Checklist_-Vendor_Checklist.pdf
PDF 202 KB Posted
- Attached to
- Courier Services State and local contract opportunity
- Solicitation number
- 25-8427
- Issued by
- Collier County, Florida
About this file
This is a vendor checklist document issued by Collier County's Procurement Services Division for the Courier Services Invitation to Bid (ITB) No. 25-8427. The bid solicitation seeks a courier services contractor to provide comprehensive daily delivery services across seven county departments including Utility Billing & Customer Service, Wastewater, Solid & Hazardous Waste Management, Growth Management Community Development, Domestic Animal Services, Parks & Recreation, and Public Transit & Neighborhood Enhancement. Services include pickups and deliveries of bank deposits, interoffice envelopes, locked cash bags, and lab samples across multiple county locations in Naples and Immokalee, Florida. The bid submission deadline is October 22, 2025, at 3:00 pm, with electronic submission required through the county's OpenGov platform. The contract includes an initial three-year term with two potential one-year renewal options, during which vendors may request price increases at least 120 days prior to contract renewal, subject to procurement director approval.
Vendors must submit an all-inclusive unit price covering labor, insurance, equipment, materials, fuel, and travel expenses, with pricing remaining firm for the initial contract term. Historically, county departments have spent approximately $60,000 annually on courier services, though this may not be indicative of future spending patterns. The county reserves the right to award to the lowest responsive and responsible vendor(s) representing the best value and may establish primary and secondary vendors per service category. Qualification requirements include E-Verify enrollment, current Business Tax Receipt for local vendor preference consideration, proof of business status from Florida's Division of Corporations, conflict of interest certifications, insurance certifications with specified minimum coverage limits including Workers' Compensation, Employer's Liability, Commercial General Liability, and Automobile Liability, and completion of all required vendor forms and documentation. The checklist indicates that vendors must submit all applicable documents electronically and that failure to provide required documentation may result in non-responsive or non-responsible designations.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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