Copy of 1._Breckenridge_Group_BPM006827.pdf

S t a t e o f A r i z o n a Request for Statements of Qual i f i cat ions | Des ign Profess ional

B r e c k e n r i d g e G r o u p arc h i tec t s/planners

On Call Architectural and Landscape Architectural Services

REQUEST FOR QUALIFICATIONS

Attachments/Response Forms

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 1 of 17

Attachments for BPM006827 ON-CALL ARCHITECTURAL AND LANDSCAPE ARCHITECTURAL SERVICES contains the forms that are to be submitted as part of the Offer when responding to this Solicitation. Unless stated otherwise, all pre-printed forms provided in this document shall be completed using the document provided according to the instructions as stated in the solicitation.

OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE SOLICITATION BEFORE

COMPLETING THESE FORMS AND SUBMITTING THE OFFER.

OFFEROR MAY SUBMIT MORE THAN ONE PROPOSAL. PLEASE INDICATE WHICH ARCHITECTURAL

DISCIPLINE YOUR PROPOSAL IS BEING SUBMITTED FOR. (e.g. ARCHITECTURAL OR LANDSCAPE

ARCHITECTURAL). UP TO 10 CONTRACTS CAN BE AWARDED FOR EACH DISCIPLINE.

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM 2

ATTACHMENT 2-A: OFFEROR INFORMATION QUESTIONNAIRE 3

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE 4

ATTACHMENT 3-A: METHOD PROPOSAL 5

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL 7

KEY PERSONNEL RESUMES 8

ATTACHMENT 3-D: BOYCOTT OF ISRAEL DISCLOSURE 9

ATTACHMENT 3-E: FORCED LABOR OF ETHNIC UYGHURS BAN 10

ATTACHMENT 5-A: CONFIDENTIAL INFORMATION DESIGNATION 11

COPY OF A.A.C. R2-7-103 [CONFIDENTIAL INFORMATION] 12

ATTACHMENT 5-B: CONFORMANCE STATEMENTS 13

ATTACHMENT 5-B1: CONFORMANCE STATEMENTS SUPPLEMENT 1 14

ATTACHMENT 5-B2: CONFORMANCE STATEMENTS SUPPLEMENT 2 15

ATTACHMENT 5-B3: CONFORMANCE STATEMENTS SUPPLEMENT 3 16

APP Step-By-Step Guides and Quick Reference Guides are accessible on the APP website https://appstate.az.gov. Technical inquiries about submitting your offer in APP should be submitted to the APP Help Desk by phone at (602) 542-7600, option 1, or by email at app@azdoa.gov https://appstate.az.gov/ mailto:app@azdoa.gov

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 2 of 17

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the appropriate Procurement Agency. Requests should be made as early as possible to allow time to arrange the accommodation. A person requiring special accommodations may contact the solicitation contact person responsible for this procurement as identified above.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 3 of 17

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM

OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Business status if checked below (No. 4).

Company Name Signature of person authorized to sign

Address Printed name and title

City, State, ZIP Contact email address

Unique Entity ID (SAM #) ROC #(s)

Federal Tax Identifier (EIN or SSN) State Tax Identifier

By signature in the Offer section above, the Offeror certifies:

1. The submission of the Offer did not involve collusion or other anticompetitive practices.

3. The Offeror has not given, offered to give nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

4. The Offeror certifies that the above referenced organization ___ IS/ ___ IS NOT a small business with less than 100 employees or has gross revenues of $4 million or less in prior FY.

ACCEPTANCE OF OFFER (To be filled out by Procurement Manager)

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No._________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or written notice to proceed.

State of Arizona Awarded this _____day of__________________2024

Procurement Officer:___________________________________________

Contact Phone Number (Office) Contact Phone Number (Mobile)

Breckenridge Group Architects/Planners

1735 E. Fort Lowell Rd. Ste. 12

Tucson, AZ 85719

520.882.9944 (office)

Klindt Breckenridge, Principal in Charge kbreckenridge@breckenridgearchitects.com

520.614.3461 (mobile)

86-0544962

NA

X

17243619

NA

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division

Available online at: appstate.az.gov Page 4 of 17

Attachment 2-A: Offeror Information Questionnaire

Failure to fully address all information requested may cause the statement of qualifications to be determined non-responsive.

1. Describe the firm’s and the proposed lead team member’s previous design and construction administration experience for projects similar in size and scope to this project.

2. Create a three-column chart. In the first column, list the past project title, budget, and year completed (listing only past projects with similar scope and budget within the past seven years) the firm has been the lead design professional. In the second column of the chart, list the names of any proposed key personnel and subcontractor(s) (if any) “team member” identified for this project that performed services for the project in column one and the team member’s role for the listed project. In column three provide best practices and lessons learned for each project.

Past Projects

(Within last seven years similar in size and scope.)

Proposed Key Personnel

(Performing role on past project)

Best Practices and Lessons Learned

(ex) Project x, $4M, 20XX John Doe, Architect XXXXXXXXXX

(ex) Project y, $2.6M, 20XX John Doe, Architect

Jane Doe, Mechanical Engineer

Jo Doe, Electrical Engineer

YYYYYYYYYY

3. In Attachment 3-B. Provide key personnel by the name, title, and directly responsible person who will be engaged in the work. An individual may be identified for more than one project discipline, or multiple individuals named to one single discipline. Describe each Individual’s specific qualifications and experience directly related to each type of Services proposed. Focus on the proposed individual’s specific duties and responsibilities and how project experience is relevant to each type of proposed Services.

OFFEROR INFORMATION

QUESTIONNAIRE2A

2ABreckenridge Group architects/planners | ADOA On-Call Architectural Services | March 2025

Breckenridge Group President, Klindt Breckenridge has over 38 years of experience in design, construction administration, and project management across Arizona. A former Arizona AIA President, he specializes in master planning, renovations, ADA compliance, and more. He has experience with cities all over Arizona such as City of Mesa, City of Scottsdale, and City of Phoenix just to name a few.

Senior Project Manager, Carlos De Alva and Klindt Breckenridge will work together as an interchangeable team, saving the State of Arizona time and money. Carlos is a Project Coordinator, Designer, and Specifier and brings 30 years of professional and technical expertise with the design, planning, and administration of small to large scale commercial, educational and governmental projects. We have a small, focused team dedicated to your project. Team members won’t change over the course of the contract. Fewer hand-offs mean fewer fumbles.

The Breckenridge Group understands that the scope of this type of On-Call contract by the State of Arizona potentially may be made up of numerous projects, each varying in size and type. We have the experience and have developed strategies to provide the owner with the most significant value for their funds and tight schedules. One strategy has been to group several small projects into one bid document creating a project that becomes more cost efficient to the bidders. Past examples have included grouping the re-roofing of several facilities into one contract or the ADA upgrades at various buildings into one contract. Whether a project is large or small, or involves a single or multiple locations, each will require the same level of attention and a process designed to achieve the best outcome for the State of Arizona.

Past Project Title Key Personnel Practices and Lessons Learned

Amphi Public Schools, On-Call Cost: Varies Year: 2023

Klindt Breckenridge, AIA- PIC Carlos De Alva, SPM Edgar Parra, PM

We had a large number of small projects to manage.

Town of Oro Valley, On-Call Cost: Varies Year: 2022

Klindt Breckenridge, AIA- PIC Carlos De Alva, SPM Edgar Parra, PM

Larger projects with a full scope of architecture and engineering services.

University of Arizona, On-Call Cost: Varies Year: 2024

Klindt Breckenridge, PIC Carlos De Alva, SPM Edgar Parra, PM

Large and diverse group of stakeholders, including users, community members engaged throughout the process.

1. Describe the firm’s and the proposed lead team member’s previous design and construction administration experience for projects similar in size and scope to this project.

2. Create a three-column chart with Past Project Tile, Key Personnel, and Practices and Lessons Learned

PIC: Principal in Charge, SPM: Senior Project Manger, PM: Project Manager

EXPERIENCE AND

ORGANIZATIONAL PROFILE2B

2BBreckenridge Group architects/planners | ADOA On-Call Architectural Services | March 2025

Founded in 1984, Breckenridge Group architects/planners is a corporation led by Klindt Breckenridge, President and Principal in Charge. For over 38 years, we have provided architectural services to municipalities, school districts, and other public agencies throughout the State of Arizona. We strive to provide design services to those clients who own and occupy their facilities for the long term and value good design and exemplary service to benefit their communities. We are a well-established architectural/planning firm of skilled professionals with first-hand knowledge and experience focused on the design of municipal projects. Our practice is centered around Owners who, like the State of Arizona:

• Build and operate facilities for their long-term use.

• Believe that quality planning and design is vital to the growth and that quality architecture can foster a vibrant community for its residents.

• Believe that municipal facilities are community assets that express the aspirations of the community.

What sets us apart from other architectural and design firms is our desire to listen to our client’s needs, translate those needs into visions, and follow those visions through to completion. Our architectural practice is, and always has been, centered on the design of public sector work. It is because of our client-centered approach that we have been consistently selected to work with repeat owners across Arizona. We are truly client-centered in our approach to design. The end results are purposeful, efficient, and award-winning projects that are a source of pride for our community.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 5 of 17

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE

Failure to fully address all information requested may cause the bid to be determined non-responsive.

Firm Name Year Established

Principal Address (Street, City, State)

Years’ Experience performing services similar in size and scope as required by this solicitation.

Years the organization has conducted business in the State of Arizona.

CONTRACT REPRESENTATIVES TO CONTACT

Name Title Telephone Number E-Mail Address

THREE (3) PROJECTS COMPLETED BY FIRM SIMILAR IN SIZE AND SCOPE / REFERENCES

1 Client Company/Address Contact Begin Date End Date

Phone Number Email Address

2 Client Company/Address Contact Begin Date End Date

Email Address

Services Provided Similar to Those Described in Solicitation

3 Client Company/Address Contact Begin Date End Date

Email Address

Services Provided Similar to Those Described in Solicitation

Breckenridge Group architects/planners

38 years

40 years

1735 E. Fort Lowell Rd. Ste. 12 Tucson, AZ 85719

Klindt Breckenridge

Carlos De Alva

Principal in Charge kbreckenridge@breckenridg e architects.com(520) 614-3461

Senior Project Manager (520) 614-3103 cdealva@breckenridge architects.com

University of Arizona, On-Call Contract 1405 N Ring Road Tucson, AZ 85719

Services Provided Similar to Those Described in Solicitation Renovations, additions, roof replacement and assessments. Past projects include Canyon Del Oro HS Locker Rooms, Amphi Beach Volleyball Courts, and Amphi High School Panther Hall Renovation.

Renovations, additions, and assessments. Past projects include the Community Center Accessibility and Elevator Renovation, Council Chambers Tenant Improvement, and Public Works Lobby Security Renovation.

Renovations, additions, and assessments. Past project include: Student Recreation Cente Locker Remodel, Hi Corbett Batting Cages and the Hillendbrand Softball Team Room.

current current current

Tracy Hill, Project Manager 2023

2022Paul Keesler, Public Works Director pkeesler@orovalleyaz.gov

Town of Oro Valley, On-Call Contract 11000 N. La Cañada Drive Oro Valley, Arizona

Amphi Public Schools, On-Call Contract 701 W. Wetmore Road Tucson, AZ 85705

Susie Burruel, Project Manager

520.850.0624

Phone Number

Phone Number susieb1@arizona.edu

520.696.5153

520.229.4850 thill@amphi.com

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 6 of 17

ATTACHMENT 3-A: METHOD PROPOSAL

(Method of Approach)

Response must demonstrate your comprehension of the objectives and services of this solicitation. Do not merely duplicate the description of work described in this Request for Qualifications (RFQu). Firms shall provide responses directly below the numbered questions in this attachment.

1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-call mechanical plumbing engineering services for the state of Arizona and your proposed team’s understanding of this scope of services by:

a) Providing an organizational chart clearly identifying the lines of authority.

b) Describing your current workload and availability of designated team staff (including Sub-Consultants). Indicate the relationship of the work in this RFQu to the firm’s other current projects.

The following chart may be utilized to show current workload of proposed team members. Additional lines may be added as needed.

Project Team Member Current Workload Commitment Total Availability Name and Title:

Name and Title:

Name and Title:

Klindt Breckenridge, Principal in Charge

75% of all projects

Carlos De Alva, Senior Project Manager

5%

25%

Banner Medical Center

Town of Oro Valley

University of Arizona

Edgar Parra, Project Manager

Amphitheater Unified District

Catalina Foothills School District (CFSD)

Tucson Unified S School District (TUSD)

95%

50% 50%

10% 90%

20% 80%

75%

25% 75%

10% 90%

METHOD PROPOSAL3A

3ABreckenridge Group architects/planners | ADOA On-Call Architectural Services | March 2025

1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-call mechanical plumbing engineering services for the state of Arizona and your proposed team’s understanding of this scope of services by:

a) Providing an organizational chart clearly identifying the lines of authority.

b) Describing your current workload and availability of designated team staff (including Sub-Consultants).

Indicate the relationship of the work in this RFQu to the firm’s other current projects.

State of Arizona

Breckenridge Group

Carlos De Alva Senior Project Manager

Breckenridge Group

Edgar Parra Project Manager

Arizona Department of Administration

Breckenridge Group

Klindt Breckenridge Principal in Charge

Our dedicated firm is ready to take on new projects with excellence.

Our team ensures every project gets the time, expertise, and attention it deserves, prioritizing efficiency, innovation, and client satisfaction. We as a team take the approach that any proposed member of the team will give 100% of their time dependent on the phase of the project and their role.

Klindt, the principal in charge will be available at any time throughout the duration, as well as our senior project manager, Carlos De Alva to ensure the project outcome is successful.

We are a firm that carefully selects consultants based on their qualifications and availability, ensuring the right expertise for every project. We have developed a high level of coordination between consultants due to our project management, computer capabilities, and consultant selection. Our teeam interfaces with the engineers/consultants on a regular basis. Weekly meeting are held to solve pertinent issues, discuss project concerns and alternatives, and to coordinate data.

Breckenridge Group

Design Team - 10 staff Architectural Designers

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 7 of 17

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to managing the assigned on-call projects of various sizes and complexity

At the begining of a project, a project schedule and scope is created which guides our team members to determine the deliverables for each phase of the project. Our current workload is such that this contract fits in nicely. Our proposed key staff of four is available immediately as needed, and support design staff is available as needed. Our equally experienced consultants would be also available and committed to serving this project; all have previous work experience with the State of Arizona with projects of various sizes for this

On-Call Contract.

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining quantities and units of measure?

Breckenridge Group has completed over 100 projects for Arizona through on-call/job ordering contracts. We have performed small tenant improvements through large renovation projects. We have also done studies and evaluations, as well as design and construction administration services. The Breckenridge Group understands that this type of on-call contract will be made up of numerous projects, each varying in size and type. Our team works closely with project managers and will assist them in every phase of the project to ensure a timely, high quality project delivery.

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates.

Principal in Charge, Klindt Breckenridge in conjunction with the Project Manager, coordinates with the team to set and monitor the

Project Schedule. We regularly review the progress, adjust deadlines, and ensure on-time delivery through ongoing design and documentation checks. Many projects under this type of contract are a collection of smaller parts that add up to a larger project. We will track each of these individual parts as part of the overall project. We can then allocate our team resources to these individual tasks as opposed to them being dispersed and inefficiently controlled as if it were just one project.

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may impact time constraints.

We focus on providing prompt and comprehensive RFI responses to prevent project delays. Our document reviews improve constructibility and coordination, reducing field issues. By conducting thorough shop drawing reviews, we minimize errors, enhance fabrication quality, and keep schedules on track. Our designs are practical, buildable, and cost-effective, considering real-world fabrication and erection tolerances. As a result, we achieve a turnaround time of 48 to 78 hours for RFI responses.

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

For each project, Project Manager Carlos De Alva holds ultimate responsibility for ensuring the completeness and accuracy of design and construction documents. He actively involves each project team member in the Quality Assurance (QA) process and incorporates Quality Control (QC) procedures throughout the project structure.

7. Procore Project Management Software usage is a requirement. Demonstrate how your firm plans to implement Procore on this On-Call contract?

Our firm is familar with Procore and understands how it is used for Construction Management, Project Management, and Design.

This software streamlines document management from project initiation to completion, ensuring efficient organization and accessibility.

This tool ensures communication among all stakeholders during the project, and ensures everyone is on the same page.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 7 of 17

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling and dimensioning on Design drawings.

Our firm utilizes Revit which is a BIM software. This software can be used from the schematic phase all the way to Construction Documents. Revit technology allows us to scale drawings within the click of a button with accuracy.

Dimensioning is just as easy in Revit, and is available in a variety of styles that can be customized as needed.

On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and location

Yes, our firm uses REVU Bluebeam to collaborate with consultants and clients. This software allows us to share documents, add photos, and collaborate from beginning to end. Below is an example of how we would use an attached photo to collaborate with clients on a shared document in Bluebeam.

8. Below is an example of the State’s response to a design drawing and the design professional’s response to the owner. Can your firm deliver this type of response deliverable?

Our firm uses REVU Bluebeam to collaborate with consultants, contractors and clients. This software allows us to share documents and collaborate with markups. In the photo to the rght, you can see an example of how we annotate documents.

The example below shows how we annotate in Revu Bluebeam, similar to the example you have provided.

This example shows a specific condition that was discovered during the construction phase. The photo references the specific spot on the demo plan.

Floor Plan Example with annotations.

https://appstate.az.gov/ NicolePeterson Cross-Out

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to managing the assigned on-call projects of various sizes and complexity.

During the beginning of a project, the scope and schedule are created. This is used to guide our team in determining the deliverables for each phase.

We have a small, focused team dedicated to your contract. Team members won’t change over the course of the contract. At the beginning of a project, a schedule is created which guides our team members to determine the deliverables for each phase of the project. Our architectural practice is, and always has been, centered on the design of public sector work.

Breckenridge Group has a tremendous amount of experience with smaller projects through the many open-end or as-needed type contracts for governmental agencies, universities and school districts:

Breckenridge Group’s specialized experience with open-end contracts has shown us that there are three key areas for open-end project success:

• Recognizing that the projects are potentially smaller and often innovative methods are necessary to execute these projects in a timely and cost effective manner

successfully

The Breckenridge Group understands that this type of on-call contract will be made up of numerous projects, each varying in size and type. We have the experience and have developed strategies to provide the owner with the greatest value for their limited funds and tight schedules. One strategy has been to group several small projects into one bid document creating a project that becomes more efficient to bidders. Other strategies have been to group projects which are in close proximity together as a single bid package or to have multiple bids to allow the user to maximize their specific purchasing constraints.

3. Are you familiar with Job Order Contracting projects? How can your firm support a project manager with defining quantities and units of measure?

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates.

Breckenridge Group is familiar with Job Order Contracting. This project delivery method enables owners to award a single contract to a general contractor (GC) that encompasses multiple projects over a specified time frame and within a set budget limit. The contract’s scope is not fully defined during the bidding stage. These contracts require a continuous working relationship between the construction company and the owner agency.

Our firm provides comprehensive support for project managers handling job order contracting projects. We assist in every phase of the process, from initial planning and scope definition to managing multiple work orders over an extended period. Our team works closely with project managers to ensure clear communication, accurate cost estimation, and adherence to budgetary constraints. By offering access to efficient project management tools, standardized procedures, and expert guidance, we streamline workflows and ensure timely, high-quality project delivery. We are committed to fostering long-term relationships with both project managers and owner agencies, delivering reliable solutions and consistent results throughout the duration of the job order contract.

Many projects under this type of contract are a collection of smaller parts that add up to a larger project. We will track each of these individual parts as part of the overall project. We can then allocate our team resources to these individual tasks as opposed to them being dispersed and inefficiently controlled as if it were just one project. For example, a proposed entrance structure may involve more design resources and public meetings, whereas bringing restrooms into ADA compliance or systems oriented tasks may be much simpler. On each project, our Project Manager, Carlos De Alva, in coordination with the City of Tucson Project Manager, will establish a Project Schedule that sets completion dates per task and project milestones. We constantly check the design and documentation process against the schedule to assure on-time delivery of the final product. We will review the detailed Design Schedule at regular Team meetings to monitor performance, adjust interim deadlines, and maintain focus on the overall Project Schedule deadlines.

Ours is a tried and tested group of strong, practical architects who have proven time and again their ability to provide professional management to get the job done on time and within budget. The same commitment to our business is delivered to each and every one of our projects. Through our rigorous attention to detail, from project start-up through completion, the Breckenridge Group has proven to public sector clients that their concerns are always responded to in a timely and professional manner.

5. List standard turn-around time for design requests/changes, RFI’s, submittals, and differing situations that may impact time constraints.

6. Detail your firm’s quality control process related to specific plans, specifications and construction documents.

We understand the critical nature of timely and complete responses to a contractor’s Request for Information required to minimize delays. We review our documents for constructibility and interdisciplinary coordination to reduce field coordination issues. The turnaround time for any RFIS’s or Change Orders are between 48-72 hours. Thorough reviews of shop drawings help to reduce errors, improve fabrication times and maintain the schedule. We understand the realities of the constructed world and respect the need for fabrication and erection tolerances, and our designs are build-able and cost-effective.

We strive through our contract documents to eliminate change orders.

However, we realize that sometimes things are added to a project during construction. The Design Team will monitor the process to identify and track changes on a project. Before implementation of any changes which will affect budget, schedule, or quality, the Project Manager and the Project Team will identify the nature of the change, the source, and the implications of the change. No changes will be implemented until authorized by the Owner. Once authorized, the appropriate adjustments will be made to the Project Plan, and the team will implement the change.

On each project, the ultimate responsibility for the completeness and accuracy of design and construction documents resides with Project Manager Carlso De Alva. He is responsible for engaging each project team member in the Quality Assurance (QA) process and integrating Quality Control (QC) procedures into the project structure. Our QA/QC Program includes the following measures:

• Use of office standard completion checklists to ensure consistent and complete project documentation.

• Assignment of a designated senior project team member as the document coordinator to review and coordinate in-house and consultant drawings and specifications

• Regularly scheduled interdisciplinary coordination meetings and checking set reviews.

• Individual accountability for a defined scope of work with regular review by the Project Manager.

• Periodic technical review of documents by the Principal-in-Charge.

7. Procore Project Management Software usage is a requirement.

Demonstrate how your firm plans to implement Procore on this On-Call contract?

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling and dimensioning on Design drawings.

Our firm is familiar with Procore and understands how it used for construction management, project management, and design. This essential tool helps measure and optimize document management, enhance collaboration, and manage construction projects from pre-construction to closeout. This tool ensures smooth connectivity among all stakeholders throughout the project. As designers, we can leverage it for design documentation, communication, and collaboration across all project phases, from pre-construction to completion.

Using Procore, our team can upload, manage, and share drawings and submittals with secure access controls, ensuring clear communication and organized document management. The platform also helps us identify and track coordination issues, ensuring they are resolved efficiently. Additionally, we can store and manage contact information for project teams and vendors, making collaboration throughout the project more streamlined.

Our firm uses Revit which is a BIM software for designers. This software can be used from the schematic phase all the way to construction documents.

Revit technology allows us to scale drawings within the click of a button with accuracy. Breckenridge Group utilizes Revit technology to ensure we have to most accurate drawings.

Scaling drawings is essential in architecture as it ensures precise representation, clear communication, and successful execution of designs.

This practice allows architects, engineers, and builders to collaborate efficiently, ensuring the completed structure matches the intended vision.

Precise dimensioning in architectural drawings is vital for effective communication, ensuring accurate construction, and preventing costly mistakes by specifying essential measurements for building components and their placement.

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1/8" = 1'-0"

Floo

The floor plan to the right, is a recent example of what a construction drawing looks like using Revit software. Dimmension strings, detail bubbles, elevation markers, keynotes and room lables are only some of the tools shown here, that are built in to the Revit software.

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

10. Below is an example of the State’s response to a design drawing and the design professional’s response to the owner. Can your firm deliver this type of response deliverable?

Our firm uses REVU Bluebeam to collaborate effectively with consultants and clients. This software enables us to share documents, incorporate photos, and maintain collaboration throughout the entire project process.

REVU Bluebeam has several markup tools, which is a way to annotate your document without altering the original content. Since they are independent of the underlying PDF, markups can be easily moved and edited. This markups can be shared on a central/shared file. By providing centralized access to important documents, drawings, and data, shared files ensure that all stakeholders are working with the most up-to-date information. This reduces the risk of errors, streamlines decision-making, and improves overall project coordination. Additionally, shared files enhance transparency, allowing team members to track changes, provide feedback, and maintain accountability throughout the project’s different phases.

Our firm uses REVU Bluebeam to collaborate with consultants and clients.

This platform enables real-time, online collaboration on PDFs, allowing multiple users to add markups to the same document simultaneously. All markup activity is tracked in a detailed record linked to the session PDFs, ensuring clear documentation of changes. All of these markups are saved within the software and can be shared and accessed at anytime. This tool is a great for referencing old documents and keeping an up to date record of our recent progress with construction documents.

REVU Bluebeam offers markup tools that allow users to annotate PDFs without altering the original content. These markups are easily movable, editable, and can be shared in a central file, ensuring all team members have access to the latest information. This enhances collaboration, reduces errors, and improves project coordination. Our firm uses REVU Bluebeam for real-time collaboration, allowing multiple users to add and track markups simultaneously. Our team is certain we can use this tool to provide responses to the owner no matter what project.

100S

108B

108C

108D

100S

100A

0B

0A

Existing Carpet

New Carpet

A2.1

A6.1

16' - 0"

B C D E

8'

1"

5' - 7"

A2.1 A3.1

V.I.F 13' - 6"

101A

101B

150A

100N

7' - 9"

2A

A

108A 108

LIMITS OF WORK

LIMITS OF WORK

C

LE

AR

110C

3A

119A

0A

4' - 4"3' - 8"

2'

8"

7' - 11" 17' - 10" 20' - 7"

A2.1 A10.1

108A

108B

108C

108D

12' - 1" 10' - 1"

A2.1 A10.1

V.

I.F

A

A

A A

A

A

A

A

A2.1 A10.1

A2.1 A10.1

A2.1

-A2.1

A6.1

5 5

B

C C

124' - 0"

V.

I.F

110A

New CarpetNewTile

105A105B

9/

/2

4:

:5

PM

Flo opens with access control relocated card reader from 100S reinstall existing card reader electric strike add to opening schedule 105B relocated card reader from conference room relocated card reader from conference room wide angle lens security camera

ADO

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be supplemental to the information below and is not to be used to replace this form.

Employee Name

Current Information

Years’ Experience in Role Under This Contract:

40 years of On-Call Projects

Hours per Week of Employee’s Time Dedicated to This Contract: 10 hours

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

Klindt will spend 50% of his time dedicated to this project

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Klindt will be the point of contact for your project from beginning to end, and responsible for the overall operations from contracts, schedules, and budgets to providing team leadership Describe the key personnel’s experience in performing the services required by this contract.

Klindt’s 40 years of on-call experience has included master planning, programming, new design, additions ad rennovations throughout Arizona.

List the key personnel’s job-related training and education.

Bachelor of Architecture, University of Arizona

Years With Firm: 41 Years in Current Position: 34

Role Under this Contract: President

Position Currently Held in Firm: President

Klindt Breckenridge

OFFEROR NAME: Breckenridge Group Architects

KEY PERSONNEL PROPOSAL

/KEY PERSONNEL RESUMES3B

3BBreckenridge Group architects/planners | ADOA On-Call Architectural Services | March 2025

Breckenridge Group was founded on the premise that the highest quality of service can be provided by a select group of architects, concentrating on a select group of clients. Breckenridge Group’s clients are those who build and operate facilities for their long-term use; clients who value both good design and quality construction.

President of Breckenridge Group, Klindt’s 44 years of professional experience includes working for over 25 school districts in Arizona. Most of these projects have been renovations and additions to existing school campuses. Klindt’s involvement has been as a designer, programmer, community facilitator, construction documentation, and construction administrator.

Role of Team Member

Principal in Charge Klindt Breckenridge, will be involved throughout the contract as the client advocate to ensure you are satisfied with the services received and will be your single project representative/point of contact for your project from beginning to end. Klindt will attend all client and contractor meetings for the project. He will be responsible for the overall operations from contracts, schedules, and budgets to providing team leadership.\

Klindt Breckenridge, AIA Principal in Charge

Education Bachelor of Architecture, University of Arizona

Professional Registrations Architect, AZ #17065 NCARB

Years with Firm 41 years

Professional Experience 44 years

Professional Affiliations American Institute of Architects

Southern Arizona AIA President, 1996

Arizona AIA State President, 2004

Arizona Fire District Association

Arizona Fire Chief’s Association

Arizona Park and Recreation

Miracle Square Independent Living, Board President, 1996 - 2022

Awards UA Alumni Association Bear Down Award 2008

Select Projects

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

OFFEROR NAME: Breckenridge Group Architects/Planners Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be supplemental to the information below and is not to be used to replace this form.

Carlos De Alva Employee Name

Current Information

Position Currently Held in Firm: Senior Project Manager

Years With Firm: 8 years Years in Current Position: 8 years

Role Under this Contract: Senior Project Manager

Years’ Experience in Role Under This Contract:

8 Years

Hours per Week of Employee’s Time Dedicated to This Contract: 10 hours starting 20 hours potential

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

Yes, he will lead our team as Project Manager and take the planning and design concepts and transform them into the contract documents

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Carlos will also guide your project through construction as Construction Administrator.

Describe the key personnel’s experience in performing the services required by this contract.

He brings 29 years of professional and technical expertise with the design, planning, and administration of small to large scale commercial, educational, healthcare and governmental projects

List the key personnel’s job-related training and education.

Masters of Architecture, University of Arizona, AZ Bachelor of Architecture, Universidad LaSalle, MX

3BBreckenridge Group architects/planners | ADOA On-Call Architectural Services | March 2025

Carlos De Alva is a Project Coordinator, Designer, and Specifier and brings 30 years of professional and technical expertise with the design, planning, and administration of small to large scale commercial, educational, healthcare and governmental projects.

Carlos has worked cooperatively with Breckenridge Group throughout the design process, and he oversees the project from concept through construction and completion of the project, ensuring that project teams meet quality, schedule, contractual, and budget goals.

Role of Team Member Carlos will lead our team as Project Manger and take the planning and design concepts and transform them into the contract documents. He will coordinate with the City, Consultants, and other stakeholders during design and construction. Carlos will also guide your project through construction as Construction Administrator. Using the same team leader from programming and design through construction provides continuity and the necessary skills and history to promptly respond to the needs and issues as the project moves through the various phases.

* Projects completed prior to joining Breckenridge Group

Select Projects

Select Projects

Carlos De Alva Senior Project Manager

Education Masters of Architecture, University of Arizona

Master of Architecture, University of Arizona

Professional Registrations Architect, MX #2163947

Years with Firm 8 years

Professional Experience 32 years

Professional Affiliations American Institute of Architects, Associate Member

Tucson Hispanic Chamber - Grupo Connección, Board Member

Father of the Year Council, Board Member

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

OFFEROR NAME: Breckenridge Group Architects Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be supplemental to the information below and is not to be used to replace this form.

Employee Name

Current Information

Position Currently Held in Firm: Project Manager

Years With Firm: 10 years Years in Current Position: 5 years

Role Under this Contract: 5 years

Years’ Experience in Role Under This Contract:

5 years

Hours per Week of Employee’s Time Dedicated to This Contract: 30 hours starting 40 hours- potentional

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No, he will spend about 30% of his time on this contract.

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

He will be responsible for overseeing the design team and will work closely with them during all phases of the project, leading them through each phase.

Describe the key personnel’s experience in performing the services required by this contract.

Edgar has experience on multiple types of projects from renovation to ground up construction.

List the key personnel’s job-related training and education Bachelor of Architecture, University of Arizona

Edgar Para

3BBreckenridge Group architects/planners | ADOA On-Call Architectural Services | March 2025

Edgar Parra Project Manager

Education Bachelor of Architecture, University of Arizona

Years with Firm 10 years

Professional Experience 10 years

Professional Affiliations BILD - Building, Insight, Leadership, & Development

MPA - Metropolitan Pima Alliance

Edgar has been with Breckenridge Group for the past ten years starting as intern his junior year of college. He has a Bachelor’s Degree in Architecture from the University of Arizona, and is aware of local issues that come…