C250090_PP.pdf
PDF 150 KB Posted
- Attached to
- Community Engagement Consultant Services
- Solicitation number
- 250090
- Issued by
- Orange County, California
About this file
This is a procurement plan memo from the Orange County Transportation Authority (OCTA) for RFP 250090, Community Engagement Consultant Services. The Authority seeks qualified consultants to assist with planning, implementation, and evaluation of a community outreach program targeting Orange County's underserved and underrepresented communities. The contract will be awarded as a Time & Expense engagement with fully-burdened hourly rates and anticipated expenses proposed by firms. The initial contract term is two years with an optional two-year renewal period. The procurement plan identifies five required evaluation team members, including internal evaluators from OCTA's Contract Administration and Management, Procurement, and Marketing & Customer Engagement departments.
The budget for the initial two-year term is $885,000, with an option term valued at $720,000, funded through local Measure M and Federal CMAQ sources. The evaluation criteria are weighted as follows: Work Plan (30%), Staffing/Project Organization (25%), Cost (25%), and Qualifications of the Firm (20%). The RFP was selected over an Invitation for Bid because evaluation criteria beyond price are necessary to select the most qualified firm. The procurement plan indicates that retention requirements, prevailing wage obligations, and liquidated damages provisions apply to this contract. An independent cost estimate has been received, and requisition number R000662 has been generated to support the procurement process.
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Text version
Revised: 07/20/2010
INTEROFFICE MEMO
Date: November 25, 2025
To: Ted Nguyen, Senior Section Manager, Public Outreach
From: Gina Torres, Senior Contract Administrator, CAMM
Subject: PROCUREMENT PLAN – RFP 250090 “Community Engagement
Consultant Services"
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: RFP IFB
Justification (explain the rationale for using the particular procurement type):
A Request for Proposals (RFP) was issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm to diversity outreach services.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 20%
Staffing/Project Organization 25%
Work Plan 30%
Cost 25%
Justification: The standard 25 percent for each criterion was not used in this procurement. Several factors were considered in developing the weights. Staff proposed assigning the greatest importance to work plan as the firm must demonstrate its approach to planning, implementing, and evaluating a community engagement outreach program for Orange County’s underserved and underrepresented communities. Qualifications of the firm is weighted at 20 percent to ensure the firm has prior experience providing community engagement outreach services. Staffing and project organization is weighted at 25 percent to ensure the proposed staff have expertise in completing the work required. Cost is weighted at 25 percent to ensure OCTA receives the best value for the service provided.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type): The contract type is time-and-expense because firms are requested to propose fully-burdened hourly rates and anticipated expenses for the work specified in the Scope of Work. The RFP does not have a specific Scope of Work detailing individual tasks.
Therefore, a firm-fixed price contract cannot be used.
Procurement Plan, RFP 250090
Revised: 0720/2010
Retention: Yes % No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
P.M. to provide support documentation identifying how the LD amount was established.
Procurement Schedule: Attached
Suggested Evaluation Team Members:
5 members are required over $500k
Internal Evaluators:
Gina Torres, Senior Contract Administrator, CAMM
Ted Nguyen, Senior Section Manager, Public Outreach
Marissa Espino, Section Manager III, Public Outreach
Melina Cabrera, Associate Marketing Specialist, Marketing & Customer Engagement
Char Navia, DBE Specialist, CAMM
Contract Term: Two (2)-year initial term with a two (2)-year option term
Funding Source: Local Measure M Federal (CMAQ)
Dollar Amount: Initial Term $ 885,000 Option Term $720,000
Independent Cost Estimate Received: Yes No
Requisition Received: Yes # R000662 No
DBE Goal: Yes No
Project Manager Concurrence:
Ted Nguyen, Senior Section Manager, Diversity Outreach Date
CAMM Section/Department Manager Concurrence:
Iris Deneau, Section Manager, Procurement Date
File details come from the government source that posted it. Updated .