C250090_PS_idedits.doc

This is a procurement schedule document from the Orange County Transportation Authority (OCTA) for Request for Proposal (RFP) 250090 regarding Community Engagement Consultant Services. The RFP will be issued on December 3, 2025, with advertisements placed on November 25 and December 1, 2025. A pre-proposal conference will be held on December 2, 2025, at 10:30 a.m. in Room 08, available in both in-person and virtual formats. Written questions from proposers are due December 4, 2025, with OCTA's responses provided by December 11, 2025. Proposals must be submitted by 2:00 p.m. on December 18, 2025, followed by a pre-evaluation meeting at 4:00 p.m. the same day. The evaluation committee will review proposals on January 15, 2026, from 1:00 p.m. to 3:00 p.m., with interviews scheduled for January 27, 2026, from 9:00 a.m. to 4:00 p.m. Board of Directors approval of the selection is anticipated on March 23, 2026, with contract execution expected by April 15, 2026. The contract term is two years initial.

The project involves planning, implementation, and evaluation of a community outreach program targeting Orange County's underserved and underrepresented communities. The total budget allocated for this two-year initial contract term is $885,000. The procurement will proceed through OCTA's internal review process, including staff reports to the Project Manager (January 29, 2026), CAMM staff review (February 19, 2026), review by the CEO (March 5, 2026), and presentation to the Board of Directors (March 23, 2026), with final approval expected prior to contract execution.