Checklist_-Vendor_Checklist.pdf

PDF 202 KB Posted

Attached to
Courier Services
Solicitation number
25-8427
Issued by
Collier County, Florida

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Written by GovTribe AI ·

This document is a Vendor Checklist from the Collier County Procurement Services Division, Version 2 9.2.25, outlining the required documentation and compliance steps for vendors submitting a proposal or bid. The checklist mandates electronic submission through OpenGov and requires vendors to provide various forms and certifications, including a Vendor Declaration Statement, Conflict of Interest Certification, proof of corporate status, E-Verify enrollment, Immigration Certification, and local business certification if applicable.

The checklist specifies that vendors must acknowledge general instructions, purchase order terms and conditions, and submit supporting documentation such as W-9 forms, insurance readiness, bid schedules, licenses, certifications, and addenda. Vendors must be prepared to produce insurance certificates within five days of a Notice of Recommended Award and comply with additional requirements like IT technical architecture standards. Failure to provide the required documents may result in the vendor being deemed non-responsive or non-responsible, emphasizing the importance of thorough and accurate submission of all requested materials.

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Version 2 9.2.25

Procurement Services Division

Vendor Checklist

IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE

DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD

CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE

APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.

General Instructions have been acknowledged and accepted.

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

Form 1: Vendor Declaration Statement

Form 2: Conflict of Interest Certification

Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.

Form 3: Immigration Certification MUST be signed and attached with your submittal.

E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.

Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.

Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.

Vendor W-9 Form.

Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five

(5) days of the County’s issuance of a Notice of Recommend Award.

The Bid Schedule has been completed and attached with your submittal, applicable to bids.

Copies of all requested licenses and/or certifications.

All addenda have been signed and attached.

County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.

Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.

http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/

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File details come from the government source that posted it. Updated .