C250192_ICE_R000680.pdf
PDF 224 KB Posted
- Attached to
- Enterprise Asset Management Phase 2
- Solicitation number
- 250192
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority for the Enterprise Asset Management (EAM) Phase 2 project, which involves additional capabilities for the HxGN EAM system to support OC Streetcar maintenance and facility operations. The project requestor is Minh Nguyen, IS Project Manager III, and the procurement requisition number is R000680. The scope includes enhancements to Phase 1 deployment with a contract term extending to August 25, 2025. The estimate was prepared on August 25, 2025, and supports the Authority's invitation for qualified consultants to provide comprehensive Enterprise Asset Management System Phase 2 services.
The total estimated cost is $1,500,008.33, derived from a comparative analysis of three vendors: EAM Solution ($1,235,625.00), Stratum ($1,898,400.00), and Hexagon ($1,235,625.00), with an average cost calculation of $1,500,008.33. The cost estimate breakdown includes vendor labor costs ($1,336,366.67), licensing costs for 100 users ($51,000.00), and travel and expense costs ($112,641.67). The estimate aligns with the Authority's stated project budget of $1,500,000 for a two-year term. The ICE provides substantiation through market research and vendor comparisons, supporting the procurement process which requires submission of this document along with the requisition and scope of work to Contracts Administration & Materials Management before procurement can commence.
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Other files
| File | Type | Posted |
|---|---|---|
| Enterprise_Asset_Management_Phase_2_(Addendum_#3_Revision).pdf | ||
| C250192_PP-APPROVED.pdf | ||
| C250192_Exhibit_A,_Attachment_A_Business_Requirements.pdf | ||
| C250192_Exhibit_A,_SOW.pdf | ||
| C250192_Exhibit_C_Proposed_Agreement.pdf | ||
| C250192_RFP_Exhibit_B_Price_Summary_Sheet.pdf | ||
| C250192_PS.pdf | ||
| C250192_Exhibit_D_Level_1_Safety_Specifications_Rev_8.pdf | ||
| C250192_PP.pdf | ||
| C250192_Exhibit_C_Proposed_Agreement_gmedits.docx | DOCX document | |
| C250192_PP_GMEDITS.docx | DOCX document | |
| C250192_Form_700_Legal_Counsel_Response_03-18-26.pdf | ||
| C250192_SOW_Verification.pdf | ||
| C250192_Public_Record_Draft.pdf | ||
| C250192_PP.docx | DOCX document | |
| C250192_PS.docx | DOCX document | |
| C250192_Public_Notice.doc | DOC document | |
| C250192_R000680.pdf |
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Additional EAM capabilities to the HxGN EAM system to support OC Streetcar maintenance and facility operations as well as enhancements to the Phase 1 deployment.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000680
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 8/25/2025
Requestor: Minh Nguyen IS Project Manager III Phone Ext.: 5738
Name Title
Signature: Minh Nguyen
Cost
Estimate: $ 1,500,008.33 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information:
Vendor Labor Cost Licensing Cost (100 users) Travel/Expense Costs Grand Total
EAM Solution $1,285,000.00 $51,000.00 $30,000.00 $1,366.000.00
Stratum $1,737,000.00 $51,000.00 $110,400.00 $1,898,400.00
Hexagon $987,100.00 $51,000.00 $197,525.00 $1,235,625.00
Average Cost $1,336,366.67 $51,000.00 $112,641.67 $1,500,008.33
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Minh Nguyen Date: 8/25/2025
Signature: Minh Nguyen
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Program Manager $ $ 0.00
Project Manager $ $ 0.00
Architect $ $ 0.00
Engineer / Developer $ $ 0.00
Business Analyst $ $ 0.00
Trainer $ $ 0.00
Total Direct Labor: $1,336,367.67
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
100 User Licenses $51,000.00 $51,000.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
Travel $ 112,641.67 $ 112,641.67
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $1,500,008.33
File details come from the government source that posted it. Updated .