B08 Att 0022 - PWS Annex B - Supply PRS-PoM.pdf

Annex B - Supply PRS

Task/Requirement Standard Sampling Method, Lot & Acceptable

Quality Level (AQL)

INSTALLATION SUPPLY AND SERVICES DIVISION (ISSD) – GENERAL

SUBSISTENCE SUPPLY MANAGEMENT OFFICE (SSMO)

5.17.1 Receive, inspect, inventory and warehouse subsistence items from commercial carriers.

Timeliness: Subsistence items received, inspected, inventoried, and warehoused with the receipts processed within 8 duty hours.

Quality: Subsistence items received, inspected, inventoried, and warehoused IAW AR 30-22.

Random sampling

Lot: The number of line items on receipts processed on the day of surveillance.

AQL: 98%

5.17.1 Process subsistence

requisitions.

Timeliness: Requisitions received prior to the daily cut-off are processed that day.

Quality: Requisitions processed IAW

AR 30-22

Random sampling

Lot: The number of requisitions processed at the time of surveillance.

AQL: 95%

5.17.1 Store and safeguard subsistence

items.

Timeliness: Line items stored and safeguarded daily.

Quality: Line items stored and safeguarded IAW AR 30-22 and FM 10-

23-2.

Random sampling

Lot: The number of line items stored at the time of surveillance.

AQL: 98%

5.17.2 Process invoices.

Timeliness: Process receipt and invoices prior to the daily cut-off cycle.

Quality: Receipt invoices processed

IAW AR 30-22.

Random sampling

Lot: The number of invoice documents processed at the time of surveillance.

AQL: 95%

5.17.2 Complete required monthly, quarterly, and annual

inventories.

Timeliness: Required inventories are completed by the last business day of the inventory period.

Quality: Inventories performed IAW AR

30-22 and AR 735-5.

Random sampling

Lot: Inspect the last inventory performed at the time of surveillance.

AQL: 100%

5.17.3 Process turn-in rations after

they have passed veterinarian service inspection.

Timeliness: Turned-in rations processed within 8 hours of receipt.

Quality: Turned-in rations have passed veterinarian service inspection IAW

MIL-HDBK-3006A.

Random sampling

Lot: The number of turn-in documents processed at the time of surveillance.

AQL: 95%

5.17.3 Review Veterinary Service

Inspection Reports.

Timeliness: Discrepancies corrected and response to personnel submitted within 2 business days.

Quality: Veterinary Service Reports reviewed, discrepancies corrected, and response to Vet Service personnel submitted IAW MIL-HDBK-3006A.

Random sampling

Lot: The number of Veterinary Service Inspection Reports processed at the time of surveillance.

AQL: 90%

5.17.4 Issue subsistence items to

customers.

Timeliness: Subsistence items issued to customers daily or as required.

Quality: Subsistence issues processed

IAW AR 30-22.

Random sampling

Lot: The number of issues processed at the time of surveillance.

AQL: 95%

CONSOLIDATED INSTALLATION PROPERTY BOOK OFFICE

5.18.1 Maintain property book

accountability and support documentation on a continuing basis.

Timeliness: LIS generated issue documents closed out daily.

Quality: LIS generated issue documents closed out IAW ADSM 18

Series Manuals and SOP.

Random sampling

Lot: The number of documents closed out on the day of surveillance.

AQL: 98%

5.18.1 Notify hand receipt holders

(SLOC) of required inventory review and provide inventory list

Timeliness: Notification no less than 30 calendar days of required inventory review and provide inventory list

Quality: Notify hand receipt holders

(SLOC) of required inventory review and provide inventory list IAW local directives, AR 710-4, DA PAM 710-2-1

Random sampling

Lot: The number of required inventory reviews and inventory list on file at the time of surveillance.

Reconcile on-hand inventory with records, and update hand receipts accordingly

Timeliness: Reconcile/update within 3 working days upon turn-in of inventory report from hand receipt holders

Quality: Reconcile on-hand inventory with records, and update hand receipts accordingly IAW local directives, AR 710-4, DA PAM 710-2-1

Random sampling

Lot: The number of Reconcile on-hand inventory with records, and update hand receipts at the time of surveillance.

Process excess requests upon receipt of valid disposition instructions

Timeliness: Upon receipt of turn-in equipment, process excess removal within 30 working days Quality: Process excess requests upon receipt of valid disposition instructions

IAW local directives, AR 710-4, DA

PAM 710-2-1

Random sampling

Lot: The number of Process excess requests upon receipt of valid disposition instructions at the time of surveillance.

AQL: 95%

5.18.1 Process shortage requests to

ensure authorized property is on hand or on order

Timeliness: Reconcile request within 10 working days

Quality: Process shortage requests to ensure authorized property is on hand or on order IAW local directives, AR

710-4, DA PAM 710-2-1

Random sampling

Lot: The number of Process shortage requests to ensure authorized property is on hand or on order at the time of surveillance.

AQL: 95%

5.18.1 Process lateral transfers

Timeliness: Upon request, post or accept transfer within 3 working days

Quality: Process lateral transfers IAW local directives, AR 710-4, DA PAM

710-2-1

Random sampling

Lot: The number of Process lateral transfers at the time of surveillance.

Process "found on installation" property

Timeliness: Post to property book within 1 business day and not to exceed the 3 business days AR 710-4 Table 1-1 management standard.

Quality: Process "found on installation" property IAW local directives, AR 710-4, DA PAM 710-2-1

Random sampling

Lot: The number of Process "found on installation" property at the time of surveillance.

Catalog non-standard equipment

Timeliness: Upon receipt of equipment, request non-standard LIN within 1 working day

Quality: Catalog non-standard equipment IAW local directives, AR

710-4, DA PAM 710-2-1

Random sampling

Lot: The number of Catalog non-standard equipment at the time of surveillance.

AQL: 95%

5.18.1 Process adjustment documents

Timeliness: Upon receipt of complete/accurate Financial Liability Investigations of Property Loss (FLIPL) -provide document number within 24 hours; Statement of Charges and AAR within 5 working days

Process adjustment documents IAW local directives, AR 735-5, AR 710-4, DA PAM

710-2-1

Random sampling

Lot: The number of Process adjustment documents at the time of surveillance.

AQL: 95%

5.18.1 Provide printouts of current

hand receipts for supported units and activities as requested

Timeliness: Copies of hand receipts provided within 8 hours of request.

Quality: Copies of hand receipts provided IAW AR 710-4.

Random sampling

Lot: The number of printouts provided at the time of surveillance.

AQL: 100%

5.18.1 Provide requisitions for hand

receipt accounts

Timeliness: Requisitions received prior to 1400 hours will be processed that day. Requisitions received after 1400 hours will be processed the following duty day.

Quality: Requisitions processed IAW local directives and AR 710-4.

Random sampling

Lot: The number of requisitions processed on the day of surveillance

Request/order non-expendable items.

Timeliness: Order within 3 working days (dependent on customer funding availability)

Quality: Request/order non-expendable items IAW local directives and AR 710-4 & DA PAM 710-2-1.

Random sampling

Lot: The number of requisitions

Document all non-expendable/major end item acquisitions

Timeliness: Post received item to the property book within 3 working days

Quality: Document all non-expendable/major end item acquisitions IAW local directives and

AR 710-4.

Random sampling

Lot: Documents of all non-expendable/major end item acquisitions at the time of surveillance.

Inventory and document Total

Package Fielding/force modernization support equipment

Timeliness: (1) Document shortages immediately; (2) Post received items to the property book within 3 working days

Quality: Inventory and document Total

Package Fielding/force modernization support equipment IAW local directives and AR 710-4.

Random sampling

Lot: Inventories and documents for Total Package Fielding/force modernization support equipment at the time of surveillance.

AQL: 100%

5.18.1 Set-up fiduciary accounts for

Government furnished property

(GFP)

Timeliness: Set-up accounts within 3 working days of contract start date (COR provides GFP annex to PBO)

Quality: Set-up fiduciary accounts for

Government furnished property (GFP)

IAW local directives and AR 710-4.

Random sampling

Lot: The number of Set-up fiduciary accounts for Government furnished property (GFP) at the time of

Notify Hand Receipt Holders for pick-up of non-expendable dedicated items

Timeliness: Notify within 3 working days of item arrival

Quality: Notify Hand Receipt Holders for pick-up of non-expendable dedicated items IAW local directives and AR 710-4.

Random sampling

Lot: The number of Notify Commander's Representative for pick-up of non-expendable dedicated items at the time of surveillance.

Review turn-ins for (1) compliance IAW contractual obligations (such as with

Government furnished property

(GFP), (2) serviceability, and (3) correct inventory amount; and post to the property book

Timeliness: Upon receipt of complete and accurate documentation and associated equipment, post within 3 working days

Quality: Review turn-ins IAW local directives and AR 710-4.

Random sampling

Lot: The number of reviewed turn-ins at the time of surveillance.

AQL: 95%

5.18.1 Maintain a file of customer

signature cards for supported units/activities.

Timeliness: Signature cards updated within 10 business days of expiration.

Quality: Signature cards maintained

IAW local directives, AR 710-4, and DA

Pam 710-2-1.

Surveillance activity checklist

Lot: Inspect all signature cards maintained at the time of surveillance.

AQL: 99%

5.18.2 Ensure that the warehouse is

safe, fire-hazard free and free of debris, trash and other hazards at all times.

Timeliness: Inspect the warehouse daily

Quality: The warehouse is safe, fire-hazard free and free of debris, trash and other hazards IAW local directives, AR 710-4, and DA Pam 710-2-1.

Surveillance activity checklist

Lot: Inspect the warehouse at the time of surveillance.

AQL: 99%

INSTALLATION SUPPLY SUPPORT ACTIVITY (RETAIL SUPPLY SVCS)

5.19.1 Maintain a file of customer

signature cards for supported units/activities.

Timeliness: Signature cards updated within 10 business days of expiration.

Quality: Signature cards maintained

IAW local directives, AR 710-4, and DA

Pam 710-2-1.

Surveillance activity checklist

Lot: Inspect all signature cards maintained at the time of surveillance.

AQL: 99%

5.19.1 Maintain a voucher register for

Found on Installation (FOI) items.

Timeliness: Document numbers assigned from the voucher register the same day the FOI is discovered.

Quality: Register maintained IAW local directives, AR 710-4, and DA PAM 710-

2-2.

Random sampling

Lot: The number of document numbers assigned from the register at the time of

Process DLADS withdrawal documents.

Timeliness: DLADS withdrawals processed the same day received.

Quality: DLADS withdrawals processed

IAW AR 710-4 and local directives.

Random sampling

Lot: The number of DLADS withdrawal documents processed at the time of

AQL: 99%

Perform inventory adjustment functions for annual, cyclic, and special (sensitive items and weapons) inventories, and location surveys.

Timeliness: IAR’s processed within 2 days of notification of requirement.

Quality: IAR’s processed IAW AR 710-4, AR 735-5, and local directives.

Random sampling

Lot: The number of IAR’s processed at the time of surveillance.

AQL Sensitive and Weapons:100%

Process turn-in documents per disposition instruction (e.g. SSA, DLADS).

Timeliness: Turn-in documents processed within 3 business days and not to exceed the 7-business day AR 710-4 Table 1-1 management standard.

Quality: Turn-in documents processed

IAW AR 710-4, DA PAM 710-2-2 and local directives.

Random sampling

Lot: The number of documents processed at the time of surveillance.

AQL: 95%

5.19.1 Report excess CL VII vehicles, trailers and construction equipment.

Timeliness: Excess CL VII items reported within 1 business day of report of excess.

Quality: Excess CL VII items reported and kept in a suspense file until disposition instructions are received

IAW GCSS-A Manual ADSM-18-LIY-AJT-

ZZZ-EM.

Surveillance activity checklist

Lot: Inspect all CL VII items reported at the time of surveillance.

AQL 95%

Prepare a Supply Discrepancy

Report (SDR) Standard Form

364, for discrepancies of shortage, damages, or overages of shipments received.

Timeliness: SDRs prepared and processed within 3 business days after the discovery of damage or discrepancies.

Quality: SDRs prepared IAW Defense

Logistics Management (DLM) 4000.25

Volume 2 Chapter 17, DA PAM 25-30 and local directives.

Random sampling

Lot: The number of SDRs processed at

Perform causative research and annual, cyclic, and special

(sensitive items and weapons) inventories and location surveys.

Timeliness: Causative research completed within 2 days of notification of requirement.

Quality: Causative research conducted

IAW AR 710-4, AR 735-5, and local.

Random sampling

Lot: The number of causative research processed at the time of surveillance.

AQL Sensitive and Weapons: 100%

5.19.2 Process DODAAC transactions

to the LOGSA Army Central

Service Point.

Timeliness: DODAAC transactions processed to LOGSA within 2 business days of receipt of request.

Quality: DODAAC transactions processed IAW AR 725-50.

Random sampling

Lot: The number of DODAAC transactions

5.19.2 Notify requesting activity in

writing when DODAAC transactions have been completed.

Timeliness: DODAAC memos forwarded to requesting activity within 1 business day of completion of transaction.

Quality: Requesting activity notified

IAW AR 725-50.

Random sampling

Lot: The number of DODAAC memos processed at the time of surveillance.

AQL: 95%

5.19.3 Process receipt documents.

Timeliness: Shipments received, inspected and inventoried daily.

Quality: Receipt documents processed

IAW DA PAM 25-30, AR 710-4, and local directives.

Random sampling

Lot: The number of receipt documents

5.19.3 Process Central Receiving Point

(CRP) receipts.

Timeliness: Receipt documents processed within 7 business days.

Quality: Turn-in documents processed

IAW AR 710-4, DA PAM 710-2-2 and local directives.

Random sampling

Lot: The number of receipts processed at the time of surveillance.

AQL: 95%

5.19.3 Maintain customer signature

cards, DA Form 1687 for issues from the CRP.

Timeliness: Signature cards updated within 10 business days of expiration.

Quality: Signature cards maintained

IAW AR 710-4 and local directives.

Surveillance activity checklist

Lot: Inspect all signature cards maintained at the time of surveillance.

AQL: 99%

5.19.3 Notify customer upon receipt of

Shipments Received and ready for pick up.

Timeliness: Customer notified within 1 business day.

Quality: shipments annotated in a logbook with the date received, unit/activity recipient name, and phone number, date contacted IAW

AR 710-4.

Random sampling

Lot: The number of shipments documented in the logbook at the time of surveillance.

AQL: 95%

5.19.4 Operate and maintain the

FEDEX PowerShip 2 system.

Timeliness: Express Packages prepared and processed within 2 business days of receipt.

Quality: Turn-in documents processed

IAW FEDEX PowerShip instructions.

Random sampling

Lot: The number of Express Packages shipped at the time of surveillance.

AQL: 95%

5.19.4 Maintain a logbook recording

FEDEX tracking numbers.

Timeliness: Tracking numbers recorded daily in the logbook.

Quality: Tracking numbers maintained in the logbook IAW DA PAM 710-2-2 and local directives.

Random sampling

Lot: The number of FEDEX tracking numbers logged at the time of surveillance.

AQL: 95%

5.19.4 Maintain source document files

for FEDEX documentation.

Timeliness: Documents filed with no more than a 2-day backlog.

Quality: Documents filed IAW AR 710-4 and local directives.

Random sampling

Lot: The number of documents filed on the day of surveillance.

5.19.4 Submit daily summary

transmittal and keep on file to verify FEDEX billing invoices.

Timeliness: Transmittals submitted daily.

Quality: Summary transmittals submitted IAW FEDEX PowerShip instructions.

Random sampling

Lot: The number of transmittals

5.19.5 Process turn-in documentation

for small arms.

Timeliness: Turn-ins of small arms processed, and excess reported within 4 duty hours of receipt.

Quality: Turn-ins of small arms processed IAW AR 710-4 and local directives.

Surveillance activity checklist

Lot: Inspect all small arms turn-in documents processed at the time of surveillance.

AQL: 100%

5.19.5 Receive sensitive/special

controlled items (i.e. rifles, carbines, machine guns, pistols, fire control equipment, missile training equipment, night vision goggles, devices, and unclassified/classified COMSEC material).

Timeliness: Receipts processed the same day items are received.

Quality: Receipt documents processed

IAW AR 710-4, DA PAM 710-2-1, AR

190-11, and local directives.

Surveillance activity report.

Lot: Inspect all sensitive/special controlled item receipt documents processed at the time of surveillance.

AQL: 100%

5.19.5 Pack, Band, Strap, and Crate

shipment of weapons and

COMSEC items.

Timeliness: Turn-in items packaged within 1 business day

Quality: Turn-in items packaged IAW

DA PAM 710-2-2 and local directives.

Random sampling

Lot: The number of documents processed at the time of surveillance.

AQL: 100%

5.19.5 Ensure that serial numbers for

sensitive items are recorded on turn-in documents.

Timeliness: Turn-in documents screened within 1 business day.

Quality: Turn-in documents processed

IAW ADSM-18-LIY-AJT-ZZZ-EM and local directives.

Random sampling

Lot: The number of sensitive item turn-ins processed at the time of surveillance.

5.19.5 Process turn-in documents.

Timeliness: Turn-in documents processed within 3 business days and not to exceed the 7-business day AR 710-4 Table 1-1 management standard.

Quality: Turn-in documents processed

IAW AR 710-4, DA PAM 710-2-1, DA

PAM 710-2-2, and local directives.

Random sampling

Lot: The number of turn-in documents

5.19.8 Perform repairs and scheduled

preventive maintenance on

Supply Division’s forklift fleet and associated equipment.

Timeliness: Repairs and scheduled preventive maintenance actions performed daily.

Quality: Repairs and scheduled preventive maintenance actions performed IAW local SOPs.

Random sampling

Lot: The number of PM actions performed at the time of surveillance.

Prepare and process DA Form

2407 (work orders) for vehicle/equipment repair.

Timeliness: DA Form 2407’s prepared for vehicles and equipment by COB next business day.

Quality: DA Form 2407’s prepared for vehicles and equipment IAW AR 710-4.

Random sampling

Lot: The number of DA Form 2407’s

Report excess CL VII vehicles, trailers and construction equipment.

Timeliness: Excess CL VII items reported within 1 business day of report of excess.

Quality: Excess CL VII items reported and kept in a suspense file until disposition instructions are received

IAW LIS Manual ADSM-18-LIY-AJT-ZZZ-

EM.

Surveillance activity checklist

Lot: Inspect all CL VII items reported at

AQL 95%

5.19.9 The contractor shall deliver

turn-in equipment to DLA Tracy or other locations within the

POM POD based on disposition instructions.

The contractor shall also obtain signed, ETIDS change document

(DA Form 1348-1) at time of drop-off.

Timeliness: Turn-in excess equipment within 3 business days and not to exceed the 7-business day AR 710-4 Table 1-1 management standard.

Quality: Turn in documents DA Form

1348-1 processed IAW AR 710-4 and local directives.

Surveillance activity checklist

Random

Lot: The number of change documents (1348-1, 3161, etc.) processed within 7 business days at the time of surveillance.