Carmel_Fire_Stations_42_&_46_Project_Manual.pdf

Project Manual

Renovation of Stations 42 & 46

City of Carmel Station 42

3610 West 106th Street

Carmel, IN 46032

Station 46

540 West 136th Street

Carmel, IN 46032

Prepared For:

CTI Construction LLC

1016 3rd Ave SW Ste 200

Carmel, IN 46032

Volume 1 of 1

Divisions 01 through 33

May 15, 2026

Revised August 14,2026

Prepared By:

In Consultation With:

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Renovation of Stations 42 & 46 Project Seals Page City of Carmel Section 000102 - Page 1 of 1

ETICA GROUP Etica Group Project # 250060

Owner

City of Carrmel One Civic Square Carmel, IN 46032

Project

Renovation of Stations 42 & 46 Station 42 - 3610 W. 106th. Street Station 46 - 540 W. 136th Street Carmel, IN 46032

Architect / Civil Engineer

Etica Group 8720 Castle Creek Pkwy E. Dr.

Suite 400 Indianapolis, IN 46250 www.eticagroup.com

Mechanical, Electrical, Plumbing Engineer

Applied Engineering Services 5975 Castle Creek Parkway N. Drive Suite 300 Indianapolis, IN 46250

317.810.4141 T

317.810.4141 F

www.Applied-e-s.com

Technology Engineer

KBSO Consulting 275 Veteran’s Way Suite 300 Carmel, IN 46032 317-344-8044 T www.kbsoconsulting.com

Renovation of Stations 42 & 46 Table of Contents - Page Count City of Carmel Section 000110 - Page 1 of 4

ETICA GROUP Etica Group Project # 250060

SECTION 000110

TABLE OF CONTENTS

SECTIONS PAGES

COVER & TABLE OF CONTENTS

000102 - Project Seals Page 000110 - Table of Contents - Page Count

DIVISION 01 — GENERAL REQUIREMENTS

011000 - Summary 012100 - Allowances 012300 - Alternates 012500 - Substitution Procedures 012600 - Contract Modification Procedures 012900 - Payment Procedures 013100 - Project Management and Coordination 013300 - Submittal Procedures 014000 - Quality Requirements 015000 - Temporary Facilities and Controls 016000 - Product Requirements 017300 - Execution 017700 - Closeout Procedures 017823 - Operation and Maintenance Data 017839 - Project Record Documents 017900 - Demonstration and Training

DIVISION 02 — EXISTING CONDITIONS

024119 - Selective Demolition

DIVISION 03 — CONCRETE

033000 - Cast-In-Place Concrete 033543 - Polished Concrete Finishing

DIVISION 06 — WOOD, PLASTICS, AND COMPOSITES

061000 - Rough Carpentry 064023 - Interior Architectural Woodwork 064113 - Wood-Veneer-Faced Architectural Cabinets 066100 - Shower Walls Panels

DIVISION 07 — THERMAL AND MOISTURE PROTECTION

079200 - Joint Sealants 079219 - Acoustical Joint Sealants

DIVISION 08 — OPENINGS

081213 - Hollow Metal Frames 081416 - Flush Wood Doors 087100 - Door Hardware 088000 - Glazing

DIVISION 09 — FINISHES

092216 - Non-Structural Metal Framing 092900 - Gypsum Board 093013 - Ceramic Tiling tgrimes Cloud

City of Carmel Section 000110 - Page 2 of 4

ETICA GROUP Etica Group Project # 250060

095123 - Acoustical Tile Ceilings 096513 - Resilient Base and Accessories 096813 - Tile Carpeting 099123 - Interior Painting 099300 - Staining and Transparent Finishing

DIVISION 10 — SPECIALTIES

101423 - Panel Signage 102600 - Wall and Door Protection

102623.16 - FRP Wallcovering 102800 - Toilet, Bath, and Laundry Accessories 105113 - Metal Lockers 105617 -Wall Mounted Standards and Shelving

DIVISION 12 — FURNISHINGS

122413 - Roller Window Shades

123661.16 - Solid Surfacing Countertops

DIVISION 22 — PLUMBING

220518 - Escutcheons for Plumbing Piping 220519 - Meters and Gages for Plumbing Piping

220523.12 - Ball Valves for Plumbing Piping

220523.14 - Check Valves for Plumbing Piping

220523.15 - Gate Valves for Plumbing Piping 220529 - Hangers and Supports for Plumbing Piping and Equipment 220553 - Identification for Plumbing Piping and Equipment 220719 - Plumbing Piping Insulation 221116 - Domestic Water Piping 221119 - Domestic Water Piping Specialties 221316 - Sanitary Waste and Vent Piping 221319 - Sanitary Waste Piping Specialties

221319.13 - Sanitary Drains 223100 - Domestic Water Softeners 223400 - Fuel-Fired, Domestic-Water Heaters

224213.13 - Commercial Water Closets

224216.13 - Commercial Lavatories

224216.16 - Commercial Sinks 224223 - Commercial Showers 224716 - Pressure Water Coolers and Bottle Fillers

DIVISION 23 — HEATING VENTILATING AND AIR CONDITIONING

230500 - Common Work Results for HVAC 230523 - General-Duty Valves for HVAC Piping 230529 - Hangers and Supports for HVAC Piping and Equipment 230553 - Identification for HVAC Piping and Equipment 230593 - Testing, Adjusting, and Balancing for HVAC 230713 - Duct Insulation 230716 - HVAC Equipment Insulation 230719 - HVAC Piping Insulation 231123 - Facility Natural-Gas Piping 232113 - Hydronic Piping 232116 - Hydronic Piping Specialties 232123 - Hydronic Pumps

City of Carmel Section 000110 - Page 3 of 4

ETICA GROUP Etica Group Project # 250060

232300 - Refrigerant Piping 233113 - Metal Ducts 233300 - Air Duct Accessories 233346 - Flexible Ducts 233600 - Air Terminal Units

233713.13 - Air Diffusers

233713.23 - Registers and Grilles 235123 - Gas Vents 235216 - Condensing Boilers

237313.13 - Indoor, Basic Air-Handling Units

DIVISION 26 — ELECTRICAL

260500 - Common Work Result For Electrical 260510 - Electrical Demolition 260519 - Low-Voltage Electrical Power Conductors and Cables 260526 - Grounding and Bonding for Electrical Systems 260529 - Hangers and Supports for Electrical Systems 260533 - Raceways and Boxes for Electrical Systems 260553 - Identification for Electrical Systems 260580 - Equipment Wiring System 260923 - Lighting Control Devices 262213 - Low-Voltage Distribution Transformers 262416 - Panelboards 262726 - Wiring Devices 262813 - Fuses 262816 - Switches and Circuit Breakers 264313 - Surge Protective Devices for Low-Voltage Electrical Power Circuits 265000 - Lighting

DIVISION 27 — COMMUNICATIONS

270500 - Common Work Results for Communications 270528 - Pathways for Communications Systems 270553 - Identification for Communication Systems 271513 - Communications Copper Horizontal Cabling

Renovation of Stations 42 & 46 Summary City of Carmel Section 011000 - Page 1 of 6

ETICA GROUP Etica Group Project # 250060

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Work by Owner.

5. Work under separate contracts.

6. Future work.

7. Purchase contracts.

8. Owner-furnished products.

9. Contractor-furnished, Owner-installed products.

10. Access to site.

11. Coordination with occupants.

12. Work restrictions.

13. Specification and Drawing conventions.

14. Miscellaneous provisions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.3 PROJECT INFORMATION

A. Project Identification: City of Carmel Renovation of Stations 42 & 46.

1. Project Location: Station 42 – 3610 W. 106th Street, Carmel, IN 46032.

2. Project Location: Station 46 – 540 W. 136th Street, Carmel, IN 46032.

B. Owner: City of Carmel, One Civic Square, Carmel, IN 46032.

1. Owner's Representative: CTI Construction, LLC, 1016 3rd Ave. SW Suite 200, Carmel, IN 46032.

City of Carmel Section 011000 - Page 2 of 6

ETICA GROUP Etica Group Project # 250060

C. Architect: Etica Group, 8720 Castle Creek Pkwy E. Dr., Suite 400, Indianapolis, IN 46250.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Carmel Fire Department Station 42 and Station 46 are being renovated to provide individual sleeping rooms and associated upgrades on the second floor and new decon facilities on the first floor and other Work indicated in the Contract Documents.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

1.5 PHASED CONSTRUCTION

A. The Work shall be conducted in Two phases, with each phase substantially complete as indicated.

1. Phase 1:Station 42 Work of this phase shall commence after the Notice to Proceed .

2. Phase 2: Station 46 The remaining Work shall begin once Station 45 is no longer occupying Station 46. Start date to be closely coordinated with the Owner.

B. Before commencing Work of each phase, submit an updated copy of Contractor's construction schedule showing the sequence, commencement and completion dates, and move-out and -in dates of Owner's personnel for all phases of the Work.

1.6 WORK BY OWNER

A. General: Cooperate fully with Owner so work may be carried out smoothly, without interfering with or delaying work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

B. Concurrent Work: Owner will perform the following construction operations at Project site. Those operations will be conducted simultaneously with Work under this Contract.

1. Security and access control system.

2. Data and telecom system.

3. Locution System.

C. Subsequent Work: Owner will perform the following additional work at site after Substantial Completion. Completion of that work will depend on successful completion of preparatory Work under this Contract.

City of Carmel Section 011000 - Page 3 of 6

ETICA GROUP Etica Group Project # 250060

1. Extractor installation.

1.7 WORK UNDER SEPARATE CONTRACTS

A. General: Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying Work under this Contract or other contracts. Coordinate the Work of this Contract with work performed under separate contracts.

1.8 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated on Drawings by the Contract limits and as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to Work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1.9 COORDINATION WITH OCCUPANTS

A. Partial Owner Occupancy: Owner will occupy the premises during entire construction period, with the exception of areas under construction. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

2. Provide not less than 72 hours' notice to Owner of activities that will affect Owner's operations.

B. Owner Limited Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed portions of the Work, prior to Substantial Completion of the Work, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total Work.

C. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied prior to Owner acceptance of the completed Work.

1. Obtain a Certificate of Occupancy from authorities having jurisdiction before limited

Owner occupancy.

2. Before limited Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed.

On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of Work.

City of Carmel Section 011000 - Page 4 of 6

ETICA GROUP Etica Group Project # 250060

3. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of Work.

1.10 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 8 a.m. to 5 p.m., Monday through Friday, unless otherwise indicated.

1. Any work that is required outside of this timeframe must get approval from CFD Station Chief, including material deliveries

2. CFD has moved to a 48hr shift schedule for their crews so minimizing excessive noise activities in the morning hours is important. If such activities cannot be rescheduled for later in the day, notification must be given to the On-Duty Station Officer a minimum of 24 hours prior to work being performed.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

1.11 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

City of Carmel Section 011000 - Page 5 of 6

ETICA GROUP Etica Group Project # 250060

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

Renovation of Stations 42 & 46 ALLOWANCES City of Carmel Section 012100 - Page 1 of 2

ETICA GROUP Etica Group Project # 250060

SECTION 012100 - ALLOWANCES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

B. Types of allowances include the following:

1. Lump-sum allowances.

C. Related Requirements:

1. Section 014000 "Quality Requirements" for procedures governing the use of allowances for field testing by an independent testing agency.

1.3 DEFINITIONS

A. Allowance is a quantity of work or dollar amount established in lieu of additional requirements, used to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

1.4 LUMP-SUM ALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or selected by Architect under allowance and shall include freight and delivery to Project site.

1.5 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

1. Include installation costs in purchase amount only where indicated as part of the allowance.

Renovation of Stations 42 & 46 ALLOWANCES City of Carmel Section 012100 - Page 2 of 2

ETICA GROUP Etica Group Project # 250060

2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other markups.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No.1: Lump-Sum Allowance: Include the sum of $100,000 for weight room modifications at each station.

1. This allowance includes material cost, receiving, handling, and installation, and Contractor overhead and profit.

END OF SECTION 012100

Renovation of Stations 42 & 46 ALTERNATES City of Carmel Section 012300 - Page 1 of 2

ETICA GROUP Etica Group Project # 250060

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

Renovation of Stations 42 & 46 ALTERNATES City of Carmel Section 012300 - Page 2 of 2

ETICA GROUP Etica Group Project # 250060

D. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 1: Decon Room Upgrades.

1. Base Bid: If no upgrades are made to existing 1st floor Laundry, Room No. 113, provide new door at Fire Pole, Door No. 125, as indicated on Sheet A600 Door & Window Schedules, Elevations.

2. Alternate: Upgrade existing 1st floor Laundry into Decontamination, Room No.

113, as indicated on Sheet 403 Large Scale Views, reusing the existing door, removed as part of the work, for Door No. 125.

B. Alternate No. 2: Millwork Bunks.

1. Base Bid: All furniture in bunk rooms is provided by the Owner including beds.

2. Alternate: Provide custom solid wood millwork bunks for each sleeping space as indicated on Sheet A402 Large Scale Views and specified in Section 064023 Interior Architectural Woodwork.

C. Alternate No. 3: Tile Flooring.

1. Base Bid: Provide polished concrete floors in Laundry, Room No. 026, Unisex Restroom, Room No. 028, and Mother’s Room, Room No. 029, as noted on Sheet A601 Room Finish Schedule.

2. Alternate: Change flooring to mosaic tile in Laundry, Room No. 026, Unisex Restroom, Room No. 028, and Mother’s Room, Room No. 029, as noted on Sheet A601 Room Finish Schedule and specified in Section 093013 Ceramic Tiling.

END OF SECTION 012300

Renovation of Stations 42 & 46 Substitution Procedures City of Carmel Section 012500 - Page 1 of 4

ETICA GROUP Etica Group Project # 250060

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 012100 "Allowances" for products selected under an allowance.

2. Section 012300 "Alternates" for products selected under an alternate.

3. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form provided.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

City of Carmel Section 012500 - Page 2 of 4

ETICA GROUP Etica Group Project # 250060

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for

Project, .

i. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

City of Carmel Section 012500 - Page 3 of 4

ETICA GROUP Etica Group Project # 250060

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

Renovation of Stations 42 & 46 Contract Modification Procedures City of Carmel Section 012600 - Page 1 of 4

ETICA GROUP Etica Group Project # 250060

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Requirements:

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity

City of Carmel Section 012600 - Page 2 of 4

ETICA GROUP Etica Group Project # 250060 duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms provided by Owner. Sample copies are included.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form provided by Owner. Sample copy is included.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Contractor will issue a Change Order for signatures of Owner and Contractor on form included.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on form included. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

City of Carmel Section 012600 - Page 3 of 4

ETICA GROUP Etica Group Project # 250060

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

Renovation of Stations 42 & 46 Payment Procedures City of Carmel Section 012900 - Page 1 of 4

ETICA GROUP Etica Group Project # 250060

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's Project number.

City of Carmel Section 012900 - Page 2 of 4

ETICA GROUP Etica Group Project # 250060

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Retain one of two "Overhead Costs" subparagraphs below. Retain first subparagraph if overhead and profit are to be distributed proportionally to each line item. Owner's financial advisors may insist on this requirement. See the Evaluations for discussion on overhead distribution.

7. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

8. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

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1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

D. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

E. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from subcontractors, sub-subcontractors, and suppliers for construction period covered by the previous application.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

F. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Submittal schedule (preliminary if not final).

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5. List of Contractor's staff assignments.

6. List of Contractor's principal consultants.

7. Copies of building permits.

8. Initial progress report.

9. Report of preconstruction conference.

10. Certificates of insurance and insurance policies.

11. Performance and payment bonds.

12. Data needed to acquire Owner's insurance.

G. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

H. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706.

5. AIA Document G706A.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

Renovation of Stations 42 & 46 Project Management and Coordination City of Carmel Section 013100 - Page 1 of 10

ETICA GROUP Etica Group Project # 250060

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

2. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

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3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.5 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

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g. Indicate dimensions shown on Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternative sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceilingand wall systems, mechanical and electrical equipment, and related Work. Locate components within plenums to accommodate layout of light fixtures and other components indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

6. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches (32 mm) in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor-control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

7. Fire-Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

8. Review: Architect will review coordination drawings to confirm that in general the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, City of Carmel Section 013100 - Page 4 of 10

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Architect will so inform Contractor, who shall make suitable modifications and resubmit.

1.6 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable to Architect.

1. Attachments shall be electronic files in PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

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b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time…