2-BPM006894 Solicitation Attachment 9 - Experience and Capacity_1.pdf

Request for Proposal

Solicitation No. BPM006894

Global Navigation Satellite System (GNSS) Receivers and Related Equipment

Arizona Department of Administration State Procurement Office

Solicitation Attachment – Experience and Capacity Response | Revision No. 1 | Revised 11-22

Attachment 9 – Experience and Capacity Response

THE STATE MAY DETERMINE YOUR PROPOSAL NON-RESPONSIVE IF YOU DO NOT FULLY RESPOND.

The Offeror shall provide a narrative response to each section that demonstrates their understanding of the Scope of Work requirements and describes the company’s overall experience and capacity in providing the Services stated in this Solicitation. If there is a section that is not applicable to the Services required by the Scope of Work, you may mark it “N/A”.

Offeror shall provide a response either after each section or in a separate document entitled: “Attachment - Experience and Capacity Response.” If a separate document is used, please clearly designate each section and double-check to ensure that each question has been answered. If any information provided is considered CONFIDENTIAL by Offeror, the information must be specifically included in the Confidential Information Designation Attachment and related documentation to be assessed for confidential treatment under A.A.C. R2-7- 103.

1.0 Company Profile. The Offeror must include a narrative description of its organization. The narrative must include the following:

1.1 Brief overview of business operations, with an emphasis on experience in regards to the Scope of Work;

1.2 Location in which the Offeror is incorporated;

1.3 Address of “Main Office” (e.g. Corporate Headquarters and any satellite offices responsible for performance of proposed tasks;

1.4 Offeror's organizational chart relevant to the Contract, specifically identifying the key point of contact for all questions related to the submitted Offer;

1.5 Full disclosure of any potential conflict of interest between the Offeror and any State employee who functions or has responsibilities in the review or approval of the undertaking or carrying out of the Contract;

1.6 A Statement of whether, in the last five (5) years, the Offeror has filed (or had filed against it) any bankruptcy or insolvency proceeding, whether voluntary or involuntary, or undergone the appointment of a receiver, trustee, or assignee for the benefit of creditors, and if so, an explanation providing relevant details and current status;

1.7 A Statement of whether there are any pending Securities Exchange Commission investigations involving the Offeror, and if such are pending or in progress, an explanation providing relevant details and an attached opinion of counsel as to whether the pending investigation(s) may impair the Offeror’s performance in a Contract under this Solicitation;

1.8 A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is a defendant or party in any litigation that may have a material impact on Offeror’s ability to deliver the contracted Services;

1.9 A Statement documenting all open or pending litigation initiated by Offeror or where Offeror is a defendant or party in any litigation with a public sector client;

1.10 Full disclosure of any public sector contracts terminated for cause or convenience in the past five (5) years;

1.11 Full disclosure of any criminal or civil offense;

1.12 Offeror shall provide evidence of any Arizona required business license to provide these Services; AND

1.13 Offeror shall provide copies of any professional or industry certifications that represent the Services detailed in this Solicitation.

Offeror Response:

Surveyors Source LLC is an Arizona-based distributor and authorized service center for Leica Geosystems. Founded and operated by Nicolas Cournoyer, the company specializes in the sales, support, and service of high-precision GNSS receivers, field controllers, antennas, accessories, and GNSS-integrated software solutions.

With more than two decades of industry experience, including prior roles at Leica Geosystems and Surveyors Service Company, the owner has direct, hands-on knowledge of Leica’s full GNSS product line and support ecosystem. Surveyors Source routinely provides equipment, technical support, field training, and maintenance to both public- and private-sector clients across the Southwest, making the company uniquely qualified to fulfill the Scope of Work outlined in this solicitation.

1.2 Location of Incorporation

Surveyors Source LLC is incorporated in the State of Arizona.

1.3 Main Office Address

Surveyors Source LLC 4317 N 16th St.

Phoenix, AZ 85016 Phone: 602-359-8670 Email: Nick@surveyorssource.com

1.4 Organizational Chart and Key Point of Contact

Surveyors Source LLC operates with a streamlined structure designed for responsiveness and hands-on service delivery. All personnel involved in the performance of this contract report directly to the principal.

Key Personnel:

Nicolas Cournoyer – Owner / Principal Contact o Responsible for all contract oversight, proposal matters, and customer relationship management.

o Email: Nick@surveyorssource.com o Phone: 602-359-8670

Eric Evans – Technical Support o Provides product configuration assistance, troubleshooting, and on-site/remote technical guidance for Leica GNSS equipment.

Johnathan Torres – Service Manager o Oversees repairs, diagnostics, and maintenance services as part of Surveyors Source’s authorized Leica service center operations.

All listed personnel are directly accountable to Mr. Cournoyer and will support contract performance as needed.

1.5 Conflict of Interest

Surveyors Source LLC affirms that there are no known conflicts of interest with any current or former State of Arizona employees involved in this procurement.

1.6 Bankruptcy/Receivership Disclosure

Surveyors Source LLC has not filed (nor had filed against it) any bankruptcy or insolvency proceedings, and no receivers, trustees, or assignees have been appointed for the benefit of creditors in the past five (5) years.

1.7 SEC Investigations

Surveyors Source LLC is not and has never been subject to any Securities and Exchange Commission (SEC) investigations.

1.8 Litigation – General

There is no open or pending litigation involving Surveyors Source LLC that would materially affect its ability to perform the Services outlined in this solicitation.

1.9 Litigation – Public Sector

Surveyors Source LLC is not currently involved in any litigation with public sector clients.

1.10 Contract Terminations

Surveyors Source LLC has not had any public sector contracts terminated for cause or convenience within the past five (5) years.

1.11 Criminal or Civil Offenses

Surveyors Source LLC and its principal have no criminal or civil offenses to disclose.

1.12 Arizona Business License

Surveyors Source LLC is a registered Arizona limited liability company in good standing with the Arizona Corporation Commission and holds an active Arizona Transaction Privilege Tax (TPT) license for lawful sales and services in the state.

1.13 Professional Certifications

Surveyors Source LLC is an authorized Leica Geosystems distributor and service center, approved to sell, support, and service Leica GNSS hardware and related products. Certification documentation is included with this proposal.

2.0 Company Experience

2.1 What market(s) are your current clients primarily in?

2.2 What experience do you have serving clients in business markets within the State of Arizona?

2.3 What is the range in size of your current clients?

2.4 Utilizing Attachment 10 – References, provide three (3) examples, preferably with contact information that we may utilize, that exhibit your experience with clients relevant to the Services within this Scope of Work? You may expand the Attachment 10 document as necessary to provide supporting documentation and details of the interactions.

2.5 In the last five (5) years, did any of your clients cancel their contracts with your company? If “yes”, why? Please provide as much detail as possible.

Offeror Response:

Surveyors Source LLC currently serves clients in a diverse range of markets, including:

Government and Public Sector: Municipalities, state agencies, and military installations

Land Surveying and Geospatial Services: Surveying firms and engineering consultants

Construction and Civil Engineering: General contractors and field layout teams

Utilities and Infrastructure: Water, power, and telecommunications companies

Education: Academic and training institutions using GNSS equipment for instructional purposes

2.2 Arizona Market Experience

Surveyors Source LLC is based in Phoenix, Arizona, and has built long-standing relationships with public and private clients throughout the state. We have provided Leica GNSS receivers, field solutions, training, and technical support to:

U.S. Army Yuma Proving Ground

SIMCO – Waste Isolation Pilot Plant

Numerous surveyors, engineers, and infrastructure developers across the state

We have a deep understanding of the field environments, procurement processes, and support expectations of Arizona-based clients.

2.3 Range of Client Size

Surveyors Source supports a broad spectrum of clients, from:

Small two-person survey firms, seeking mobile GNSS kits

To large-scale public entities and contractors, managing citywide or federally funded infrastructure projects

Our flexible service model accommodates the equipment, training, and support needs of clients across all scales of operation.

2.4 References

We have completed Attachment 10 with three relevant references and are including a brief description of each engagement below. Contact information and project details are included in the attachment.

1. U.S. Army – Yuma Proving Ground o Provided Leica GNSS receivers and training o Ongoing technical support

2. SIMCO – Waste Isolation Pilot Plant, Carlsbad NM o Supplied GNSS equipment, software, and remote support o Provided training and product guidance to field crews

3. D2 Land Surveying, San Tan Valley, Arizona o Provided Leica GNSS rover kits and accessories o Assisted with field setup and custom configurations o Provide ongoing support for daily surveying operations.

2.5 Contract Cancellations

Surveyors Source LLC affirms that no clients have canceled contracts with us in the past five (5) years.

3.0 Financial/Accounting Information

Offeror must provide evidence of financial stability and capability to fund all costs associated with providing the relevant Materials or Services throughout the term of the Contract. The latest two (2) years audited annual financial statements including total revenue, net income, and total assets must be submitted with the Offeror’s proposal. If audited financial data is unavailable, explain in full, the reason and provide the latest non-audited financial information including but not limited to balance sheet, income statement, as well as statements of cash flows, and change in financial position. Include information to attest to the accuracy of the information provided.

Submitting additional evidence of financial stability is encouraged, such as a Dun & Bradstreet credit rating, or a recognized equivalent rating. Please provide the respondent’s D&B Number and the composite credit rating. The State reserves the right to verify this information. If a branch or wholly owned subsidiary is bidding on this RFP, please provide the D&B Number and score for the parent company that will be financially responsible for performance of the agreement.

Offeror shall provide information regarding any irregularities that were discovered in any accounts maintained by the Offeror on behalf of others. Describe the circumstances and disposition of the irregularities.

Surveyors Source LLC is a privately held company based in Arizona and is financially stable with the capacity to fulfill the obligations of this contract, including the supply of equipment, provision of services, and associated operational costs throughout the term of the agreement.

As a small privately held entity, Surveyors Source LLC does not commission third-party audited financial statements.

However, we have included internally prepared financial documentation for the most recent two fiscal years, consisting of the following:

Profit & Loss (Income) Statements

Balance Sheets

Statements of Cash Flows

These documents have been prepared using industry-standard accounting software and reflect the company’s actual financial standing. To attest to their accuracy, they have been reviewed by the company's accounting advisor. All documents are marked as “Confidential” and submitted under Attachment 4 – Confidential Information Designation.

Surveyors Source LLC is not a branch, subsidiary, or affiliate of another entity. The company is solely responsible for its contractual and financial obligations. As such, no parent company or external guarantor is required or applicable.

D-U-N-S Number: 059785721

Surveyors Source LLC affirms that no financial irregularities have ever been identified in any accounts maintained on behalf of clients or third parties. The company does not manage financial accounts for others and has never been subject to internal or external investigations related to financial mismanagement.

4.0 Certificates/Licenses/Professional Associations

Submit copies of all applicable certifications, licenses, and membership in relevant trade and/or professional associations that demonstrate your ability to provide the proposed Materials or Services. The State would like to see evidence that the Offeror strives for continuous improvement and continuous education for the Offeror’s employees. You may expand this section as needed to include certifications/licenses etc.

Surveyors Source LLC maintains all necessary business licenses, manufacturer certifications, and trade affiliations required to deliver high-quality GNSS-related equipment, training, and support services in compliance with the Scope of Work for this solicitation.

Business Licenses

Arizona Transaction Privilege Tax (TPT) License – Active and in good standing # 21030797

Arizona Corporation Commission – Surveyors Source LLC is a registered Arizona limited liability company in good standing

Manufacturer Authorization

Authorized Leica Geosystems Distributor o Surveyors Source is a factory-authorized distributor for Leica GNSS products, accessories, and software.

o Authorization includes the sale and support of Leica GNSS solutions for survey, construction, GIS, and geospatial data collection.

Authorized Leica Geosystems Service Provider o Surveyors Source is approved to perform service and maintenance work on Leica GNSS hardware under factory standards.

o Our service team uses Leica-recommended parts and tools and adheres to prescribed procedures and calibration practices.

Professional Development and Training

Surveyors Source encourages ongoing education and technical advancement for all team members, particularly in emerging GNSS and geospatial technologies. Internal training is conducted regularly on:

Leica software and firmware updates

GNSS field deployment practices

Product configuration and troubleshooting

Equipment diagnostics and repair best practices

Our personnel regularly attend Leica webinars, distributor training, and field demonstrations to stay current with product advancements.

Associations and Industry Involvement

Arizona Professional Land Surveyors (APLS) – Industry network and product demonstrations

Active participation in Leica Geosystems Dealer Network events

Regular attendance at regional surveying and geospatial conferences

5.0 Experience of Key Personnel

Utilizing BPM006894 Solicitation Attachment 6 – Key Personnel, please provide the requested information for at least two (or more) of the key personnel that will frequently interact with the State in a resultant contract. The State is looking for relevant experience and any other evidence of superior performance/service working with customers, especially in the public sector. State reserves the right to contact and verify all information.

Offeror Response:

Surveyors Source LLC operates with a lean, highly experienced team that provides direct and responsive support to both public and private sector clients. Our personnel are cross-trained and adaptable, allowing us to deliver exceptional service and continuity throughout the contract term. Below is a summary of the relevant experience for two key personnel who will be involved in fulfilling the requirements of this contract.

Nicolas Cournoyer – Owner / Principal Contact

Years of Experience: Over 24 years in the geospatial and GNSS equipment industry

Role: Principal point of contact for contract management, pricing, and customer relationship oversight

Background:

o Formerly with Leica Geosystems (2008–2014) o Formerly with Surveyors Service Company (2000–2008) o Established Surveyors Source LLC to deliver Leica solutions with a focus on responsive support and operational excellence

Relevant Experience:

o Successfully managed equipment sales, training, and ongoing support for clients including the U.S. Army (Yuma Proving Ground) and at the Waste Isolation Pilot Plant o Demonstrated ability to tailor GNSS solutions to meet agency-specific field workflows and compliance requirements

Eric Evans – Technical Support Specialist

Years of Experience: Over 16 years in GNSS field support and customer training

Role: Lead technical contact for troubleshooting, setup, and support during and after deployment

Background:

o Experienced in deploying Leica GNSS systems in complex environments o Known for delivering responsive support to engineering and survey teams across Arizona

Relevant Experience:

o Provides live and remote technical support for Leica hardware and software o Assisted in system integration and training for multiple municipal and contractor clients, including public works departments and GIS field teams

Surveyors Source prides itself on the speed and reliability of its technical support. Our combined 40+ years of experience has enabled us to establish proven workflows and system configurations that reduce downtime and improve data quality for our clients. Public sector agencies trust us not only for our equipment but for our hands-on expertise, responsiveness, and long-term support.

6.0 Subcontractors

Utilizing BPM006894 Solicitation Attachment 8 – Proposed Subcontractors, please indicate whether your company will directly perform all of the significant Work provided to the State or if some of the Work will be performed by

Subcontractors. If some of the Work will be performed by Subcontractors, please provide details of the type of work and the overall percentage (far right column of the attachment) of the total work that will be performed by each Subcontractor.

State expects all Terms and Conditions of this resultant Contract to flow down to each Subcontractor.

Offeror Response:

Surveyors Source LLC will perform the majority of the work under this contract directly. However, we will utilize ValleTech, LLC as a specialized subcontractor to support specific services related to machine control GNSS systems, an area requiring niche expertise.

Subcontractor Details:

Name: ValleTech, LLC

Type of Work:

o Technical support and field services for machine control GNSS systems o On-site setup, integration, and troubleshooting of Leica machine control solutions

Estimated Percentage of Work: 5-15% of total service-related labor

ValleTech is experienced in Leica GNSS technology and has worked alongside Surveyors Source on machine control deployments in Arizona and surrounding regions. All subcontracted work will be performed under the direction of Surveyors Source LLC and in full compliance with the terms and conditions of the contract.

ValleTech, LLC Certified Leica Geosystems Authorized Dealer – Arizona

Proposal: Quality Assurance & Control Statement

Company Overview

ValleTech, LLC is proud to serve Arizona as a certified Leica Geosystems authorized dealer.

We specialize in advanced surveying and construction technology, offering equipment, training, and on-site support that sets the industry standard. As a locally owned business rooted in Arizona, ValleTech is committed to excellence, innovation, and the long-term success of our clients and communities.

Commitment to Safety

At ValleTech, safety is not an afterthought — it’s a foundational pillar of everything we do.

With over 25 years of industry experience, our team maintains a perfect safety record with zero job site incidents. Every deployment includes hands-on, on-site safety training for your crew, ensuring proper usage of all Leica technology. Our staff is trained to recognize and mitigate field risks before they happen.

Quality Assurance

Our Quality Assurance (QA) approach ensures all equipment and services delivered are in full compliance with Leica Geosystems standards. Every piece of hardware is tested, configured, and updated prior to delivery. ValleTech ensures accuracy and dependability by:

• Pre-shipping system calibration and testing

• Confirming software compatibility with jobsite requirements

• Conducting customer acceptance walkthroughs at setup

• Providing documentation of system serial numbers, firmware, and configurations

Quality Control

ValleTech’s Quality Control (QC) program focuses on continuous improvement through feedback and field verification. Post-installation, we:

• Perform jobsite field checks with your crew

• Offer on-demand remote support or on-site visits

• Regularly monitor performance logs to confirm optimal operation

• Use Leica diagnostics to prevent downtime and extend equipment lifespan

Training & Support

Every project includes detailed training for operators, engineers, and field teams. With two decades of combined Leica and Trimble experience, our team is uniquely positioned to help bridge gaps in technology understanding and adoption.

Our training includes:

• Jobsite best practices

• Leica iCON software navigation and troubleshooting

• GNSS/GPS setup with RTK network

• Safety protocols with machine control and survey tools

Why ValleTech?

• Arizona-based, minority-owned business

• Over 25 years of construction technology experience

• No jobsite incidents to date

• Leica-certified authorized dealer

• Dedicated to service, safety, and client satisfaction

Let ValleTech help power your project with confidence, accuracy, and the trusted technology of Leica Geosystems.