BAFO_Consensus_Evaluation_Signed_-_signed.pdf

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Attached to
Global Navigation Satellite System (GNSS) Receivers and Related Equipment
Solicitation number
BPM006894
Issued by
Maricopa County, Phoenix City, Arizona

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This is a Best and Final Offer (BAFO) Consensus Evaluation scoresheet for State of Arizona Solicitation #BPM006894 for Global Navigation Satellite System (GNSS) Receivers and Related Equipment, involving evaluation committee members from the Arizona Department of Forestry and Fire Management, Arizona Department of Transportation, and Arizona Department of Water Resources. The solicitation sought proposals from vendors to establish one or more mandatory statewide contracts to supply GNSS receivers and related equipment to state agencies, boards, commissions, and members of the State Purchasing Cooperative. The RFP required vendors to demonstrate substantial expertise in handheld GPS/GNSS, chart plotters, fixed mount GPS/GNSS receivers, laptop/PDA GPS/GNSS systems, related accessories, GPS/GNSS software, and receivers for unmanned vehicles and drones. Proposals were evaluated against defined criteria including company experience and capacity, certificates and licenses, key personnel qualifications, method of approach, order and delivery processes, technical capabilities, rental and lease programs, warranty programs, training programs, customer support, and end-of-life equipment support.

Four vendors submitted proposals evaluated under this BAFO process: Branco, Allterra, Surveyors Source, and RD Offutt. The evaluation committee utilized a five-tier scoring rubric ranging from "Exceeds Expectations" (100% of points) to "Unacceptable" (0% of points), with intermediate levels for "Above Expectations," "Meets Expectations," and "Below Expectations." The consensus evaluation identified specific deficiencies across proposals, including missing licensing documentation, incomplete certificates and association evidence, inadequate maintenance timelines, missing warranty duration specifications, and undocumented obsolete equipment notification procedures. The evaluation committee members digitally signed the consensus scoresheet on July 25-28, 2025, confirming agreement that the attached scoring accurately reflected the collective evaluation of received proposals.

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We, the undersigned member of the Evaluation Committee for Solicitation BPM006894, do agree that the attached scoring is a true and accurate reflection of the Consensus Scoring of the received Proposals.

Elana Berlin GIS Analyst Department of Forestry and Fire Management

Signature

Date

Steven A Moore Features Inventory Services Supervisor Arizona Department of Transportation

Signature

Date

Brian Conway Hydrogeologist Principal/Supervisor Geophysics-Surveying Unit Arizona Department of Water Resources

Signature

Date

Brett Peterson Senior Procurement Specialist Arizona Department of Water Resources

Signature

Date

Jul 25, 2025

Jul 25, 2025

Steven A Moore (Jul 28, 2025 04:21:47 PDT)

Steven A Moore Jul 28, 2025

Brett Peterson (Jul 28, 2025 09:25:42 PDT)

Jul 28, 2025 https://azwater.na1.echosign.com/verifier?tx=CBJCHBCAABAA-EP6WWmx0ydES0dY2i9u5qsiL0la0rKD https://dffmsign.na1.echosign.com/verifier?tx=CBJCHBCAABAA-EP6WWmx0ydES0dY2i9u5qsiL0la0rKD https://azadoagov.na1.echosign.com/verifier?tx=CBJCHBCAABAA-EP6WWmx0ydES0dY2i9u5qsiL0la0rKD https://azwater.na1.echosign.com/verifier?tx=CBJCHBCAABAA-EP6WWmx0ydES0dY2i9u5qsiL0la0rKD

Evaluation Definition % of Points

Possible Exceeds

Expectations Proposal is very detailed and clearly indicates an understanding of all requirement(s) and contains innovative and beneficial information beyond that requested in the solicitation. An overall exceptional response.

100.00%

Above Expectations

Proposal meets all requirement(s) outlined in the RFP but also provides a response that goes beyond what is required in some aspects.

75.00%

Meets Expectations

Proposal meets the requirement(s) outlined in the RFP. 50.00%

Below Expectations

Proposal doesn’t fully meet or doesn’t completely address the requirement(s) of the

RFP.

25.00%

Unacceptable Elements of the proposal that are unacceptable to the State. 0.00%

NASPO VALUEPOINT SOFTWARE VALUE-ADDED RESELLER (SVAR)

STATE OF ARIZONA SOLICITATION #BPM002338

RFP EVALUATION SCORESHEET FOR ALL PUBLISHERS EXCEPT MICROSOFT AND ORACLE

Offeror:

Evaluator:

Date:

Procurement Officer BAFO Notes RFP Question Consensus Elana Berlin Brian Conway Brett Peterson Steven Moore

Question # N/A Comments 1 Meets Expectations Below Expectations Meets Expectations Meets Expectations Above Expectations does not provide license evidence 1.12; or certificate evidence 1.13 2 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 3 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 4 Meets Expectations Meets Expectations Meets Expectations Below Expectations Above Expectations It is stated that emplpoyees attend annual events but no evidemce is given nor an agenda of the events. If vendor is to provide theese than meets expectations may be more applicable % of ded 5 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Meets Expectations

Question # N/A N/A N/A N/A N/A 1 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Above Expectations not quite one page, but appreciate how organized the information is onsite tra 2 Above Expectations Above Expectations Meets Expectations Meets Expectations Above Expectations lots of useful details after deli 3 Meets Expectations Above Expectations Meets Expectations Meets Expectations Meets Expectations lots of useful details 4 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations Did not locate Attachment 12_Pricing Document_Short Term Rental on Equipement 5 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 6 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 7 Meets Expectations Above Expectations Meets Expectations Meets Expectations Meets Expectations 8 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 9 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

10 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 11 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 12 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Above Expectations Branco c

Global Navigation Satellite System (GNSS) Receivers and Related Equipment

STATE OF ARIZONA SOLICITATION #BPM006894

RFP EVALUATION SCORESHEET

PLEASE ALWAYS READ ATTACHMENTS 9 AND 11 FIRST

Branco

Criteria

GE

N

ER

AL

E

VA

LU

AT

IO

N

Experience & Capacity Company Profile Company Experience Certificates/Licenses Experience of Key Personnel Subcontractors

Method Proposal (Method of Approach) Executive Summary Order/Delivery Process

Added Branco's City of Gilbert Business License, see “Attachment 9, Exhibit A – City of Gilbert Business License” and Arizona TPT License "Attachment 9, Exhibit B – Arizona Transaction Privilege Tax License”.

Out of Warranty Repairs Training Programs Obsolete Equipment Notifications

Technical Points

Rental Program Lease Program Lead Times Customer Support Program Remanufactured Equipment Warranty Program

Equipment Maintenenace Program

Date:

Procurement Officer BAFO Notes RFP Question Consensus Elana Berlin Brian Conway Brett Peterson Steven Moore

Question # N/A Comments 1 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Added Reference in Attachment 10 2 Below Expectations Below Expectations Meets Expectations Meets Expectations Meets Expectations missing 2.2 3 Meets Expectations Below Expectations Meets Expectations Meets Expectations Meets Expectations offers receipts of membership upon request 4 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 5 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Meets Expectations

Question # N/A N/A N/A N/A N/A 1 Meets Expectations Above Expectations Meets Expectations Meets Expectations Meets Expectations 2 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 3 Meets Expectations Below Expectations Meets Expectations Meets Expectations Meets Expectations does not include a maintenance timeline 4 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 5 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 6 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 7 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 8 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 9 Meets Expectations Below Expectations Meets Expectations Meets Expectations Meets Expectations length of warranty not provided

10 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 11 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 12 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Global Navigation Satellite System (GNSS) Receivers and Related Equipment

STATE OF ARIZONA SOLICITATION #BPM006894

RFP EVALUATION SCORESHEET

Allterra

PLEASE ALWAYS READ ATTACHMENTS 9 AND 11 FIRST

Equipment Maintenenace Program

Criteria

GE

N

ER

AL

E

VA

LU

AT

IO

N

Experience & Capacity Company Profile Company Experience Certificates/Licenses Experience of Key Personnel Subcontractors

Method Proposal (Method of Approach) Executive Summary Order/Delivery Process

Technical Points

Rental Program Lease Program

Warranty Program Out of Warranty Repairs Training Programs Obsolete Equipment Notifications

Remanufactured Equipment Customer Support Program Lead Times

Date:

Procurement Officer BAFO RFP Question Consensus Elana Berlin Brian Conway Brett Peterson Steven Moore

Question # N/A Comments 1 Meets Expectations Above Expectations Meets Expectations Meets Expectations Meets Expectations Provides certification documentation 2 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 3 Above Expectations Above Expectations Meets Expectations Meets Expectations Meets Expectations Although no hard copies were included, all relevant certificates, licenses, and associations were clearly described with important license numbers 4 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 5 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Question # N/A N/A N/A N/A N/A 1 Above Expectations Meets Expectations Meets Expectations Meets Expectations Above Expectations letter of suppport from Lecia Geosystems. Document with equipment list and parts numbers 2 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 3 Above Expectations Above Expectations Meets Expectations Meets Expectations Meets Expectations specifies beyond what's required. Including service request timeline depending on request type and equipment calibration specifications 4 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 5 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 6 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 7 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 8 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 9 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

10 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 11 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 12 Meets Expectations Below Expectations Meets Expectations Meets Expectations Meets Expectations Did not describe disclosure Obsolete Equipment Notifications

Technical Points

Rental Program Lease Program Lead Times Customer Support Program Remanufactured Equipment Warranty Program

Method Proposal (Method of Approach) Executive Summary Order/Delivery Process

Out of Warranty Repairs Training Programs

Certificates/Licenses Experience of Key Personnel Subcontractors

12.0 End-of-Life and Trade-in

Program Support

Global Navigation Satellite System (GNSS) Receivers and Related Equipment

STATE OF ARIZONA SOLICITATION #BPM006894

RFP EVALUATION SCORESHEET

PLEASE ALWAYS READ ATTACHMENTS 9 AND 11 FIRST

Surveyors Source

Equipment Maintenenace Program

Criteria

G

EN

ER

AL

E

VA

LU

AT

IO

N

Experience & Capacity Company Profile Company Experience

Date:

Procurement Officer BAFO Notes RFP Question Consensus Elana Berlin Brian Conway Brett Peterson Steven Moore

Question # N/A Comments 1 Below Expectations Below Expectations Meets Expectations Meets Expectations Below Expectations Evidence of business license and certifications not provided (1.12 & 1.13) 1.12 Did not provide business license and 1.13 Did not provide certifications 2 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Provided additional information on 3 Meets Expectations Below Expectations Meets Expectations Meets Expectations Meets Expectations Evidence of certificates/licenses/associations not provided. Does not specify types of certificates/licenses/associations.

4 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Adjusted response to "RDO Equipment 5 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Below Expectations See Attach11 #3 VERIFY SUBCONTRACTORS

Question # N/A N/A N/A N/A N/A Added details about RDO's Fleet Shield 1 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

2 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 3 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations 4 Below Expectations Below Expectations Meets Expectations Meets Expectations Meets Expectations contract document not provided 5 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Elaborated further on RDO's stock of GNSS 6 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations Elaborated further on RDO's phone and 7 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

8 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations Elaborated further on RDO's Fleet Shield 9 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Above Expectations Provided a lot of detail Elaborated further on RDO's Fleet Shield 10 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

11 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations Elaborated further on RDO and Topcon's 12 Meets Expectations Meets Expectations Meets Expectations Meets Expectations Meets Expectations

Out of Warranty Repairs Training Programs Obsolete Equipment Notifications

Technical Points

Rental Program Lease Program Lead Times Customer Support Program Remanufactured Equipment Warranty Program

Equipment Maintenenace Program

Criteria

G

EN

ER

AL

E

VA

LU

AT

IO

N

Experience & Capacity Company Profile Company Experience Certificates/Licenses Experience of Key Personnel Subcontractors

Method Proposal (Method of Approach) Executive Summary Order/Delivery Process

Global Navigation Satellite System (GNSS) Receivers and Related Equipment

STATE OF ARIZONA SOLICITATION #BPM006894

RFP EVALUATION SCORESHEET

PLEASE ALWAYS READ ATTACHMENTS 9 AND 11 FIRST

RD Offutt

Exceeds Expectations Above Expectations Meets Expectations Below Expectations Unacceptable

Signature Page
Scoring Rubric
Branco
Allterra
Surveyors Source
RD Offutt
DropDown
2025-07-28T16:25:45+0000
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