Cost Schedule~1.xlsx

This is a Cost Proposal Instructions document for a Request for Proposal issued by the Nevada Department of Public Safety's Records, Communication and Compliance Division for LiveScan Machines. The procurement involves replacing existing livescan devices across 25 locations in various Nevada counties, including sheriff's offices, parole and probation offices, detention centers, and police departments. The proposal requires submission of a detailed cost schedule addressing two primary deliverable sections: Planning and Administration (including project planning, meetings, status reports, and various management plans) and Workflow Capabilities (including web or cloud-based solutions, self-service kiosks, reporting capabilities, technical support, and maintenance agreements). Additionally, proposers must identify costs for hardware and software required for Development and Data Conversion Environments, including multiple LiveScan machines with varying configurations (with or without iris scan, mug shot, and palm print capabilities), FBI-certified printers capable of printing full palms, code development for nightly webservice table updates, iris scanner upgrades, and annual maintenance costs. The proposal opening date is scheduled for September 15, 2025, at 2:00 PM Pacific Standard Time, with submission required through the NevadaEPro online platform.

Proposers must provide comprehensive cost proposals that include all expenses such as travel, per diem, out-of-pocket expenses, and administrative and overhead costs. The cost schedule template automatically transfers subtotals from detailed deliverable cost schedules to a Summary Schedule of Project Costs; however, proposers are ultimately responsible for ensuring all totals are correctly transferred prior to submission. The state reserves the right to reject any proposed hardware and/or software and does not commit to purchasing items from the successful proposer. The solicitation reflects the state's standard 5% preference for Nevada-based businesses that certify a majority of goods are produced in Nevada. The contract term could extend up to two years with possibilities for annual extensions if determined to be in the state's best interest. Mandatory vendor requirements include fingerprint-based background checks, CJIS training, and strict compliance with state and federal security policies, including FBI Electronic Biometric Transmission Specification (EBTS) standards and Microsoft Exchange online authentication compatibility.