C250238_PP_PS_approved_by_PM_07-27-26.pdf
PDF 220 KB Posted
- Attached to
- Invitation for Bid (IFB) - Specialty Paper
- Solicitation number
- 250238
- Issued by
- Orange County, California
About this file
This procurement plan document involves the Orange County Transportation Authority (OCTA) in California and pertains to Invitation for Bid (IFB) No. 250238 for the procurement of specialty papers on an as-needed basis. The IFB was selected as the procurement method because the nature of the requirements allows for selection of the lowest, responsive, and responsible bidder. The scope of work involves purchasing specialty papers with no guaranteed usage. The procurement schedule establishes key dates including first public notice on July 29, 2026, IFB issuance on August 3, 2026, a questions deadline of August 7, 2026, bid responses due August 11, 2026, and final bids due August 18, 2026 at 11:00 a.m. The contract is effective September 1, 2026, and carries a one-year initial term with one optional one-year renewal term, running through June 30, 2027.
The evaluation criteria for bid selection is based solely on cost, weighted at 100 percent, as no specialized skills, firm qualifications, or detailed work plans are required for this commodity procurement. The contract will be issued as a blanket purchase order under a firm fixed price arrangement. The total budget allocation is $200,000 for the initial one-year term, with funding sourced from Local Measure M and Federal Highway Administration (FHWA) support. Prevailing wage requirements, liquidated damages provisions, and retention requirements apply to this contract. A DBE goal has been established, and an independent cost estimate and requisition (Req No. R001334) have been received and approved by the project manager and CAMM Section Manager.
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Text version
INTEROFFICE MEMO
Date: July 27, 2026
To: Luis Perez, Section Manager I, General Services
From: Dara Doeum, Contracts Administrator, CAMM
Subject: Procurement Plan for IFB No. 250238 “Specialty Papers”
Please review the procurement plan for the subject Invitation for Bids (IFB) and advise your concurrence with the evaluation criteria and contract elements.
Include suggested evaluation team members and/or comments.
Procurement Type: RFP IFB
Justification:
An IFB was issued as the nature of the requirements allow the lowest, responsive, and responsible bidder to be selected for award to provide specialty papers.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 0% Staffing/Project Organization 0% Work Plan 0% Cost 100% Justification:
The primary focus of the scope of work is the purchase of specialty papers.
There are no required skills, firm qualifications, or detailed work plan necessary to complete this scope of work. The only criterion is cost as that will be the determining factor for the evaluation of this effort.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A blanket purchase order will be issued as specialty papers will be purchased on an as-needed basis.
Procurement Plan, IFB No. 250238
Retention: Yes % No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Contract Term: one (1)-year term with one, one (1)-year option term
Funding Source: Local Measure M Federal (FHWA)
Dollar Amount: $200,000 Option Term
Independent Cost Estimate Received: Yes No
Requisition Received: Yes, Req No. R001334 No
DBE Goal: Yes No
Project Manager Concurrence:
Luis Perez, Section Supervisor, General Services Date
CAMM Section Manager Concurrence:
Georgia Martinez, Department Manager, Maintenance Procurement Date
7/27/2026
Revised: 3/20/2019
INTEROFFICE MEMO
July 27, 2026
To: Luis Perez, Section Manager I, General Services
From: Dara Doeum, Contract Administrator, CAMM
Subject: Procurement Schedule for Release, Selection and Award
IFB 250238 “Specialty Papers”
Please review the proposed schedule below and let me know if any revisions are needed.
July 29, 2026 First Public Notice
August 3, 2026 Issue IFB on Opengov
August 5, 2026 Second Public Notice
August 7, 2026 Questions Deadline
August 11, 2026 Responses Due
August 18, 2026 Bids Due 11:00 a.m.
September 1, 2026 Contract Effective
| C250238_PP.pdf |
| C250238_PS.pdf |
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