25-8427_-_Insurance_Requirements.pdf
PDF 133 KB Posted
- Attached to
- Courier Services State and local contract opportunity
- Solicitation number
- 25-8427
- Issued by
- Collier County, Florida
About this file
This is an Insurance and Bonding Requirements document issued by Collier County, Florida for ITB No. 25-8427, a courier services solicitation. The courier services contract requires vendors to provide daily pickup and delivery services across seven county departments in Naples and Immokalee, Florida, handling materials including bank deposits, interoffice envelopes, locked cash bags, and lab samples. The solicitation is due October 22, 2025, at 3:00 pm via electronic submission through the county's OpenGov platform. The contract term is three years with two potential one-year renewal options. Historical annual spending on courier services is approximately $60,000, though this may not indicate future spending patterns. Vendors must submit pricing as an all-inclusive unit price covering labor, insurance, equipment, materials, fuel, and travel expenses, with pricing remaining firm for the initial three-year term.
Vendors must carry comprehensive insurance coverage including Workers' Compensation at statutory Florida limits, Employer's Liability at $500,000 per occurrence, Commercial General Liability at $1,000,000 per occurrence/$2,000,000 aggregate, and Automobile Liability at $500,000 per occurrence for owned, non-owned, and hired vehicles. Additional coverage requirements include Crime/Employee Dishonesty at $25,000 per occurrence, with optional coverages for watercraft, maritime, aircraft, pollution, professional liability, valuable papers, cyber liability, and technology errors and omissions as applicable. Vendors must submit a bid bond equal to 5% of the cost proposal, and contractors receiving awards for projects exceeding $200,000 must provide Performance and Payment Bonds at 100% of the contract award amount. Collier County must be named as an additional insured on the Commercial General Liability certificate, and all subcontractors must comply with identical insurance requirements. A 30-day cancellation notice is required, and certificates of insurance must be provided within five days of award notification.
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Text version
INSURANCE AND BONDING REQUIREMENTS
Insurance / Bond Type Required Limits
1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Statutory Limits and Requirements
Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/
2. Employer’s Liability
$_500,000___ single limit per occurrence
3. Commercial General Liability (Occurrence Form) patterned after the current ISO form
Bodily Injury and Property Damage
$_1,000,000___single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. The General Aggregate Limit shall be endorsed to apply per project. This shall include Premises and Operations;
Independent Contractors; Products and Completed Operations and Contractual Liability.
4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.
5. Automobile Liability $_500,000___ Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included
6. Other insurance as noted:
Watercraft $ __________ Per Occurrence
United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work.
$ __________ Per Occurrence
Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement.
$ __________ Per Occurrence
Pollution $ __________ Per Occurrence
Professional Liability $ ___________ Per claim & in the aggregate
Crime/Employee Dishonesty $25,000 Per Occurrence
Valuable Papers Insurance $__________ Per Occurrence
Cyber Liability $__________ Per Occurrence
Technology Errors & Omissions $__________ Per Occurrence
7. Bid bond
Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation.
https://apps.fldfs.com/bocexempt/
8. Performance and Payment Bonds
For projects in excess of $200,000, bonds shall be submitted with the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as “A-“ or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders’ surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038.
9. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.
10. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.
11. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County
Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.
12. On all certificates, the Certificate Holder must read: Collier County Board of County Commissioners, 3295 Tamiami
Trail East, Naples, FL 34112
13. Thirty (30) Days Cancellation Notice required.
14. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary.
Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk Insurance will be addressed by the Collier County Risk Management Division.
GG – 8/25/25
Vendor’s Insurance Acceptance
By submission of the bid Vendor accepts and understands the insurance requirements of these specifications, agrees to maintain these coverages through the duration of the agreement and/or work performance period, and that the evidence of insurability may be required within five (5) days of notification of recommended award of this solicitation.
INSURANCE AND BONDING REQUIREMENTS
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