CN-370000-CN802-T5.pdf

Division of Recreation and Parks

Consultant�s Task Assignment Notification

FLORIDA DEPARTMENT OF

ENVIRONMENTAL PROTECTION

DRP-084

Rev. 0 2 of 2

FDEP Contract No: Task Assignment No:

Project Location Project

Consultant�s Name:

Consultant�s Representative:

Phone: Email:

FDEP Contract Manager:

Phone: Email:

Task Description:

Project Manager:

Schedule:

Start Date: Completion Date:

Fixed Price Cost: Cost Reimbursement (Not to Exceed):

Total Task Amount:

Signatures and Date:

1.

Budget Representative, FDEP Signature Date

2.

Project Manager, FDEP Signature Date

3.

Contract Manager, FDEP Signature Date

4.

Consultant Signature Date

5.

Contract Authority, FDEP Signature Date

CN802 61499C TA5

Fort Clinch State Park Road Repair & Waterline Replacement

CPH Consulting, LLC

Amy Daly

(407) 425-0452 adaly@cphcorp.com

Vu Nguyen

(850) 245-2630 Vu.Nguyen@FloridaDEP.gov

Moving incomplete subtasks (4A-4C,9A-9D,10A,10B,11A,11B,12A-12E) from CN210 TA39, in addition to services for Florida Burrowing Owl permitting and increased Gopher Tortoise permitting fee, per proposal dated 02/06/2025.

Subtasks utilizing rates per CN210 are indicated with an asterisk (*) in the subtask heading.

Meena Senthil or successor

Upon Execution 06/30/2026

$ 56,022.16 $ 16,634.00

$ 72,656.16

Tamika Bass

Meena Senthil

Vu Nguyen

Amy Daly

Michael W. Foster Jr., P.E.

Tamika Bass Digitally signed by Tamika Bass Date: 2025.02.14 12:37:10 -05'00'

Meena Senthil Digitally signed by Meena Senthil Date: 2025.02.14 12:48:49 -05'00'

Vu Nguyen Digitally signed by Vu Nguyen Date: 2025.02.17 08:24:50 -05'00'

Michael W. Foster Jr., P.E. Digitally signed by Michael W. Foster Jr., P.E.

Date: 2025.02.19 11:38:26 -05'00'

Division of Recreation and Parks

Consultant�s Task Assignment Notification

FLORIDA DEPARTMENT OF

ENVIRONMENTAL PROTECTION

DRP-084

Rev. 2 of 2

Encumbrance Information:

Project # Grant # Organization Code Category/Yr Fund Module Object EO Amount

Total:

61499C 37502000027 080039/23 423001 U3200 131500 QK $ 72,656.16

$ 72,656.16

5200 Belfort Road, Ste.220

Jacksonville, FL 32256 Phone: 904.332.0999

Fax: 904.332.0997

February 6, 2025

Ms. Meena Senthil Design Project Manager Bureau of Design and Construction Florida Department of Environmental Protection 3900 Commonwealth Boulevard 260K, MS 520 Tallahassee, FL 32399

RE: CN 802 TA #XXX

Fort Clinch State Park Road Repair & Water Line Replacement

Dear Meena, For your review, CPH Consulting LLC, has provided a proposal summary and man-hour documentation for the services including design, permitting and construction administration services as identified below.

Please review the attached Proposal Summary and Deliverables.

Sincerely, CPH Consulting, LLC

Amy Daly, LEED AP Director of Environmental Services

Feb 05, 2025

TA5

Ft. Clinch State Park Water Line Replacement

Subtask 1: Gopher Tortoise Permitting Description:

1A Gopher Tortoise FFWCC Permitting

CPH shall prepare and submit documentation, photographs and photograph location map and graphics to FFWCC to process a Temporary Exclusion Permit Application for on- site relocation.

FDEP Project Manager shall identify the FDEP representative signing the FFWCC permit, provide their contact information and the FDEP FEIN# for purposes of completing the FFWCC permit application.

CPH will prepare additional information requested by FFWCC during the permitting to process the application.

CPH will provide the permittee the permit issued by FFWCC for signature.

1B FFWCC Gopher Tortoise Permitting Fees

The cost of FFWCC permitting fees are the responsibility of the FDEP. The permit fees are due at the time of permit application submittal. The FFWCC is charging the following for permit application fees for Temporary Exclusion Permits with on-site relocation to public conservation lands. The FFWCC refers to the permit fees as mitigation contribution. A mitigation contribution will be made for all relocation permits. Construction is anticipated to take 2-4 months, FFWCC is charging $13,134 for the Conservation Permit. This mitigation contribution fee is subject to change based on the number of tortoises captured and relocated.

Gopher Tortoise Scope Exclusions or Tasks Provided by Others The FDEP shall identify the FDEP representative signing the FFWCC permit and their contact and provide the FDEP FEIN# for purposes of completing the FFWCC permit application.

FDEP is responsible for the payment for the payment of all permit application fees, mitigation contributions, and recipient fees associated with permitting and relocation of tortoises.

The FDEP selected contactor shall be responsible for installing exclusion fencing.

FDEP shall be responsible for identifying two (2) potential on-site relocation areas.

Capturing tortoise via supervision by backhoe excavation, bucket trapping, rod pulling and others means are not included in this scope but can be provided as and additional service if deemed necessary.

1C FFWCC Gopher Tortoise Permitting Fee Refund

If applicable CPH shall prepare a refund of the application fee not used. CPH will apply for a refund of the un-used portion of the mitigation contribution fee after the relocation/temporary exclusion has been completed. FFWCC will retain 3% of the un-used

CN802

TA5

portion as an administration processing fee. Communicate with the FFWCC permit reviewer to provide additional information as needed to process the request.

Deliverables:

1A PDF copy of FFWCC Permit 1B PDF copy of the FFWCC Invoice 1C PDF copy of the FFWCC refund form

Performance Measure:

Deliverables will be reviewed by the Department to confirm they are complete, accurate and timely.

Fixed Price Cost:

Subtask 1A Gopher Tortoise FFWCC Permitting Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CPH LLC Principal Scientist $120.51 14 $1,687.14 CPH LLC Sr. Environmental Scientist $101.64 7 $711.48 CPH LLC Environmental Scientist $71.45 9 $643.05

CPH LLC GIS $76.67 10 $766.70

CPH LLC Administrative $59.24 2 $118.48

Subtotal $3,926.85

Subtask 1B FFWCC Invoice for Permit Application Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CPH LLC Principal Scientist $120.51 1 $120.51

Subtotal $120.51

Subtask 1C FFWCC Refund Request Form

Rate Hours Total Fixed Price

Cost CPH LLC Environmental Scientist $71.45 3 $214.35

Subtotal $214.35

Reimbursable Cost: Subtask 1B

Estimated FFWCC Permit Fee

Temporary Exclusion for on-site relocation $13,134.00

Reimbursable Total Cost $13,134.00 Subtotal for Subtask 1: $4,261.71 Reimbursable Fees: $13,134.00 Total for Subtask 1: $17,395.71

Subtask 2: Permitting Description:

City of Fernandina Beach Technical Review Committee (CoFB TRC) Submittals and RAIs.

2A City of Fernandina Beach Technical Review Committee (CoFB TRC) Submittal CPH will prepare a CoFB TRC application and submittal package.

2B Respond to RAI from CoFB TRC Respond to one (1) request for additional information (RAI) from CoFB TRC.

2C Respond to Second RAI from CoFB TRC Respond to one (1) request for additional information (RAI) from CoFB TRC.

2D CoFB TRC Issuance Issuance of approved CoFB TRC Permit. Review permit conditions and provide and email confirmation to the Client regarding receipt of permit and permit condition requirements.

2A One (1) PDF Copy of CoFB TRC application 2B One (1) PDF copy of RAI responses submitted to CoFB TRC 2C One (1) PDF copy of RAI responses submitted to CoFB TRC 2D One (1) PDF copy of approved SRWMD permit

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate and timely.

Fixed Price Cost:

Subtask 2A City of Fernandina Beach Technical Review Committee (CoFB TRC) Submittal Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CPH, LLC Senior Project Manager $132.61 8 $1,060.88 CPH, LLC Project Manager $98.73 18 $1,777.14 CPH, LLC Senior Design Technician $73.34 20 $1,466.80 CPH, LLC Administrative $59.24 6 $355.44

Subtotal $4,660.26

Subtask 2B Respond to RAI from CoFB TRC

Rate Hours Total Fixed Price

Cost CPH, LLC Senior Project Manager $132.61 6 $795.66 CPH, LLC Project Manager $98.73 14 $1,382.22 CPH, LLC Senior Design Technician $73.34 16 $1,173.44

Subtotal $3,706.76

Subtask 2C Respond to Second RAI from CoFB TRC

Rate Hours Total Fixed Price

Cost CPH, LLC Senior Project Manager $132.61 4 $530.44 CPH, LLC Project Manager $98.73 8 $789.84 CPH, LLC Senior Design Technician $73.34 10 $733.40 CPH, LLC Administrative $59.24 4 $236.96

Subtotal $2,290.64

Total for Subtask 2: $11,027.23

Subtask 3: 90% Documents

3A 90% Water Line Replacement Plans CPH will prepare 90% 3B 90% Opinion of Probable Cost (OPC) CPH will prepare a 90% opinion of costs per the 90% Water Line Replacement Plans

Deliverables:

3A PDF/CAD file of 90% Water Line Replacement Plans 3B PDF copy of 90% OPC

Fixed Price Cost:

Subtask 3A 90% Water Line Replacement Plans

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

CPH, LLC Senior Project Manager $132.61 6 $795.66 CPH, LLC Project Manager $98.73 15 $1,480.95 CPH, LLC Senior Design Technician $73.34 28 $2,053.52

Subtotal $4,685.57

Subtask 2D CoFB Permit Issuance

Rate Hours Total Fixed Price

Cost CPH, LLC Senior Project Manager $132.61 1 $132.61 CPH, LLC Administrative $59.24 4 $236.96

Subtotal $369.57

Subtask 3B 90% Opinion of Probable Cost (OPC)

Rate

Hours Total Fixed Price Cost

CPH, LLC Senior Project Manager $132.61 2 $265.22 CPH, LLC Project Manager $98.73 8 $789.84

Subtotal $1,055.06 Total for Subtask 3: $5,740.63

Subtask 4: 100% Documents

4A Final Water Line Replacement Plans CPH will prepare and submit Specifications and Final Construction Plans to owner for review and final comments. Incorporate owner comments into plans and specifications. Provide Final Construction Plans, Specifications and Permits in PDF and hard copy format.

4B 100% Opinion of Probable Cost (OPC) CPH will prepare a 100% opinion of costs per the 100% Water Line Replacement Plans.

4A PDF/CAD file of 100% Water Line Replacement Plans 4B PDF copy of 100% OPC

Fixed Price Cost:

Subtask 4A Final Water Line Replacement Plans

Firm Name Position Classification Hourly Rate

Hours Total Fixed Price Cost

CPH, LLC Senior Project Manager $132.61 6 $795.66 CPH, LLC Project Manager $98.73 10 $987.30 CPH, LLC Senior Design Technician $73.34 20 $1,466.80 CPH, LLC Administrative $59.24 4 $236.96

Subtotal $3,486.72

Subtask 4B 100% Opinion of Probable Cost (OPC)

Rate

Hours Total Fixed Price Cost

CPH, LLC Senior Project Manager $132.61 2 $265.22 CPH, LLC Project Manager $98.73 6 $592.38

Subtotal $857.60 Total for Subtask 4: $4,344.32

Subtask 5: Construction Administration Services 5A Construction Administration Pre-Construction CPH will attend one (1) pre-construction meeting.

5B Construction Administration Shop Drawing Review CPH will provide responses to requests for information and shop drawing reviews.

5C Construction Administration Site Visit Conduct one (1) site inspection.

5D Construction Administration Substantial Site Visit Conduct one (1) substantial site inspection.

5E Construction Administration Final Site Visit Conduct one (1) final site inspection.

5A PDF copy of Pre-construction meeting minutes 5B PDF copies or responses to requests for information and shop drawing reviews 5C Construction Administration Site Visit report in PDF. Field observation notes from one (1) site visit in PDF.

5D Construction Administration Substantial Site Visit report in PDF. Field observation notes from one (1) site visit in PDF.

5E Construction Administration Final Site Visit report in PDF. Field observation notes from one (1) site visit in PDF.

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate and timely.

Fixed Price Cost:

Subtask 5A Construction Administration Services Pre-Construction Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CPH, LLC Sr. Project Manager $132.61 2 $265.22 CPH, LLC Project Manager $98.73 2 $197.46 CPH, LLC Administrative $59.24 1 $59.24

Subtotal $521.92

Subtask 5B Construction Administration Services Shop Drawing Review

Rate Hours Total Fixed Price

Cost CPH, LLC Sr. Project Manager $132.61 2 $265.22 CPH, LLC Project Manager $98.73 10 $987.30 CPH, LLC Administrative $59.24 3 $177.72

Subtotal $1,430.24

Subtask 5C Construction Administration Services Site Visit

Rate Hours Total Fixed Price

Cost CPH, LLC Sr. Project Manager $132.61 8 $1,060.88 CPH, LLC Administrative $59.24 2 $118.48

Subtotal $1,179.36

Subtask 5D Construction Administration Services Substantial Site Visit

Rate Hours Total Fixed Price

Cost CPH, LLC Sr. Project Manager $132.61 8 $1,060.88 CPH, LLC Administrative $59.24 2 $118.48

Subtotal $1,179.36

Subtask 5E Construction Administration Services Final Site Visit

Rate Hours Total Fixed Price

Cost CPH, LLC Sr. Project Manager $132.61 8 $1,060.88 CPH, LLC Administrative $59.24 2 $118.48

Subtotal $1,179.36 Total for Subtask 5: $5,490.24

Subtask 6: Florida Burrowing Owl Description:

Subtask 6A: Florida Burrowing Owl Survey

CPH will conduct a 100% survey of the project area and 35 feet adjacent to the project area to locate all potentially occupied (active or inactive) burrowing owl burrows.

The survey is a requirement of the Florida Fish and Wildlife Conservation Commission (FFWCC) permit application process. Surveys are only valid for 90 days.

The burrows will be marked in the field with flagging tape and/or stakes. The location of the burrows will also be located with a handheld GPS unit.

The location of survey transects will be located in the field and provided on the burrow survey map per FFWCC permitting requirements.

Approximate burrow locations will be plotted on an aerial photograph and designated as potentially occupied for use in project permitting and FFWCC reporting purposes.

During the course of the survey CPH scientists shall document the following:

o Burrow location latitude and longitude o Burrow Status Inactive vs Active o Burrow Photographs o Number of owls/eggs observed, nest condition

Deliverable:

PDF Map of FBO (active and inactive) observed

Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely.

Fixed Price Cost:

Subtask 6 Florida Burrowing Owl Survey Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CPH, LLC Disciple Manager I $229.91 8 $1,839.28 CPH, LLC Scientist III $164.26 20 $ 3,285.20 CPH, LLC Scientist II $130.96 20 $2,619.20 CPH, LLC GIS Analyst III $131.00 8 $ 1,048.00 CPH, LLC Administrative III $93.03 4 $372.12

Subtotal Task 13A $9,163.80

Subtask 6B: FFWCC FBO Permitting Description:

The FBO survey performed in Subtask 13A above may be utilized for a permit application to FFWCC provided the survey is still valid.

CPH will prepare and submit an application for Incidental Take Permit to the Florida Fish and Wildlife Conservation Commission (FFWCC) pursuant to requirements of the Florida Administrative Code.

CPH will prepare additional information requested by FFWCC during the permitting to process the application.

Review FFWCC permit once issued, provide permit to Client for signature.

Deliverable: PDF of FFWCC permit complete, accurate, and timely.

Reimbursable Cost: Subtask 6B FFWCC FBO Mitigation Contribution Description:

Mitigation for take of burrowing owls includes a financial contribution to the Fish and also include preparation of starter burrows or artificial burrows either on-site or off-site.

CPH will analyze mitigation alternatives and recommend a mitigation plan to the client.

The FFWCC mitigation contribution is the responsibility of FDEP. The permit fees are due at the time of permit application submittal. CPH recommends the Client budget $3,500 for the FFWCC mitigation contribution. This mitigation contribution fee is subject to change based on the number of burrows, burrow status and mitigation activity.

Deliverable: Copy of check to FFWCC for the permit fee or mitigation contribution

Fixed Price Cost:

Subtask 6B FFWCC FBO Permitting Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CPH, LLC Disciple Manager I $229.91 12 $2,758.92 CPH, LLC Scientist III $164.26 3 $ 492.78 CPH, LLC Scientist II $130.96 0 $0.00 CPH, LLC GIS Analyst III $131.00 6 $ 786.00 CPH, LLC Administrative III $93.03 3 $279.09

Subtotal Task 13B $4,316.79

Reimbursable Cost: Subtask 6B

Estimated FFWCC Permit Fee

Florida Burrowing Owl Estimated Mitigation Contribution Fee $3,500.00

Reimbursable Total Cost $3,500.00 Reimbursable Fees: $3,500.00

Subtask 6C: Pre-Activity Survey & Burrow Collapse or Excavation

Typical burrowing owl breeding season is February 15 July 10, but breeding does occur outside of this time period.

CPH will coordinate with the Client to schedule the pre-activity survey and burrow collapse or excavation 48 hours prior to the commencement of construction activities.

Before or after the breeding season, and 48 hours prior to construction activities, CPH shall conduct a pre-activity survey and visually inspect potentially occupied burrows using a video-scope to confirm the burrow is inactive. Incidental Take permits do not authorize taking of active burrows (burrows containing eggs or flightless young). If eggs or flightless young are found during burrow excavation, excavation will cease and the burrow will be repaired in accordance with FFWCC guidelines. A 33-foot buffer will be marked around any active burrow found during the pre-activity survey and excavation. All activity must occur outside of the burrow buffer until the burrow is determined to be inactive.

CPH will excavate and fill inactive burrows in accordance with permit conditions and FFWCC guidelines.

If the Permittee is unable to begin project activities within 48 hours of excavating and filling the burrow(s), the Permittee may be required to conduct daily monitoring as a provision in the permit to ensure that burrowing owls do not attempt to return to the site. Additional mitigation may also be necessary if burrowing owls must be harassed to keep them from returning to the site. If the delay between burrow excavation/filling and project activities is not authorized in the original permit, the Permittee will need to submit a permit amendment to address monitoring and any additional mitigation. A proposal for

Additional Services will be provided to the Client to address this circumstance if additional agency coordination, burrow monitoring and/or permit amendments are necessary.

Install up to 3 starter or artificial burrows as required by the FFWCC permit.

Deliverable: PDF of the After-Action Report complete, accurate, and timely.

Fixed Price Cost:

Subtask 6C Pre-Activity Survey & Burrow Excavation Firm Name Position Classification Hourly

Rate Hours Total Fixed Price

Cost CPH, LLC Disciple Manager I $229.91 8 $1,839.28 CPH, LLC Scientist III $164.26 28 $ 4,599.28 CPH, LLC Scientist II $130.96 28 $3,666.88 CPH, LLC GIS Analyst III $131.00 12 $ 1,572.00

Subtotal Task 13C $11,677.44 Total for Subtask 6: $28,658.03

Project Schedule:

Activity Duration (Calendar Days) Subtask 1A Gopher Tortoise FFWCC Permitting 90 days Subtask 1B FFWCC Gopher Tortoise Permitting Fees 14 days Subtask 1C FFWCC Gopher Tortoise Permitting Fee Refund 30 days Subtask 2A City of Fernandina Beach Technical Review Committee (CoFB TRC) Submittal

21 days

Subtask 2B Respond to RAI from CoFB TRC 14 days Subtask 2C Respond to Second RAI from CoFB TRC 14 days Subtask 2D CoFB TRC Issuance 14 days Subtask 3A 90% Water Line Replacement Plans 30 days Subtask 3B 90% Opinion of Probable Cost (OPC) 5 days Subtask 4A Final Water Line Replacement Plans 30 days Subtask 4B 100% Opinion of Probable Cost (OPC) 5 days Subtask 5A Construction Administration Services Pre- Construction

5 days

Subtask 5B Construction Administration Services Shop Drawing Review

5 days

Subtask 5C Construction Administration Services Site Visit 5 days Subtask 5D Construction Administration Services Substantial Site Visit

5 days

Subtask 5E Construction Administration Services Final Site Visit 5 days Subtask 6A Florida Burrowing Owl Survey 12 days Subtask 6B FFWCC Permitting 60-90 days Subtask 6C Pre-Activity Survey & Burrow Excavation 12 days

Summary of Fees:

Subtask Fixed Reimbursable Subtask 1A Gopher Tortoise FFWCC Permitting $3,926.85 Subtask 1B FFWCC Gopher Tortoise Permitting Fees $120.51 $13,134.00 Subtask 1C FFWCC Gopher Tortoise Permitting Fee Refund

$214.35

Subtask 2A City of Fernandina Beach Technical Review Committee (CoFB TRC) Submittal

$4,660.26

Subtask 2B Respond to RAI from CoFB TRC $3,706.76 Subtask 2C Respond to Second RAI from CoFB TRC $2,290.64 Subtask 2D CoFB TRC Issuance $369.57 Subtask 3A 90% Water Line Replacement Plans $4,685.57 Subtask 3B 90% Opinion of Probable Cost (OPC) $1,055.06 Subtask 4A Final Water Line Replacement Plans $3,486.72 Subtask 4B 100% Opinion of Probable Cost (OPC) $857.60 Subtask 5A Construction Administration Services Pre- Construction

$521.92

Subtask 5B Construction Administration Services Shop Drawing Review

$1,430.24

Subtask 5C Construction Administration Services Site Visit $1,179.36 Subtask 5D Construction Administration Services Substantial

Site Visit

$1,179.36

Subtask 5E Construction Administration Services Final Site Visit

$1,179.36

Subtask 6A Florida Burrowing Owl Survey $9,163.80 Subtask 6B FFWCC Permitting $4,316.79 $3,500.00 Subtask 6C Pre-Activity Survey & Burrow Excavation $11,677.44

Subtotal $56,022.16 $16,634.00 Overall Total $72,656.16

Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.