Approval/Sign-Off form for an Information Services project involving the Oklahoma Department of Corrections (ODOC) Website (Project 50854), issued by the Office of Management and Enterprise Services (OMES) Central Purchasing division under Solicitation #EV00000939. The form serves as mandatory documentation confirming that a vendor representative has completed an on-site inspection of the facility and understands all facility-related requirements associated with the solicitation. The form requires signatures and printed names from both a facility contact person and the vendor representative, along with the date and time of the site visit. The facility location details, including address and zip code, must be completed on the form. Any questions resulting from the site visit must be submitted in writing to Luan.Pham@omes.ok.gov, with the agency contact person Randy Pogue available at (405) 425-2638 for directions and appointments only.

The form emphasizes that no oral communications shall modify or affect the terms, conditions, or specifications stated in the solicitation, and all modifications must be issued in writing by OMES Central Purchasing. This document is part of a broader solicitation for inmate communications solutions, with proposals due October 29, 2026. A contract resulting from this solicitation may be designated for use as a statewide contract under Oklahoma law (74 O.S. § 85.5(G)(3)).