Buckwalter_Recreation_Athletic_Complex_Expansion_(Addendum_#2_Revision).pdf

BID DOCUMENTS

BUCKWALTER RECREATION ATHLETIC

COMPLEX EXPANSION

IFB # 120925

Prepared By: Beaufort County Procurement Services

Dated: Friday, October 10, 2025

Proposal Due Date: Tuesday, December 9, 2025, 3:00 pm (EST)

IFB #120925 DOCUMENTS Page 2

IMPORTANT ELECTRONIC SUBMITTAL REQUIREMENTS

Response submittals for this Invitation For Bid will ONLY be received electronically and must be submitted ONLINE, through the Procurement Portal, no later than 3:00 pm on Tuesday, December

9, 2025.

All responses must adhere to the following guidelines:

• Suppliers are encouraged to submit responses as soon as possible. Responses are received through our secure Procurement Portal and cannot be opened prior to the due date and time. The time and date of receipt as recorded by the server will serve as the official time of receipt. The County is not responsible for late submissions, regardless of the reason.

• All requested information and forms MUST be uploaded as indicated in the

PROPOSAL SUBMITTAL Section. If you have a problem with your submittal, you may contact Support through the Procurement Portal.

TITLE VI STATEMENT

COUNTY COUNCIL OF BEAUFORT COUNTY

Title VI Statement to Prime Contractors, Subcontractors, Architects, Engineers, and

Consultants

It is the policy of the County Council of Beaufort County, South Carolina, hereafter referred to as

“Beaufort County” or “the County”, to comply with Title VI of the 1964 Civil Rights Act (Title

VI) and its related statutes. To this end, Beaufort County assures that no person shall be excluded from participation in, denied the benefit of, or subjected to discrimination under any of its programs or activities on the basis of race, color, national origin, age, sex, disability, religion, or language regardless of whether those programs and activities are Federally funded or not. The

County is also committed to assuring every effort will be made to prevent the discrimination of low-income and minority populations as a result of any impact of its programs or activities. Beaufort County also assures that every effort will be made to prevent discrimination through the impacts of its programs, policies, and activities on minority and low-income populations. Additionally, the County will take reasonable steps to provide meaningful access to services for persons with limited English proficiency. In addition, Beaufort County will not retaliate against any person who complains of discrimination or who participates in an investigation of discrimination. Beaufort County will, where necessary and appropriate, revise, update, and incorporate nondiscrimination requirements into appropriate documents, directives, and regulations.

https://procurement.opengov.com/portal/bcgov/projects/205918/document?section=undefined

IFB #120925 DOCUMENTS Page 3

Pursuant to Title VI requirements, any entity that enters into a contract with Beaufort County including, but not limited to Prime Contractors, Subcontractors, Architects, Engineers, and

Consultants, may not discriminate on the basis of race, color, national origin, age, sex, disability, religion, or language in their selection and retention of first-tier subcontractors, and first-tier subcontractors may not discriminate in their election and retention of second-tier subcontractors, including those who supply materials and/or lease equipment. Further, Contractors may not discriminate in their employment practices in connection with highway construction projects or other projects assisted by the U.S. Department of Transportation (USDOT) and/or the Federal

Highway Administration (FHWA).

In all solicitations either by competitive bidding or negotiation made by the Contractor for work to Beaufort County to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under the contract and the Title VI regulations relative to nondiscrimination on the basis of race, color, national origin, age, sex, disability, religion, or language by providing such a statement in its bidding and contract documents.

Upon request, the Contractor shall provide all information and reports required by Title VI requirements issued pursuant thereto, and shall permit access to its books, records, accounts and other sources of information, and its facilities as may be determined by Beaufort County, USDOT, and/or FHWA to be pertinent to ascertain compliance with such regulations, orders, and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information, the Contractor shall so certify to USDOT or FHWA, as appropriate and via Beaufort County, and shall set forth what efforts it has made to obtain the information. In the event of the Contractor's non-compliance with nondiscrimination provisions of this contract, USDOT may impose such contract sanctions as it or FHWA may determine to be appropriate, including, but not limited to:

• Withholding of payments to the Contractor under the contract until the Contractor complies, and/or

• Cancellation, termination, or suspension of the contract, in whole or in part.

In the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of this direction to comply with Title VI, the Contractor may request USDOT to enter into such litigation to protect the interests of USDOT and FHWA. Additionally, the

Contractor may request the United States to enter into such litigation to protect the interests of the

United States. Any person or Subcontractor who believes that they have been subjected to an unlawful discriminatory practice under Title VI has a right to file a formal complaint within one hundred eighty (180) days following the alleged discriminatory action. Any such complaint must be filed in writing or in person:

Beaufort County Government Post Office Drawer 1228 | Beaufort, SC 29901-1228

843-255-2304 Telephone | E-mail: dthomas@bcgov.net mailto:dthomas@bcgov.net

IFB #120925 DOCUMENTS Page 4

IFB #120925 DOCUMENTS Page 5

INVITATION FOR BID

Dates Advertised: October 10, 2025

This is a Formal Sealed Bid

We require Bids to be Electronically submitted through the Procurement Portal. Please go to https://procurement.opengov.com/portal/bcgov and sign up to submit your bid.

BIDS WILL BE RECEIVED UNTIL 3:00 pm LOCAL TIME ON Tuesday, December 9, 2025.

Bid Title: Buckwalter Recreation Athletic Complex Expansion Bid No: 120925

PREBID CONFERENCE: A Pre-Bid conference will be held on Wednesday, October 29, 2025 at

2:00 pm p.m. virtually through Teams. This is a Non-Mandatory meeting; all interested bidders and subcontractors are encouraged to attend. Teams: Please email gmurray@bcgov.net for your

TEAMS invitation.

All questions must be submitted through the Procurement Portal no later than 5:00 pm on Monday, November 24, 2025.

A Bid Tabulation Will Be Posted On The Procurement Portal After Bid Opening.

BID ACCEPTANCE AND DELIVERY (Prices bid must be firm for a minimum of 90 Days). In compliance with the Invitation, and subject to all conditions thereof, the Offeror agrees, if this bid is accepted within (90) days from date of opening, to furnish any or all items quoted on at prices as set forth after the item and to make delivery within Five Hundred Forty (540) days after receipt of order with transportation cost included and prepaid. Unless otherwise stated and accepted herein, the Offeror agrees to complete this proposed contract in less than thirty (30) calendar days after issue date of purchase order.

I M P O R T A N T

IF YOU CONSIDER THESE SPECIFICATIONS AS RESTRICTIVE, SEE GENERAL

PROVISIONS, PARAGRAPH #20, DISCREPANCIES.

Bids received after the time specified for opening cannot be considered.

https://procurement.opengov.com/portal/bcgov

IFB #120925 DOCUMENTS Page 6

BID INVITATION

Buckwalter Recreation Athletic Complex Expansion 120925

Sealed bids submitted through the Procurement Portal will be received electronically until 3:00 pm on Tuesday, December 9, 2025 at which time responses to this request will be recorded in the presence of one or more witnesses in the Procurement Services Department. A Bid Tab will be posted on the Procurement Portal for:

Buckwalter Recreation Athletic Complex Expansion

A PRE-BID conference will be held on Wednesday, October 29, 2025 at 2:00 pm p.m. virtually through Webex. This is a Non-Mandatory meeting; all interested bidders are encouraged to attend. WebEx: Please email gmurray@bcgov.net for your TEAMS invitation.

Bid documents are available through the Procurement Portal at https://procurement.opengov.com/portal/bcgov.

Beaufort County reserves the right to reject all proposals and to waive minor informalities and irregularities.

All Bids shall be accompanied by a Bid Bond drawn in favor of the Beaufort County Treasurer of Beaufort County, Beaufort, South Carolina, in the amount of at least five percent (5%) of the bid for the complete work: such Bid Bond representing that the Bidder, if awarded a contract, will promptly enter into a contract and furnish Performance Bond and Payment Bond as provided by law and approved by the attorney for Beaufort County, South Carolina. Each bond shall be equal one hundred percent (100%) of the contract amount. A copy of the Bid Bond or Certified

Check must be electronically sent with your bid documents through the Procurement Portal, as indicated in the Vendor Questionnaire Section. The original Bid Bond or Certified Check must be received by the Procurement Services Department within 10 days after the bid due date.

Failure on the bidder’s part to provide a copy of the Bid Bond or Certified Check by the Bid closing date and time will be considered as a nonresponsive bid and rejected by the County. The

Bid Bond shall be forfeited to the County Council of Beaufort County, South Carolina as liquidated damages if the Bidder fails to execute the contract and provide Performance and

Payment Bonds within fourteen (14) days after being notified that he has been awarded the

Contract.

The successful bidder shall secure and pay for necessary approvals, permits, assessments, and changes required for the construction and installation of this project as required by local, state, and federal regulations. County permits shall be required as applicable, but the fee shall be waived.

This waiver shall apply to the Beaufort County permit fee only and not to any "City or Town" permit fee and/or licenses, when applicable.

https://procurement.opengov.com/portal/bcgov

IFB #120925 DOCUMENTS Page 7

Bidders must comply with Title VI of the Civil Rights Act of 1964, the Anti-Kickback Act, the

Contract Work Hour Standard Act, and the National Occupational Safety and Health Act of

1970.

Bidders must certify that they do not and will not maintain or provide for their employees any facilities, which are segregated on the basis of race, color, creed, or national origin.

The Beaufort County Council reserves the right to reject all Bids and waive any formalities. Any claims for cost incurred by any bidders in preparation of any part of, or total package for this project will not be handled for reimbursement by Beaufort County or their representatives.

The Bidding Documents consist of the following, including all addenda issued there with and forms referenced therein, in addition to the drawings:

1. Bid Documents

2. Contract

3. General Conditions

4. Supplemental Conditions

5. General Provisions

6. Special Provisions

7. Specifications

Bid opening will be held at the Procurement Services Department. There will be no Public Bid

Opening. A Bid Tabulation will be posted on the Procurement Portal.

SCOPE OF WORK

Scope of Work

Scope Of Work

This project involves the construction of four artificial turf soccer fields; a restroom building;

renovations to the existing restroom building; parking areas; driveways and sidewalks; storm water management facilities; associated utilities; site and sports lighting; site furnishings; and planting and irrigation systems.

All building permits to be secured by the General Contractor from the Town of Bluffton, SC.

Project Overview

• Buckwalter Recreation Center is located on 142.91 acres within the Buckwalter PUD, in

Bluffton, SC. Of the 142.91 acres, 81.27 acres are upland property; 0.35 acres are freshwater isolated non-jurisdictional wetlands; and 61.25 acres are jurisdictional wetlands that are subject to regulatory jurisdiction. An existing on site Beaufort Jasper Sewer and Water Authority Lift

Station accounts for 0.04 acres.

IFB #120925 DOCUMENTS Page 8

• The property is currently owned by the Town of Bluffton, operated and maintained by

Beaufort County, and is bordered on the west by Buckwalter Parkway; to the north and east by

Hampton Hall; to the east by The Farm at Buckwalter and Barton's Run; and on the south by

May River Road.

• In 2022 a Master Plan Amendment was approved for the park property to include the proposed new work. On April 8, 2025, the Town of Bluffton approved the Development Plans as

Application DP-10-23-018587. The project received approvals for MS4 and NPDES.

Project Deliverables

• A fully constructed and inspected sports complex expansion.

• All necessary permits and certificates of occupancy.

• Detailed as-built surveys, record blueprints, and documentation.

• Detailed warranty documentation and operations and maintenance manuals.

Project Objectives

• To construct a high quality, functional sports complex that is ready for use by Beaufort

County Parks & Recreation Department.

• To complete the project within the allocated budget.

Exclusions

• Off-site infrastructure improvements beyond the limits of construction line.

• Ongoing landscape maintenance after the project completion.

Bid submissions shall include the required bid form within this solicitation and upload of detailed, itemized pricing from Pricing Template (Exhibit H) located in supporting documents.

DWG files below:

https://www.dropbox.com/scl/fo/04wx633ij5awcjkrk2o4t/AJlnXGopp8pJ7HQarGHxrsY?rl key=84892v7v5bzyuspzksryh8cbu&st=zkx78ww1&dl=0

SMALL AND MINORITY BUSINESS PARTICIPATION

PLEASE REVIEW THIS SECTION CAREFULLY, PAYING PARTICULAR

ATTENTION TO “PRE-AWARD DOCUMENTS” DUE WITH THE BID/PROPOSAL,

THE “GOOD FAITH EFFORTS CHECKLIST”, AND EXHIBITS 1-3.

FAILURE TO FOLLOW THE PROGRAM REQUIREMENTS AND/OR FURNISH THE

REQUESTED DOCUMENTS MAY RESULT IN THE REJECTION OF YOUR

BID/PROPOSAL.

PRE-AWARD DOCUMENTS

Item/Form SubmissionRequirements https://urldefense.com/v3/__https:/www.dropbox.com/scl/fo/04wx633ij5awcjkrk2o4t/AJlnXGopp8pJ7HQarGHxrsY?rlkey=84892v7v5bzyuspzksryh8cbu&st=zkx78ww1&dl=0__;!!H5U1HoZiDaw1SX31!AIqqiteiGi6C6JsEiw4hlK17iazyFU9ZBSYcHmxfnHaEqgGhWtO4blCBsE5DD25FXm68VI-tN5I_SHsJhc0GcROpegOB7mU$ https://urldefense.com/v3/__https:/www.dropbox.com/scl/fo/04wx633ij5awcjkrk2o4t/AJlnXGopp8pJ7HQarGHxrsY?rlkey=84892v7v5bzyuspzksryh8cbu&st=zkx78ww1&dl=0__;!!H5U1HoZiDaw1SX31!AIqqiteiGi6C6JsEiw4hlK17iazyFU9ZBSYcHmxfnHaEqgGhWtO4blCBsE5DD25FXm68VI-tN5I_SHsJhc0GcROpegOB7mU$

IFB #120925 DOCUMENTS Page 9

1 Program Overview n/a

2 Self-Performance Affidavit Indicates intention to perform work and/or provide services with own current workforce.

Due with bid/proposal only if self-performing

100%.

3 Good Faith Efforts Checklist

Indicates the actions undertook to recruit and solicit small and minority businesses for this project.

Due with bid/proposal.

4 Good Faith Agencies Distribution List

Indicates agencies that should receive notice of solicitation to small and minority businesses for this project.

Copy of notice sent to good faith agencies due with bid/proposal.

5 Outreach Written Notice Example

Sample of notice to be sent to small and minority businesses soliciting their participation for this project.

Copy of notice sent to small and minority businesses due with bid/proposal.

6 Non-Discrimination Statement – Exhibit 1

Certification that this project is open to all businesses and persons and that no business or person shall be excluded from participating in the Beaufort County procurement process.

Due with bid/proposal.

7 Outreach Documentation Log – Exhibit 2

Documents solicitation efforts to obtain small and minority business participation for this project.

Due with bid/proposal.

8 Proposed Utilization Plan – Exhibit 3

Listing of the small and minority businesses that will participate on this project and their proposed contract dollar amounts.

Due with bid/proposal.

POST-AWARD DOCUMENTS

Item/Form SubmissionRequirements

IFB #120925 DOCUMENTS Page 10

9 Compliance Efforts

If the successful bidder/proposer, indicates the actions required to earnestly carry out the small and minority business utilization plan and document payments thereof.

n/a

10 Monthly Compliance Status Report – Exhibit 4

Certifies monthly usage and payments to small and minority businesses.

Due monthly after work commences throughout the life of the contract.

* NOTE: Projects involving Federal funds may have Disadvantaged Business Enterprise

(DBE) participation goals and requirements of 49 CFR Part 26, Regulations of the U.S.

Department of Transportation (USDOT), or other Federal requirements prescribed by the

U.S. Department of Agriculture (USDA) or U.S. Department of Housing and Urban

Development (HUD). Contractors submitting bids on such projects will also have to meet any outlined DBE Program requirements listed in the bid documents and submit items, including but not limited to, the following: (1) Certification of Contractor to Comply with

DBE Requirements; (2) DBE Letter of Intent and Affirmation; (3) DBE Contract Totals and

Percentage; and (4) Bidder’s List Questionnaire. For a current list of South Carolina DBE firms, please visit www.scdot.org and go to “Doing Business with SCDOT”, then see “Office of Business Development and Special Programs” and click on “DBE Directory”. Likewise, any USDA and/or HUD requirements must be met in addition to Beaufort County’s requirements.

PROGRAM OVERVIEW

Introduction

Beaufort County recognizes that the South Carolina General Assembly, in South Carolina Code of

Laws Section 11-35-5210*, has declared that businesses owned and operated by minority persons have been historically restricted from full participation in our free enterprise system to a degree disproportionate to other businesses; and that it is in the state’s best interest to assist minority-owned businesses to develop fully as a part of the state’s policies and programs which are designed to promote balanced economic and community growth throughout the state. Therefore, Beaufort

County wishes to ensure that those businesses owned and operated by minorities are afforded the opportunity to fully participate in its overall procurement process for goods and services. Further, Beaufort County seeks to ensure that small businesses are likewise afforded the same participation opportunity as minority businesses. Consequently, attention of all bidders and proposers is called to contract conditions contained herein pertaining to Beaufort County’s “Small and Minority

Business Participation Program”, as prescribed in the Beaufort County Code of Ordinances

Section 2-537.2.

Definitions http://www.scdot.org/

IFB #120925 DOCUMENTS Page 11

Small Business means a for-profit concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on government contracts, and qualified as a small business under the criteria and size standards in the Code of Federal

Regulations, Title 13, Part 121, as amended. Beaufort County refers to these businesses as Small

Business Enterprises or “SBE”.

Minority Business means a concern at least fifty-one percent (51%) owned by a person determined to be socially and economically disadvantaged. Socially disadvantaged means those persons who have been subject to racial or ethnic prejudice or cultural bias because of their identification as members of a certain group without regard to their individual qualities. Such groups include, but are not limited to, Black Americans, Hispanic Americans, Native Americans (including American

Indians, Eskimos, Aleuts and Native Hawaiians), Asian Pacific Americans, women and other minorities to be designated by the Beaufort County Council. Economically disadvantaged means those socially disadvantaged persons whose ability to compete in the free enterprise system has been impaired due to diminished capital and credit opportunities as compared to others in the same business area that are not socially disadvantaged. Beaufort County refers to minority businesses as Minority Business Enterprises or “MBE”.

Small and Minority Business Enterprises will be abbreviated as “S/MBE”.

Provisions

The successful bidder or proposer, hereafter referred to as “Contractor”, is required to (1) make specific Pre-Award “Good Faith Efforts” to recruit S/MBE and (2) Post-Award “Compliance

Efforts” of its labors to utilize S/MBE, unless self-performing one hundred percent (100%) of the contract work. Falsification of any pre-award or post-award documents will be considered a serious breach of public trust and funds.

* SOUTH CAROLINA CODE OF LAWS, CHAPTER 35 “SOUTH CAROLINA

CONSOLIDATED PROCUREMENT CODE, SUBARTICLE 1 “ASSISTANCE TO

MINORITY BUSINESSES”

COMPLIANCE EFFORTS (POST-AWARD)

The successful Contractor is required to fulfill any Small and Minority Business Enterprise

(S/MBE) commitments made in conjunction with the “Pre-Award Good Faith Efforts”, unless good cause is demonstrated for any failure to fulfill such commitment.

If the Contractor intends to make any substitutions for any reasons, the Beaufort County

Compliance Office must be notified in writing within ten (10) business days for discussion and approval. No Contractor shall enter into an agreement with any S/MBE that would in any manner limit the S/MBE from selling or acting as a subcontractor to any other party.

Beaufort County shall have the right to inspect the Contractor’s records related to activity and expenditures to S/MBE utilized on its projects, to include related contracts/purchase orders and payment records, such as cancelled check copies. Further, designated Beaufort County personnel are permitted access to all work sites. Contractors and their staff should take measures to cooperate

IFB #120925 DOCUMENTS Page 12 fully with all Beaufort County staff, including, but not limited to the Procurement Services

Director and Compliance Officer.

“Post-Award Compliance Efforts” require the Contractor to not only provide monthly reports regarding activity and expenditures to S/MBE, but also to maintain related records throughout the life of the project regarding its efforts to comply with the Small and Minority Business

Participation Program. The “Monthly Compliance Status Report” must be submitted to the

Compliance Office until the project ends, by the fifth (5th) day, reflecting the activity of the previous month.

After the County receives a monthly status report marked as “final”, the Contractor will be issued an affidavit to certify totals regarding S/MBE usage throughout the life of the project.

All questions regarding “Post-Award Compliance Efforts” should be directed to the Compliance

Office vie e-mail at dthomas@bcgov.net or (843) 255-2304.

VENDOR QUESTIONNAIRE

Certification*

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or any corporation, firm, or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I am authorized by the firm to submit this bid.

☐ Please confirm

*Response required

Contact information of authorized representative?*

Please enter name, title, phone and email of the authorized representative:

*Response required

Please Provide Licenses and Certificate of Insurance*

*Response required

100% Labor and Material Payment Bond*

If awarded, you will be required to submit a 100% Labor and Material Payment Bond when requested.

Please note, this is NOT due at the time of bid submission.

☐ Please confirm

*Response required

Bidder Confirmation*

1. BIDDER has examined all Contract Documents including Addenda.

IFB #120925 DOCUMENTS Page 13

2. BIDDER understands and accepts the terms and conditions of the Invitation to Bid, Instructions to Bidders, and all other Contract Documents.

3. BIDDER having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and supplies to construct the project in accordance with the contract documents, within the time set forth herein, and at the process stated below, proposed to enter into a contract with the County to provide the necessary machinery, tools, apparatus, all materials and labor, and other means of construction necessary to complete the Work. The undersigned proposes to furnish and construct the items listed in the attached Schedule of Items for the unit prices stated.

4. BIDDER agrees that the cost of any work performed, materials furnished, services provided or expenses incurred, which are not specifically delineated in the Contract

Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.

☐ Please confirm

*Response required

Communications*

Communications concerning this Bid should be addressed to the BIDDER’s company, to the attention of:

Name:

Address:

Email:

Telephone:

*Response required

Are you submitting this bid as a local vendor?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Local Vendor Preference - Participation Affidavit*

Please download the below documents, complete, and upload.

• Local_Vendor_Preference_-_P...

*Response required https://government-project.s3.us-west-2.amazonaws.com/96409/f84b38b5-bce5-4d5d-a82e-e1fd2b3faba8_Local_Vendor_Preference_-_Participation_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L67BJ4P3%2F20251103%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251103T211751Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJ3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDV9hoe0izslY%2FQg8IHlfY66Z1%2Br0zW3sFDmLM9mC6BvAIgBlKAu8i%2BolKVUmG8IXmmkRy2GHPLqtFfzfpMeBfMUvMqjAUIZhACGgw4OTIzNjQ2ODc2NzIiDKKIqYtY5v8duhP1jSrpBGIt4NUgdF2nNhiqi%2B7xJO%2F%2BZO7qWv6wHmLM68d4q2Mf9IV1GJpqHknFJiQ3uhk7pZWFIzTmyq6GQCrpEBJVQNgrqQFtau7YGVQK5HdUGgD%2BCwcB861AKqKc7iD9yKLhhB4CLKtOvZHSe1qDCHEE1XrOblHjCdoYIRKTrAhpB9t%2FaTz%2FWnvQCGVh67l90kDUpMHdiSQnPTaoCIjPJ96LFBGISFkJN2KAtvQaTUPenYb9qVdmSBJ%2F3MOIb656QZHt3T2y0NH79KdPnyUo32WYnDDAJ7YkApGPEKCOL6XlCdD03PGQb6qKTuRnFtTmG41Q13ZR1DeytKVKu566u1VKseYyy1zEV13ckBypM7CDK8%2BSUbXP2QIVx4wDAJHzuqmGkgVv%2FejHPoLFzzML0v5IBuXZIlFN0bCSwyMN0Sbv205bZcCcuHyBCkWaZRFQUWoevkhggZj%2BkEu8Sa6JT2eyY3rdWo7ebGkx06DGKIEuJfs4k0j%2F78jsGoZ81sMOGkvm6ibPHoVbc1aq5jYVxog0KRtmZ8qV5aKirXnQ7Woi5%2BK81FH6JC79L6IweZohSiV7aVVlTvAho9keJtpaqTTHnJfx9GE%2BSKpdv3giCaTnxkb%2FUASTzkfyR7JqQL5lM%2BB4rO6tjLBgbFm4hJhR01TcpDTqfLywEnmjlmwjz1YXUstctV8UoRdTbwRQQwvC8JcESwt5vWIdpzExdN3XMgCyT6LFiaLYydFuwp6m5dEEWy83z7SdXcodpFE7WtYbhWwI8k8at3rpHa21T33Hdy2EX1xzRWteL5l7fy37VMu7Y6tdgMtL2zmQXV8uMKyvpMgGOpkBGvC7brzlsbucp2cZVUJ6JqYwXAvKx7OTjoqUeVGFa7Pv4rRANiyOsnC15gjJtYmk131NagwyOOVQoZ45VZyPyerLKx5zrL7QDEX%2BMNPClYqUSOjq40QQAzXWhCsrFIhojUqpOqL3QEN01tXrONTJQhWb%2FSyBhPdCNwTUHBGGA76nxGBHghZEGGGcq35B8Rn4qbCPRU8RHIeN&X-Amz-Signature=38b5fe227ecf2e34f79b1f70f360b81d72bac244eef00f76886a70bc4e5e6553&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Local_Vendor_Preference_-_Participation_Affidavit.pdf%22&x-id=GetObject

IFB #120925 DOCUMENTS Page 14

Non-Collusion Affidavit of Prime Bidder*

Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit_of_...

*Response required

Will you be using subcontractors?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Non-Collusion Affidavit of Subcontractor*

Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit_of_...

*Response required

Certification By Contractor Regarding Non-Segregated Facilities*

Please download the below documents, complete, and upload.

• Certification_By_Contractor...

*Response required

Consent of Surety*

Please download the below documents, complete, and upload.

• Consent_of_Surety.pdf

*Response required

Business Organization

Type of Business Organization:*

☐ Corporation

☐ Individual

☐ Partnership

☐ Joint Venture

☐ Other

*Response required

If you selected "Other" for your type of business, please explain:*

*Response required 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IFB #120925 DOCUMENTS Page 15

If applicable, please provide name of partners and additional information below:*

Names of Partners:

Date of Organization:

Type of Partnership:

List of General Partners:

Name, Address, & Phone No:

Years of GP:

If not applicable, please state N/A.

*Response required

If your agency is a Corporation:*

If your agency is a Corporation, please provide the State of Incorporation.

If NOT incorporated in South Carolina, please provide the following:

• State Corporation Commission Registration Number

• Date of Incorporation:

• Federal ID Number

• Officers o Name o Address o Phone No.

o Position o Years In

If your agency is NOT a corporation, please state N/A.

*Response required

Are you a Subchapter S Corporation?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Please provide Subchapter S Shareholders:*

Name:

Address:

Phone No:

IFB #120925 DOCUMENTS Page 16

If individually owned:*

• Sole-proprietor's o Name:

o Address:

o Phone No:

o Years in business:

*Response required

Have you ever operated under another name?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Please provide all other business names and addresses of principal place of business for each business:*

Also provide:

• Number of years in business under each name

• Contractor’s license number in each state in which a business was operated

*Response required

Bonding

Please provide the Bonding information:*

• Bonding Agent o Name o Address o Telephone Number (including area code) o Contact Person

• Bonding Company o Name o Address o Telephone Number (including area code)

IFB #120925 DOCUMENTS Page 17 o Contact Person o Best’s Key Rating of bonding company

• Number of years this bonding company has acted as surety for you

• Bonding Capacity: Maximum single job size o Total bonding limit

*Response required

Do you intend to use any alternative form of security*

☐ Yes

☐ No

*Response required

When equals "Yes"

Indicate the form of security you intend to use and the name, address, point of contact, and telephone number of the banks, savings and loan, or surety you intend to use. (NOTE:

Prequalification will not assure acceptance of any form of security.)*

Also provide:

• Form of Secuirty

• Bank or Savings & Loan

• Contact

• Address & Phone No.

*Response required

Have any Performance or Payment Bond claims ever been paid by any surety on behalf of your organization?*

☐ Yes

☐ No

*Response required

When equals "Yes"

State the name of the project(s); the date; the name, address, telephone number, and contact person for the claimant; the surety satisfying the claim; the size of the claim; and the circumstances giving rise to the claim. *

IFB #120925 DOCUMENTS Page 18

Have you ever arbitrated or litigated a claim with an Owner, Architect, or Engineer in the last five years?*

☐ Yes

☐ No

*Response required

When equals "Yes"

State the name of the project(s); the date; the name, address, telephone number, and contact person for the claimant; the surety satisfying the claim; the size of the claim; and the circumstances giving rise to the claim. (Provide attachments if necessary.)*

*Response required

Have you or any officer, partner, or owner of your organization, in any state or territory of the United States, or with respect to any agency of the Federal government:

In the last in the last five years, received any fines or citations for building code violations which were unrelated to design?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

Ever been found to be guilty of charges relating to conflicts of interest:*

☐ Yes

☐ No

*Response required

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

Ever been convicted on charges related to any criminal activity relating to construction means, methods, or techniques; bidding or bid rigging; or bribery?*

☐ Yes

☐ No

IFB #120925 DOCUMENTS Page 19

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

In the last five years, been found guilty of any minority contracting law violations?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

In the last five years, pleaded no contest in any criminal proceeding related to contracting?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

Ever been disbarred from doing Federal, state, or local government work for any reason?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

Ever been terminated on a contract due to your default?*

☐ Yes

☐ No

IFB #120925 DOCUMENTS Page 20

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

In the last five years, paid liquidated damages for being late on a project?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

In the last five years, been subject to tax collection proceedings?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

*Response required

In the last seven years, filed for bankruptcy?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Provide the name, address, telephone number, contact person, and circumstances relating to the question.*

☐ Yes

☐ No

*Response required

When equals "Yes"

Under what chapter of bankruptcy did you file?*

IFB #120925 DOCUMENTS Page 21

If you filed under Chapter 11 Reorganization, how long did you operate under this status?*

If this does not apply, please state N/A.

*Response required

When equals "Yes"

Are you operating under Chapter 11 status now?*

☐ Yes

☐ No

*Response required

Safety

Have you, in the last three years, been cited for willful violations for failure to abate, or for repeated violations, by the United States Occupational Safety and Health Administration or by the South Carolina Occupational Safety and Health Administration or by any other governmental body?*

☐ Yes

☐ No

*Response required

When equals "Yes"

State date, name, address, telephone number, and contact person for agency issuing citation and the nature of the violation. Also, advise the amount of fines paid, if any. Provide attachments if necessary.*

*Response required

When equals "Yes"

List your worker’s compensation experience modifier for the last three years.*

*Response required

References

Provide at least two references from each industry group listed. Provide other references as requested. Provide current names, addresses, telephone numbers, and contacts.*

• Architects/Engineers:

• Major Subcontractors:

• Financial Institutions:

Certification regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion:

IFB #120925 DOCUMENTS Page 22

The contractor certifies:*

The contractor certifies, by submission of this bid or acceptance of a contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State, Federal department, or agency. It further agrees by submitting this qualification statement that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the bidder/contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation/bid. State whether or not your company has been involved in any litigation within the past five (5) years arising out of your performance.

☐ Yes

☐ No

*Response required

When equals "Yes"

Explain fully if it has been involved in any litigation involving performance. *

*Response required

Small and Minority Business Participation Program

DO WE WANT TO ENTER ALL THE INFO ON THIS FORM?

Are you a Small or Minority Business ?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Upload your Small/Minority Documentation*

Please note that the proposed utilization plan document is still required. You may put your company in that list.

*Response required

Are you self-performing 100%?*

☐ Yes

☐ No

*Response required

When equals "Yes"

Self-Performing 100% Affidavit*

Please download the below document, complete, and upload.

IFB #120925 DOCUMENTS Page 23

• Self_Performance_Affidavit.pdf

*Response required

When equals "No"

Good Faith Agencies Distribution List*

Please download the below documents, complete, and upload.

Pre-award efforts include the following “good faith efforts” for Contractors intending to use subcontractors, or the bid/proposal may be rejected.

If using subcontractors, return this page (and required supporting documents) with your bid/proposal.

• Divide and/or combine scope of work packages into economically feasible units, if possible.

• Send a written notice at least ten (10) business days prior to the bid/response due date of your intent to submit a bid/response, and express interest in receiving quotes thereof to

(1) potential S/MBEs and (2) “good faith agencies”:

o The written notice should contain the Contractor’s name and contact information;

project name; project number; scope of work/bid packages available for subcontracting; information on availability of plans and specifications; and the

Contractor’s company policy regarding insurance, bonding, and financial requirements, if any.

• Submit with the bid/proposal, copies of the written notice sent specifically to S/MBEs, along with the fax transmittal confirmation slips (if sent by fax), copies of the e-mails (if e-mailed), and/or copies of metered or stamped envelopes (if sent by mail).

• Submit with the bid/proposal, copies of the written notice sent specifically to the “good faith agencies”, along with the fax transmittal confirmation slips (if sent by fax), copies of the e-mails (if e-mailed), and/or copies of metered or stamped envelopes (if sent by mail).

• Complete and submit Exhibits 1-3 with all requested supporting documentation (where applicable):

o Exhibit 1: Non-Discrimination Statement o Exhibit 2: Outreach Documentation Log o Exhibit 3: Proposed Utilization Plan https://government-project.s3.us-west-2.amazonaws.com/96409/ebb4cf5e-d250-4e5f-8dc1-fb6d7e1e4505_Self_Performance_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L67BJ4P3%2F20251103%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251103T211751Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJ3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQDV9hoe0izslY%2FQg8IHlfY66Z1%2Br0zW3sFDmLM9mC6BvAIgBlKAu8i%2BolKVUmG8IXmmkRy2GHPLqtFfzfpMeBfMUvMqjAUIZhACGgw4OTIzNjQ2ODc2NzIiDKKIqYtY5v8duhP1jSrpBGIt4NUgdF2nNhiqi%2B7xJO%2F%2BZO7qWv6wHmLM68d4q2Mf9IV1GJpqHknFJiQ3uhk7pZWFIzTmyq6GQCrpEBJVQNgrqQFtau7YGVQK5HdUGgD%2BCwcB861AKqKc7iD9yKLhhB4CLKtOvZHSe1qDCHEE1XrOblHjCdoYIRKTrAhpB9t%2FaTz%2FWnvQCGVh67l90kDUpMHdiSQnPTaoCIjPJ96LFBGISFkJN2KAtvQaTUPenYb9qVdmSBJ%2F3MOIb656QZHt3T2y0NH79KdPnyUo32WYnDDAJ7YkApGPEKCOL6XlCdD03PGQb6qKTuRnFtTmG41Q13ZR1DeytKVKu566u1VKseYyy1zEV13ckBypM7CDK8%2BSUbXP2QIVx4wDAJHzuqmGkgVv%2FejHPoLFzzML0v5IBuXZIlFN0bCSwyMN0Sbv205bZcCcuHyBCkWaZRFQUWoevkhggZj%2BkEu8Sa6JT2eyY3rdWo7ebGkx06DGKIEuJfs4k0j%2F78jsGoZ81sMOGkvm6ibPHoVbc1aq5jYVxog0KRtmZ8qV5aKirXnQ7Woi5%2BK81FH6JC79L6IweZohSiV7aVVlTvAho9keJtpaqTTHnJfx9GE%2BSKpdv3giCaTnxkb%2FUASTzkfyR7JqQL5lM%2BB4rO6tjLBgbFm4hJhR01TcpDTqfLywEnmjlmwjz1YXUstctV8UoRdTbwRQQwvC8JcESwt5vWIdpzExdN3XMgCyT6LFiaLYydFuwp6m5dEEWy83z7SdXcodpFE7WtYbhWwI8k8at3rpHa21T33Hdy2EX1xzRWteL5l7fy37VMu7Y6tdgMtL2zmQXV8uMKyvpMgGOpkBGvC7brzlsbucp2cZVUJ6JqYwXAvKx7OTjoqUeVGFa7Pv4rRANiyOsnC15gjJtYmk131NagwyOOVQoZ45VZyPyerLKx5zrL7QDEX%2BMNPClYqUSOjq40QQAzXWhCsrFIhojUqpOqL3QEN01tXrONTJQhWb%2FSyBhPdCNwTUHBGGA76nxGBHghZEGGGcq35B8Rn4qbCPRU8RHIeN&X-Amz-Signature=580bc3319ab47adc6e844c475cd78815f5d65aebaa2ef999b56d63dc49c5dbf9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Self_Performance_Affidavit.pdf%22&x-id=GetObject

IFB #120925 DOCUMENTS Page 24

• Non-Discrimination_Statemen...

• Outreach_Documentation_Log.pdf

• Proposed_Utilization_Plan.pdf

• Outreach_Written_Notice_Exa...

• Good_Faith_Efforts_Checklis...

*Response required

Itemized Bid Form*

Please see Pricing Table template (Exhibit H) in supporting documents. Please complete and upload here

*Response required

INSTRUCTIONS TO BIDDERS

DEFINED TERMS

Terms used in these Instructions to Bidders, which are defined in the General Conditions and

Supplementary Conditions have the meanings assigned to them therein.

CONTACT DURING BIDDING PROCESS

Vendors shall only contact Procurement Services during the bidding process. Any vendor that does not comply with this is at risk of being disqualified.

INSURANCE REQUIREMENTS

1. INSURANCE REQUIREMENTS: Prior to commencing work/delivery hereunder, contractor/vendor, at his expense, shall furnish insurance certification showing the certificate holder as Beaufort County, P. O.

Drawer 1228, Beaufort, SC 29901, Attention: Risk Management Director, and with a special notation naming Beaufort County as an additional insured on the liability coverages. Minimum coverage shall be as follows:

A. Worker’s Compensation Insurance – Contractor shall have and maintain, during the life of this contract, Worker’s Compensation Insurance for his or her employees connected to the work/delivery, in accordance with the Statutes of the State of South Carolina and any applicable laws. Employers

Liability minimum limits…