Attachment J.17 TE 3.3 Government Data Systems.docx

SP3300-21-R-5008

TECHNICAL EXHIBIT 3.3

GOVERNMENT DATA SYSTEMS

Those systems marked with an asterisk (*) are applications of DSS.

C-5.5, Transportation

C-5.5, Transportation

C-5.5, Transportation

C-5.5,2, Traffic Management

C-5.4, Physical Inventory Control C-5.5, Transportation

Maintenance Center Productivity and Labor Management

(MCPALMS)

5.7.4, Retail

C-5.5, Transportation

aSSIST-QUICK SEARCH

Assist-Quick Search is a web-based service that provides direct access to defense and federal specifications and standards available in the official DoD repository, the Assist database. The Assist-Quick Search link is available via the Internet at http://quicksearch.dla.mil/

CARRIER APPOINTMENT SYSTEM (CAS)

CAS is a web-based tool that automates the process of scheduling and managing shipment deliveries for motor carriers and depot managers in an effort to reduce time and standardize scheduling processes and it allows commercial Transportation Service Providers (TSPs) the capability to schedule, update, and track delivery appointments while, at the same time, allow facility personnel the ability to view, approve/disapprove, and manage appointments in real time. CAS is accessed via the internet at https://eta.sddc.army.mil

COMMERCIAL SHIPPER SYSTEMS

Commercial Shipper Systems (e.g., DHL, Emery Worldwide, and FedEx) are shipping and tracking systems owned by commercial carriers, which are used to ship material from distribution depots. In addition to printing carrier unique labels and manifests, these systems are capable of tracking material in transit. The Contractor may obtain training material from the following commercial sources: DHL Easy Ship at 800-225-5345; FedEx Powership Plus at 800-448-9961 and Emery Worldwide Gemini at 800-327-2370.

DEFENSE AUTOMATIC ADDRESSING SYSTEM (DAAS)

DAAS is the DoD system for inquiry of DoD activity addressees, Military Assistance Program Address Directory (MAPAD) addresses, Plain Language addresses and U.S. postal zip codes. Capability is provided to interface to stock numbers, Allied Communications procedures, and Communications Routing Identifiers. DAAS is accessed via the Internet at https://www.transactionservices.dla.mil/daasinq/warning.asp

DEFENSE TRANSPORTATION TRACKING SYSTEM (DTTS)

DTTS is a tracking system used by DoD activities that ship and receive AA&E and other sensitive cargo. DTTS provides in-transit visibility of all DoD AA&E and other sensitive cargo with the capability to monitor and expedite CONUS shipments by commercial motor and rail carriers. DTTS is used for all AA&E shipments. Guidance for using DTTS is contained in the DoD 4500.9-R, Defense Transportation Regulation (DTR), Part II, Cargo Movement, or via phone request at 800-826-0797.

DISTRIBUTION STANDARD SYSTEM (DSS)

DSS is an automated system used to support DDC distribution operations around the globe and is designed to accommodate each individual site’s operational needs. DSS contains approximately 4,000 batch and online programs and more than 500 databases to support the various site distribution functions and processes. These databases can be tailored to meet site-specific customer needs, physical configurations, and available workforce and equipment. Additionally, hundreds of inquiry and report programs are available in DSS to obtain status, monitor the system, and manage operations. Online processes and reports can identify discrepancies or conditions that require corrective action. DSS is a relational database that operates in a DATACOM database and Customer Information Control System (CICS) environment using Military Standard (MIL-STD) compliant transaction formats and data values. It interfaces with many existing Service specific material management and logistics systems such as SCS and DAAS.

The Government will furnish the current version of DSS in support of the performance of the PWS requirements and will retain maintenance responsibility of the software and operating systems that make up DSS, with the exception of DSS files that impact day-to-day operations. (See paragraph C-5.1.3.1, DSS.) The DSS Manual is accessible via the Internet at https://sharepoint.distribution.dla.mil/sites/dss_portfolio_support/J62DAC/Shared%20Documents/DOCUMENTATION/Doc%20Files%20%20-%20%20CM%20Only/DSS/UM%20-%20User%20Manual%20%20(Documentation)/DSS%20-%20USER%20MANUAL%20-%20TOC/DSS_User%20Manual%20List.pdf

The following paragraphs are applications of DSS:

A. Automated Discrepancy Reporting System (ADRS). ADRS provides for automated preparation of Supply Discrepancy Reports (SDRs), SF364s, (Receiving), and DD Form 1225s to customers. This system allows users to establish, update, monitor, and resolve SDRs. This system supports both transactional and inquiry capability.

B. Care of Supplies in Storage (COSIS). COSIS provides information on the generation/release of cyclic and special inspection workload reports and inquiries, reporting ad-hoc discrepancies, and the various forms required for these processes. COSIS uses item level shelf-life data and includes information on Radio Frequency (RF) equivalent programs available as well as applicable maintenance, inquiry, and report programs.

C. Computer Associate (CA)-Dispatch. CA-DISPATCH is a report utility program that generates DSS reports from batch cycle processing. These reports are used to perform work and manage workload. The CA-DISPATCH utility provides online-view of all DSS batch cycle reports as well as the automatic print capability of reports that are defined to one or multiple printers. Individual reports, or portions thereof, may be printed to any printer, which has been defined to CA-DISPATCH. Reprints of reports can also be generated up to five days after initial printing. Only personnel with a valid User ID and password may access CA-DISPATCH. Various DSS applications utilize this software to generate information reports.

D. Demilitarization (DEMIL). The DEMIL application receives DRMO requisitions requiring DEMIL and identifies and tracks the DEMIL throughout the process. This application also includes the capability to create, track, and close DEMIL work orders.

E. Distribution Standard System - Management Information System (DSS-MIS). DSS-MIS is an information database that provides the capability of online inquiry and is the source of DDC workload and performance statistics. Transaction records are received into DSS-MIS from DSS and other Depot operating systems. DSS-MIS then sorts the data and performs calculations to produce data elements that reflect performance levels on Depot processing times and workload reports for the DDC and each Depot within the DDC. The Government will maintain and correct all MIS generated errors related to work center/location tables. The Government will retain responsibility for all other requirements/maintenance functions for DSS-MIS, except as specified in paragraph and C-5.1.3.3, DSS-MIS.

F. Hazardous. The Hazardous application includes information on the packaging and handling of HAZMAT as well as the multiple load and maintain programs to support the various modes of shipment (e.g., commercial air, military air). This application also allows for processing and maintaining hazardous kit records and applicable reports and inquiries to support this functional area.

G. Inbound Transportation. The Inbound Transportation application provides for processing inbound shipping documentation, warehouse location assignments for inbound loaded vehicles, open Receipt Control Number (RCN) records, and freight discrepancy reports as well as applicable maintenance, inquiry, and report programs.

H. Incoming Supply Discrepancy Reporting (ISDR). Allows entry of customer complaints into DSS for all service ICPs with a direct connection to the DLA ICPs. Several reports are available to track open, closed, and delinquent records.

I. Inventory. The Inventory application includes the following:

a) Inventory counts: Provides information on physical inventory research; causative research; and Book-To-Book (BTB) reconciliation processes and the applicable maintenance, inquiry and report programs.

b) Denial processing: Provides information on the actual denial processing program and the inquiries and report programs in support of this function.

c) Location surveys: Provides information on requesting, displaying, and accepting location survey requests and results as well as inquiry and report programs.

J. Item Data. Item Data provides user information on item data reports (e.g., stock number reinstatement, unit of issue changes, shelf-life changes, future unit of issue changes, changes pending) as well as the applicable maintenance, inquiry and report programs.

K. Material Release Order (MRO) Processing. MRO Processing includes numerous edits and validations which can be completed on incoming transactions prior to creating and releasing the issues for pick, packaging, and shipment to the customer. This application also includes processing of MRO cancellations; MRO follow-ups; MRO modifiers; frustrated MROs; processing emergency MROs; transshipments; MRO exception data; MRO project codes; MRO violations; late lines report/research; applicable maintenance, inquiry and report programs; MRO addressing; and, all Foreign Military Sales (FMS) issue requirements, including Notice of Availability (NOA) and site processing requirements for ICP entry MROs.

L. Packing/Local Delivery. The Packing/Local Delivery application provides the capability to enter packaging and delivery data through use of hand-held scanning devices as well as online and terminal input; process packaging discrepancies; partialling; split picks; freight offer; dimension and weigh processes as well as the applicable maintenance, inquiry and report programs; and the option to build, consolidate, combine and print local delivery customer manifests as well as applicable maintenance, inquiry and report programs.

M. Preservation, Packaging, Packing and Marking (PPP&M). “PPP&M” work order application provides the capability to manage, query, and report packaging actions. “PPP&M” work order application allows for, in check and out check of packaging actions for mission stock as well as non-accountable material, and scheduled as well as unscheduled packaging actions.

N. Production, Planning and Control (PPC). PPC determines what type, how much, and when production workload is released to warehouse locations for pick. PPC involves the timing and release of MRO cycles to the warehouses for stock selection. Cycles can be automatically planned and released to occur multiple times throughout the day to release existing workload from the Service-specific material management and logistics systems. Banking of low-priority workload, DROs, and RCP orders provides capability for monitoring the various records that impact the MRO cycles to include capacity records, backlog reports, pick cycle releases, banking capabilities, extended Required Delivery Dates (RDDs) and the various maintenance, inquiry and reports programs to support this functional area.

O. Query Management Facility (QMF). The Contractor may use QMF to edit and execute existing queries and reports and create new queries and reports. This access will also provide “Read Only” capability for databases; however, it will not allow any insertion, modification or deletion of any database records. The Contractor shall provide the KO or designee with a list of those queries and reports used on a routine basis.

P. Receiving. Receiving provides the capability to process receipts of NPs, wholesale and retail stock, field returns, and returns from maintenance. It also provides the capability to determine location assignment and exclusions, input and assignment of RCNs, pre-positioned material receipt due-ins, and receipt cancellations as well as the applicable maintenance, inquiry and report programs. Online CICS connection for Issues from Receiving (IFRs) processing is also included.

Q. Recycling Control Program (RCP). RCP processes pertain to the disposal of material from mission inventories by determining their eligibility for reutilization, transfer, donation or selling in place.

R. Small Parcel. Small Parcel provides the capability to process small parcel shipments through offer and confirmation. This application covers reviewing and printing the small parcel manifests as well as the applicable maintenance, inquiry and report programs.

S. Storage. Storage includes processes for picking, stowing and rewarehousing material throughout the storage areas. RF or DSS workstations may be used to accomplish these processes.

T. Transportation. Transportation provides processes for material as it arrives in the outloading location (both fixed terminal and RF processes), direct load, freight releases, rating, freight documentation review, print and reprint, EDI, signature tally documentation, Report of Shipments (REPSHIPs), and Advance Transportation Control and Movement Documents (ATCMD) as well as the applicable maintenance, inquiry and report programs.

U. Truck Control. Truck Control provides processes on truck and driver movements throughout the Depot and vehicle tracking as well as applicable maintenance, inquiry and report programs.

V. Work In Progress (WIP). The WIP database reflects counts of open receipts and MRO workload at the end of the day. The counts are based on DSS status codes (e.g., open pick, open pack, stow pending) to show where the open workload backlog is in the Depot. This database is accessed through the Distribution Dashboard (https://fusioncenter.dla.mil/depot_dash/). The Government will furnish a WIP User's Guide prior to the end of the transition period.

DEFENSE TRANSPORTATION COORDINATION (DTC) FREIGHT MANAGEMENT SYSTEM

The DTC Contractor will provide on-line web access to support query capability, track and trace shipments, customer feedback, claims reporting, and exception reporting. Additionally, the DTC contractor provides a web-based tool to support manual entry of transportation service requests. User accounts are obtained IAW the DTC contract and DTC Shipper’s Handbook.

DISTRIBUTION STANDARD SYSTEM LOCATION AND OWNER ASSET RECORD – QUANTITY BY DETAIL/QUANTITY BY OWNER (DSS-QBD/QBO)

Accessed through the DDC's Intranet, this database is primarily intended for backup contingency efforts in the event DSS is not available. Extracted on a weekly basis, the backup DSS-QBD/QBO entails the ability to query a National Item Identification Number (NIIN) for the Depot's location and owner and IM balance.

ELECTRONIC DOCUMENT ACCESS (EDA)

EDA provides users with an efficient method for sharing and retrieving documents and supports the information needs of the Defense Finance and Accounting Service (DFAS) and the services/agencies of the DoD. EDA is a reference archive that provides registered users a “Read Only” view of various documents such as, but not limited to, contracts and modifications, vouchers, Government Bills of Lading (GBLs), Materials Acceptance and Accounts Payable Reports (MAAPR), and Government Transportation Requests (GTR). Access to EDA will be maintained by ll personnel who perform receiving regardless of whether employees typically work “only” non-procurement. Personnel can access EDA in Procurement Integrated Enterprise Environment (PIEE) at the current web link: https://wawf.eb.mil/.

ELECTRONIC DOCUMENT MANAGEMENT SERVICE (EDMS)

EDMS stores documents that have been scanned by DAPS in a database server using sequel-server software. EDMS allows the stored documents to be retrieved and printed via Personal Computer (PC). EDMS classifies a document’s retention period and final disposition by functional category IAW DLAI 5015.1, DLA Records Management Procedures and Records Schedule, Enclosure 1, DLA Records Schedule. EDMS access is available at https://edms.dla.mil/portal/EDMS_home.aspx for authorized users.

electronic retrograde management system (erms) eRMS is a NAVICP web-based system that automates and streamlines workload; integrates NAVICP supply, transportation, and financial systems and provides in-transit visibility (ITV), tracking, and metrics. The ITV module captures proof of shipment (POS) and proof of delivery (POD). eRMS is used to access NAVICP In-Transit Accountability (NITA) to research and resolve SIT receipts and issues. eRMS can be accessed at https://mril.navsisa.navy.mil/erms

ELECTRONIC TRANPORTATION ACQUISITION (ETA)

ETA provides a single point of access to SDDC web systems as well as links to other transportation sites. ETA reduces billing errors and payment delays for carriers and provides in-transit visibility of freight while in the possession of carriers. Additional information can be found at https://eta.sddc.army.mil enterprise business system (EBS) property accountability system

The EBS Property Accountability System is used by the Government to account for GE assigned to the Contractor. The Contractor will not have access to this system but the Government will provide copies of the hand receipt records to assist the Contractor with inventories and location reconciliations.

Enterprise safety application management system (esams)

ESAMS is a web-based data management tool that provides a mechanism for the centralized collection of data with a core repository of information utilizing integrated applications and standardized responses for data accountability and evaluation. ESAMS reduces duplication and time spent on the manual paper record-keeping process. Once data is entered electronically, ESAMS then automates much of the process that was once done manually, streamlining many functions. (Refer to https://esams.cnic.navy.mil/esams_gen_2/loginesams.aspx ESAMS also provides the following capabilities:

· Records, manages, and tracks assessments and inspections at various levels, allowing personnel to follow and track hazard abatement issues, issue electronic reports and electronically notify responsible personnel for assigned hazard abatement.

· Manages the submittal, investigation, and closure of Mishaps. For contract employees working at a DLA Distribution Center this is completed within the Contractor Incident Reporting System (CIRS) module of the ESAMS.

· Provides a means to track property damage mishaps and Near Miss incidents.

Enterprise Solution-Supply (ES-S)

ES-S is available through the Air Force (AF) Portal and provides enterprise-wide asset visibility and order management of AF-owned supply items. It delivers near real-time visibility of depot and base supply inventory data pulled directly from SCS and SBSS systems. SBSS workload is performed through ES-S in accordance with AFMAN 23-110. To use ES-S logisticians can go to the AF Portal, click on the "Applications" link under “Air Force Indexes A-Z" on the right side of the homepage and follow the instructions under "ESS-Enterprise Solution-Supply.”

Defense Propery accountability system (DPAS)

DPAS’s functions include maintenance management which encompass preventative maintenance planning and tracking unscheduled maintenance, asset management for right sizing the fleet, capturing and reporting fuel consumption, Federal Automotive Statistical Tool (FAST) reporting, utilization data capturing, asset dispatching, and historical record keeping. The equipment managed includes automotive, mobile Material Handling Equipment (MHE) and installed Automated Material Handling Systems (AMHS). DPAS prints work orders to identify preventative and corrective maintenance actions. In addition, DPAS prints the vehicle dispatch form to track equipment utilization and chain of custody.

FEDERAL LOGISTICS INFORMATION SYSTEM (FLIS)

FLIS is a logistics database providing information for the military services, civilian agencies, Contractors, North Atlantic Treaty Organization (NATO) countries, and other friendly governments. FLIS contains information about manufacturers, item characteristics, item logistics, management, transportation, packaging, and use for specific items. When DSS records are incomplete, FLIS is used to obtain item data elements in the local and global data element file or to cross reference a part number to a NSN. Receivers will research WebFLIS at the following link: https://fp.logisticsinformationservice.dla.mil/webflis . Receivers are required to use and maintain the “Standard User” access role, requested using AMPS. FLIS training is available on the web athttp://www.dlis.dla.mil/training/crslogrun.asp

GLOBAL FREIGHT MANAGEMENT SYSTEM (GFMS)

GFMS is a sub-system within the ETA module of the Surface Deployment and Distribution Command (SDDC) website that provides on-line carrier bid/award designation for the movement of cargo. GFMS receives electronically formatted standard tenders from commercial carriers. Defense shipping activities access GFMS to offer and award cargo for movement and to determine the cost of a shipment prior to a move. The Contractor will need to contact the SDDC Help Desk at 800-336-4906 to initiate access to the GFMS web site. GFMS includes the Freight Acquisition Shipping Tool (FAST), which provides transportation offices with business tools for building and executing shipment movements. https://eta.sddc.army.mil integrated data environment (IDE)/global transportation network (gtn)

IDE/GTN is the designated DoD in-transit visibility system, providing customers with the ability to track the identity, status, and location of material. IDE/GTN collects, integrates, and distributes transportation information to customers. Queries to this system are utilized to trace shipment status from the Depot to the destination and for researching late lines. Access is available by request through https://www.igc.ustranscom.mil/igc/unauth/welcomeAboutIGC.xhtml

HAZARDOUS MATERIAL INFORMATION RESOURCE SYSTEM (HMIRS)

HMIRS is the repository for the MSDS assigned to a hazardous item. HMIRS is used to process and capture the HCC and related information necessary to properly receive, stow, care for the material in storage, pack, and ship HAZMAT. HMIRS has inquiry capabilities when hazardous information is missing at the point of receipt or issue to obtain required information to complete the processing. HMIRS is used to obtain MSDS and OSHA labels. Users may register for and access HMIRS via the Internet at http://www.dlis.dla.mil/HMIRS/default.aspx

ILSC TACOM-Warren PAckaging WEBSITE

The ILSC TACOM-Warren packaging website provides packaging instructions specific to Army owned materials. This website is currently CAC-enabled and accessible to personnel with a valid DOD CAC. Currently, they do not require a standalone account. Users may access this website at Https://www.ilsc.army.mil/packaging/.

INTEGRATED BOOKING SYSTEM (IBS)

IBS directly supports the traffic management mission of ensuring efficient and economical service during the movement of cargo by commercial ocean carriers or Military Sealift Command (MSC) controlled shipping in peacetime and wartime. The IBS is used to offer freight that has been air denied at the Airlift Clearance Authority (ACA) to the SDDC. The primary objective of IBS is to provide a single, worldwide booking system designed to support peacetime and wartime movement of unit and non-unit cargo. The Government will furnish input capability to the IBS.

Joint Hazardous Classification System (JHCS)

JHCS is an online database that contains DoD hazard classification data for the U.S. military Services. It is updated daily. JHCS is located on the web at https://www3.dac.army.mil/esidb/login/

Material Release Order (MRO) Cycle Tracking

The MRO Cycle Tracking program provides data on MRO and Non-MRO cycles. Non-MRO cycles include End of Day job information as well as inventory reconciliation data. The detailed data includes the workload count and the time the cycle began and completed (or a link to any problems with completing the cycle). This program is accessed via the DDC Intranet.

Maintenance Center Productivity and Labor Management

(MCPALMS)

MCPALMS is the Marine Depot Maintenance Command (MDMC) system used for Marine Corp maintenance retail support functions to include Line side stock (LSS) which consists of DLA and USMC managed material. Line side stock supports individual maintenance lines/shops with commonly used material in the end item repair requirements and consists of pre-expended material staged for various maintenance line for daily use. Requisitions entered into MCPALMS will generate the issue release document to DSS/DSS Retail.

navsup Wss in-transit accountability (nita)

NITA is a module within the electronic Retrograde Management System (eRMS) that provides a channel for all Navy and Marine activities to access, research, and resolve Carcass Tracking and Stock In-Transit (SIT). NITA is a “One Stop Shop” for all Carcass Tracking and SIT Tracking. NITA provides Stock In-Transit reports and the ability to update transportation data. Online communication with NAVSUP WSS/TYCOM is conducted via “Comments” function within NITA. https://mril.navsisa.navy.mil/erms/

P700-CNP

The P700 packaging search website provides packaging instructions specific to Navy and Marine Corps owned materials. This website is currently CAC-enabled and accessible to personnel with a valid DOD CAC. Currently, they do not require a standalone account. Users may access this website at https://tarp.navsup.navy.mil/p700.

QUALITY MANAGEMENT TOOL (qmt)

QMT is a real-time, web-based, relational database application that facilitates an organization’s ability to implement post-competition quality assurance responsibilities to ensure the service provider is providing quality products and services. QMT is designed to help support the implementation of a quality management surveillance program that identifies requirements, develops schedules, defines surveillance methodologies, documents results, supports decision-making and monitors outcomes. QMT provides management with detailed data analysis, corrective action, and performance improvement reporting requirements.

shelf-life extension system (sles)

SLES is an automated system populated by the FLIS with data elements applicable to Type II extendible SLCs by NSN and contains the applicable storage standards and laboratory test results that may be used as the authority to extend specified NSNs given the associated contract, lot and batch numbers.

SPECIAL PACKAGING INSTRUCTIONS RETRIEVAL AND EXCHANGE SYSTEM (SPIRES)

SPIRES provides packaging instructions specific to Air Force owned materials. This website is currently CAC-enabled and accessible to personnel with a valid DOD CAC. Currently, they do not require a standalone account. Users may access this website at https://spires.wpafb.af.mil/.

TRACKING SYSTEM FOR RECLAMATION

The Government Tracking System for Reclamation is used to track and provide accountability of reclamation.

UNITED NATIONS (UN) CONFORMANCE PERFORMANCE ORIENTED PACKAGING (POP) PROGRAM

The POP program contains test reports of packaging configurations for HAZMAT. POP is inquired to obtain correct packaging protocol and labeling requirements during the pack process for HAZMAT when necessary. The data stream for the UN codes conformance for packaging of HAZMAT may be printed directly from this program and taped or pasted onto containers as a label.

VISUAL LOGISTICS INFORMATION PROCESSING SYSTEM (VLIPS)

VLIPS is an Internet-based, access-controlled, query system that allows a user to track the life cycle of requisitions by Unit of Issue, specific Project Codes, NSN, Transportation Control Number (TCN), or Document Number. VLIPS is accessed at https://www2.transactionservices.dla.mil/portal/portal.asp web supply discrepancy reports (websdr)

WebSDR supports very detailed discrepancy codes to encourage better understanding of the discrepant condition and follow-up analysis and feeds the SIT SDR program. Access to WebSDR may be obtained by completing an online SAAR at https://www2.transactionservices.dla.mil/portal/portal.asp

WIDE AREA WORKFLOW - RECEIPTS AND ACCEPTANCE (WAWF-RA)

WAWF-RA allows Receiving Reports for New Procurement material to be viewed and printed in the event that a hard copy DD Form 250 does not accompany receipted material. WAWF-RA interfaces with DSS to perform electronic invoicing and acceptance on DoD contracts then forwards the information to DFAS for payment. Receivers will maintain access to WAWF to view Receiving Reports for all the appropriate DODAACs / Location Codes for their sites and duties of positions. Receivers will access WAWF in Procurement Integrated Enterprise Environment (PIEE) at the current web link: https://wawf.eb.mil/

TE 3.3 – Government Data Systems