Bidders Checklist.pdf

BIDDER’S CHECKLIST

This list of items is intended to be used as a checklist only for completing and submitting the standard required bid documents. Bidders shall not rely solely on this checklist for all required bid documents. It is the bidder’s responsibility to obtain and review all contract bid documents, including, but not limited to; all contract specifications, special provisions, plans, supplemental specifications, addenda, notice to contractors, bid invitation, Construction Contract Bidding and Award Manual, etc.

• Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE) required

Submittals/documentation - Due five (5) calendar days after bid opening. Refer to the Bid Invitation for important instructions regarding the DBE submittal requirements for all bidders. The DBE Good Faith

Effort (GFE) application and Commitment Approval Request forms are located on the CTDOT website at CTDOT Forms

• Refer to document entitled - Electronic Bidding Instructions/Requirements

• Bid Proposal Request Form (aka Part C) – Bidders must submit a Bid Proposal Request Form for review and approval in order to bid on a particular project.

• Acknowledge the official “Contract” addenda on the Bid Proposal form. Official Contract addenda are available on the DAS State Contracting Portal (CTsource Bid Board) and are named as such. (i.e.

Contract Addenda 1, Contract Addenda 2, etc.)

• Acknowledge receipt/review Pre-Bid CTDOT Q&A Website.

• Submit (and confirm receipt) the required CTDOT Standard Bid Bond Form or CTDOT Standard Annual

Bid Bond Form, to dotbid@ct.gov prior to bid opening as required. Confirm receipt of your bid bond with the Department. Do not assume the Department received your bid bond email. Bid bond forms are available on the Department’s website at CTDOT Forms

• Non-Collusion Statement

• OPM Form 1 – Campaign Contribution Certification – Upload to DAS CTsource. Link - CTsource

Link to OPM Forms - https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms

• Federal Transit Administration (FTA) funded projects require:

– Buy America Certificates Steel Iron and Rolling Stock.

– Certification Regarding Lobbying

• Department of Motor Vehicles – Motor Carrier Review for State Contract Awards (not an actual submittal) – Please refer to the DMV website at www.ct.gov/dmv to obtain important information about the process and qualifying requirements. A DMV rating of Ineligible (I) may jeopardize the award of the contract.

Revised May 2025 https://portal.ct.gov/DOT/General/CTDOT-Forms mailto:dotbid@ct.gov https://portal.ct.gov/DOT/General/CTDOT-Forms https://portal.ct.gov/DAS/CTSource/CTSource https://portal.ct.gov/OPM/Fin-PSA/Forms/Ethics-Forms http://www.ct.gov/dmv

This form is to used in connection with any instrument requiring a bid bond

State of Connecticut Department of Transportation

Standard Bid Bond January 2012

THIS FORM CAN NOT BE SUBSTITUTED

Name of Principal (Contractor, Second Party, etc...)

KNOWN ALL PERSONS BY THESE PRESENTS: Project (s) or Contract Identifier:

That we of

(hereinafter called the Principal) as Principal, and a corporation organized and existing under the laws of the State of and duly authorized to transact a surety business in the State of Connecticut (hereinafter called the Surety), as Surety, are held and firmly bound unto the State of Connecticut as

Obligee, in the penal sum of THIRTY PERCENT (30%) OF THE AMOUNT OF THE ATTACHED BID in lawful money of the United

States of America, for the payment of which, well and truly to be made to the Obligee, we bind ourselves, our heirs, successors, and assigns, jointly and severally, firmly by these presents has herewith submitted a bid for the contract for the

Above referenced project(s), bids for which are scheduled to be opened on the day of , A.D.

THE CONDITION OF THIS OBLIGATION is such, that whereas the Principal has herewith submitted a bid for the contract for the above‐referenced project(s)

NOW, THERFORE, if the following conditions are satisfied, this obligation shall become void:

a) the Principal shall not withdraw its bid within sixty (60) days after the bid opening of the same without the consent of the

Connecticut Transportation Commissioner (or designee), and

b) the Connecticut Transportation Commissioner (or designee) shall Award said Project(s) to the Principal in writing, and

c) the Principal shall, as required by the Transportation Commissioner (or designee) pursuant to the bid specifications for the

Project(s), execute a contract in writing for the Project(s) within the time specified by the Department, after being notified by the Department in writing of the Award, including all submissions relating to that contract execution as may be required by the bid specifications, to be submitted to the Transportation Commissioner ( or designee) prior to contract execution, and

d) the Principal shall deliver such surety bond as shall be acceptable to said Commissioner for the performance of the work according to said written agreement (contract), and shall in all other respects perform the agreement created by the acceptance of said bid.

Otherwise, the Principal and Surety hereto agree to pay unto the Obligee the difference between the amount of the bid of said Principal, submitted herewith, and the amount for which the Obligee may contract with another party to perform the work covered by the said bid of the Principal.

The Surety executing this instrument hereby agrees that its obligation shall not be impaired by any extension(s) of the time for contract execution that the Principal and Obligee may agree to, notice of which extension(s) to the Surety being hereby waived;

provided that such waiver of notice shall apply only with respect to extensions aggregating not more than sixty (60) calendar days in addition to the original sixty (60) days allowed for expiration of this bid bond.

IN TESTIMONY WHEREOF, the said Principal and Surety have caused this bond to be signed by their duly‐authorized representatives and have caused their names and corporate seals to be affixed on this form on the respective dates of their signatures.

Surety Principal

Print Surety Name Print Name

Agent’s Signature and date, enclose a valid Power of Attorney Signature and date of Authorized Representative

STATE OF CONNECTICUT

DEPARTMENT OF TRANSPORTATION

ANNUAL BID BOND

(Rev. February 2012)

KNOW ALL PERSONS BY THESE PRESENTS, THAT we, as Principal (hereinafter called “Principal”), and a corporation organized and existing under the laws of the State of and duly authorized to transact a surety business in the State of Connecticut, as Surety (hereinafter called “Surety”), are held and firmly bound unto the State of Connecticut as Obligee in the penal sum of Dollars ($ ) per bid in lawful money of the United States of America, for the payment of which well and truly to be made to the Obligee, we bind ourselves, our heirs, our successors, and assigns, jointly and severally, by these presents.

WHEREAS, said Principal contemplates submitting, from time to time, bids for construction projects in the State of Connecticut for which the said Obligee may invite proposals, and it is desired in the interest of the Obligee and Principal that such bids as may be submitted during the period of one year from date hereof be covered by this bond.

NOW, THEREFORE, if the following conditions are satisfied, this obligation shall become void:

a) the Principal shall not withdraw its bid within sixty (60) days after the bid opening of the same without the consent of the Connecticut Transportation Commissioner (or designee), and

b) the Connecticut Transportation Commissioner (or designee) shall Award said Project(s) to the Principal in writing, and

c) the Principal shall, as required by the Transportation Commissioner (or designee) pursuant to the bid specifications for the Project(s), execute a contract in writing for the Project(s) within the time specified by the Department, after being notified by the Department in writing of the Award, including all submissions relating to that contract execution as may be required by the bid specifications, to be submitted to the Transportation Commissioner ( or designee) prior to contract execution, and

d) the Principal shall deliver such surety bond as shall be acceptable to said Commissioner for the performance of the work according to said written agreement (contract), and shall in all other respects perform the agreement created by the acceptance of said bid.

Otherwise, the Principal and Surety hereto agree to pay unto the Obligee the difference between the amount of the bid of said Principal, submitted herewith, and the amount for which the Obligee may contract with another party to perform the work covered by the said bid of the Principal.

The Surety executing this instrument hereby agrees that its obligation shall not be impaired by any extension(s) of the time for contract execution that the Principal and Obligee may agree to, notice of which extension(s) to the Surety being hereby waived; provided that such waiver of notice shall apply only with respect to extensions aggregating not more than sixty (60) calendar days in addition to the original sixty (60) days allowed for expiration of this bid bond.

IN TESTIMONY WHEREOF, the said Principal and Surety have caused this bond to be signed by their duly‐authorized representatives and have caused their names and corporate seals to be affixed on this form on the respective dates of their signatures.

DEPARTMENT OF TRANSPORTATION

ANNUAL BID BOND

The foregoing, however, is subject to the following further provisions:

1. The liability of the Surety hereunder, regardless of the number of bids, shall not exceed the penal sum of this bond, nor shall this bond cover any bid in the amount of which when added to the amount of a pending open bid, or pending open bids, would cause the total amount of the outstanding open bids to exceed the amount of Dollars ($ ). The amount of bids which have been accepted and respect to which the Principal has performed in all respects its agreement created by the acceptance of such bids, and the amount of bids which are no longer susceptible of acceptance, shall not be included in the calculations to determine the total amount of outstanding open bids.

2. The above term “open bid” shall refer to any bids with the Department, where the bid is in the top 4 lowest bids for projects not yet awarded.

3. This bond will be in effect either one year from the effective date or for thirty (30) days after the Obligee has received, by certified mail, written notice of the Surety’s request to cancel the bond. This Cancellation Notice MUST be directed to the Contracts Section of the Department with a request for Acknowledgement of Receipt by the Contracts Section. Cancellation of this bond shall not affect the Surety’s liability for bids already opened prior to the expiration of the said thirty (30) days.

4. This bond covers only those bids submitted by said Principal within the period of one year effective from day of 20 .

Signed and sealed, this day of 20 .

(Seal) Principal

Principal Signature and Date Print name/Title

(Seal) Surety

Surety Signature and Date Print name/Attorney‐in‐Fact