BPM006827_On-Call_Landscape_Architectural_Services.pdf

REQUEST FOR QUALIFICATIONS

Attachments/Response Forms

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 3 of 17

ATTACHMENT 1: OFFER AND ACCEPTANCE FORM

OFFER

TO THE STATE OF ARIZONA:

The Undersigned hereby offers and agrees to furnish the material, service and/or construction in compliance with all terms, conditions, specifications and amendments in the Solicitation and any written exceptions in the offer. Signature also certifies Small Business status if checked below (No. 4).

Waibel & Associates Landscape Architecture, LLC

8611 S. Priest, Suite 101 Janet Waibel - Principal

Tempe, AZ 85284 janet@waibel-la.com

N/A N/A

Federal Tax Identifier (20-4824122) State Tax License #21062051

By signature in the Offer section above, the Offeror certifies:

1. The submission of the Offer did not involve collusion or other anticompetitive practices.

2. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal

Executive Order 11246, State Executive Order 2009-

3. The Offeror has not given, offered to give nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

4. The Offeror certifies that the above referenced organization ___ IS/ ___ IS NOT a small business with less than 100 employees or has gross revenues of $4 million or less in prior FY.

ACCEPTANCE OF OFFER (To be filled out by Procurement Manager)

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted by the State.

This Contract shall henceforth be referred to as Contract No._________________________________.

The effective date of the Contract is ____________________________________________________.

The Contractor is cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contact release document or written notice to proceed.

State of Arizona Awarded this _____day of__________________2024

Procurement Officer:___________________________________________

Office - 480-893-3849 Cell - 480-215-1408

Company Name

Address Printed name and title

City, State, ZIP Contact email address

Unique Entity ID (SAM #) ROC #(s)

Federal Tax Identifier (EIN or SSN) State Tax Identifier

Contact Phone Number (Office) Contact Phone Number (Mobile)

Signature of person authorized to sign

X

Attachment 2-A

Offeror Information Questionnaire

Past Projects Key Personnel Lessons Learned

Project Title Budget and Year Completed

City of Maricopa John Wayne Parkway, $1.1m, Design Completion 2020, Construction Completion 2022 Regina Schmidt

The need for copius field notes to provide an accurate set of as builts for the Owner

ASU University Center, $280,000, Design Completion November 2023, Construction and Completion May 2024

Janet Waibel Regina Schmidt

Regular communication during design with owner design and maintenance personnel

City of Phoenix City Hall Beautification Project and Fountain Conversion, $375,000, Design Completion May 2023, Construction Completion 12 2023

Regina Schmidt Janet Waibel

Regular communication during design with owner design and maintenance personnel

Catholic Diocese St. Francis Cemetery Redesign for Irrigation, $600,000, Completion scheduled 2025 Regina Schmidt

The need to research and understand current irrigation system capabilities

City of Phoenix Well Site #156 Beautification, $335,000, Design Completion 6 2021, Construction Completion 6 2022 Janet Waibel

The significance of involving and hearing community/public concerns

City of Maricopa Police Department and 911 Dispatch Facility, $24m, Design Completion 1 2024, Construction Completion 7

Janet Waibel Alex Medina

The importance of utilizing 2D and 3D renderings to show the design intent to clients

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 5 of 17

ATTACHMENT 2-B: EXPERIENCE AND ORGANIZATIONAL PROFILE

Failure to fully address all information requested may cause the bid to be determined non-responsive.

Firm Name Year Established

Principal Address (Street, City, State)

Years’ Experience performing services similar in size and scope as required by this solicitation.

Years the organization has conducted business in the State of Arizona.

CONTRACT REPRESENTATIVES TO CONTACT

Name Title Telephone Number E-Mail Address

THREE (3) PROJECTS COMPLETED BY FIRM SIMILAR IN SIZE AND SCOPE / REFERENCES

1 Client Company/Address Contact Begin Date End Date

Phone Number Email Address

2 Client Company/Address Contact Begin Date End Date

Phone Number Email Address

3 Client Company/Address Contact Begin Date End Date

Phone Number Email Address

Waibel & Associates Landscape Architecture 2002

8611 South Priest Drive, Suite 101 Tempe AZ 85284

22.5

Janet Waibel Principal Landscape Architect 480 893 3849 janet@waibel-la.com

ADOT Annex and Admin Buildings 1655 West Jackson Street & 206 S. 17th Ave (project address) Phoenix, AZ 85007

Scott Bohning/Hope Schoenbrodt 7 2023 1 1025 sbohning@azdot.gov / hschoenbrodt@azdot.gov602.245.0640480.532.8871/ Services provided: Waibel was a sub consultant to GLA Architects for the building redesign/renovation project, and provided design concept drawings and construction documents for bid to construction. The project is in the bid phase at this time and we are contracted to provide construction admin services.

Drawings include color renderings for concept and fully designed landscape, irrigation, and low voltage lighting for the courtyard west of the admin. bldg.

ASU Office of the Campus Landscape Architect / Facilities PO Box 875112 Tempe AZ 85287 Project Site ASU University Center B&C

Norman Yatabe/David Brady 2 2022 4 2024 norman.yatabe@asu.edu / david.brady@asu.edu480-727-3746 /480 257 6432

Services provided: Waibel was prime consultant for a design team which included civil and ele engineering firms. A dilapidated non functional fountain was removed from the main entrance to a building. The areas was transformed into a rain garden with low water use trees, shrubs, and accent plants. In addition infiltration trenches are included to capture rainfall to supplement the irrigation system. New lights, hardscape and furnishings were also installed.

City of Phoenix Street Transporation Department 1034 East Madison Street Phoenix, AZ 85003

Mike Sullivan, VP Combs Construction 12 2019 5 2021 msullivan@combsaz.com602 237 4029

Design and Construction administration for 8 miles of new trail along the Grand Canal. Waibel provided landscape, irrigation, and hardscape/furnishings design and CA services for the $19.5m federally funded project. As a sub consultant to three different engineering firms we were able to coordinate plans, specs, and details for a coordinated end result. Construction admin included provision of updated design solutions for a variety of situations and unknown conditions including design of attractive barriers to prevent vehicular intrusion to the canal bank from adjoining neighborhoods while allowing pedestrian access to continue.

https://appstate.az.gov/

ATTACHMENT 3-A: METHOD PROPOSAL

(Method of Approach)

Response must demonstrate your comprehension of the objectives and services of this solicitation. Do not merely duplicate the description of work described in this Request for Qualifications (RFQu). Firms shall provide responses directly below the numbered questions in this attachment.

1. Substantiate how your team can most effectively undertake the requirements and responsibilities associated with the on-all architectural and landscape architectural services for the state of Arizona and your proposed teams’ understanding of this scope of services by:

a. Providing an Organizational Chart clearly identifying the lines of authority:

b. Describing your current workload and availability of designated team staff (including Sub-Consultants). Indicate the relationship of the work in the RFQ to the firm’s other current projects.

Project Team Member Commitment toward project Total Availability for

ADOA

Name and Title: % %

Janet L Waibel, Owner Principal - Current Workload 20 City of Avondale Crystal Gardens, Pocket Park, Dessie

Lorenz 35

ADOT Campus Planning 20

Private Sector Various Projects 10

Project Schedules and Meetings 10

Administration for the Firm 5 Name and Title: % %

Regina Schmidt, LAIT - Current Workload 35

Private Sector Various Projects 20

City of Maricopa Streetscapes 25

City of Phoenix Streetscapes 10

Materials Selection/Analysis and Cost Estimating 10 Name and Title: % %

Alex Medina, LAIT- Current Workload 25

City of Avondale various 10

ADOT Campus Planning 30

Design Graphics, Modeling and Project Support 25

Lighting Design Plans 10 Name and Title: % %

Denise Reardon, Support - Current Workload 10

Office Administration 40

Plan Review Support 30

Insurance and Billings 20

ADOT CAMPUS PLAN

Working directly with ADOT we have developed a comprehensive plan for the ADOT campus to reduce turf, save water and reduce maintenance. A schematic design was developed to identify existing utilities to define landscapable spaces and pinpoint plant materials and turf that can be removed to reduce maintenance. Innovative irrigation systems were presented to streamline and simplify the delivery of water to the landscaped spaces and centralize the system for ease of access and maintenance. The campus project is currently in design development.

MARICOPA STREETSCAPES

SR-238

As sub-consultant to Entellus engineering, Waibel is working to provide landscape and irrigation plants for the project that extends the roadway to the west of John Wayne Parkway. The design incorporates a series of roundabouts and large medians to enhance the drive in and out of the western boundaries of the City of Maricopa. SR238 is currently at 90% and is under internal review for the preparation of 100% Construction Documents.

JOHN WAYNE PARKWAY

Waibel is working as prime consultant to the City of Maricopa to provide landscape and irrigation design for existing medians that run from Honeycutt and Sonoran Desert Parkway. Waibel was tasked with identifying existing utilities and easements and selecting plant materials appropriate for the City’s character. The project is currently in the 60% design development phase

CITY OF AVONDALE

CRYSTAL GARDENS

Working with the City of Avondale as prime consultant, Waibel has been working in Phases to develop plans for turf removal and conversions surrounding the series of ponds and trails located throughout the community. Phase I included the development of construction documents that identified places to convert turf, inventoried trees and developed details that would be used for all future construction of access paths, pedestrian trails, turf conversions and installation of different aggregates and curbing. The first Phase was successfully completed and constructed. Phase II helped to identify areas around the ponds that were affecting construction. Waibel was tasked with identifying pond leaks that were contributing to uneven grades and depletion of aggregates around the ponds in addition to the tasks defined in Phase I. Phase II is currently closing out construction and Waibel is working with the landscape contractor to finalize the As-Builts for final documentation. Phase III start date is TBD.

WESTERN & DYSART POCKET PARK

Waibel as prime consultant is currently designing a gateway pocket park for Old Town Avondale. The park is currently in design development and is utilizing alternative design solutions for water retention as well as fencing for security to provide a safe usable public space. The park will have a western theme and will incorporate materials and furnishings currently located throughout the old town corridor.

DESSIE LORENZ PARK

As prime consultant, Waibel has identified areas for turf-removal and designed a friendly space for a variety of uses through a series of open spaces and desert adapted landscape.

The project is under Design Review and is awaiting comments from the planning department so that Construction Documents can be completed, and the project may go out for bid. Construction is estimated to begin October 2025.

CITY OF PHOENIX STREETSCAPE

35TH AVENUE

As subconsultant to Entellus Engineering, Waibel was tasked with developing a landscape and irrigation plan to beautify 35th Avenue. Underground utilities found directly under the medians limited the number of trees that could be planted. Pollinator friendly plants and solar irrigation controllers were implemented to develop an environmentally sensitive, sustainable plan. The plan is currently under internal review in preparation for final plans, specifications and estimates to be delivered to the City of Phoenix.

2. Describe how your firm determines project deliverables. Also, describe your proposed team’s general approach to managing the assigned-on call project of various sizes and complexities:

The goal for us as a firm is to hear the specific needs for a task order, define the role for each discipline, define the end goal, and present an outline to the owner which names steps in the process and a schedule for submittal reviews and project completion. The process includes the understanding that ADOA written approval is needed prior to initiating the schematic and design development phases.

Typical projects include 30%, 60%, 90%, and 100% submittals. An alternative is provided below for an abbreviated schedule for fast-track projects.

30% Schematic Design - Conceptual design to include a site base drawing.

Deliverables include:

Results from a site investigation Preparation of existing site condition documents such as topographic survey, property survey, adjacent ownerships

Identify elements impacted by local governmental agencies, permitting procedures and required inspections.

Identify demolition items.

Structures, pavement and landscape Inventory of existing trees for condition and determination for salvageability Utility coordination including a Design Blue Stake Conceptual layout of proposed scope items

Identify opportunities and constraints.

Prepare initial material selections with research regarding materials for durability, security, maintenance costs and requirements, potential alternatives and other associated pros and cons.

3-D views and perspectives to introduce initial design ideas

Cost estimate based on the level of design at the schematic phase to include potential for savings in water costs where landscapes are being converted to lower water use plant materials.

60% Design Development - The approved schematic design shall set an initial precedent for preparation of design development deliverables. Design development shall advance schematic design for the following:

To develop a more complete site analysis.

The design plan shall propose outdoor useable spaces, functional areas depending on intended use.

Routes of travel coordinated with civil and architectural elements.

Specific materials for exterior spaces and pedestrian routes with connections and transitions to civil and electrical design.

Introduce methods and identify areas to convert existing high water use landscapes to low water use landscapes where this is a priority.

Initial recommendation for removing, salvage or retain existing vegetation.

Deliverables for the 60% Design Development submittal are as follows:

A summary of the approved schematic design documents and procedures completed previously.

Advanced design plans with site layout and elements identified.

Color renderings to illustrate spatial design, proposed materials, and relationships with site conditions.

Updated material recommendations for plantings, irrigation, hardscape.

Cost estimate

90% Pre-Final Plans - The approved Design Development plans shall be advanced and submitted to the owner/agency and include:

Sign off for the 60% Design Development process with a summary of the process that has been approved.

Incorporation of all comments received during previous reviews.

All the necessary details for a set of construction drawings.

Plans coordinated between disciplines, details, specifications.

A cost estimate shall be developed based on the 90% plan set.

Confirmation of all proposed equipment to assure agency compliance.

Itemized bid tab for review

Plans for the agency’s constructability independent review.

100% Final Construction Documents Fully coordinated plan set, details and specifications appropriate for bidding and permits and compliant with applicable agency requirements.

Plans revised to include comments received during the constructability review.

Itemized bid tabulation (cost estimate) adjusted for any changes.

Additional items and coordination required by the agency for placing plans out for bid.

If a project is on the fast track, we propose a 60% 90% and 100% submittal to include the items listed above. Early work is accompanied by additional research, meetings, site visits and communication with the owner’s representative to clarify items for inclusion in the 60% plan set.

Bidding Phase

The consultant shall assist the Owner during the bidding phase to prepare and provide documentation for review and approval by the Joint Committee on Capital Review (JCCR) of the Arizona Legislature and shall include:

Project scope and Purpose Construction cost estimate Project schedule

Response to inquiries from the JCCR as needed.

In addition – we are available during the bid phase to respond to questions from plan holders prior to submission of bids.

Construction Phase

Waibel & Associates is experienced in providing construction administration services from the point of Notice to Proceed through Final project acceptance. Typical tasks completed during our involvement in construction administration are:

Review of Construction Schedule by Contractor.

Review and comment on project submittals.

Conducting regular on-site meetings and inspections at key times during project installation for conformance with construction documents.

Incorporating reviews by agencies pertinent to the project (historic, archaeological, environmental)

Preparing a schedule for the Owner for the construction period to include all agency inspections.

Review of pay applications for work completed.

Project inspection for project punch list preparation.

Collection of maintenance manuals, confirmation for registration of warrantees.

Collection of field records to prepare as built drawings.

Final inspection for completion of punch list items.

Provide close out package for Owner.

Our team’s general approach to managing the assigned-on call project:

When a design task order is assigned, a careful review of the scope of the project is completed by our project principal and project manager with attention given to the exterior materials, site orientation and structure placement as applicable. Approaches to building for vehicular and pedestrians, site topography and its effect on the siting of the structures elements is noted as part of a preliminary site analysis.

Opportunities and constraints are identified to assist with the beginning of materials selection. Where there are interfaces between site design/architecture and landscape the transitions are considered for best design to coordinate between them in a way to complement the architecture and transition smoothly with the site.

A confirmation of the budget for landscape is obtained to help define the materials palette with sizes, types, and styles of materials early in the design process to maintain reality throughout design and identify when budgets are being exceeded if requests for scope changes are received.

General Public and Stakeholder Perspective:

Working on public sector projects encompasses a wide reach of stakeholders, each of which may have a different and vested interest in a public project. Stakeholders include interested citizens concerned with public spending, businesses operating near projects concerned with timelines and access to their business, and elected officials who want valuable improvements to enrich the community. Public projects need to convey the message that decisions being made enhance safety, livability, and the health of citizens, along with maintaining a positive business culture, and representing conservative fiscal responsibility.

For projects involving landscape architecture, project understanding can be demonstrated by creating designs for outdoor spaces, such as parks, public building exteriors, streetscapes, trails, and other outdoor areas that are in keeping with the context of the area and provide an appreciable number of amenities for user comfort without undue extravagance. Exterior improvements done well and maintained properly will increase value and aesthetics over time. Appropriate material selection and placement is priority to creating an enduring design.

In addition, the need to reduce water use is a factor in every project. Knowledge regarding appropriate plant materials and an irrigation system when needed should have capabilities to efficiently manage water use with the latest and most effective technology.

Landscape projects designed in conjunction with architectural and civil work are done with the goal of complementing architecture and softening harder surfaces and finishes of a site. Awareness of architectural priorities is gained through the design process as materials are selected, vantage points are defined, and the site is laid out as required and for ease of movement through the site. A well-placed landscape will direct views to assets and blur select elements to the background to redirect the eye as needed. There are always opportunities to use site runoff for the benefit of the landscape with collaboration between the various design disciplines to achieve sensible capture and direction of water flow on site.

Coordinating with other disciplines is typical and we are familiar with communication and points of review to maintain consistency between disciplines and drawing files. We are aware of changes in landscape and irrigation plans affect several disciplines and are effective at communicating the needs to them and also incorporating changes from other disciplines which are typical.

Cost control for our design contracts is priced in line with our estimate for the amount of time to be allocated based on the scope of work for a design project and the amount of coordination between disciplines that is typical. A change order for design services would only be proposed in the event a definite change or addition to the scope of project is requested.

Communication Procedures:

When we are the prime consultant overseeing a project, we begin setting up a communication process by creating a project contact list with names, email, and phone numbers. An email group is used for consistent delivery of applicable subject matter to the same parties.

It is important to identify the levels of communication and parties to include in regular correspondence so that correct correspondence is provided to appropriate parties for relevant topics.

We provide reports for every meeting and field review we attend to document work completed, work to be done, necessary correspondence, site conditions, attendees, and contact information with dates for tasks to be completed by and whom.

Our policy for emails is to return responses within the day and no later than 24 hours.

Project correspondence emails include:

In the subject line - Project Name and City Project Numbers

CC - to appropriate team members Action Item, Request for Information or correspondence regarding a situation Anticipated date for a reply

Confirmation for closure on an item with CC to interested parties.

In addition, calls and emails are returned to the city and customers are done within 24 hours to keep up with communication and maintain momentum.

3. Are you familiar with Job Order Contracting project? How can your firm support a project manager with defining quantities and units of measure?

We are familiar with Job Order Contracting projects and are currently involved in several JOC’s. It is our standard procedure to prepare itemized cost estimates for all public projects. We continue to update our pricing database for current materials, permitting, review fees and labor costs. An itemized bid tab provides specific units of measure typical for the materials included in the plans. Our current bid tabs include items and descriptions which align with the Maricopa Association of Governments Specifications and Standard Details with a listing of items for consistency within the construction industry.

4. Once the State has accepted the Design schedule, demonstrate how your firm will manage and maintain the schedule dates:

Waibel & Associates is accustomed to meeting both design budget and schedule deadlines for individual firms and multi discipline design and construction projects.

A design team meeting is being held to establish tasks for the initial and subsequent submittals.

The appropriate team member to a task. The variation in our skill sets enables quick start with no duplication.

The list of deliverables is defined and provided to all team members.

Time is allocated for quality control and coordination reviews for buildability and conformance with agency standards.

5. List standards turnaround time for design requests/changes, RFI’s, submittals and differing situations that may impact time constraints.

Design Requests/Changes – 5-7 working days RFI’s - 24-48 hours

Submittals – 7 days

Impacts to these standard schedules include the need for a field visit or meeting, coordination with another discipline, research into materials and proposed substitutions.

6. Detail your firm’s quality control process related to specific plans, specifications, and construction documents.

When we are the prime consultant for a project we prioritize the following steps to monitor and maintain quality control and consistency. These steps are taken for the plans, details and specifications:

Establish a primary and secondary person for project correspondence in our office and in sub consultants’ offices.

Provide a schedule for quality control submittal reviews with 10 day lead time prior to project submittal dates for the Owner.

Review multi-discipline drawings, details and specifications for coordination for the following:

- Base preparation for consistency

- Distribution of format for specifications, plan sheet set up, agency formatting.

- Utilities for Design Blue Stake and subsequent coordination for accuracy, conflicts, ways to resolve, and for adequate capability

- Placement of site elements to address conflicts between disciplines.

- Review of details and determination for appropriate discipline to finalize.

- Review of specifications for formatting and consistency between disciplines.

- Conflict resolution reviews prior to Schematic, Design Development and CD submittals.

- Distribution of comments received from the Owner and other reviewing entities.

- Provision of comment resolution matrix.

- Distribution of drawings as they are approved from one phase to another.

7. Procure Project Management Software usage is a requirement. Demonstrate how your firm plans to implement Procore on this On-Call contract.

We will be prepared with the Procore Software and are familiar with it’s use and functionality. The tasks and scheduling features align with our specific steps for a public design and construction project.

8. Does your firm use dimension on the construction drawings? Explain your firm’s design plans between scaling and dimensioning on Design drawings.

Our firm utilizes dimensions for elements and items which are absolute in the need to be precisely placed or spaced. When items are dimensioned, the written numerical dimension overrides use of a scale. Discrepancies during construction are addressed and determined by a dimension when present, and are what is held up in the event a legal issue arises. The contractor is responsible for submitting an RFI in the event that a field condition comes into question.

9. On Design Drawings, are you able to use pictures or drawings with notes regarding tie-in points and locations?

The tie in point implies utility points of connections which infers that drawings with notes, station points, and dimensions are required. If a photo were to be interpreted for a tie in point we would review the photo, contact the affected discipline, be requesting a field meeting to review and determine precisely the location of a tie in, followed up by issuance of a formal design drawing by the affected discipline. The drawing would include dimensions and notes for the specific tie in point, and become a part of the project documentation. A photo would be retained as part of the project information folder with a reference to the final formal dimensioned drawing.

10. Below is an example of the State’s response to a design drawing and design professionals’ response to the owner. Can your firm deliver this type of response deliverable?

Absolutely, yes we can deliver this type of response deliverable with all necessary documentation.

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

OFFEROR NAME: Waibel & Associates Landscape Architecture LLC Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be supplemental to the information below and is not to be used to replace this form.

Janet L. Waibel Employee Name

Current Information

Position Currently Held in Firm: Principal Landscape Architect

Years With Firm: 22 Years Years in Current Position: 22 Years

Role Under this Contract: Registered Landscape Architect (#24745); Certified Arborist (#16490)

Years’ Experience in Role Under This Contract: 22 Hours per Week of Employee’s Time Dedicated to This Contract: 8 Hours.

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No; 20 percent.

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

Project Management; Contracts; Oversee planting and Irrigation Design.

Describe the key personnel’s experience in performing the services required by this contract.

40 Years Project Management, Landscape Architectural Design, Irrigation and Construction Adminisration.

List the key personnel’s job-related training and education.

Master's Degree in Environmental Planning, Arizona State University, 1985.

Bachelor's Degree in Environmental Horticulture/Landscape Design, Arizona State University, 1983.

Primary Contact:

Janet L. Waibel, R.L.A.

Waibel & Associates Landscape Architecture 8611 S. Priest Drive, Suite 101 Tempe, AZ 85284 phone: 480 893 3849 email: janet@waibel-la.com

EXPERIENCE

22 years Waibel & Associates 17 years Others

EDUCATION

Master’s Degree in Environmental Planning, Arizona State University, 1985.

Bachelor’s Degree in Environmental Horticulture/Landscape Design, Arizona State University, 1983.

REGISTRATIONS

Registered Landscape Architect #24745, 1990. (State of Arizona) Registration current through 2019) Registered Landscape Architect # 780, 2007. (State of Nevada) Registration current through 2017) Certified Arborist-International Society of Arboriculture #16490, 1997.

AFFILIATIONS

American Society of Landscape Architects (ASLA) Member since 1986.

Arizona Landscape Contractor’s Association (ALCA) Member since 2009.

SOFTWARE PROFICIENCY

AutoCAD, Microsoft Office and Adobe Creative Suite

AUTHOR & PUBLICATIONS

Sustainable Landscape Management:

Standards for Care in the Desert Southwest, Volume 1 First Edition, Fifth Printing 2018.

Manejo Delpaisajismo Sustentable Estandares para el cuidado en el desierto del suroeste Volumen 1 Primera impresión 2019

Sustainable Landscape Management:

Standards for Care in Colorado Volume 1 First Printing 2019

BACKGROUND

Janet Waibel has been involved in the landscape architecture, and horticultural fields i n A rizona f or 3 9 y ears. E xperience i ncludes: m ajor s treet l andscaping and irrigation, parks and facilities, plazas, design and permitting for reclaimed irrigation systems, sustainable design and collaboration, municipal buildings and plazas, transit centers, field inspection, and oversight of landscape installations In addition, Janet works to provide plan reviews and native tree inventory and salvage field work and plan review as a consultant for the City of Phoenix Planning Department.

LANDSCAPE PLANNING & DESIGN

Public Buildings & Urban Spaces ADOT Annex Building and Campus Planning -The ADOT complex in Phoenix is making landscape improvements to the campus for the first time in it’s history. The Annex building is being remodeled and includes the exterior courtyard plaza. Janet developed the planting palette and design to create a low water use landscape to complement new architecture with plantings in areas with vast utility conflicts. In addition the campus is looking to improve aesthetics, security, and conserve water by removing turf and adding shade to sidewalks that connect the campus. In addition, parking lots are being enhanced with new trees and planter designs. Construction is scheduled to start 2025.

Well Site @ 63rd Ave and Osborn , Phoenix, AZ-The art work (Jeff Zischke) and landscape create a project developed with community input and ideas to represent neighborhood values. The parcel was transformed from an abandoned well site to community open space with walkways, artwork, and more aesthetic treatments walls and walks. A sustainable grading design was built to capture water in carefully placed infiltration trenches and coordinated with site grading to dissipate water into the soil profile, and support new low water use landscape.

Grand Canalscape and Neighborhood Connections - A $15m city-wide multi-use path along the Grand Canal through Phoenix. As sub-consultant to two engineering firms Waibel & Associates designed 8-miles of landscape and irrigation as well as: seating nodes, appropriate furnishings, signage, and aesthetically functional barricades at street terminations. Neighborhood connections are designed to create better accessibility for trail users from local neighborhoods. The project is under construction and Janet is participating in construction administration to provide submittal reviews, field visits to confirm compliance with construction documents.

WAIBEL & ASSOCIATES

Landscape Architecture www.waibel-la.com

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

OFFEROR NAME: Waibel & Associates Landscape Architecture LLC Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be supplemental to the information below and is not to be used to replace this form.

Regina Schmidt Employee Name

Current Information

Position Currently Held in Firm: Landscape Architect in Training

Years With Firm: 9 Years Years in Current Position: 9 Years

Role Under this Contract: Landscape Designer

Years’ Experience in Role Under This Contract:

9 Years

Hours per Week of Employee’s Time Dedicated to This Contract: 14 Hours

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No; 35 percent.

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

CAD Drafting; Planting, Irrigation, and Lighting Design.

Describe the key personnel’s experience in performing the services required by this contract.

Regina has a strong background in public works projects and is proficient in construction documents that deal with specific municipality requirements, cost estimating and alternative design elements.

List the key personnel’s job-related training and education.

Bachelor's Degree in Landscape Architecture, Arizona State University, 2015.

Regina Schmidt is a landscape designer with experience in public and private project realms. Design and graphics skills include AutoCad, Google SketchUp, Adobe Photoshop, Adobe Illustrator, Word, Excel, Digital photography, and most scanning software. Experience includes park design, planting plans, irrigation plans, site grading, rendering, detail design, drafting of site plans, cost estimates, reports, and data research and analysis. Waibel & Associates Landscape Architecture is located in Tempe, Arizona.

Regina Schmidt - B.S.L.A Project Management, Construction Documents Landscape and Irrigation Design

Education (Degree and Specialization):

Bachelor’s of Science Landscape Architecture

ASU 2015

Registrations:

LAIT (Landscape Architect in Training, AZ)

Total Years Experience: 9 Years 1 Month Years with current firm: 8 Years 10 Months

CEMETERIES

St. Francis Catholic Cemetery Phoenix,AZ 48th St. & Oak St.

Church of Christ Glendale, AZ 83rd Ave. & Northern Ave

STREETSCAPES

RESIDENTIAL

Ruberto Residence Phoenix, AZ

Ponce Residence Phoenix, AZ

Sahs Residence Ahwatukee, AZ

Williams Residence Ahwatukee, AZ

Johnson Residence Tempe, AZ

Sorrell Residence Scottsdale, AZ

Lafee Residence Scottsdale, AZ

MULTI-FAMILY

Campbell 4-Plex Phoenix, AZ

4600 Multifamily Phoenix,AZ

The Park at Virginia Circle Phoenix,AZ

ARTS

PUBLIC

University Center Building B&C Arizona State University Fountain Redesign

TRAILHEADS/PARKS

Deer Valley Road Trailhead City of Peoria Deer Valley Rd.. West of 75th Ave. Engineering Dept.

Organization:

Paradise Valley Village Planning Committee

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 8 of 17

ATTACHMENT 3-B: KEY PERSONNEL PROPOSAL

OFFEROR NAME: Waibel & Associates Landscape Architecture LLC Instructions: Answer all questions thoroughly in the spaces provided. This form shall be completed for each key personnel involved in performance of this contract. A separate resume (maximum one (1) page) may be included using the second page of this Attachment.

The resume is to be used to supply relevant information pertaining to the performance of this contract and is to be supplemental to the information below and is not to be used to replace this form.

Alexandro Medina Lopez Employee Name

Current Information

Position Currently Held in Firm: Landscape Architect in Training

Years With Firm: 2 Years Years in Current Position: 2 Years

Role Under this Contract: Landscape Designer Years’ Experience in Role Under This Contract:

2 Years.

Hours per Week of Employee’s Time Dedicated to This Contract: 10 Hours

Will the key personnel be assigned to work on this contract exclusively? If not, indicate the percentage of the key personnel’s time that will be dedicated to this contract.

No; 25 percent.

Identify the primary function(s) of the key personnel in performing the services required by this solicitation.

CAD Drafting; 2D and 3D Rendering; Irrigation and Lighting Design.

Describe the key personnel’s experience in performing the services required by this contract.

Alex has produced work in all of the previously referenced functions for the Arizona Department of Transportation Campus Project in addition to various private and public projects for the Cities of Phoenix, Scottsdale, Avondale, and others.

List the key personnel’s job-related training and education.

Bachelor's Degree in Landscape Architecture, Arizona State University, 2023.

Alex Medina is a landscape designer with experience working on both public and private community projects. Alex possesses design and technical skills in AutoCAD, SketchUp, and Adobe programs including Photoshop, Illustrator, and InDesign. His drafting experience includes creating landscape, irrigation, and lighting plans, although his specialty lies in creating both realistic and stylized renders of projects for presentation. Alex interned at WLA from January to May 2023 before taking a 6 week internship abroad for the American Farm School in Thessaloniki, Greece, proposing a new low-water use landscape and rainwater harvesting system throughout the nearly 150 acre school grounds. After coming back to Arizona, Alex chose to return to WLA in September 2023 and presently continues to work with the firm.

Alexandro Medina - B.S.L.A Landscape & Irrigation Designer, General Design and CAD Support

Years with WLA: 2 Years

Total Years Experience: 2 Years 2 Months

Education (Degree and Specialization):

Bachelor of Science, Landscape Architecture

ASU 2023

SUBDIVISIONS

Colonia Encantada H.O.A. Scottsdale, AZ

Heritage Village II Scottsdale, AZ

Lakewood H.O.A. Tempe, AZ

Las Brisas Scottsdale, AZ

The Villages at McCormick Ranch Scottsdale, AZ

STREETSCAPES

Colonia Encantada Scottsdale, AZ McCormick Pkwy. Improvements

Avondale Monument Signage Avondale, AZ Capital Improvement Project

PUBLIC

ADOT Campus Phoenix, AZ Arizona Dept. of Transportation

City Hall South Plaza City of Phoenix Water Services Dept.

Cholla Water Tanks City of Phoenix Water Services Dept.

Crystal Gardens Pond Trail/Drainage City of Avondale Engineering Dept.

Police Department Admin Building City of Maricopa Police Dept.

RESIDENTIAL

Carlson Residence Scottsdale, AZ

Cole Residence Scottsdale, AZ

Hermsmeyer Residence Peoria, AZ

Hoffmann Residence Peoria, AZ

Vogel Residence Scottsdale, AZ

MULTI-FAMILY

1817 Apartments Phoenix, AZ

Arcadia Delight Phoenix, AZ

Campbell Commons Phoenix, AZ

Seventh Street Villas Tempe, AZ

CHURCHES AND CEMETERIES

St. Mary Ethiopian Orthodox Church Phoenix, AZ Sunland Rd. & 17th Ave.

Holy Cross Cemetery Avondale, AZ Thomas Rd. & 99th Ave.

Queen of Heaven Cemetery Mesa, AZ Baseline Rd. & Harris Dr.

COMMERCIAL

Morales Ironworks Phoenix, AZ

Desert Rock Concrete Office Addition Phoenix, AZ

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 10 of 17

ATTACHMENT 3-D: BOYCOTT OF ISRAEL DISCLOSURE

Please note that if any of the following apply to this Solicitation, Contract, or Contractor, then the Offeror shall select the “Exempt Solicitation, Contract, or Contractor” option below:

The Solicitation or Contract has an estimated value of less than $100,000;

Contractor is a sole proprietorship;

Contractor has fewer than ten (10) employees; OR Contractor is a non-profit organization.

Pursuant to A.R.S. §35-393.01, public entities are prohibited from entering into contracts “unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of goods or services from Israel.”

Under A.R.S. §35-393:

1. "Boycott" means engaging in a refusal to deal, terminating business activities or performing other actions that are intended to limit commercial relations with entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:

(a) Based in part on the fact that the entity does business in Israel or in territories controlled by Israel.

(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.

2. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

5. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

The certification below does not include boycotts prohibited by 50 United States Code Section 4842 or a regulation issued pursuant to that section. See A.R.S. §35-393.03.

In compliance with A.R.S. §§35-393 et seq., all offerors must select one of the following:

The Company submitting this Offer does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with A.R.S. §§35-393 et seq. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317.

The Company submitting this Offer does participate in a boycott of Israel as described in A.R.S. §§35-393 et seq.

Exempt Solicitation, Contract, or Contractor.

Indicate which of the following statements applies to this Contract:

actor is a non-profit organization.

Waibel & Associates Landscape Architecture, LLC

Address Janet Waibel

Tempe AZ 85284 Principal Printed Name

City State Zip Title

8611 S. Priest, Suite 101 Company Name Signature of Person Authorized to Sign

X

Solicitation No. BPM006827 Description:

ON-CALL ARCHITECTURAL AND

LANDSCAPE ARCHITECTURAL SERVICES

Arizona Department of Administration

General Services Division 1400 W Washington St., Ste. B200

Phoenix, AZ 85007

Available online at: appstate.az.gov Page 11 of 17

ATTACHMENT 3-E: FORCED LABOR OF ETHNIC UYGHURS BAN

Please note that if any of the following apply to the Contractor, then the Offeror shall select the “Exempt Contractor” option below:

Contractor is a sole proprietorship;

Contractor has fewer than ten (10) employees; OR Contractor is a non-profit organization.

Pursuant to A.R.S. § 35-394, written certification is required to show that the company entering into a contract with a public entity does not use the forced labor, or any goods or services produced by the forced labor, of ethnic Uyghurs in the People's Republic of China.

Under A.R.S. § 35-394:

1. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

2. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

In compliance with A.R.S. §§ 35-394 et seq., all offerors must select one of the following:

The Company submitting this Offer does not use, and agrees not to use during the term of the contract, any of the following:

Forced labor of ethnic Uyghurs in the People’s Republic of China;

Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; or Any Contractors, Subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.

The Company submitting this Offer does participate in use of Forced Uyghurs Labor as described in A.R.S. § 35-394.

Exempt Contractor Indicate which of the following statements applies to the Contractor (may be more than one):

Contractor is a sole proprietorship;

Contractor has fewer than ten (10) employees; and/or Contractor is a non-profit organization.

Waibel & Associates Landscape Architecture,…