C250192_PS.pdf

This is a procurement schedule memorandum from the Orange County Transportation Authority (OCTA) outlining the timeline for the release, selection, and award of RFP 250192 for Enterprise Asset Management (EAM) Phase 2. The RFP solicits proposals from qualified consultants to provide an Enterprise Asset Management System for a two-year term with a project budget of $1,500,000. Key dates include Board approval and RFP release on May 11, 2026; advertisement on May 11 and 18, 2026; a pre-proposal conference scheduled for May 19, 2026 at 1:30 p.m.; a written questions deadline of May 26, 2026; OCTA's response to proposers on June 2, 2026; proposal submission deadline of June 9, 2026 at 2:00 p.m.; and a pre-evaluation meeting on June 9, 2026 at 4:00 p.m. Evaluation Committee proposal reviews are scheduled for June 23, 2026, with interviews on July 1, 2026 from 9:00 a.m. to 3:00 p.m. Best and Final Offers (BAFOs) are due July 9, 2026 as needed, followed by a CAMM staff report review meeting on July 14, 2026, and staff reports to the Project Manager on July 20, 2026, to the CEO on June 27, 2026, and to the Chief Operating Officer on August 3, 2026. Board approval of selection is scheduled for August 24, 2026, with contract execution targeted for October 1, 2026.

The memorandum does not contain specific information regarding pricing terms, set asides, incumbent contractors, funding sources, or other financial details beyond the stated project budget of $1,500,000. The document serves as an internal planning tool to coordinate the procurement process across OCTA departments, with approval and concurrence required from the Senior Project Manager for Information Technology within the Project Management Office.