02_Attachment_A_-_Agency-Purpose_(Updated).pdf

Attachment A

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 1 of 2

AGENCY SOLICITATIONS

SOLICITATION NO. EV00000939

This solicitation is a contract document and is a request for proposal in connection with the contract awarded on behalf of the Oklahoma Department of Corrections by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.

I. PURPOSE

The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses on behalf of the Oklahoma Department of Corrections (ODOC) from potential suppliers to provide a contract for the purchase of inmate communications solutions. A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).

The contract is awarded on behalf of the ODOC for inmate communications solutions.

1. Contract Term and Renewal Options

1.1 The initial contract term, which begins on February 25, 2027, is one year, and there are four one-year options to renew the contract.

2. Solicitation Criterion

2.1 The bid will be evaluated using a best-value criterion, based on the following:

2.1.1 Price.

2.1.2 Mandatory specifications.

2.1.3 Response to specifications.

2.1.4 Past performance.

2.1.5 Company’s financial wellness.

2.1.6 Value-added products and/or services.

3. Scope and description

3.1 The bid response must reflect for each requirement on Exhibit 4 – Scope of Work whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.

3.2 The bid response shall show the ability of the bidder to meet or exceed the following mandatory specifications: Exhibit 4 – Scope of Work.

4. Pre-Bid Site Visit

4.1 A formal pre-solicitation site visit will be conducted for all potential bidders to inspect the premises and better understand the scope of work. Attendance is highly encouraged to ensure a comprehensive understanding of the project requirements prior to proposal submission. The complete schedule, including dates, times, and location details for the site visit, is detailed in Exhibit 8 – Site Visit Schedule.

5. Pricing

5.1 Pricing shall be proposed as:

5.1.1 A total firm, fixed cost and include all information concerning fees, other costs and any other information relevant to the total cost.

5.2 Value-added products and/or services within scope of the acquisition may be included in the bid.

6. Executive Summary and company information. Located in Exhibit 1: Executive Summary and Company

Information.

7. All technical responses. Located in Exhibit 4 – Scope of Work.

8. The response to pricing shall be proposed using Exhibit 7: Pricing.

9. Value-added products and/or services within scope of the acquisition are to be included in Exhibit 7

Pricing.

10. Business references are to be included in Exhibit 2: Bidder Reference Worksheet.

OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 2 of 2

11. Third-party vendor information is included in Exhibit 3: Third-Party Supplier Information.

12. Facility information. Located in Exhibit 5: Facility Information.

13. Historical usage. Located in Exhibit 6: Non-Regulated FCC Categories.