CN-370000-CN802-T13.pdf
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- Contract number
- CN802
- Issued by
- Florida
About this file
This document is a Consultant's Task Assignment Notification (Form DRP-084) issued by the Florida Department of Environmental Protection (FDEP), Division of Recreation and Parks, to CPH, LLC for work related to the Fort Zachary Taylor Historic State Park Administration Building Replacement project located in Key West, Florida. The contract is identified as FDEP Contract No. CN802, Project Number 61390C, and Task Assignment No. 13. The consultant's representative is Kyle Bechtelheimer, P.E., and the FDEP Contract Manager is Vu Nguyen. The project manager is Terry McCullum Jr. This task assignment represents a transferral of incomplete construction administration subtasks from a previous contract (CN210 TA35, Subtasks 5-11) along with additional permitting services.
The scope of work encompasses permitting services, construction administration, and project observation services spanning from execution through June 30, 2026. The contract includes eight subtasks: permitting ($3,475.67), additional permitting coordination with the City of Key West ($7,438.00), pre-construction meeting ($660.14), shop drawing review ($1,769.03), RFI analysis and response ($8,477.10), four site visits with observation reports ($2,949.60 total fixed price), initial punch list ($1,479.26), and final punch list with certification of completion ($1,982.80). The total fixed price cost is $28,231.60 with reimbursable costs (travel and postage) not to exceed $1,348.00, resulting in a total task amount of $29,579.60. Encumbrance is split between two fiscal years: $5,465.85 from 080039/22 and $24,113.75 from 080039/25, both utilizing grant number 37505000125 and organization code 080039. Payment will be made upon FDEP approval of deliverables for each subtask.
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DDivision oof RRecreation aand PParks
CConsultant’s TTask AAssignment NNotification
FFLORIDA DEPARTMENT OF
EENVIRONMENTAL PPROTECTION
DRP-084
Rev. 0 /2025 of 2
FDEP Contract No: Project Number: Task Assignment No:
Project Location Project
Consultant’s Name:
Consultant’s Representative:
Phone: Email:
FDEP Contract Manager:
Phone: Email:
Task Description:
Project Manager:
Schedule:
Start Date: Completion Date:
Fixed Price Cost: Cost Reimbursement (Not to Exceed):
Total Task Amount:
Signatures and Date:
1.
Budget Representative, FDEP Signature Date
2.
Project Manager, FDEP Signature Date
3.
Contract Manager, FDEP Signature Date
4.
Consultant Signature Date
5.
Contract Authority, FDEP Signature Date
CN802 61390C 13
Fort Zachary Taylor Historic State Park Administration Building Replacement
CPH, LLC.
Kyle Bechtelheimer, P.E.
(305) 274-4805 kbechtelheimer@cphcorp.com
Vu Nguyen
(850) 245-2630 Vu.Nguyen@FloridaDEP.gov
Transferral of incomplete construction administration subtasks from CN210 TA35 (Subtasks 5-11) to support the construction of the Administration Building Replacement project at Fort Zachary Taylor, and additional permitting services, per attached proposal dated March 13, 2025.
*Subtasks utilizing rates per CN210 are denoted with an asterisk (*) in the subtask heading.
Terry McCullum Jr.
Upon Execution 06/30/2026
$28,231.60 $1,348.00 $29,579.60
Tamika Bass
Terry McCullum, Jr.
Vu Nguyen
Kyle Bechtelheimer, P.E.
Michael W. Foster Jr., P.E.
Tamika Bass Digitally signed by Tamika Bass Date: 2025.03.24 11:53:32 -04'00' 03/24/2025
3/25/2025
Terry McCullum Jr. Digitally signed by Terry McCullum Jr.
Date: 2025.03.25 09:12:11 -04'00'
Vu Nguyen Digitally signed by Vu Nguyen Date: 2025.03.25 10:45:24 -04'00'
Digitally signed by Kyle M Bechtelheimer DN: C=US, O=Unaffiliated, dnQualifier=A01410C0000018E5D2BC66A0002385E, CN= Kyle M Bechtelheimer Reason: I am the author of this document Location:
Date: 2025.03.25 11:24:55-04'00' Foxit PDF Editor Version: 12.1.4
Kyle M Bechtelheimer
03/25/2025
03/25/2025
Michael W. Foster Jr., P.E.
Digitally signed by Michael W. Foster Jr., P.E.
Date: 2025.03.25 16:11:47 -04'00'
DDivision oof RRecreation aand PParks
CConsultant’s TTask AAssignment NNotification
FFLORIDA DEPARTMENT OF
EENVIRONMENTAL PPROTECTION
DRP-084
Rev. /2025 2 of 2
Encumbrance Information:
Project # Grant # Organization Code Category/Yr Fund Module Object EO Amount
Total:
61390C 37505000125 080039/22 4236001 U3100 131500 QK $5,465.85
61390C 37505000125 080039/25 408001 U3100 131500 PF $24,113.75
$29,579.60
March 13th , 2025
Terry McCullum, Jr.
Project Manager Florida Department of Environmental Protection Bureau of Design and Construction Division of Recreation and Parks
RE: CN802 TA1
Fort Zachary Taylor – Admin Building Replacement – New Task Assignment
Dear Terry;
5601 Mariner Street Suite 105
Tampa, FL 33609 Phone: 813.288.0233
Fax: 813.288.0433
For your review, CPH, LLC., has provided an updated Task Assignment for finalizing permitting and for completing Construction Observation Services for the Fort Zachary Taylor Administration Building Replacement project.
Please review the attached revised Proposal Summary and deliverables.
Sincerely, CPH, LLC.
Alfonso Suarez, PMP Client Services Manager – South Florida Engineering
Fort Zachary Taylor Admin Building Replacement
CN802 TA1 – 61390C
Tasks:
Permitting Services
Subtask 1 Permitting
Subtask 2 Additional Permitting Coordination (City of Key West)
Construction Services
Subtask 3 Pre-Construction Meeting
Subtask 4 Review of Shop drawings
Subtask 5 RFIs Analysis and response
Subtask 6 Site visits including visit observation reports and Pilling Certification
Substantial Completion
Subtask 7 Initial Punch list including Site Visit
Final Completion
Subtask 8 Final Punch List including site visit and Certification of Completion
Task 1 - Permitting Services
Subtask 1 – Permitting*
Description:
CPH shall coordinate with selected contractor and contractors’ modular manufacturer to produce building permit set of plans. Scope includes minor modifications to the bid to adjust connections to manufacturer specific drawings CPH shall coordinate with the selected contractor and FDEP to submit and obtain Building Permit for the construction of the new administrative building All permit applications fees shall be paid by FDEP, the contractor, or by CPH to be reimbursed by FDEP
- Scope does not include Stormwater ERP Modification or Flood Management Permitting
Deliverables:
Building Permits, PDF Format
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
SubTask 1 – Permitting
Firm Name Position Classification Hourly
Rate Hours Total Fixed Price Cost
CPH, LLC Sr. Project Manager $ 132.61 3 $ 397.83 CPH, LLC Project Engineer $ 73.37 1 $ 73.37 CPH, LLC Administrative $ 59.24 24 $ 1,421.76 CPH, LLC Senior CADD Tech $ 59.54 3 $ 178.62 CPH, LLC Principal Architect $ 130.60 1 $ 130.60 CPH, LLC Sr. Architectual Mngr. $ 87.45 1 $ 87.45 CPH, LLC Architect $ 76.78 3 $ 230.34 CPH, LLC Senior Struct. Engineer $ 112.39 5 $ 561.95 CPH, LLC MEP Proj. Designer $ 69.44 3 $ 208.32
CPH, LLC Principal Landscape Arch $ 126.83 1 $ 126.83
CPH, LLC Landscape Designer $ 58.60 1 $ 58.60 SubTask 5 Total $ 3,475.67
Subtask 2 – Additional Permitting Coordination
(City of Key West) Description:
CPH shall coordinate with different divisions within City of Key West to satisfy building permit comments which were outside of original scope of services.
These include landscaping mitigation plans, arborist site visit, stormwater mitigation, and overall site compliance with zoning code. The original scope of services included permitting for Monroe County in relation to the construction area specific needs for permitting within the State Park. Due to the permitting being taken over by City of Key West, there is a need to generate additional plans in order to satisfy their building permit comments.
Deliverables:
Revisions to Design Plans to satisfy building permit comments (Landscape Mitigation, Minor Grading Changes for Stormwater, ADA Parking)
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Subtask 2: Additional Permitting Coordination (City of Key West)
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Project Manager IV $ 232.21 8 $ 1,857.68 CPH, LLC Engineer I $ 113.71 18 $ 2,046.78 CPH, LLC Admin I $ 66.46 4 $ 265.84
CPH, LLC CADD I $ 71.86 12 $ 862.32
CPH, LLC Engineer III $ 151.30 2 $ 302.60 CPH, LLC Engineer II $ 139.03 2 $ 278.06 CPH, LLC Landscape Arch III $ 162.61 8 $ 1,300.88 CPH, LLC Landscape Arch I $ 130.96 4 $ 523.84
SubTask 1 Total $ 7,438.00
Subtask 3 – Pre-Construction
Meeting* Description:
Attend a Virtual pre-construction meeting for the project to discuss: Project scope, project goal, schedule, key milestones, and deliverables to develop a consistent project approach.
Including preparing the meeting minutes.
Deliverables:
Meeting Minutes in PDF Format
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Subtask 3: Pre-Construction Meeting
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Sr. Project Manager $132.61 2 $ 265.22
CPH, LLC Project Manager $ 98.73 4 $ 394.92 Total $ 660.14
Subtask 4: Review of Shop drawings*
Description:
Review of Shop drawings and follow-up with the contractor and other disciplines
Deliverables:
Shop Drawings reviewed in PDF format.
Shop drawing record list in PDF Format
Subtask 4: Review of shop drawings
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Sr. Project Manager $132.61 3 $ 397.83 CPH, LLC Project Manager $ 98.73 10 $ 987.30 CPH, LLC Architect $ 76.78 5 $ 383.90
Total $ 1,769.03
Subtask 5: RFIs Analysis and response*
Description:
Analysis and response of RFI
Deliverables:
RFI Response in PDF format RFI Record List in PDF Format
Subtask 5: RFIs Analysis and response
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Sr. Project Manager $132.61 20 $ 2,652.20 CPH, LLC Project Manager $ 98.73 20 $ 1,974.60 CPH, LLC Architect $ 76.78 20 $ 1,535.60 CPH, LLC Senior Structural Engineer $112.39 10 $ 1,123.90 CPH, LLC Senior CAAD Technician $ 59.54 20 $ 1,190.80
Total $ 8,477.10
Subtask 6: Site visits including visit observation report*
Description:
Site visits including observation reports.
a. 1 Site Visits – Civil
b. 1 Site Visit - Architecture
c. 1 Site Visit – Structure for Piling Certification
d. 1 Site Visit – Structure
Deliverables:
Observation reports including pictures from visits.
a. 1 Visit Report – Civil, in PDF Format
b. 1 Visit Report – Architecture, in PDF format
c. 1 Visit Report – Structure, including a signed Piling Certification in PDF Format.
d. 1 Visit report – Structure in PDF Format
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Subtask 6a : Site visit # 1 - Civil
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Field Technician $ 73.74 10 $ 737.40 Total $ 737.40
Reimbursable costs 208.00$Travel / Transportation
Subtask 6b : Site visit # 2 - Architectural
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Field Technician $ 73.74 10 $ 737.40 Total $ 737.40
Reimbursable costs
Subtask 6c : Site visit # 3 – Structural (Piling Certification)
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Field Technician $ 73.74 10 $ 737.40 Total $ 737.40
Reimbursable costs
Subtask 6d : Site visit # 4 – Structural
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Field Technician $ 73.74 10 $ 737.40 Total $ 737.40
Reimbursable costs
Substantial Completion
Subtask 7: Initial Punch list*
Description:
Site visit at the end of the project, draft a punch list and follow up with contractor for completion.
Deliverables:
Site Visit Report – Initial Punch List, in PDF Format Initial Punch-List, in PDF Format
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
208.00$Travel / Transportation
Subtask 7: Initial Punch List
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Sr. Project Manager $132.61 2 $ 265.22 CPH, LLC Project Manager $119.16 4 $ 476.64 CPH, LLC Field Technician $ 73.74 10 $ 737.40
Total $ 1,479.26 Reimbursable costs
Final Completion
Subtask 8: Final Punch list and Certification of Completion*
Description:
Site visit to review all items from the initial Punch List, prepare and sign the Certification of Completion
Deliverables:
Site visit report – Final Punch List, in PDF format Final Punch List reviewed, in PDF Format Signed Certification of Completion, in PDF Format and Hard Copy (if requested)
Performance Measure: Deliverables will be reviewed by the Department to confirm they are complete, accurate, and timely. (Please do not alter this language)
Subtask 8: Final Punch list and Certification of Completion
Firm Name Position Classification Hourly Rate Hours Total Fixed Price Cost
CPH, LLC Sr. Project Manager $132.61 4 $ 530.44 CPH, LLC Project Manager $119.16 6 $ 714.96 CPH, LLC Field Technician $ 73.74 10 $ 737.40
Total $ 1,982.80
Reimbursable costs Travel / Transportation $ 208 Postage (Hard Copy of Certification of Completion) $ 100
208$Travel / Transportation
Fixed Price Cost:
Summary of Fees:
Administration / Constructions Observation Services
Task Fixed Price Cost Reimbursable
Subtask 1: Permitting $ 3,475.67 Subtask 2: Additional Permitting Coordination $ 7,438.00 Subtask 3: Pre-Construction Meeting $ 660.14 Subtask 4: Review of shop drawings $ 1,769.03 Subtask 5: RFIs Analysis and response $ 8,477.10 Subtask 6a: Site visit - Civil $ 737.40 $ 208.00 Subtask 6b: Site visit - Architectural $ 737.40 $ 208.00 Subtask 6c: Site visit - Structural (Piling Certification) $ 737.40 $ 208.00 Subtask 6d: Site visit- Structural $ 737.40 $ 208.00 Subtask 7: Initial Punch List $ 1,479.26 $ 208.00 Subtask 8: Final Punch list and Certification of Completion $ 1,982.80 $ 308.00
Total Fixed Cost:
Total Reimbursable Cost:
$ 28,231.60 $ 1,348.00
Overall Total Cost: $ 29,579.60
Payment will be made upon approval of deliverables for each subtask by the FDEP in the amount specified.
File details come from the government source that posted it. Updated .