25-8427_-_Authorization_to_Advertise_-_Fully_Executed_.pdf

This is an Authorization to Advertise document prepared by Collier County, Florida's Procurement Services Division for Invitation to Bid (ITB) No. 25-8427 for Courier Services. The solicitation seeks a courier services contractor to provide comprehensive daily delivery services to seven county departments including Utility Billing & Customer Service, Wastewater, Solid & Hazardous Waste Management, Growth Management Community Development, Domestic Animal Services, Parks & Recreation, and Public Transit & Neighborhood Enhancement. The services include pickups and deliveries of bank deposits, interoffice envelopes, locked cash bags, and lab samples across multiple county locations in Naples and Immokalee, Florida. The bid submission deadline is October 17, 2025, at 3:00 pm, with electronic submission required through the county's OpenGov platform. The contract includes an initial three-year term with two potential one-year renewal options, during which vendors may request price increases at least 120 days prior to renewal, subject to procurement director approval.

Vendors must submit an all-inclusive unit price covering labor, insurance, equipment, materials, fuel, and travel expenses, with pricing remaining firm for the initial three-year contract term. Historical county spending on courier services is approximately $60,000 annually, though this may not be indicative of future expenditures. The solicitation does not indicate specific set-aside designations for disadvantaged enterprises; however, Collier County offers a local vendor preference certification for vendors with a current local Business Tax Receipt and physical business address in Collier County. Qualified vendors must meet extensive requirements including E-Verify enrollment, comprehensive insurance certifications (Workers' Compensation, Employer's Liability, Commercial General Liability, and Automobile Liability with specific minimum limits), conflict of interest disclosures, and compliance with local and state procurement regulations. The county reserves the right to award to the lowest responsive and responsible vendor representing the best value, with potential to establish primary and secondary vendors per service category. The authorization was executed by Sandra Srnka, Procurement Director, on September 17, 2025.