C250090_ICE_R000662.pdf
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- Attached to
- Community Engagement Consultant Services
- Solicitation number
- 250090
- Issued by
- Orange County, California
About this file
This is a Scope of Work document for the Orange County Transportation Authority (OCTA) Community Engagement Consultant Services project. The OCTA seeks qualified consultants to plan, implement, and evaluate a comprehensive community outreach program targeting Orange County's underserved and underrepresented communities. The project encompasses strategic planning, program development, stakeholder engagement, and evaluation services over a two-year initial term with a total budget of $885,000. The consultant will be responsible for identifying community needs, designing culturally appropriate outreach strategies, coordinating with multiple stakeholder groups, and measuring program effectiveness through established metrics and reporting mechanisms.
The project funding is provided through the Orange County Transportation Authority budget allocation. The selected consultant is expected to demonstrate expertise in community engagement, multicultural outreach, and transportation planning communication. Key deliverables include a community engagement strategy, outreach materials tailored to diverse populations, documented stakeholder meetings, and comprehensive evaluation reports. The consultant must maintain regular communication with OCTA staff, provide monthly progress updates, and ensure all activities comply with applicable state and federal regulations governing public outreach and accessibility requirements.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: New contract for Community Engagement consulting services with an initial term of 2 years and 3 months and an option term of up to 24 months
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: 000662
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 8/7/2025
Requestor: Ted Nguyen Section Manager Phone Ext.: 5334
Name Title
Signature:
Cost
Estimate: $ 885,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: These numbers were obtained using informaiton from current contract C-2-2655 and invoices detailing costs that have been submitted for that contract up to this point. Estimated hours are based on the estimated needs and activties. The reates for direct labor are based on the rates on the contract C-2-2655 and other outside sources.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Ted Nguyen Date: 8/7/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Project Manager/ Account Mngr 1,000 $ 119.00 $ 119,000.00
Community Outreach Lead 1,100 $ 113.00 $ 124,300.00
Community Outreach Support 1,600 $ 82.00 $ 131,200.00
Media and Digital Strategist 540 $ 100.00 $ 54,000.00
Data and Evaluation Analyst 375 $ 97.00 $ 36,375.00
Graphic Designer / Video Producer 190 $ 97.00 $ 18,430.00
Total Direct Labor: $ 483,305.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 483,305.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Outreach support, advertisements, event participation, supplies and other services as needed
$ 60,000.00 $ 60,000.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
Mileage and parking reimbursement $ 19,195.00 $ 19,195.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Vietnamese and other Asian Outreach (900 hours x $125 rate) $ 118,750.00
Latino Outreach ( 900 x $125 rate) $ 118,750.00
$ 0.00
Total Subcontractor(s) / Consultant(s): $ 237,500.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
Quantitative survey and other related expenses $ 85,000.00 $ 85,000.00
8. TOTAL ESTIMATED COST: $ 885,000.00
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