Cost Schedule - updated.xlsx

This is a Cost Proposal Instructions document prepared by the Nevada Department of Public Safety's Records, Communication and Compliance Division for the procurement of LiveScan Machines. The solicitation requests hardware and software solutions for development and data conversion environments across 25 locations in Nevada counties, with a formal proposal due date of September 15, 2025, at 2:00 PM Pacific Standard Time. The scope includes nine line items covering multiple LiveScan machines with varying capabilities, including devices with civil and criminal workflows, mugshot capture, iris scanning, and palm print functionality, along with related equipment such as FBI-certified printers, iris scanner upgrades, and annual maintenance costs. Proposers must submit cost proposals in the specified format using the provided cost schedule spreadsheet, with costs automatically calculated and transferred to total line items 1-9. The state reserves the right to reject any proposed hardware or software and is not obligated to purchase items from the selected vendor.

Proposers are required to provide detailed descriptions and itemized costs for each proposed component, with specific licenses identified separately. The cost schedule template automatically populates subtotals for items 1-9, though proposers bear ultimate responsibility for ensuring accurate cost transfers prior to submission. The state indicates no specific budget constraints in the cost proposal instructions, though the comprehensive nature of the 25-location deployment and multi-year potential contract duration suggests significant procurement value. Vendors must comply with FBI Electronic Biometric Transmission Specification (EBTS) standards, Windows 11 compatibility requirements, and Microsoft Exchange online authentication protocols. Mandatory vendor requirements include fingerprint-based background checks, CJIS training certification, and adherence to state and federal security policies. The state's standard terms provide a 5% preference for Nevada-based businesses certifying majority-Nevada production of goods.