02_Attachment_A_-_Agency-Purpose.pdf
PDF 167 KB Posted
- Attached to
- Inmate Communications Solutions
- Solicitation number
- EV00000939
- Issued by
- Oklahoma
About this file
This is an Agency Solicitations document for Solicitation No. EV00000939, issued by the Office of Management and Enterprise Services (OMES) Central Purchasing division on behalf of the Oklahoma Department of Corrections (ODOC). The solicitation requests proposals from potential suppliers to provide inmate communications solutions, with proposals due October 29, 2026. The contract may be designated for use as a statewide contract under Oklahoma Statutes 74 O.S. § 85.5(G)(3). The initial contract term begins February 25, 2027, and runs for one year with four one-year renewal options available.
Pricing shall be proposed as a total firm, fixed cost including all fees, costs, and relevant expense information. Evaluation of bids will utilize a best-value criterion based on price, mandatory specifications, response to specifications, past performance, company financial wellness, and value-added products or services. Bidders must demonstrate compliance with mandatory specifications outlined in Exhibit 4 (Scope of Work) and identify whether each requirement is met through out-of-the-box solutions or customization. Required submission materials include an executive summary and company information (Exhibit 1), bidder references (Exhibit 2), third-party vendor information (Exhibit 3), technical responses (Exhibit 4), facility information (Exhibit 5), historical usage data (Exhibit 6), and pricing proposals (Exhibit 7). Value-added products and services within the scope of the acquisition may be included in the pricing submission.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 10_Exhibit_5_-_Facility_Information.xlsx | XLSX spreadsheet | |
| 08_Exhibit_3_-_Third_Party_Supplier_Info.xlsx | XLSX spreadsheet | |
| 13_OMESformCP076.pdf | ||
| 14_OMESformCP004.pdf | ||
| EV939_OMESFormCP020.docx | DOCX document | |
| 15_Exhibit_8_-_Site_Visit_Schedule.pdf | ||
| 04_Attachment_C_-_Agency_Terms_-_Updated.docx | DOCX document | |
| 11_Exhibit_6_-_Non-Regulated_FCC_Categories_.xlsx | XLSX spreadsheet | |
| 07_Exhibit_2_-_Reference_Sheet.pdf | ||
| 01_Bidder_Instructions.pdf | ||
| 03_Attachment_B_-_General-Terms.docx | DOCX document | |
| 09_Exhibit_4_-_Mandatory_Requirements_and_Scope_of_Work_.docx | DOCX document | |
| 12_Exhibit_7_-_Pricing.xlsx | XLSX spreadsheet | |
| 12_Exhibit_7_-_Pricing_Revised.xlsx | XLSX spreadsheet | |
| 06_Exhibit_1_-_ExecutiveSummaryWorksheet.xlsx | XLSX spreadsheet | |
| 05_Attachment_D_-_IT-Terms.docx | DOCX document | |
| 02_Attachment_A_-_Agency-Purpose_(Updated).pdf | ||
| EV939_Amendment_No.1.pdf |
Show all 18
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Text version
Attachment A
OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 1 of 1
AGENCY SOLICITATIONS
SOLICITATION NO. EV00000939
This solicitation is a contract document and is a request for proposal in connection with the contract awarded on behalf of the Oklahoma Department of Corrections by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.
I. PURPOSE
The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses on behalf of the Oklahoma Department of Corrections (ODOC) from potential suppliers to provide a contract for the purchase of inmate communications solutions. A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).
The contract is awarded on behalf of the ODOC for inmate communications solutions.
1. Contract Term and Renewal Options
1.1 The initial contract term, which begins on February 25, 2027, is one year, and there are four one-year options to renew the contract.
2. Solicitation Criterion
2.1 The bid will be evaluated using a best-value criterion, based on the following:
2.1.1 Price.
2.1.2 Mandatory specifications.
2.1.3 Response to specifications.
2.1.4 Past performance.
2.1.5 Company’s financial wellness.
2.1.6 Value-added products and/or services.
3. Scope and description
3.1 The bid response must reflect for each requirement on Exhibit 4 – Scope of Work whether the requirement is met by an out-of-the-box solution or whether it necessitates customization to the bidder’s proposed solution.
3.2 The bid response shall show the ability of the bidder to meet or exceed the following mandatory specifications: Exhibit 4 – Scope of Work.
4. Pricing
4.1 Pricing shall be proposed as:
4.1.1 A total firm, fixed cost and include all information concerning fees, other costs and any other information relevant to the total cost.
4.2 Value-added products and/or services within scope of the acquisition may be included in the bid.
5. Executive Summary and company information. Located in Exhibit 1: Executive Summary and Company
Information.
6. All technical responses. Located in Exhibit 4 – Scope of Work.
7. The response to pricing shall be proposed using Exhibit 7: Pricing.
8. Value-added products and/or services within scope of the acquisition are to be included in Exhibit 7
Pricing.
9. Business references are to be included in Exhibit 2: Bidder Reference Worksheet.
10. Third-party vendor information is included in Exhibit 3: Third-Party Supplier Information.
11. Facility information. Located in Exhibit 5: Facility Information.
12. Historical usage. Located in Exhibit 6: Non-Regulated FCC Categories.
| AGENCY SOLICITATIONS |
| SOLICITATION NO. EV00000939 |
File details come from the government source that posted it. Updated .