C250238_ICE.pdf
PDF 183 KB Posted
- Attached to
- Invitation for Bid (IFB) - Specialty Paper
- Solicitation number
- 250238
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) form prepared by the Orange County Transportation Authority (Authority) for the procurement of specialty paper supplies for the Print Shop/Reprographics department. The procurement will replace existing Purchase Order C42074 and provides specialty paper on an as-needed basis with no guaranteed usage. The contract term is one year, effective through June 30, 2027, with a cost estimate of $200,000. No specific response dates, site visits, or bidders' meetings are detailed in the ICE document.
The estimated cost of $200,000 is based on the Authority's historical average annual purchase of approximately $190,000 and accounts for potential market fluctuations and price increases within the paper mill industry. The entire estimated cost of $200,000 is allocated to the purchase of specialty paper materials, with no direct labor, overhead, information technology support, travel, subcontractor, or other direct costs included in this estimate. A detailed paper list will be provided for vendor reference during the procurement process. The requisition was submitted by Luis Perez, Section Manager I, on December 16, 2025, and requires submission to Contracts Administration & Materials Management along with the requisition and scope of work before procurement can commence.
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INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Specialty Paper for the Print Shop/Reprographics.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R001334
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 12/16/25
Requestor: Luis Perez SECTION MGR I Phone Ext.: 5502 Name Title
Signature:
Cost Estimate: $ 200,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This procurement will replace PO C42074 for the continued purchase of the Authority’s specialty paper supply. Based on an average annual purchase of approximately $190,000, a funding amount of $200,000 is requested to support projected usage during the procurement period and to account for potential market fluctuations and price increases within the paper mill industry. A detailed paper list will be provided for reference.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Luis Perez Date: 12/16/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Purchase of Specialty Paper $ 200,000.00 $ 200,000.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 200,000.00
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