RFP SP3300-21-R-5008 Sections B - M (updated 10.4.21).pdf

SP3300-21-R-5008

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

ORDERING PERIOD: ONE

1 July 2022 through 30 June 2023

Firm Fixed Price (Applicable to CLIN 0001)

0001 Services to Perform Warehousing and Distribution

Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6) PoP: 1 October 2022 through 30 June 2023

EA $1.00

Cost Reimbursement (Applicable to CLINs

0002, 0003, 0004 & 0005)

0002 Scheduled and Unscheduled Equipment

Maintenance (Parts Only) (PWS Section C-4.4 and its sub-paragraphs )

Estimated Cost $191,500.00 Not-to-Exceed (NTE) G&A Rate ____% 1 LOT ________________ Not-to-Exceed (NTE) ________________

0003 Non –Capital Equipment New or Replacement

Costs (PWS Section C-4.2 paragraphs C & D)

Estimated Cost $35,000.00 Not-to-Exceed (NTE) G&A Rate ____% 1 LOT ________________ Not-to-Exceed (NTE) ________________

0004 Material Support Costs (inclusive of CLINs 0001, 0006, 0007 and 0008) (See FAR 8.002 for required list for supplies/services)

Estimated Cost $850,000.00 Not-to-Exceed (NTE) G&A Rate ____% 1 LOT ________________ Not-to-Exceed (NTE) ________________

0005 Travel for Training and Conferences (PWS

Sections C-3.3, C-4.6, and C-5.9)

Estimated Cost $18,500.00 Not-to-Exceed (NTE) G&A Rate ____% 1 LOT ________________ Not-to-Exceed (NTE) ________________

Cost-Plus Fixed Fee (Applicable to CLIN 0006)

0006 Special Projects/Surge & Sustainment (PWS

Section C-5.8)(See Attachment J.5, Schedule B CLIN X006 Labor Rate Table, for applicable labor categories and labor rates)

Estimated Cost $120,000.00 Fixed Fee ____% 1 LOT ________________ Total Cost (Estimated Cost Plus Fixed Fee) ________________

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (Note:

Contractor shall not price these items separately)

NSP NSP

A001 - Transition Plan and Weekly Reports A002 - SOH Plan and Reporting A003 - Electrostatic Discharge (ESD) Control

A004 - Mission Essential Contract Services Plan

(MECSP)

A005 - Internal Order Number (ION) Reporting A006 - Quality Control Plan A007 - Customer Service Support (CSS)

Procedures-On-Call Response Roster

A008 - Inventory Improvement Action Plan A009 – Assertion Memo A010 – Reserved A011 Cost Report for Scheduled & Unscheduled

Equipment Maintenance CLIN X002

A012 Cost Report for Non-Capital Equip New or Replacement CLIN X003

A013 Cost Report for Material Support CLIN X004

A014 Cost Report for Travel for Training and Conferences CLIN X005

A015 Cost Report for Special Projects – Surge and Sustainment CLIN X006

A016 Open and Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort (GOCARE) Program

A018 – DOT Exemption Usage Report A019 – Storage Space Management Report

(SSMR)

A020 – Shipment to Restricted Country Approval Necessary

A021 – Training Report A022 – RPO Quarterly Audit Checklist A023 – Storage and Warehousing Plan A024 – Physical Security Plan A025 – Container Reclamation Report A026 – Wood Packaging Material (WPM) Report A027 – Monthly Contractor Employee CAC

Report

A028 – Floor to Book Report (Portfolio) A029 – Travel Quarantine-Isolation Tracker A030 – Phase-out Plan

Firm-Fixed Price (Applicable to CLIN 0008)

Services to Perform Transition per C.1.8 (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6) PoP: 1 July 2022 through 30 September 2022

0008 3 Months __________ ________________

TOTAL ESTIMATED COST – YEAR ONE

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

ORDERING PERIOD: TWO

1 July 2023 through 30 June 2024

Firm Fixed Price (Applicable to CLIN 1001)

Services to Perform Warehousing and Distribution

Operations (Unless specifically identified separately in another CLIN, this CLIN

1001 EA $1.00

1002, 1003, 1004, & 1005)

Scheduled and Unscheduled Equipment and its sub-paragraphs)

1002 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% $255,000.00 Not-to-Exceed (NTE) 1 LOT ________________ Non –Capital Equipment New or Replacement

Costs (PWS Section C-4.2 paragraphs C & D)

1003 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% LOT $46,500.00 Not-to-Exceed (NTE) 1 ________________ Material Support Costs (inclusive of CLINs 1001, 1006 and 1007) (See FAR 8.002 for required list for supplies/services)

1004 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% LOT $1,120,000.00 Not-to-Exceed (NTE) 1 ________________ Travel for Training and Conferences (PWS

Sections C-3.3, C-4.6, and C-5.9)

1005 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% LOT $24,500.00 Not-to-Exceed (NTE) 1 ________________

Cost-Plus Fixed Fee (Applicable to CLIN 1006) ________________

Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B

1006 Estimated Cost Fixed Fee ____% LOT $170,000.00 Total Cost (Estimated Cost Plus Fixed Fee) 1

Contract Data Requirements List (CDRL) in

1007 A001 - Transition Plan and Weekly Reports NSP

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

Program

A010 – Reserved

A023 – Storage and Warehousing Plan A024 – Physical Security Plan A025 – Container Reclamation Report A026 – Wood Packaging Material (WPM) Report

A030 – Phase-out Plan

TOTAL ESTIMATED COST – YEAR TWO

ORDERING PERIOD: THREE

1 July 2024 through 30 June 2025

Firm Fixed Price (Applicable to CLIN 2001)

Services to Perform Warehousing and Distribution

Operations (Unless specifically identified

2001 EA $1.00

2002, 2003, 2004, & 2005)

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

2002 Estimated Cost

Not-to-Exceed (NTE) 1 ________________ Non –Capital Equipment New or Replacement

Costs (PWS Section C-4.2 paragraphs C & D)

2003 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% LOT $46,500.00 Not-to-Exceed (NTE)

1 ________________

Material Support Costs (inclusive of CLINs 2001, 2006 and 2007) (See FAR 8.002 for required list

2004 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% LOT $1,120,000.00 Not-to-Exceed (NTE) 1 ________________ Travel for Training and Conferences (PWS

Sections C-3.3, C-4.6, and C-5.9)

2005 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% LOT $24,500.00 Not-to-Exceed (NTE) 1 ________________ Cost-Plus Fixed Fee (Applicable to CLIN 2006)

Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B

2006 Estimated Cost Fixed Fee ____% LOT $170,000.00 Total Cost (Estimated Cost Plus Fixed Fee) 1

2007 A001 - Transition Plan and Weekly Reports NSP NSP

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

A010 – Reserved

A023 – Storage and Warehousing Plan A024 – Physical Security Plan A025 – Container Reclamation Report A026 – Wood Packaging Material (WPM) Report

TOTAL ESTIMATED COST–YEAR THREE

ORDERING PERIOD: FOUR

1 March 2023 through 29 February 2024

Firm Fixed Price (Applicable to CLIN 3001)

Services to Perform Warehousing and Distribution

Operations (Unless specifically identified

3001 EA $1.00

3002, 3003, 3004, & 3005)

Estimated Cost 3002 Not-to-Exceed (NTE) G&A Rate ____% $255,000.00 Not-to-Exceed (NTE) 1 LOT ________________

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

Non –Capital Equipment New or Replacement Costs (PWS Section C-4.2 paragraphs C & D)

Estimated Cost 3003 Not-to-Exceed (NTE) G&A Rate ____% $46,500.00 Not-to-Exceed (NTE) 1 LOT ________________ Material Support Costs (inclusive of CLINs 3001, 3006 and 3007) (See FAR 8.002 for required list

3004 Not-to-Exceed (NTE) G&A Rate ____% $1,120,000.00 Not-to-Exceed (NTE) 1 LOT ________________ Travel for Training and Conferences (PWS

S i C 3 3 C 4 6 d C 5 9)

3005 Not-to-Exceed (NTE) G&A Rate ____% $24,500.00 Not-to-Exceed (NTE) 1 LOT ________________ Cost-Plus Fixed Fee (Applicable to CLIN 3006) Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B

Fixed Fee ____% $170,000.00 Total Cost (Estimated Cost Plus Fixed Fee) 1 LOT ________________

3007 A001 - Transition Plan and Weekly Reports NSP NSP

A010 – Reserved

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

A023 – Storage and Warehousing Plan A024 – Physical Security Plan A025 – Container Reclamation Report A026 – Wood Packaging Material (WPM) Report

TOTAL ESTIMATED COST–YEAR FOUR ________________

ORDERING PERIOD: FIVE

1 July 2026 through 30 June 2027

Firm Fixed Price (Applicable to CLIN 4001)

4001 Services to Perform Warehousing and Distribution

Operations (Unless specifically identified

EA $1.00

4002, 4003, 4004, & 4005) __________

4002 Estimated Cost

Not-to-Exceed (NTE) 1 LOT ________________ Non –Capital Equipment New or Replacement

Costs (PWS Section C-4.2 paragraphs C & D)

4003 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% $46,500.00 Not-to-Exceed (NTE) 1 LOT ________________ Material Support Costs (inclusive of CLINs 4001, 4006 and 4007) (See FAR 8.002 for required list

4004 Estimated Cost

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

Not-to-Exceed (NTE) G&A Rate ____% $1,120,000.00 Not-to-Exceed (NTE) 1 LOT ________________ Travel for Training and Conferences (PWS

Sections C-3.3, C-4.6, and C-5.9)

4005 Estimated Cost Not-to-Exceed (NTE) G&A Rate ____% $24,500.00 Not-to-Exceed (NTE) 1 LOT ________________ Cost-Plus Fixed Fee (Applicable to CLIN 4006)

Special Projects/Surge & Sustainment (PWS

Section C-5.8) (See Attachment J.5, Schedule B

4006 Estimated Cost Fixed Fee ____% $170,000.00 Total Cost (Estimated Cost Plus Fixed Fee) 1 LOT ________________

Contractor shall not price these items separately)

1 LOT NSP NSP

4007 A001 - Transition Plan and Weekly Reports A002 - SOH Plan and Reporting

A010 – Reserved

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

A023 – Storage and Warehousing Plan A024 – Physical Security Plan A025 – Container Reclamation Report A026 – Wood Packaging Material (WPM) Report

TOTAL ESTIMATED COST– YEAR FIVE ________________

TOTAL ESTIMATED COST– FIVE YEARS ________________

PART 1 – THE SCHEDULE

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

ITEM

NO. SUPPLIES/ SERVICES QUANTITY UNIT UNIT

PRICE AMOUNT

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

INSTRUCTIONS

This requirement is solicited as a competitive, 8(a) set-aside for Warehousing and Distribution Services at DLA Distribution, Barstow, California. Any contract resulting from this solicitation will be awarded as an Indefinite Delivery, Indefinite Quantity contract with a five-year ordering period. The resultant contract will be a hybrid contract with Firm-Fixed-Price, Cost Reimbursement No Fee, and Cost-Plus-Fixed-Fee line items. The place of performance is DLA Distribution Barstow, California.

The North American Industry Classification System (NAICS) code for this requirement is 493110 and the small business size standard is $30.0M. The SBA Requirement Number is 0303-21-062921-02.

The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in material prices.

Therefore, your assistance is requested in not only reducing prices but also, request submitting all of your ideas for how to improve our buying processes to reduce material costs.

PRICING INSTRUCTIONS:

FIRM-FIXED PRICE – CLINs X001 and 0008:

Offerors shall invoice CLINs X001 and 0008 in accordance with Section G-4.

SERVICE CONTRACT LABOR STANDARDS ACT:

CLINs X001 and 0008 include labor subject to Service Contract Labor Standards. Offerors must pay at least the direct wage and benefits identified in the attached Wage Determination; however, Offerors are encouraged to propose rates and benefits necessary to perform in accordance with the Offeror’s overall proposal keeping in mind the required APL and quality standards. Offerors are reminded that turnover negatively impacts an offeror’s ability to meet APL and quality standards. DIRECT LABOR RATES AND FRINGE BENEFITS IN EXCESS OF WAGE DETERMINATION MINIMUMS AS WELL AS ESCALATION FOR SCA LABOR MAY BE PROPOSED. If higher direct labor rates, fringe rates/benefits, or escalation are proposed, offerors may not receive increases when wage determinations are modified so offerors are reminded that any proposed escalations and labor premiums are carried out throughout all years of the pricing proposal. Offerors are encouraged to review FAR 52.222-43(d) which outlines how wage determination changes are incorporated.

The Government aims to enable Offerors to propose realistic prices to perform as proposed. Offerors should clearly identify the increases in the cost proposal to enable adequate review and analysis.

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X002, X003, X004 & X005: Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system to this estimated cost to arrive at the NTE. Offerors shall enter the applicable indirect rate, dollar amount rates and the NTE in Section B. No fee shall be applied.

Offerors shall invoice CLINs X002, X003, X004, and X005, in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the Task Order. Any contract expenses not invoiced within this timeframe may be determined unallowable by the Contracting Officer.

At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. Any excess funds will be removed via unilateral modification by the Government.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X006: Costs for Special Projects/Surge & Sustainment to include direct labor shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. CLINs X006 shall be invoiced in accordance with SECTION G, DFARS 252.232-7006 -- Wide Area Work Flow Payment Instructions (DEC 2018).

Offeror shall enter the Government provided estimated cost. Offerors shall insert and apply their applicable indirect costs and Fixed Fee to this estimated cost to arrive at the Total Cost.

Offerors shall invoice CLIN X006 in accordance with Section G-4. Offerors shall invoice all costs, including supplier and subcontractor costs, within 90 days from the period of performance completion date identified in the Task Order. The Contracting Officer may determine any contract expenses not invoiced within this timeframe unallowable.

At 90 days, the Government will evaluate all costs billed and allowable for the CLINs. The Government will remove any excess funds via unilateral modification.

LIMITATIONS ON INDIRECT COST RATES – CLINs X002, X003, X004, X005, & X006:

(a) Pursuant to FAR 42.707, an indirect cost rate ceiling is incorporated into the contract. "Indirect cost" is defined as set forth at FAR 31.001 and 31.203. "Indirect cost rate" is defined as set forth at FAR 42.701.

(b) Notwithstanding the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), the allowable indirect cost under this contract shall be obtained by applying limitations on indirect cost rates to bases agreed upon by the parties, as specified below.

(c) Allowability of costs and acceptability of cost allocation methods shall be determined in accordance with FAR Subpart 31.2 in effect on the date of this contract, as limited by the indirect cost rates established by this requirement.

(d) The indirect cost rates contained in the Contractor's and Subcontractor’s accepted contract proposal shall be incorporated into the contract schedule as limitations on indirect cost rates for each Contractor fiscal year of contract performance. The basis to which the indirect cost rates apply shall be those contained in the Contractor's and Subcontractor’s accepted contract proposal and hereby, incorporated into the contract schedule, in accordance with the Contractor's and Subcontractor’s accounting system upon which its proposal was based.

(e) The Government will not be obligated to pay any additional amount should any final indirect cost rates for any Contractor fiscal year (or for any different period agreed to by the parties) exceed the indirect rates incorporated into the contract schedule. In the event any of the Contractor's or Subcontractor’s final indirect cost rates are less than the indirect cost rates incorporated into the contract schedule, the incorporated rates shall be reduced to conform with the lower rates.

(f) The limitations on indirect cost rate shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. If facilities capital cost of money is proposed as an allowable cost, the rates proposed shall be subject to the limitations imposed by this requirement.

(g) The limitations on the indirect cost rate shall apply to all work performed under the contract, and to all change orders and supplemental agreements, including changes due to growth, supplemental, emergent and new work.

(h) Notwithstanding any of the terms of this requirement, should the Contractor initiate a change to its accounting systems which would alter the composition of any overhead base or pool effected by this requirement, the Contracting Officer and Contractor shall negotiate to determine the rate ceilings to be applied to the overhead pools, provided that no agreement shall be made which would increase the costs paid by the United States under this contract. Only those rates proposed and incorporated at the time of award will be considered, no new rates will be added, and no increase in costs will be accepted.

Minimum and Maximum Quantities:

As referred to in paragraph (b) of the Section I clause at FAR 52.216-22 entitled “Indefinite Quantity”, the minimum value of services is $7,369,440.92 (for the entire contract). The maximum value of the services is $74,500,000.00.

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement Attachment J.2: DDBC Site Specific Requirements

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

C-03 DLA Procurement Note - Contractor Retention of Supply Chain Traceability Documentation (JUN 2020)

(1) By submitting a quotation or offer, the contractor, if it is not the manufacturer of the item, is confirming it currently has, or will obtain before delivery, and shall retain documented evidence (supply chain traceability documentation), as described in paragraph (2) of this procurement note, demonstrating the item is from the approved manufacturer and conforms to the technical requirements.

(2) At a minimum, the supply chain traceability documentation for the item shall include: basic item description, part number and/or national stock number, manufacturing source, manufacturing source’s Commercial and Government Entity (CAGE) code, and clear identification of the name and location of all supply chain intermediaries between the manufacturer to the contractor to item(s) acceptance by the Government. The documentation should also include, if available, the manufacturer's batch identification for the item(s), such as date codes, lot codes, or serial numbers.

(3) Contractors can find examples of acceptable supply chain traceability documentation at the Counterfeit Detection and Avoidance Program (CDAP) website (http://www.dla.mil/LandandMaritime/Business/Selling/Counterfeit-Detection-Avoidance- Program/). 2

(4) The contractor shall immediately make documentation available to the contracting officer upon request. The contracting officer determines the acceptability and sufficiency of documentation.

The contractor shall retain supply chain traceability documentation for six years after final payment under this contract for audit and other valid government purposes. If the contractor fails to retain or provide the documentation, or the contracting officer finds the documentation to be unacceptable, the contracting officer may take corrective action, including, but not limited to, cancellation of undelivered orders or rejection of delivered supplies.

(End of Text C-03)

C-05 DLAD Procurement Note- Changes to Key Personnel (OCT 2016)

Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes.

Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government.

(End of Text C-5)

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Firm-Fixed Price CLINs X001, and 0008:

FAR CLAUSE TITLE DATE

E-1 52.246-4 Inspection of Services – Fixed-Price AUG 1996 E-2 52.246-16 Responsibility for Supplies APR 1984

Clause(s) Applicable to Cost-Reimbursement CLIN X002-X006:

FAR CLAUSE TITLE DATE

E-3 52.246-3 Inspection of Supplies – Cost-Reimbursement MAY 2001 E-4 52.246-5 Inspection of Services – Cost-Reimbursement APR 1984

E-5 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall update their QCP IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) to issue a Letter of Concern (LOC) to the contractor. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s QC Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(End of Text E-5)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to All CLINS

FAR CLAUSE TITLE DATE

F-1 52.242-15 Stop-Work Order AUG 1989

Alternate 1 APR 1984 F-2 52.247-34 F.O.B. Destination NOV 1991

F-3 Ordering Period

Services shall be performed as prescribed by the Performance Work Statement – Section C.

1. Ordering Period – effective date of contract for a period of 60 months (5 Years) plus six months if FAR 52.217-8 Option to Extend Services is exercised.

(End of Text F-3)

F-4 Acceptable Performance Levels

The Contractor is responsible for ensuring performance meets or exceeds Acceptable Performance Levels as identified in Technical Exhibit 5.0. In the event one or more Acceptable Performance Levels are not met, the Contractor must provide analysis and information to the Contracting Officer or designee by the 3rd working day of the following month. Information shall include root cause analysis and corrective actions to ensure the Acceptable Performance Level returns to the required level.

If the Contractor identifies that one or more Acceptable Performance Levels were not met due to circumstances outside the Contractor’s control, the Contractor shall include details and a request for a waiver of the Acceptable Performance Level. This request shall be provided to the Contracting Officer or designee with a copy to the Acquisition Specialist by the 3rd working day of the following month. The information and request will be considered with disposition provided to the Contractor by the 10th working day of the following month. Late Contractor requests will not be considered.

(End of Text F-4)

F-5 Letters of Concern

The Government utilizes Letters of Concern to relay contractual compliance issues that require attention and formal resolution. They are sent to address serious concerns with performance including, but not limited, to the following:

-Safety or Security violations -Quality Non-Compliances: Critical, Major, Repeat Minor, or any combination thereof -Failure to implement Corrective Actions as proposed -Missed Acceptable Performance Levels -Failure to deliver or implement Contract Data Requirements List (CDRLs) deliverables -Staffing (in excess or below what is proposed)

-Failure to fill key positions -Continued turnover -Non-APL contractual requirements (e.g. Customer Service, Untimely equipment maintenance, etc.)

-Audit Readiness non-compliances -Lost Inventory -Accounting System Issues (CAS non-compliances, lack of responses to DCAA, mischarging, etc.)

-Invoicing Issues -Unapproved or uncoordinated overtime -Department of Labor and/or Wage Determination violations -Untimely proposal, modification, or correspondence responses -Failure to implement proposal solutions (proposal incorporated into the contract by reference) -Other Items as determined by the Contracting Officer

The Contracting Officer determines when an issue rises to the level of this type of correspondence. If the Letter of Concern will address multiple non-compliances, the letter will identify how many of the items are subject to this clause. A Letter of Concern may be sent more than once for an issue if initial corrective actions are not completed timely or there are repeat issues.

Letters of Concern will be sent to the Contractor’s contracting point of contact and will include a response due date and time. Letters of Concern may include request for reimbursement for lack of compliance to contract requirements if the services cannot be reperformed to ensure compliance per E-1 through E-4. If a response is not received or the Contractor concurs with the assessment, the Government will proceed with a deduction per F-6. If the Contractor does not concur with the assessment, the Contractor will respond by the set date and time with rationale why the Letter of Concern is inaccurate or if other circumstances contributed to the concern(s). The Contracting Officer will review the response and make the final determination of whether a deduction will be assessed. Once the Contracting Officer has made the final determination regarding the Letter of Concern, the Contractor will be notified of the decision, the contract will be documented accordingly, and the issue will not be subject to further negotiation.

Letters of Concern regarding Acceptable Performance Levels will be automatically be assessed as a deduction per F-6 if the Contractor responds with an untimely waiver request. Timeframes for waiver consideration are identified in F-4.

This clause does not limit the Government’s ability to pursue other types of remedies available to it for egregious non-compliances or overall failure to meet contract terms and conditions.

(End of Text F-5)

F-6 Deductions

If the Government determines that there are contractual compliance issues and a Letter of Concern is issued in accordance with F-5, the Government may identify a deduction in the Letter of Concern. The deduction amount shall be commensurate with the level of work associated with the contractual non-compliance and will be assessed for situations where work cannot be reperformed to be compliant with contractual requirements. All Acceptable Performance Levels (APLs) are considered significant performance measurements and are valued at $2,500.00 per month, per APL.

In accordance with FAR clause 52.246-4 Inspection of Services – Fixed Price, deductions as a failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from the CLIN either through negotiations (reference F-5), issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

In accordance with FAR clause 52.246-5 Inspection of Services – Cost Reimbursement, deductions as a failure to meet contractual requirements identified in the basic contract and its attachments will be deducted from fee only and will be accomplished either through negotiations (reference F-5), issuance of a bi-lateral modification, or through a unilateral modification by the Contracting Officer.

(End of Text F-6)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Since this is an IDIQ acquisition, there will be no funding on the base contract. The guaranteed minimum amount will be certified as available and obligated at contract award. It is anticipated that the guaranteed minimum amount will be paid to the contractor under the first task order.

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to All CLINs

DFARS CLAUSE TITLE DATE

G-1 252.204-7006 Billing Instructions OCT 2005

G-2 DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001and 0008) Cost Voucher (Cost CLINs X002, X003, X004, X005, X006)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001and 0008) Cost Voucher (Cost CLINs X002, X003, X004, X005, X006)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) To be completed at time of award

Service Acceptor (DoDAAC) DoDAAC where COR/POC is located To be completed at time of award

Accept at Other DoDAAC To be completed at time of award LPO DoDAAC

DCAA Auditor DoDAAC DoDAAC of cognizant DCAA Office for Successful Offeror

To be completed at time of award Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Vanessa.pottinger@dla.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G-3 WAWF INVOICING PROCEDURES

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018). The points of contact for Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution

DODAAC

COR: To Be Completed at Time of Contract Award DLA Distribution Com:

Email:

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable CLINs, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to insure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals. iRAPT submission of invoices shall follow CDRL submission and COR approval. The approved CDRL shall be uploaded as an attachment in iRAPT.”

(End of Text G-3)

G-4 Invoicing Instruction mailto:Vanessa.pottinger@dla.mil

(a) Invoices shall be submitted not later than the tenth (10th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (Dec 2018). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (Jun 2013). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

(b) Firm-Fixed Price (FFP) CLINs X001 and 0008 shall be paid at the unit price on a monthly basis.

(c) Reimbursement requests for Cost Reimbursement CLINs X002, X003, X004 and X005 shall be documented using the report format in Section C-6.6, Mandatory Reports, CDRLs A011 – A014, CLINs X002, X003, X004 and X005 Monthly Cost Report. The reports shall be included in the Wide Area Workflow system as supporting documentation for the invoice.

Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc.

The Government will reimburse the Contractor for actual costs plus applicable indirect costs per Section B of the contract. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.

(d) Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLIN X006 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C-6.6, Mandatory Reports, CDRL A015, Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X006. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs per Section B of the contract. Fixed Fee for CLIN X006 shall be billed at 1/nth of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.

(End of Text G-4)

G-5 Designation of COR/Alternate COR

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Text G-5)

G-6 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(b).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.

In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract.

However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except:

when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-7)” for cost reimbursement contracts. Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools.

The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End of Text G-6)

G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor shall provide the name, telephone number and e-Mail address for the CPARS

Contractor Representative (CR) to the Acquisition Specialist and/or Contracting Officer.

(c) The contractor shall access the assessment upon receiving notification from the Contracting

Officer (KO)/Assessing Official (AO) that the assessment was completed and is pending contractor review/comment. The contractor shall submit comments, request additional information, or rebut statements (if warranted or desired) within 60 calendar days, however, the assessment will be sent to the Past Performance Information Retrieval System (PPIRS) fifteen

(15) calendar days following the AO’s signature. The assessment will be marked “Pending” until the CR signs it. On the 61st calendar day, the CR comment period will end and the CR will be locked out of commenting, rebutting and signing the assessment. The evaluation will be returned to the AO for finalization. Depending on the Contractor's response, the results will be as follows:

(i) If automatically annotated in the Contractor Comments section of the HTML view with the following system-generated statement: “The report was delivered/received by the contractor on MM/DD/YYYY. The contractor neither signed nor offered comment in response to this assessment”; the Government may finalize the assessment;

(ii) If the contractor comments with non-concurrence of the assessment, the Government will review the CR comments, modify (if determined necessary) and finalize the assessment;

or

(iii) If the contractor concurs with the assessment, the Government will finalize the assessment.

The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide. Refer to the CPARS User Manual at https://www.cpars.gov/pdfs/CPARS_User_Manual.pdf for details and additional information related to CPARS, user access (which includes obtaining a PKI certificate), and how contractors participate.

(End of Text G-7)

G-8 Post-Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference.

(End of Text G-8)

G-9 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Karen D. Ghani Address: DLA Distribution 430 Mifflin Ave, Suite 3102A New Cumberland, PA 17070-5008 Code: DLA DISTRIBUTION J7-AB Phone: 717-770-5951

Paying Office:

DEFENSE FINANCE & ACCOUNTABIILTY OFFICE

EBS (Formerly BSM) P.O. Box 369031 Columbus, OH 43236-9031 Fax: 866-313-2340 and Phone 800-756-4571 select Opt 2 and then Opt 2

Primary Contracting Officer's Representative (COR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

Alternate Contracting Officer's Representative (ACOR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

(a) Contracting Officer (KO) should be contacted for general information and shall perform the following functions:

(1) Designates the Contracting Officer's Representative (COR). NOTE: COR authority is not re-delegable.

(2) Provide administrative changes to the contract administration plan.

(3) Maintains the official contract file, ensuring contract ceiling is not exceeded.

(4) Issues technical instructions, ensuring that each technical instruction is within the scope of the contract.

(b) Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the PCO.

(c) The COR should be contacted for inquiries/information pertaining to the following functions:

(1) The COR will act as the KO’s…