[B]_C250090_Exhibit_B_Price_Summary_Sheet_idedits.docx
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- Attached to
- Community Engagement Consultant Services
- Solicitation number
- 250090
- Issued by
- Orange County, California
About this file
This is a Price Summary Sheet for RFP 250090 issued by the Orange County Transportation Authority (OCTA) for Community Engagement Consultant Services in California. The Authority seeks proposals from qualified consultants to support planning, implementation, and evaluation of a community outreach program targeting Orange County's underserved and underrepresented communities. The contract term is structured as an initial 27-month period (April 15, 2026 through July 31, 2028) with an optional extension of up to 24 months (August 1, 2028 through July 31, 2030). Key personnel positions required include Project Manager/Account Manager, Community Outreach Lead, Community Outreach Support, Media and Digital Strategist, Data and Evaluation Analyst, and Graphic Designer/Video Producer. Proposals must remain firm for a minimum of 120 days from the proposal submission date.
The Authority intends to award a time-and-expense price contract with a total budget of $885,000 for the two-year initial term. Bidders must submit fully-burdened hourly rates for each designated job function, with evaluation weights assigned as follows: Project Manager/Account Manager (25%), Community Outreach Lead (26%), Community Outreach Support (27%), Media and Digital Strategist (11%), Data and Evaluation Analyst (7%), and Graphic Designer/Video Producer (4%). The pricing schedule requires separate hourly rate proposals for the initial term (broken into Year 1 and Year 2) and the optional term (broken into Years 3 and 4). Additionally, bidders may propose Other Direct Costs (ODC) on Schedule II, with supporting documentation required for all invoices. The Authority will not reimburse consultants for invoice preparation and review activities, local meals, travel time without prior approval, or expenses not explicitly included in the agreement.
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PRICE SUMMARY SHEET Comment by Iris Deneau: Let’s create the pricing table in OpenGov instead. That way we can keep that sealed and just release the technical proposal to the evaluators since we have to do the two step process
SCHEDULE I ---- HOURLY RATE SCHEDULE
Enter below the proposed price for the services described in the Scope of Work, Exhibit A. Prices shall include direct costs, indirect costs, tax, and profits. The Authority’s intention is to award a time-and-expense price contract for a twenty-seven (27)-month initial term with an optional term up to twenty-four (24)-months. Comment by Iris Deneau: Can we make this a two-year term? Comment by Iris Deneau: Two-year option term?
Key Personnel:
| Job Function |
| Name |
| Fully-Burdened Hourly Rates |
| Initial Term |
| Option Term |
| Year 1 |
| Year 2 |
| Year 3 |
| Year 3 |
| Year 4 |
| 4/15/26Effective - 4/1430/27 |
| 4/155/1/27 - 4/1430/28 |
| 4/155/1/28 - 7/3114/28 |
| 7/158/1/28 – 7/3114/29 |
| 7/158/1/29 – 7/1431/30 |
Project Manager/ Account Manager
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
Community Outreach Lead
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
Community Outreach Support
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
Media and Digital Strategist
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
Data and Evaluation Analyst
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
Graphic Designer / Video Producer Comment by Iris Deneau: This seems to be two different job functions
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
For Cost Analysis Purposes: Comment by Iris Deneau: Include these instructions in the pricing table in OpenGov
· Provide fully-burdened hourly rates for the above-designated job functions. The fully burdened hourly rates will be included in the resulting agreement should your proposal be selected for contract award.
· Each proposed hourly rate for the respective Job Function will be weighed according to the percentages specified in the “Evaluation Weight” column in the table below.
| Job Function |
| Evaluation Weight for Hourly Rate(s) |
| Project Manager/ Account Manager |
| 25% |
| Community Outreach Lead |
| 26% |
| Community Outreach Support |
| 27% |
| Media and Digital Strategist |
| 11% |
| Data and Evaluation Analyst |
| 7% |
| Graphic Designer / Video Producer |
| 4% |
Other Labor Charges:
| Job Function |
| Fully-Burdened Hourly Rates |
| Initial Term |
| Option Term |
| Year 1 |
| Year 2 |
| Year 3 |
| Year 3 |
| Year 4 |
| 4/15/26Effective - 4/1430/27 | |
| 4/15/27 - 4/14/28 | Comment by Iris Deneau: Update dates like above |
| 4/15/28 - 7/14/28 | |
| 7/15/28 – 7/14/29 | |
| 7/15/29 – 7/14/30 |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
| $________ |
SCHEDULE II ---- OTHER DIRECT COSTS SCHEDULE
| Type of ODC |
| Quantity |
| Unit Rate |
| Budget Amount |
1.
2.
3.
4.
5.
Additional ODC required and authorized by Authority but not included in this Agreement will be reimbursed either (a) “At Cost” OR (b) up to the applicable Current Rate listed in this Schedule II, whichever is less.
Supporting documentation must accompany invoice.
* Please note the following:
· Authority will not reimburse Consultant for hours charged to perform activities associated with the preparation and review of invoices submitted to the Authority.
· Authority will not reimburse Consultant for local meals and travel time, unless previously approved, or any other expenses not included within this Exhibit B.
RFP 250090
EXHIBIT B
1. I acknowledge receipt of RFP 250090 and Addenda No.(s) ________.
2. This offer shall remain firm for days from the date of proposal.
(Minimum of 120)
COMPANY NAME
ADDRESS
TELEPHONE
FACSIMILE #
EMAIL ADDRESS
SIGNATURE OF PERSON
AUTHORIZED TO BIND OFFEROR
NAME AND TITLE OF PERSON
AUTHORIZED TO BIND OFFEROR
DATE SIGNED
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