C250090_PS.pdf

This is a procurement schedule memorandum from the Orange County Transportation Authority (OCTA) outlining the timeline for RFP 250090 for Community Engagement Consultant Services. The RFP will be issued on December 3, 2025, with advertisements running December 3-8, 2025. A pre-proposal conference is scheduled for December 9, 2025, at 1:30 p.m. in Room 08, available in both in-person and virtual formats. Written questions from proposers are due December 11, 2025, with OCTA's responses provided by December 18, 2025. Proposal submissions are due December 29, 2025, at 2:00 p.m., followed by a pre-evaluation meeting at 4:00 p.m. the same day. The Evaluation Committee will review proposals on January 15, 2026, from 10:00 a.m. to 4:00 p.m., with interviews scheduled for January 29, 2026, from 9:00 a.m. to 3:00 p.m. The procurement process concludes with Board of Directors approval on March 23, 2026, and contract execution by April 15, 2026. The contract is for a two-year initial term.

The project budget is $885,000 for the two-year initial term. The scope involves planning, implementation, and evaluation of a community outreach program targeting Orange County's underserved and underrepresented communities. The procurement schedule includes multiple review stages, including staff reports to the CAMM (Committee on Administration and Management), CEO, Chief Operating Board, and Legislative and Communications Committee before final Board approval. This structured timeline allows for comprehensive evaluation and stakeholder review prior to contract award.