BPM007037_Award_Documents.pdf
PDF 667 KB Posted
- Attached to
- Mobile Aerial Equipment Maintenance and Repair
- Solicitation number
- BPM007037
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is an Award Documents file from the Arizona Department of Transportation (ADOT) for Solicitation No. BPM007037 concerning Mobile Aerial Equipment Maintenance and Repair services. The solicitation sought comprehensive maintenance and repair services for approximately 40 pieces of mobile aerial equipment statewide, covering various equipment makes including Auto Crane, Altec, JLG, Terex, Elliott, Versa-Lift, Biljax, and Crown. The contract was awarded on October 28, 2025, to two vendors: CW Southwest LLC and GJH Motors LLC. The contract term is twelve months with potential extension through July 10, 2029. Two other bidders, Krneta Holdings LLC and Mobile Hose of Arizona, submitted offers that were determined to be nonresponsive in accordance with A.C.C. R2-7-B312. Contractors are required to submit all necessary labor, parts, and services meeting Original Equipment Manufacturer guidelines, with repairs to be performed primarily onsite at ADOT facilities and potentially offsite with prior approval.
All awarded contractors must provide verification of insurance prior to commencing billable work, with required documentation to be submitted no later than November 7, 2025. Insurance requirements include $2,000,000 in commercial general liability coverage with additional insured endorsements, auto liability coverage, worker's compensation with waiver of subrogation endorsement, and other specialized coverage as applicable. Contractors must submit detailed estimates and itemized invoices, comply with immigration law requirements, and adhere to a 90-day warranty on all parts and repairs. Pricing will be structured based on a discount from manufacturer price lists. No incumbent vendors were explicitly identified, and no specific set-aside designations for disadvantaged enterprises were mentioned in the award documents.
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OFFER AND ACCEPTANCE
Solicitation No: BPM007037 Available online at https://app.az.gov
Rev 03/2025
OFFER
TO THE STATE OF ARIZONA:
The undersigned hereby offers and agrees to perform in compliance with all terms, conditions, specifications and amendments of this solicitation and any written exceptions in the offer. Signature also acknowledges receipt of all pages indicated in the Table of Contents.
Offeror (Company) Name Signature of Person Authorized to Sign Offer
Address Printed Name Date
City State Zip Title
Email Address Phone Number
Company Email Address Fax Number
By signature in the Offer section above, the Offeror certifies that the submission of the Offer did not involve collusion or other anticompetitive practices.
ACCEPTANCE OF OFFER (FOR DEPARTMENT USE ONLY)
The Contractor is now bound to perform based upon Contract Number including all terms, conditions, specifications, amendments, etc., and the Contractor's offer as accepted by the state.
The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until contractor receives a purchase order document.
State of Arizona
Effective this day of 20
Procurement Officer Awarded Date e eee eee ofofofoffofffooofoofofoooffoofooooooo PPPPPPPPPPPPPererereerereererererererererereeeererere sososssosssosssssssssssssss n Authorized to S
1655 W. Jackson St., MD 100P Phoenix, AZ 85007
October 28, 2025
Jeff Aicard General Manager CW Southwest LLC 1312 E Barham Dr San Marcos, CA 92078
Subject: Award of Contract No. CTR079248
Dear Jeff:
Please be advised that your company has been awarded the contract for Mobile Aerial Equipment Maintenance and Repair as specified in solicitation BPM007037.
The executed Offer and Acceptance is attached. The contract is effective October 28, 2025.
The Contract requires verification of insurance be provided prior to commencement of work.
Therefore, insurance document(s) must be submitted in accordance with the requirements stated in the Contract’s Special Terms and Conditions, paragraph 21, Insurance Requirements.
The attached Contract Insurance Checklist is provided to help ensure that all required forms and endorsements are submitted. The required forms, endorsements and completed checklist must be received no later than November 7, 2025. These documents must be e-mailed to me at PBreazeale@azdot.gov.
If you have any questions regarding this contract, please contact me at (602) 712- 8504 or via email.
Sincerely, Patrick Breazeale Procurement Officer
Cc: File
Enclosures (2)
ADOT PROCUREMENT CONTRACT INSURANCE CHECKLIST
Instructions: This checklist is a tool provided to assist in expediting the review of the required insurance documents as outlined in the Special Terms and Conditions of your contract. This checklist is intended to clearly outline the required insurance documents that need to be added to your contract before orders can be placed. It is recommended that you provide this checklist and a copy of your ADOT contract to your insurance broker or agent. After your insurance broker or agent provides the required items identified below, check the box in the “Included” column for each document. Once this is completed, forward this checklist and the required documents to the Procurement Officer as indicated in your award letter.
Required Description of Insurance Requirement Included
Certificate of Insurance
Certificate of Insurance to include:
Certificate Holder to read: The State of Arizona/ADOT, 206 S. 17th
Ave, Phoenix, AZ 85007
Description of Operations: Must state that the insurance applies to any and all work performed for or on behalf of the State of Arizona/ADOT
General Liability Additional Insured Endorsement for Ongoing Operations Additional Insured Endorsement for Completed Operations (Construction only)
Waiver of Subrogation Endorsement or Policy Verbiage Primary and Noncontributory Endorsement
Auto Liability Additional Insured Endorsement Waiver of Subrogation Endorsement Coverage provided for hazardous material transportation (if applicable)
Worker’s Compensation Waiver of Subrogation Endorsement
Professional Liability (if applicable) Policy limit meets contract requirements
Contractor’s Pollution Liability (if applicable) Includes coverage for pollution losses arising out of completed operations Additional Insured Endorsement Waiver of Subrogation Endorsement Primary and Noncontributory Endorsement
Professional Environmental Liability (if applicable) Policy limit meets contract requirements
Other Required Insurance (if applicable) Technology Errors and Omissions (no endorsements required) Network Security (Cyber) and Privacy Liability (additional insured, waiver of subrogation, primary and noncontributory endorsements are required)
Media Liability Coverage (no endorsements required) Commercial Crime Policy or Blanket Fidelity Bond (loss payee endorsement is required)
Aviation/Aircraft Liability (endorsements to be determined by ADOT Risk as applicable)
Installation Floater (additional insured, loss payee, waiver of subrogation, primary and noncontributory endorsements are required)
Builder’s Risk (additional insured, loss payee, and waiver of subrogation endorsements are required)
Other:__________________________________
October 28, 2025
Sylvia Smith Owner GJH Motors LLC 3801 N 43rd Ave ste 2-4 Phoenix, AZ 85031
Subject: Award of Contract No. CTR079249
Dear Sylvia:
Please be advised that your company has been awarded the contract for Mobile Aerial Equipment Maintenance and Repair as specified in solicitation BPM007037.
The executed Offer and Acceptance is attached. The contract is effective October 28, 2025.
The Contract requires verification of insurance be provided prior to commencement of work.
Therefore, insurance document(s) must be submitted in accordance with the requirements stated in the Contract’s Special Terms and Conditions, paragraph 21, Insurance Requirements.
The attached Contract Insurance Checklist is provided to help ensure that all required forms and endorsements are submitted. The required forms, endorsements and completed checklist must be received no later than November 7, 2025. These documents must be e-mailed to me at PBreazeale@azdot.gov.
If you have any questions regarding this contract, please contact me at (602) 712- 8504 or via email.
Sincerely, Patrick Breazeale Procurement Officer
Enclosures (2)
ADOT PROCUREMENT CONTRACT INSURANCE CHECKLIST
Instructions: This checklist is a tool provided to assist in expediting the review of the required insurance documents as outlined in the Special Terms and Conditions of your contract. This checklist is intended to clearly outline the required insurance documents that need to be added to your contract before orders can be placed. It is recommended that you provide this checklist and a copy of your ADOT contract to your insurance broker or agent. After your insurance broker or agent provides the required items identified below, check the box in the “Included” column for each document. Once this is completed, forward this checklist and the required documents to the Procurement Officer as indicated in your award letter.
Required Description of Insurance Requirement Included
Certificate of Insurance
Certificate of Insurance to include:
Certificate Holder to read: The State of Arizona/ADOT, 206 S. 17th
Ave, Phoenix, AZ 85007
Description of Operations: Must state that the insurance applies to any and all work performed for or on behalf of the State of Arizona/ADOT
General Liability Additional Insured Endorsement for Ongoing Operations Additional Insured Endorsement for Completed Operations (Construction only)
Waiver of Subrogation Endorsement or Policy Verbiage Primary and Noncontributory Endorsement
Auto Liability Additional Insured Endorsement Waiver of Subrogation Endorsement Coverage provided for hazardous material transportation (if applicable)
Worker’s Compensation Waiver of Subrogation Endorsement
Professional Liability (if applicable) Policy limit meets contract requirements
Contractor’s Pollution Liability (if applicable) Includes coverage for pollution losses arising out of completed operations Additional Insured Endorsement Waiver of Subrogation Endorsement Primary and Noncontributory Endorsement
Professional Environmental Liability (if applicable) Policy limit meets contract requirements
Other Required Insurance (if applicable) Technology Errors and Omissions (no endorsements required) Network Security (Cyber) and Privacy Liability (additional insured, waiver of subrogation, primary and noncontributory endorsements are required)
Media Liability Coverage (no endorsements required) Commercial Crime Policy or Blanket Fidelity Bond (loss payee endorsement is required)
Aviation/Aircraft Liability (endorsements to be determined by ADOT Risk as applicable)
Installation Floater (additional insured, loss payee, waiver of subrogation, primary and noncontributory endorsements are required)
Builder’s Risk (additional insured, loss payee, and waiver of subrogation endorsements are required)
Other:__________________________________
Rev. 03/2025
10/28/2025
Melinda Krneta Owner Krneta Holdings LLC 8023 E Pecos Rd Ste 106 Mesa, AZ 85212
Subject: Mobile Aerial Equipment Maintenance and Repair BPM007037
Dear Melinda:
This letter serves as notification that the above referenced solicitation has been awarded to:
GJH Motors LLC CW Southwest LLC
Thank you for your efforts in submitting an offer. We look forward to your continued interest in providing service to the Department of Transportation.
In accordance with A.C.C. R2-7-B312 your offer was determined to be nonresponsive. Information regarding this determination can be found in the solicitation file in the Arizona Procurement Portal
(APP).
If you have any questions or concerns, I can be reached at (602) 712- 8504 or via email.
Sincerely, Patrick Breazeale Procurement Officer
Rev. 03/2025
10/28/2025
Shannon Bartlett-Oliver Owner Mobile Hose of Arizona 5002 S 40th St. Ste A Phoenix, AZ 85040
Subject: Mobile Aerial Equipment Maintenance and Repair BPM007037
Dear Shannon:
This letter serves as notification that the above referenced solicitation has been awarded to:
GJH Motors LLC CW Southwest LLC
Thank you for your efforts in submitting an offer. We look forward to your continued interest in providing service to the Department of Transportation.
In accordance with A.C.C. R2-7-B312 your offer was determined to be nonresponsive. Information regarding this determination can be found in the solicitation file in the Arizona Procurement Portal
(APP).
If you have any questions or concerns, I can be reached at (602) 712- 8504 or via email.
Sincerely, Patrick Breazeale Procurement Officer
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